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KATHRYN E. GENTILE
296 Cromwell Avenue • Staten Island, New York 10305
Kat102556@aol.com • (646) 707-6800

SUMMARY OF QUALIFICATIONS:
Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support of
daily operational and administrative functions.
 Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling
meetings, coordinating travel, and effectively managing all essential tasks.
 Proven track record of accurately completing research, reporting, information management, marketing, and
business-development efforts within budget requirements.
 Adept at developing and maintaining detailed administrative and procedural processes that reduce
redundancy, improve accuracy and efficiency, and achieve organizational objectives.
 Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify
goals and priorities and resolve issues in initial stages.
 Proficient in Microsoft Office System, Microsoft Visio®, QuickBooks, Microsoft Windows® operating
system; type 70 wpm with complete accuracy.

PROFESSIONAL EXPERIENCE
A. Advanced Health Media Union, NJ September 2007 to January 2009
Project Supervisor, Pharmaceutical (Company downsized)

• Client facing Project Manager and internal Team Supervisor of Pharmaceutical Meeting and
Speaker
Bureau Planners. Responsible for directing, coordinating and supervising assigned Pharmaceutical
marketing projects. Ensuring that the programs and events are on-schedule, in scope and within budget.
• Directing project team members to ensure processes and procedures are followed so that Speakers,
KOLs and Hosts travel, hotel and ground transportation is successfully planned and procured; AV,
food, venue and office locations, contracts, materials and travel logistics are planned flawlessly.
• Client services/Account management: Creating and executing client reports, defining program
guidelines, creating business rules and SOPs, and overseeing budgeting and financial transfers.
• Responsible for planning large conventions, road-shows and Top level executive business meetings.
• Special project teams: Business analytics; Corporate growth initiatives; Defining employee titles
and
job descriptions; New client Scope and Business Rules authoring.
• Collaboration with internal IT, Finance, Data Management and Fulfillment departments. Nurturing
outside vendor relations and deliver successful contract negotiations.
• Reviewing event vendor activity to assure quality, delivery, and financial reconciliations met
customer
commitments.
• Authoring and collaborating on project scope, website specs, SOPs, business rules and report
design.
Developing, editing and enhancing marketing tools: Speaker Slide decks; eLearning content, mailers,
invitations and overall heuristics and usability designs.
A. MedPointe Pharmaceuticals – Somerset, NJ SALARY: $30.00/HR
Executive Assistant to CFO July 2007 to August 2007
(Temporary position)
• Manage and maintain executive’s schedules.
• Responsible for writing, editing and designing presentations as directed by EVP using PowerPoint.
• Support management with ongoing projects acting as key coordination source for projects as directed.
• Performing day-to-day administrative tasks such as travel arrangements, maintaining information files,
preparing and processing paperwork such as reports, presentations, memos, letters, financial statements and
other documents as needed.

A. The Institute of Electrical & Electronics Engineers (IEEE) - Piscataway, NJ


January 1986 to September 2006
(Position eliminated)
Presidential Support – Executive Assistant
Provide high-level administrative support to the presidents of the world’s leading professional association
for the advancement of technology. Perform a variety of key volunteer-relations functions, address,
communicating with marketing department regarding volunteer-relations initiatives. Collaborate with COO
to oversee distribution of financial reports to CFO. Develop spreadsheets to improve and inform quality and
risk-assessment initiatives. Prepare meeting agendas and carefully monitor all action items.
• Reduced company travel expenses by $47,000 in first three months of tenure by identifying cost-effective
travel agencies and negotiating contracts with key travel-services providers.
• Coordinated and hosted successful meetings, seminars, creating invitations and promotional materials, booking
venues, and selecting guest speakers. Assist volunteers with travel plans, scheduling, planning, related activities
adjusting workload to facilitate timely completion of projects. Created and maintained secured website for
Presidential calendars, within specific parameters, commitment for funds related to Presidential travel and
Governance related budgets, including the ability to act for the President in having various financial items to be
appropriately charged as well as daily correspondence in excess of fifty emails and letters provided daily.
• Provide Executive Support to the IEEE President, President-Elect and Past President.
• Planning, logistical support, travel arrangements, scheduling and related activities in support of the IEEE
Presidents inclusive of backup for the IEEE Executive Director.
• Ad hoc assignments and special projects for the Staff Director, Corporate Activities.
• Coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations

Education

High School Diploma/Some College

Awards and Recognition


IEEE Five Year Service recognition award, January 1991/IEEE Ten Years Service recognition award, January 1996/IEEE
Fifteen Year Service recognition award, January 2001
Received an award in 2002 from Corporate Activities for recognition in teamwork.

Instructor, Kean University, Meeting Management Certificate Program: 2000 – 2005


Site Selection and Special Events

Professional Associations/Professional Certifications


Meeting Professionals International (MPI), 1999 – Present.

Certified Meeting Professional, CMP Designation – 2001/Re-Certified – 2005


Licensed Real Estate Agent - 2007