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MYOB

GST
PREPARATION
GUIDE
(For Existing MYOB Accounting
and MYOB Premier Users).

Table of Contents
Part 1

Part 2

Preparation for GST (Before GST Implementation)

Importing GST Tax Codes into your data file


Only applicable to Accounting v19 and Premier v13 AND BELOW.

Editing Tax Codes SR and TX

Managing Your Chart of Accounts

Managing Your Company Information

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Setting Up Default Tax Codes for Customers and Suppliers

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Managing Inventory Information

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Managing Your Invoice

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This section is related to managing transactions in MYOB


when GST is implemented come 1st April 2015.

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Managing Transactions and Forms with GST

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Bad Debt Relief

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GST Related Reports

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Online GST 3 Submission

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GAF - GST Audit File

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Part 1

Preparation for GST (Before GST Implementation)


Note: MYOB strongly recommends familiarization with the new GST features & government requirements
that will take effect from 1 April 2015. The following steps are to assist you prepare your company (data) file
for GST while allowing you record and maintain your accounts prior to GST Implementation.

Importing GST Tax Codes into your data file (only applicable to Accounting
v19 and Premier v13 and BELOW)
Note: If you are on Accounting v20/Premier v15, SKIP this step, and start at step 7.
To import in your GST tax codes please follow instructions below:
1. Back up existing company file.
2. Use your current file to continue with the steps given below
3. Create new account code list for Link account for GST tax codes and Bad debt relief

Go to Account > Account List > New


Header Account
2-2300 Liabilities

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Detail Account
2-2310 Output Tax
2-2330 Input Tax
2-2370 Bad Debt Relief
2-2380 Bad Debts Recovered
2-2390 Bad Debt Suspense
6-6000 GST Not Claimable

4. Go to Premier v 16 / Accounting v 21 icon, login to the Clearwater sample file in Premier/Accounting to


Export the GST tax code

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5. Export the GST tax codes from the Clearwater sample file
Click File on your menu bar> Export Data > Tax Code List >Non Consolidated

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6. Open your company file, import in the GST tax codes


Go to File > Import Data > Tax Code List > Non-Consolidated Codes

Click Continue

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6. Open your company file, import in the GST tax codes


Go to File > Import Data > Tax Code List > Non-Consolidated Codes

Click Continue

In the next screen (as per below), select the NONCONTAXCODE.TXT that you saved (in step 5) in your
Desktop, and click Open button

M Y O B G S T P R E PA R AT I O N G U I D E L I N E

In the next screen, click Match All > Import > Press OK once completed

Once the GST tax code is imported, click List on the menu bar and choose Tax Code
These next steps is applicable to all customers on Accounting 20 and Premier 15 and BELOW.

Editing Tax Codes SR and TX


7. Edit 2 tax codes SR and TX
GST is only being charged starting from 1 April 2015. The default is set at GST6%.
Please edit it to 0 % for now and change it back to 6% on 1 April 2015.
Go to List > Tax Code > select SR or TX, change the rate to 0% and GST code link to Blank

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Managing Your Chart of Accounts


8. Link account set up for tax codes :
Upon import in, tax codes will be automatically linked to the Output and Input Tax
Go to List > Tax Code to verify the link account for the GST Tax Code

Linked Accounts for Tax Collected To your Output Tax Account

Linked Accounts for Tax Paid To your Input Tax Account

9. Link account for bad debts.


User is required to set up link account for Bad debts as following:

GST Bad Debt Relief Account linked to 2-2370

GST Bad Debt Recover Account linked to 2-2380

GST Bad Debt Suspense Account linked to 2-2390

Go to Set up > Link Account > Accounts & Banking Accounts

Note: GST Account for Bad Debts and Tourist GST Refund is for future expansion thus user can leave it blank.

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Managing Your Company Information


10. Set up company information for GST
User is required to enter the GST Number for Company, Customer, Supplier. Ensure the GST Number is
displayed in Tax Invoice, CN & DN.
Do not key in Registration date until further notification for MYOB or Royal Malaysian Customs Department (RMCD).
Go to Set up > Company Information

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Setting Up Default Tax Codes for Customers and Suppliers


11. Set up Customer card file with GST information as following:
Go to Card file > Card List > Customer > Double click on the customers name > Selling Details.
If you are recording Sales using Services Invoice, please assign the GST tax code to every customer.

Note: If you are using inventory module, all inventoried items have to be assigned to GST Tax code under
Buying Detail and Selling Detail, if you do not want to overwrite it with other tax code. If you want to assign
a different Tax Code from your inventory then in the Customer Card selling detail screen, tick Use Customer
Tax Code. This would supersede Tax Code set in inventory.
12. Set up Supplier card file with GST information as following:
Go to Card file > Card List >Supplier > Double click on the Suppliers name > Buying Details
If you are recording Purchases using Services format of Bill, please assign the GST tax code to every
supplier.

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Managing Inventory Information


13. Set up Inventory Item for sales (selling details), assign the Inventory Item to the related GST Tax Code.
Go to Inventory > Item List > Double click on the Item Number > Selling Details

14. Set up Inventory Item for purchases (buying details), assign the Inventory Item to the related GST Tax Code
Go to Inventory > Item List > Double click on the Item Number > Buying Details

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Managing your Invoices


The existing forms in your FORMs folder found in your Program Folder are all design for GST usage. You will
begin to use these new Tax forms upon GST implementation which is on the 1st of April 2015. It is advised that
you customize these forms to suit your company format now.
1. Open the FORMS folder found in your Accounting21/Premier 16
2. The new GST forms can be customized with company logo etc. We recommend that the new forms to
be SAVED with GST prefix e.g GST _ <form name>. GST forms can be found below. Ensure you click
FORM SAVE AS and save the form names accordingly along with company logo etc.
Services Invoice
a.

C_INV_SER Services format Tax Invoice

b.

C_INV_CN_SER Services format Credit Note

c.

C_FOREIGN_CUI Foreign Currency Services Tax Invoice

d.

C_FOREIGN_CU Foreign Currency Service Credit Note

Item Invoice
a.

C_INV_ITM Item format Tax invoice

b.

MYOB Premiers Plain Paper Invoice Item format Tax Invoice with a summary total of Zero rated, Standard
rated and others.(if you do sell mix supply)

c.

C_INV_CN_ITM Item format Credit Note

d.

C_FOREIGN_CUI Foreign Currency item format Tax Invoice

e.

C_FOREIGN_CU Foreign Currency item format Credit Note.

3.

Revert back to your Accounting20/Premier 15 program folder. Click on your Forms Folder and Copy all the
necessary existing company designed forms into your Accounting21/Premier 16 forms folder. Please use
these forms until March 31st 2015.

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Part 2

This section is related to managing transactions in MYOB when GST is


implemented in Malaysia (1st April 2015).
Managing Transactions and Forms with GST
1. Set your SR and TX Codes to 6%
2. Enter transactions for sales & purchases and assign the related GST Tax code to the transactions.
3. View / print Tax Invoice based on government requirement using Tax Invoice Format. Use the GST _ <form
name> as advised in the previous section, Example GST_ C_INV_ITM Item format Tax invoice and so on.

4. If your transaction involves the use of foreign currency, enter data with different currencies.
5. View / print Tax Invoice in foreign currency - new format forms based on government requirement. A new
column is added to show your local equivalent on this invoice.

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Bad Debts Relief.


This feature helps you manage GST relief provided by RMCD with relations to outstanding debts beyond 180
days aging.
You can select bad debt relief adjustment to view list of invoices due as well as those more than 180 days. Use
this feature to claim your GST back from RMCD.

this feature to claim your GST back from RMCD.


Go to Sales > Bad Relief Adjust Adjustment

GST Related Reports


Use these reports to review your GST submission details.
View GST-3 summary & GST-3 detail report as a reference to fill up Custom G-03 form
Go to Report > Index to report > GST/Sales Tax >

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Monthly and quarterly reporting to RMCD should be submitted before the last day of the following month.
GST-3 Detail Report can help you to view a listing of transaction with their respective tax code.

Online Submission of GST 3 Form to Customs via Taxpayer Access Point


(TAP)
You can now generate a GST 3 text file that can be uploaded to Royal Malaysian Customs Departments
Taxpayer Access Point (TAP) portal. This enables you to declare your tax information monthly or quarterly
online.
To generate this text file, open the Index to Reports window and select GST/ Sales Tax > GST 3 [Summary].
Click Customise to select your reporting frequency and period, and then click Send To > Tab-Delimited Text
File to save the file.

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GAF GST Audit File


From time to time custom might want to perform audit to you account. A GAF file can be created.
Go to Account screen click Generate GAF button.

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Custom will inform the period for the audit. Key in the date From and To to save click Disk then save this file
to your Custom report folder.

Note: Once you are familiar with the entire GST process as above, its time to ensure that you have all the
Forms such as Invoice, Credit Note and Debit Note customize with your company logo or with the same
design as you have now.
Please ensure you are on Business Support to get the right GST Transition directions from us in the coming
months of 2015. We will make sure you get the relevant updates.

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