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Airport Passenger Terminal

Planning and Design
Spreadsheet Models
Quick Reference Guide

Airport Passenger Terminal Planning and Design

Spreadsheet Models
Quick Reference Guide

The Terminal Planning Spreadsheet Models are a companion to ACRP Report 25:
Airport Passenger Terminal Planning and Design, Volume 1: Guidebook
(Guidebook). The models provide practical learning exercises, which provide users
with knowledge from the industrys top planning consultants.
The Terminal Planning Spreadsheet Models CD contains two primary files: the
Terminal_Planning_Spreadsheet_Model.xls workbook file and an electronic copy of
the Users Guide. The CD also contains an installation procedure and an electronic
copy of this Quick Reference Guide. The install procedure allows the user to copy
the contents of the CD to a specified directory on a users local disk drive or
network. Starting work in the Terminal Planning Spreadsheet Models requires
opening the Terminal_Planning_Spreadsheet_Model.xls workbook file.
The Terminal Planning Spreadsheet Models require the user to enable macros in
Microsoft Excel. Enabling macros allows all of the models features to function
properly. The Users Guide also has an Excel Help section, which includes directions
on how to enable macros in Excel.
The Users Guide is a reference manual that provides guidance to assist the user
in the correct use of each model. While the models provide comments, diagrams,
and guidance which describe the contents of various cells in each spreadsheet, the
models also require decisions from the user about input values, analysis
techniques, and data sources. Making these decisions provides a means to learn
and understand the major issues that drive the layout and size of various airport
passenger terminal facilities. All of the models have buttons (which invoke macros)
that open the electronic copy to the appropriate section of the Users Guide to
provide additional information and guidance.
In addition, the Users Guide
incorporates most of the material covered by the Guidebook. Where appropriate,
the Terminal Planning Spreadsheet Models CD contains sample data sets that
provide an airport-specific example for models such as the Design Hour
Determination. These airport-specific examples may help the user make more
informed decisions about appropriate model inputs that match their unique
The Users Guide has one section for each of the main tabs in the Spreadsheet
Models workbook. Each model section (tab) has information and exhibits from the
Guidebook and excerpts and exhibits from the model with process explanations and
commentary to help the user understand the reasoning behind the models
The models on the CD do not address every single aspect of terminal planning.
Many aspects of terminal planning can be assessed by applying simple multipliers
or ratios to the number of passengers or aircraft using a terminal, or by allocating a
percentage of the total terminal space to a particular function. The models on the
CD include those areas that require more complex analyses to support planning
decisions. Figure 1 provides an overview of the functional areas in terminal
planning. Red check marks indicate the areas covered by the spreadsheet models.


Airport Passenger Terminal Planning and Design

Spreadsheet Models
Quick Reference Guide

FIGURE 1 Terminal Planning Functions


Airport Passenger Terminal Planning and Design

Spreadsheet Models
Quick Reference Guide

Model Uses
The Spreadsheet Models are set up to be used as exercises with the knowledge
gained from the Guidebook or with existing knowledge and supplemental
information from the Users Guide.
The exercises are intended to provide
understanding as to why terminal planners use certain ratios and planning factors
and provide many new methodologies and not to be a cookbook of specific
recipes. The models have been simplified to work towards the goal to enhance
learning. With a strong understanding of the process and methods discussed in the
Guidebook and models, users should be more prepared to develop some of their
own space program components.
The process flow of the models is to gather data about an airports space
utilization and availability, and physical components and to determine the
passenger traffic design hour.
The user should first use the Design Hour
Determination model to estimate the demand to be used for all of the airports main
passenger functions. With this inventory in hand and a design hour determined
from real schedule data or from estimation factors, the user can go through each
model exercise, starting with the Gate Demand model, following the typical path of
a departing passenger and baggage through the airport, and ending with the
terminating passenger retrieving his/her bags at baggage claim in the Baggage
Claim model.
The spreadsheets are password protected, but the password is provided for the
power users who may wish to make changes for specific needs. THE PASSWORD
IS TRBModels. Additional help on unlocking or locking a protected workbook is
provided in the Excel Help section.

Modeling Conventions and Symbols

All of the models are formatted using a color-coded cell system (Figure 2).
Only the white input cells are left unlocked and the blue or light green cells are
locked specifically to preserve the calculations and formulae. The formulae are
visible when the user places the Excel cursor on each cell.

FIGURE 2 Color Coding of Spreadsheet Cells

The first step after initiating the spreadsheet models workbook is to review the
Table of Contents (opening tab) and to make note of the color-coding format and
the use of cell comments noted with a red triangle in the upper right corner of the
associated cell. These comments will give suggestions, possible input ranges, and
explanations to the input or output cells connections to each other, as well as
formula descriptions. They are used throughout each of the individual models to be
a quick reference in better understanding each step within the models process.


Airport Passenger Terminal Planning and Design

Spreadsheet Models
Quick Reference Guide

The models contain some conditional formatting that may prompt the user to
enter a different value, one that is more in line with a typical range of values, or to
change the input format to match what a calculation in the model needs to work
As described previously, macros facilitate the navigation through the
Spreadsheet Models as a complete set of individual models. In addition, macros
used within certain model tabs provide a way to minimize some repetitive work for
the user and also performs some larger tasks much faster. Those users that wish
to see what the macros are doing behind the scenes can check the Visual Basic
(VBA) code that is stored within the spreadsheet by pressing the Alt key and the
F11 key together to launch the Microsoft VBA program. The code is not very high
level and should be easily understood by those with a moderate beginners level of
Each workbook tab has a link to the Users Guide and to return back to the Table
of Contents tab. As there are many tabs in this model, and they may not all fit on
the bottom of the screen depending on the size of the users computer monitor size,
the Return to Table of Contents tabs makes it simple to get back to main page
and follow the flow through each of the models.
The overall modeling approach is to review the data checklist, determine the
design hour, and then step through each of the models while referring to the Users
Guide for additional help and information related to each of the specific areas of
terminal planning. It is recommended that the user proceed in the order illustrated
in Figure 3. This order will allow for demand values determined in the initial steps
to flow into dependant calculations in later steps.

FIGURE 3 Table of Contents Control Buttons


Airport Passenger Terminal Planning and Design

Spreadsheet Models
Quick Reference Guide

Model Sections (Tabs)

Design Hour Determination - This model takes the user from data
sourcing and collection through determining the peak month, choosing the
average day of the peak month, and finally determining the design hour and
the associated peak planning factors.

Gate Demand - This model lets the user estimate future gate demand
through two common approaches. The user verifies the current gate mix and
determines the Narrowbody Gate Equivalent (NBEG) and Equivalent Aircraft
(EQA) through the use of gate equivalency tables.

Curb Requirements - This model estimates the length of terminal curb

frontage required for arrival and departure curbs for private cars and various
types of public vehicles.

Check-in/Ticketing - This model allows the user to select the number of

check-in positions among the Counter, Kiosk, and Curbside areas and adjust
the processing conditions to see the effect on the processing time and
required space. Mini-queue models are included to show delays and delayed
passenger counts.

Baggage Screening - This model helps to determine the Transportation

Security Administration (TSA) Surge hourly rate of outbound baggage and
estimates the required number of Explosive Detection System (EDS) and
Explosive Trace Detection (ETD) units, as well as the basic spatial
requirements for operation and handling.

Baggage Make-up - This model estimates the make-up space required to

adequately stage and prepare outbound baggage for delivery to the aircraft.

Security Screening - This model determines the necessary number of TSA

passenger screening lanes and space required for TSA screening operations.
The model includes a mini-queue model to see the effect of processing and
queuing variances on the passenger delay and unit requirements.

Holdrooms - This model looks at a single holdroom and allows the user to
adjust certain usage parameters to determine the current level of service
(LOS) or estimate the necessary holdroom conditions to achieve a desired
level of service.

Baggage Claim - This model determines the necessary overall claim

frontage that is necessary based on the user-defined peak period demand.
The user can then size an individual claim unit and determine how many
units are required for their unique aircraft fleet mix.

FIS/CBP - This model provides the user with Customs and Border Protection
(CBP) standards in the main functional areas of passenger processing by
Federal Inspection Services (FIS). A mini-queue model helps the user
determine the required number of primary processing stations and size the
baggage claim frontage based on the design hour international demand.

Circulation - This model allows the user to describe a single concourse

design and determine the necessary circulation width (including space for
moving walkways), the suggested concourse length, and total circulation
area within the concourse.