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Electronic Payments

You can pay your suppliers electronically by using either the Oracle EDI Gateway or
by delivering to your bank an electronic funds transfer output file that Payables
o For information on how to use the EDI Gateway for electronic payments
(820/PAYORD, REMADV), see: Creating Payments with the Oracle
EDI Gateway.
o If you do not use the EDI Gateway for electronic payments, the
following discussion describes how you can use Payables to pay your
suppliers with electronic funds transfers.

Creating Electronic Funds Transfer Payments without the
Oracle EDI Gateway
To create an electronic funds transfer (EFT) payment file that you can deliver to your
bank, you follow nearly the same steps as in creating checks in a payment batch.
However, instead of printing the checks, you send a softcopy file of formatted
payments to your bank so it can disburse the payments directly into each supplier's
bank account.
You are not using the Oracle EDI Gateway for this payment
If you are not using a payment file format provided by Payables,
customize and register an EFT Payment Program, and create or
customize, and register a remittance advice program. See:Automatic
Payment Programs, and Setting Up Custom Payment Programs
Define a payment format with the Electronic payment method
that references your EFT payment program and remittance advice
program. See: Payment Formats.
Use the Banks window to define the remittance bank accounts
and payment documents you use to create EFT payments. In the
Payment Documents window, assign your EFT payment format to the

it will list payments made at this interval. To create Electronic Funds Transfer (EFT) payments: 1. o If you do want to review and/or modify the payment batch. and optionally continue with Modifying Payment Batches. Review the Preliminary Payment Register. 2. enter Electronic as the payment method. Initiate a payment batch using your EFT bank account and payment document associated with an EFT payment format. Define the suppliers and supplier sites that use the bank account to receive electronic payments. See: Defining Banks. check Audit Required and enter the Interval. which is the identification number you choose for your EFT tape. Payables includes in your EFT file the payment interval you want the bank to use for the audit report. See: Entering Supplier Bank Information When you enter the invoices you want to pay. Choose Actions.payment document. Approve the invoices you want to pay and confirm that they have no active holds. See: Entering Suppliers. select the Print Preliminary Payment Register check box. simply select Format Payments and choose OK. and choose OK. o If you want Payables to include in your EFT file instructions to your bank to give you an audit report. complete one of the following two options: o If you do not want to modify the payment batch before formatting payments. Depending on whether you want to review and modify the payment batch before formatting. select the Select Invoices check box. Enter bank information for each supplier site you want to pay. which is the number of payments you want to audit. and enter the following information in the Payment Batches window: Enter the Serial Number. After you . Enter Computer Generated for the Disbursement Type. Follow the steps in Initiating Payment Batches. When the bank creates the audit report.

Deliver the output file to your bank. Confirm the Payment Batch. Since procedures for loading files onto tape vary greatly. you can contact Oracle Consulting Services at your local Oracle office if you need assistance. Each physical medium you use has its own formatting requirements. 6. Review the Final Payment Register that Payables prints during formatting if you have enabled the Print Final Payment Register check box. In the Concurrent Requests Summary. When Payables formats the EFT payment batch. cancel the entire payment batch and initiate a new payment batch. The output file name is a concatenation of your AOL userid followed by a period and the concurrent manager request number (for example. review the output file from the Format Payments concurrent request. or load the file onto tape or to other media to deliver to your bank. .12345). You can locate the output file in the Payables output directory ($AP_TOP/out). 5. You can transmit the output file to your bank via modem. Print the Separate Remittance Advice if there is one defined for the payment format associated with the payment document you used. it creates an output file that you deliver to your bank for processing. SYSADMIN. If your output file is incorrect. continue with Formatting Payments.have reviewed and modified the payment batch. 4. 3.