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TIS Library Development Plan 2015-2016

TIME International School Library

Development Plan 2015- 2017

TIS Library Development Plan 2015-2016


Times International School Development Plan (2015 - 2017)
1.0

Aims of TIS Library Development plan

2.0

Areas of Focus
3.0

Infrastructure

4.0

Library Resources

5.0

Information Technology

6.0

Service Delivery

Appendices

TIS Library Development Plan 2015-2016


1.0

Aims of TIS Library Development plan

In three years time, TIS Library aim to be vibrant, active and welcoming place in the entire
school; and strives to:
Anticipate students and academic/non-academic staff needs and interests
Be open, inviting and relevant for students in every stages
Be a place that encourages exchange of ideas
Be a place that encourage knowledge and learning; and provides life-long learning
opportunities
Provide a comfortable, space for school community to discuss and interact for
academic activities and be a suitable place to focus on studying purpose.
Build supportive and strong partnerships that will benefit school community that are
using of library service

Time International School Library will develop through the following areas of focus:
Infrastructure
Resources
Library services
Information technology

2.0

Area of focus 1: Infrastructure


2.1 Current Infrastructure
The current school library has been identified as being too small and inadequate for
the optimal delivery of contemporary public library services, including community
programming and events. Some of the current issues were highlighted below:

One Library to cater Elementary, Primary and Secondary level needs.


Library size, no separate section between silent study area or discussions
area.
Library is cramped, and there isn't enough space for activities such as story
telling sessions, etc.
No designated area for OPAC (Library search engine) stations for students
and academic staff to search any Library resources.

Current Layout

2.2

Development Plan
In accordance of International Baccalaureate (IB) program implementation, development focuses on the need for a better
school library, and provides strategies that will better inform and prepare library staff and management; to design the future
library.
Goals

Proposed plan
Separate Library for Primary and Secondary level

1. New library complete with


facilities needed to support
learning and teaching process

New layout that consist different sections for different


purposes:
Silent Study area
Interactive Discussion area
Leisure Reading/Activities area
Separate area for Office work (Book
Processing, etc) with borrowing counter
*refer new layout proposed in appendix 1
Improved Library facilities with adding:
o Suitable furniture for different areas in Library
(chairs, tables, carrels, shelves)
o Security system (cctv and RFID security gate
system to avoid missing books from Library)
o More computers as Online catalogue stations
where user can search for Library materials in
integrated Library system KOHA
o Computers to access Library online resources
*refer details proposed in appendix 2

Responsibility
Librarian/HODs

Librarian/Schools Management

Schools Management

Time
frame
2015-2016

New staffing structure


o to increase number of staff headcount such as
Library Assistant and Librarian
o Include parents or students volunteer

Librarian

*refer new staffing structure chart in appendix 3


3.0

Area of focus 2: Resources

Breakdown of books according to categories


FIC

NFIC

18%

REF

RED SPOT

1% 1%

81%

3.1 Current Library resources


As at 28th February 2015, TIS Library collection has reached almost 2000 titles for printed resources which hugely consist of printed
books, magazines and reference. For the time being, Library consist 80 % of Printed Resources compared to Electronic Resources, and from

80 % of Printed resources, most of titles are categorized under FICTION which consist of story books, easy readers book and children story
books.

3.2

Development Plan
To ensure school Library is complete especially in terms of resources, development plan are focused to increase number of

Goals

Types of resources available (Printed, E-resources, etc)


Number of resources in total collection (titles for each resources)
Proposed plan

1. To ensure Library offers


various types of resources
(Printed or non-printed)

2. To increase number of
resources in total collection

Review and update collection every semester


based on discussion between HOD of Primary,
and Secondary on what types of collection to add
advised by Librarian
Focus on adding more Non fiction books,
especially for Secondary Level
Subscribed to more e-resources as additional to
existing databases
*refer to appendix 4 for proposed database

Explore focused donation campaigns


i.e. project based

To develop collection from subject reading list ,


Library to extract and proposed to HOD to buy
recommended titles

Responsibility
Librarian/ HOD

Librarian/ HOD

Librarian
Librarian/HOD

Time
frame
2015-2016

3.0

Area of focus 3: Services


3.1

Current services
For the time being, Library only offers offline services, and basic Library services such as:

3.2

Borrowing/returning
Manual renewal
Manual reservation
Help desk

Development plans
Library is looking forward to play an important role in delivering many of the strategies particularly in the areas of community
engagement (diverse and disadvantaged groups); community education (lifelong learning); capturing community experience and
knowledge (sharing and keeping). Below is proposed plan for Library services development.
Goals

Proposed plan

Responsibility

Time frame

1. To develop program that


encourage students from every
level to utilized Library to the
fullest

2. To offer more services to


students and school
community especially online
services

Review current programs, activities and events


against Time International school mission
Research and evaluate the services
and activities done by other libraries
Introduce online services such as:
o Inter-Library loan
o Online reservation
o Online book renewal
o Online reference help
Evaluate potential volunteer support
for targeted services, programs and
activities e.g. youth volunteers to assist
with the librarys social networking
presence
Develop general partnership and collaboration with other
library network such as National Library

3.0

Librarian

Librarian /HOD

Librarian

Librarian

Librarian

Area of focus 4: Information Technology


3.1

Current technology
For the time being, Library has been using integrated Library system KOHA to manage every aspect of Library
management and services. School are also now subscribed to several online databases mainly for Primary and below usage:

2015-2016

As for use of technology in Library services, currently there is only minimal usage as students and academic staff could
not access Library resources via network. Every searching is done manually with assistance from Librarian.

3.2

Development Plan

Strategy
Responsibility
Time frame
Library main focus for ICT development is
to improve students and academic staff access
to variety of Library resources
and to expand
use of ICT especially in services and resources offered.
Goals
1. Improve students
and academic staff
access to variety of
Library resources
2. Expand use of ICT
especially in services
and resources
offered.

Digital services (owned and subscription based) expanding


more selection of online databases and digital collections.

*refer appendix 4 for list of proposed online databases and eresources


Remote Web access where students could access library
resources from anywhere

Librarian/HOD

Librarian/ Person In
Charge for School IT

E-repository where students could access past year exam


papers online, downloadable in PDF format, and could be reprinted

Librarian/ Person In
Charge for School IT

To offer online Library services such as online reservation,


online booking, online renewal, and reference services.

Librarian/ Person In
Charge for School IT

2015-2016

APPENDICES

Apendix 1 : Proposed New Layout

Secondary Level Library

Primary Level Library

Apendix 2 :

Proposed Facilities

No.

Facilities

Details

Furniture

1. Tables & chairs

Quantity

-Discussion tables
30
For secondary Library

For Primary Library

30

Rationale

For tables and


chairs, each level
Library must be
equipped with
suitable types of
furniture due to its
size, for example,
Primary Library must
be using smaller size
of furniture and
normal size furniture
could be used for
Secondary Library.

Cost (est) RM

3,000

3,000

Silent Study tables &chairs

For Secondary Library

20 (1 table with
2 separators)

3,000

10 (1 table with
6 separators)

3,000

For Primary Library

-Shelves

For Secondary
Library

3,000

12
2

4,000
5,000

For Primary Library

Security
System
CCTV

Security purposes

RFID tag and


Security gate
system

Security gate

Book RFID tag

1 per book
Est 2,000 tags
for almost 2,000
titles in Library
collection

Security purpose

7,000

Computers
for Online
Catalogue &
E-resources

For easy access by


students and staff to
search for Library
resources

3,000

Apendix 3 : Proposed staff structure

Senior
Librarian

Librarian
1
Library
Assistan
t1

Librarian
2
Library
Assistan
t2

Figure 1 New Staff structure

Apendix 3 : Proposed Job Description for staff according to staff structure


Post
Senior Librarian

Duties
Act as Library Liaison and communicate with Principal, Head of Departments and
Academic staff.
Plan any reading/Literacy Program for school
Develop, monitor and advise Principle, Head of Departments, on Library
Collection Development Policy
Prepare and submit statistics and monthly, quarterly and annual reports for
schools Principle
Foresee management of entire Library resources and services.

Librarian
(Primary)

Act as Library Liaison and communicate with Principal, Head of Primary


Departments and Primary teachers and students.
Assist Senior Librarian to plan any reading/Literacy Program for Primary students
and teachers
Handle services such as Inter Library Loans, Reference Desk for Primary
students and staff
Conduct Information Literacy class for Primary students and teachers
Handle processing of acquired books for Primary level from cataloguing,
classifying, to physical preparation before books are shelved

Librarian

Act as Library Liaison and communicate with Principal, Head of Primary

(Secondary)

Library
Assistant
1 (Primary)

Library
Assistant
2 (Secondary)

Departments and Secondary teachers and students.


Assist Senior Librarian to plan any reading/Literacy Program for Secondary
students and teachers
Handle services such as Inter Library Loans, Reference Desk for Secondary
students and staff
Conduct Information Literacy class for Secondary students and teachers
Handle processing of acquired books for Secondary level from cataloguing,
classifying, to physical preparation before books are shelved
Borrowing/returning of Primary Level Library materials
Online Reservations/Renewals
Ensure Library always in proper shape, neat and tidy
Shelving of returned Library Materials
Perform hourly statistics count of Library user
Assist Primary students and teachers printing and photocopying service
Borrowing/returning of Secondary Level Library materials
Online Reservations/Renewals
Shelving of returned Library Materials
Perform hourly statistics count of Library
Assist Secondary students and teachers with printing and photocopying service

Apendix 4 : Proposed list online resources to be added


No
1

Types of
resources
E- resources

Database title

Est. Cost (RM)

Encyclopaedia Britannica Online


School Edition (for Secondary
Level)

Subscription based
est 2,000 per year

The Encyclopaedia Britannica Online


Services are online
Informational services provided by
Britannica, consists of
Encyclopaedia Britannica; Britannica
Student Encyclopaedia;
Britannica Internet Guide; Journals and
Magazines; Video and
Media and Merriam-Websters
Dictionary and Thesaurus.

Library Press Display (Primary &


Secondary Level)
Worlds largest online newspaper kiosk
with hundreds of full content premium

License based est


2,000 per year

newspapers and magazines from


around the globe which can be
browsed and read.

Oxford University Press (Secondary


Level)
Consist thousands of journals from
various academic discipline that could
be downloaded for students and
academic staff use.

E- Journal

Time
Forbes
PC World
Scientific American
Dewan Siswa
PopSci
*By subscribing to E-Journal, and
magazines, we could terminate
subscription to printed version to save
cost.

Subscription based
est 2,000 per year

Subscription based
est 1,000 per year