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Water Financing Partner Facility

PILOT AND DEMONSTRATION ACTIVITY


Activity Title: Adapting Appropriate Sanitation Solutions to Peri-Urban Areas in Viet Nam : A
PDA After Care Support
Proposer: NGO-EAST Viet Nam
Request Date: 27 July 2009
Country: Viet Nam
Region: Southeast Asia
Activity Proposed Start date: 1
Activity Proposed duration: six months
September 2009
Cost Estimate: US$ 10,000
ADB Activity Officer : Hubert Jenny, Senior Urban Development Specialist, SEEW

I. Background
1.
In April 2008, the NGO EAST Vietnam launched a Pilot and Demonstration Activity
(PDA) on Developing Appropriate Sanitation Solution for Peri-Urban Areas in Viet Nam. It
focused on decentralized wastewater treatment models to be replicated in other locations
with similar context. It foresaw, among others, the implementation of a pilot treatment system
being able to handle domestic wastewater disposed of from around 50 households. Based
on DEWATS (decentralized wastewater treatment) technology, the system consists of a
series of complementary treatment components combined with a separated network
collecting black and grey water.
2.
In February 2009, the pilot treatment plant was completed and handed over to the
community, in charge of its management, operation and maintenance. EAST Vietnam
proposed within the PDA a model for local management and its financing mechanisms.
However, these responsibilities are new to the community and thus requires technical
support. Moreover, the system management will need further fine tuning to fit, as closely as
possible, the local context and the technical requirements.
3.
Besides, the partners of the project are now willing to extend the coverage of the
actual pilot treatment plant during the year 2010 under the financing of IMV (Institut des
Mtiers de la Ville). Considering the first experiences learned from the PDA, the partners will
preferably opt for a combined system using existing infrastructures. However, like the actual
slope between others households and the DEWATS is too low, a survey must be done to
determine an appropriate solution to optimise the DEWATS functioning.

II. Objectives
4.
The main objective of the first PDA was to develop technical, management and
financial systems for peri-urban areas, for replication and scaling up in other peri-urban
areas. Taken into consideration that the coverage area will be soon extended through
another type of collection system, this technical assistance aims at evaluating and improving,
if necessary, the model developed by the PDA earlier. It will refine the management,
operation and maintenance (O&M) system as well as the financing mechanisms already set
up through the PDA, thus ensuring sustainability of the project. Thanks to the lessons

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learned through the PDA, the technical assistance will permit to select the better kind of
wastewater collection system to be applied in Viet Nams peri-urban areas.

III. Scope of work


5.
The scope of work focuses on Monitoring and Evaluation (M&E) of the actual
management, O&M system, the financial mechanisms and the technical choices already set
up through the PDA. Therefore, it will include several field trips, surveys, analysis and
meetings with the local representatives to support them in their responsibilities. In addition,
the scope concentrates on the evaluation of the opportunity of combined collection system
related to the technical choices made within the pilot treatment plant and its collection
system.

IV. Detailed activities


A. M&E of the management, O&M system and financial mechanisms
6.
The data required for this M&E work will be mainly gathered through field trips and
meetings with the local representatives and the residents. Moreover, effluent analysis will be
made as scientific arguments to assess the treatment efficiency. The M&E will do on-field
assessment of:
(i)

Separate systems;

(ii)

Actual quantitative and qualitative O&M requirements;

(iii)

Financial management and accounting issues.

7.
From these data, the usual terms previously set up by the PDA might need to be
evaluated and adapted to the actual context taking the extension phase into consideration.
From this work, a small document can be elaborated which would specify the management,
the O&M modalities and the responsibilities of each actor. It would be communicated to the
residents for a better involvement, thus ensuring a sustainable functioning of the
infrastructures.
B. Surveys on beneficiaries satisfaction
8.
As a pilot system, the DEWATS of Kieu Ky needs to be more deeply evaluated, in
order to optimize the technical functioning of other projects. The pilot plant is communitybased project. Then, its evaluation might also come from the beneficiaries. A survey on
residents satisfaction is necessary to:
(i)

Identify positive or negative effects such as bad smells, landscape valorisation,


salubrity of the neighbourhood, etc;

(ii)

Assess the suitability of the model proposed by the PDA, all terms considered.
C. Evaluation of the opportunity of combined collection system

9.
Contrary to what was initially recommended in the PDA, the extension phase
foresees to use the existing combined sewer. However, the actual slope between others
households and the DEWATS is too low, also a survey will be done to determine an
appropriate solution like the use of a wastewaters pump.

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(i)

Effluent quality and quantity analyzing to assess the efficiency of the treatment plant;

(ii)

Survey about utilization of a wastewaters pump;

(iii)

Evaluation of the capacity of the DEWATSoperator to manage a wastewaters pump.

V.

Implementation Timetable

10.
This PDA-after care support is expected to be completed within six months, starting
September 2009 and ending in February 2010.
VI. Institutional Management Arrangements
11.
Like the first PDA, the management of this proposed after-care support will be the
responsibility of French NGO EAST Vietnam, in close collaboration with Hanoi Peoples
Committee and the Transport and Urban Public Works Service (TUPWS), Hanoi Peoples
Committee, is responsible for water supply and sanitation issues.
12.
Close cooperation between Gia Lam Peoples Committee (district level), Kieu Ky
Peoples Committee (commune level), and EAST Vietnam will also be set up to implement
activities.
VII.

Stakeholders Participation

13.
Different stakeholders will take part in the implementation of the activities described
above:

The NGO EAST Vietnam: as the implementing organization, EAST Vietnam will carry out
all activities described in Section IV (Detailed Activities);
The TUPWS will facilitate the implementation of activities and monitor the project;
Local water resources experts and technicians will be consulted and involved
The local communities which have the responsibility for O&M will be closely involved as
well as other collaborating partners who are supporting sanitation-related initiatives in
Viet Nam

VIII.

Expected Results (outputs/outcomes/effects/impacts):

14.
This PDA after care support will enable the adaptation of appropriate technologies
as well as the O&M arrangements and financing mechanisms to other peri-urban areas
in Viet Nam.
15.
This will ultimately result in faster replication and scaling up of the model in
investment projects such supported by ADB and other donors such as in Thanh Hoa City
Comprehensive Socio-Economic Development Project and Provincial Hue Water Supply
Project.
IX. Scope for Replication/Use in Other DMCs:
16.
Because decentralized sanitation appears to be the practical approach that could be
taken by governments in the Asia-Pacific region, the scope for replicating the findings and
recommendations from this PDA is high. The documentation of lessons learned will be

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extremely helpful in disseminating the information and facilitating the replication process in
other countries.
X. Costs estimate
17.

This after-care support will cost $10,000 broken down as follows:


Unit

A. Monitoring and evaluation


Surveys on beneficiaries satisfaction
M&E the management, O&M system and the financial
mechanisms
Evaluation of the opportunity of combined collection
system
Effluent quality analysis1
Sub-total
B. Project Management
Reporting

Total costs

Pers.month

$1 300

$1 300

Pers.month

2.5

$1 300

$3 250

$1 300

$3 250
$1 700
$9 500

Pers.month
2.5
Provision sum

TOTAL

Quantity Unit cost

Specific amount

$500

$10 000

Additional analysis will be made by BORDA

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