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UNIVERSITY OF EDUCATION OKARA (CAMPUS)

Project Report

INFORMATION TECHNOLOGY

Presented To:

PROJECT OF

PAK Land
Housing Developers

Prepared By:
University of Education Okara. I.T Project Report
.

CONTENTS

Acknowledgements ……………………………… 5
Executive Summary ……………………………… 6
Project Introduction …………………………….… 7
Project Scope ………………………………. 7
Project Objectives ………………………………. 7
Project Deliverables ………………………………. 8
Task Allocation ………………………………. 8
Details of First Client Meeting ………………………………. 9
Introduction and History ………………………………. 10
Products ………………………………. 10
Services ………………………………. 11
Machinery ………………………………. 9
Staff of the Branch ………………………………. 9
Organizational Chart ………………………………. 10
Functional Departments ………………………………. 11
Administration Department ………………………………. 11
Marketing Department ………………………………. 12
Accounts Department ………………………………. 12
Details of Second Client Meeting ………………………………. 13
Details of existing System ………………………………. 13
Orders from the Customers ………………………………. 13
Invoices ………………………………. 14
Action of HTML ………………………………. 14
Mode of Payment ………………………………. 14
Details of Documentation ………………………………. 15
Customers Record Register ………………………………. 15
Paper kept in File ………………………………. 15
I / O Transaction Register ………………………………. 15
Order Record Register ………………………….. 16

PAK LAND Housing Developers.


University of Education Okara. I.T Project Report
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Problems in the Existing System ………………………………. 16


Benefits of Computerized System ………………………………. 17
Requirements for Computerized System ………………………………. 18
Hardware Requirements ………………………………. 18
Software Requirements ………………………………. 18
Manpower Required ………………………………. 18
Proposed Budget ………………………………. 19
Cost Benefit Analysis ………………………………. 19
Website Layout ………………………………. 20
Prototype (Screen Shots) ………………………………. 21
Questionnaire ………………………………. 33

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PAK LAND Housing Developers.


University of Education Okara. I.T Project Report
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PAK LAND Housing Developers.


University of Education Okara. I.T Project Report
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Acknowledgements

We bow in front of Almighty Allah, Most Beneficent and Compassionate, Who


granted us to develop our Project and to show our creativity. In fact we are
nothing ourselves, all successful steps of our life are due to limitless
blessings of Allah.

Then we are deeply indebted to all who helped us and gave us any sort of
information relating to our Project. Especially we wish to pay thanks to our Project
Advisor and Project Manager Sir Inam ul Haq whose encouragement, most valuable
suggestions, tips and guidelines were keys for approaching to the perfection in a I.T
Project. Then we are thankful to Director of the SPD ( Sultan Property Dealer), Mr.
Sultan Mehmood Gujjar, for cooperating with us for collecting required information
about current system of the Real Estate Business. And we are also gratified to the
Administration of University of Education an environment to polish our minds according
to the professionalism.
And at the end we dedicated this Project to our beloved parents who are
sacrificing for us and for our better future. We believe that all successes in this life and
life after this, are due to our parents and well-wishers after blessings of Allah.

M. Ibrar hussain Gujjar


Bilal Ibrahim

PAK LAND Housing Developers.


University of Education Okara. I.T Project Report
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Executive Summary

This project report is about P A K L A N D Housing Developers. As


being the students of Bachelor of Business Administration, the major requirement was to
mould our minds and thoughts according to information technology profession. So Sir
Inam ul Haq gave us a project to study the business matters and record management
system and Website to develop or make efficient management of the record system of
company by decreasing problems and making database then recommending the
computerized system in record management of the business and Launch a Website for
Sale promotion.
This project is a detailed description of the P A K L A N D Housing Developers. In
this project enter all record daily and user.
There are many problems in starting because we don’t know about any thing. First
collect the data which provide all information, next analysis the data and then
implementation.
According to this situation, it is necessary to maintain data accurately because the
company deals with other companies in the environment of competition and errors in
record system may lose the contracts and agreements.
So in our project this is the main issues that we will try to maintain their data. We
will make an agency favoring and buyer-friendly system of data handling that will be the
computerized system. And by solving their problems of the current system we will make
a prototype through which they would automate their system. This computerized system
will be most accurate, efficient and easy to use. And this project will be gorgeous for the.
P A K L A N D Housing Developers (Insha’Allah)
At the end, we would like to gratitude to Sir Inaam who gave us this project for
developing our minds according to the needs of new competitive business fields. We will
try to make this project most effective and efficient near to the perfection. Inshallah.

PAK LAND Housing Developers.


University of Education Okara. I.T Project Report
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Project Introduction

Project Scope:

Our Project on P A K L A N D Housing Developers consists of data


handling in best way through computerized system and to give them solution of the
problems that occurs. We will automate the P A K L A N D Housing Developers through
making relational database, solving various problems in current existing system and
providing them a theme of data handling and managing software.
Software theme will guide them to make full-fledged software according to their
requirements that make easier and efficient to maintaining and managing data and records
of P A K L A N D Housing Developers.

Project Objectives:

This Project will contain better business techniques and system supporting
processes in a strategic vision.
This Project will provide integrated services to P A K L A N D Housing Developers
for their system, that’s result, will be significant in this competitive business field.
We will also develop a P A K L A N D Housing Developers that will hold all
information about history and introduction of the Organization mission. Website will give
benefits to the P A K L A N D Housing Developers by high-level publicity on the world of
Internet. And then we will make the structure of a computer program that will be the base
for developing high-level business software.

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University of Education Okara. I.T Project Report
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Project Deliverables:

We will give a prototype and graphical shots of the data handling / record management
software for the current system of P A K L A N D Housing Developers.
We will also develop a website for Ibrar Vilalz and Bilal Vilal.Our project will be
the comprehensive report on Ibrar Vilalz and Bilal Vilal that will help them to improve
their system management.
This project will develop our minds in a manner of Professionalism. We will get a
lot of the new techniques through this project that will help us in our profession. It will be
helpful for us to determine that how a business can be managed in best way by using the
computer technology.

Task Allocation:

We are two members of the group. In our group M. Ibrar Gujjar is the leader of
the group. Before going in organization and getting information about the system of the
organization, we defined tasks for working of the whole group. Allocated tasks are;

Roll # Name Tasks

628(7th semester) M. Ibrar Gujjar System Analyst, Database Programmer,


Typist, Management of Technical aspects,
Website, Prototype, Formatting, Editing
635(7th semester) Bilal Ibrahim Client Advocate, Management of Collected
Information, Database Consultant
Technical Associate, Client Advocate

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Writing Information, Typist

Details of First Client Meeting

Introduction and History:

P A K L A N D Housing Developers (HTML), was established in start


of the year 2009. Honor of this newly established mill is Mr. Khizar Hayaat.
Knitting Branch of Hispania Textile Mill was established at the same site of the
company ‘Crystal World’ after shifting the ‘Crystal World’ to another site. Hispania
Textile Mill is recognized as quality garment manufacturer by following the international
standards of merchandise.
Hispania Textile Mills Limited (HTML), after earning a reputable name from
Spain (Barcelona) in the field of knitwear, now started his dynamic operations in
Pakistan.
P A K L A N D Housing Developers has two Projects;

1. Ibrar Vilas 2. Bilal Vilas

The head of the working body director Mr. Nasir Kamboh manages Ibrar Vilas.
The aim of the management body is to producing the high quality Housing and to
competing the other Real Estate Companies. Ibrar Vilals is now situated in very
prominent place in the city.

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Site Office of P A K L A N D Housing Developers is situated at the following address;

Address: PAK land (housing developer),


84 M.A. Jinnah Road Okara,
Pakistan
Phone: 92-333-6990930
92-332-4991003
Fax: 92-442-8974684
Email: ibrar@pakland.com
bilal@pakland.com

he clients’ list of P A K L A N D Housing Developers is as under;

 INVESTER  GOVT EMPLOYEE

 FORGINS  REGULAR CUSTOMER

Products:

The major products of the P A K L A N D Housing Developers are;


• Plotting.
• Housing Developing.
• Commercial Shops.

Services:

We Developed a Housing society with research process.

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University of Education Okara. I.T Project Report
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First of we will find out the suitable place in the city then we will purchase
and start the construction which do full fill the need of all customers.
We provide all facilities which necessary in town for
example main road, street lights, green belts, electricity, water, and also
security.

Staff :

Staff of over 60 people will working in the P A K L A N D Housing Developers


Organization at different capacities. All staff shows good performance and makes efforts
for the progress of company. Every person is well responsible about his duties and they
work by sharing their experiences with each other, which results in better performance
then individual work. Staff of the Hispania Textile Mills ‘knitting branch’ is as;

• Administration Staff
• Accounts Staff
• Maintenance Team
• Electrical Staff
• Store Incharge
• Workers and other staff

PAK LAND Housing Developers.


University of Education Okara. I.T Project Report
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Organizational Chart:

Honor

Director

Manager

Administration Operations Accounts


Department Department Department

Manager Manager Manager

Invoices,
Management Maintenance Store
salary, Bank
Staff Team Incharge
Dealing

Technical Quality Workers, Electrical


Staff inspection team Employees Staff

PAK LAND Housing Developers.


University of Education Okara. I.T Project Report
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ORGANIZATIONAL CHART

Functional Departments:

There are three main departments P A K L A N D Housing Developers;


1. Administration Department
2. Marketing Department
3. Accounts Departments

1. Administration Department
Administration Department controls the management of the Organization.
Maintenance team of P A K L A N D Housing Developers is also working under the
manager of Administration Department. They make plans for improvement in this project
through better techniques. To meet the challenges and opportunities in the international
Real Estate trade and out, P A K L A N D Housing Developers. (HTML) is striking for
excellence by adopting the best quality management practices to maintain consistent
quality for its customers.
Administration team keep the atmosphere of the company good and processes
within different departments are handled over by the administration staff. It makes the
efforts to keep in maintenance of transactions between the departments because of that
the administration has its own effect on the overall performance of the company. Good
management makes the combination of experiences for working together and runs the
company in smooth way that is suitable for making his status in competitive field of
textile.
In order to handle this type of company or a customer oriented organization and to
provide maximum satisfaction to the clients, the management is appointed the most
professional staff (like MBAs / BBAs) who has their designation in the specific field /
department, like managers, assistant managers, directors and other staff.

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University of Education Okara. I.T Project Report
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Administration department collect the required information about working in


company and all departments are fully responsible to give the required information to the
administration so that they could maintain and keep the records of company for making
decisions for better improvement in management.

2. Marketing Department
Marketing Department is most important department for Advertisement.
Developing a new product, and sale promotion. The marketing staff member do
work about market and make a strong brand in market and in consumer mind. If
we discuss about marketing in Marketing department then we will discuss about
4ps like
• price
• place
• product
• promotion

price:
Set the price means that what will the sustainable price of product. And what is
affordable price for all consumer.
Place:
Where we are going to launch product. This place is suitable or not for these
product.
Product:
We will discuss about product brand, images, name, color scheme, packaging, and
every thing which are related product.
Promotion:
Use a tool for sale promotion like advertisement, and packaging.

3. Accounts Department

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University of Education Okara. I.T Project Report
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Invoices, Salary, Bank dealings and stocks are controlling by the Accounts
Department. Agreements, payment and delivery procedure is handled by this department.
Accounts Department is working to improve the unit’s financial assets so that branch
could expand the marketing.

Accounts department is fully responsible for the sales operations and to give the
required information in time to the destination through pre-alerts with sale details. All the
transactions of payments are necessary to enter in record register.
Stock manager is responsible to keep the record about the order that when it will
be complete and what is the quantity of order. If the other company wants to add some
quantity more in his order then he asked to the manager and then after doing this complex
calculations that what is the previous wastage? What will be wastage now? and when
order will be complete and then gives them the upgraded information about order
completion and other information about their order.

Second Client Meeting

Details of system:

Invoices:
It is also an important document, which is also provided by the collection, which
contains the following information:
 Complete particulars about itself/organization
 Invoice No and date
 Order No and date
 Complete details of the orders
 Quantity of the items
 Total cost of the order

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University of Education Okara. I.T Project Report
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Mode of payments:
There are two methods of payments

1. According to the first method of payment the client does not pay the
charges in advance rather the payment is made after delivery of the items.
2. In the second mode of payment the clients pay the charges in advance and
they just have to receive.

Details of Documentation:

The documents that are used in PAK Land Housing Developers to keep the
updated record of all the activities are under;
 Customers / clients record registers
 Papers kept in file
 Inward and Outward record register
 Order record register

Customers’ record registers:


This register maintains and keeps the record of the customers which have
hired the services it maintains the contacts of customers that helps in preparing
the reports of old customers and new customers for the information of the
management.

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University of Education Okara. I.T Project Report
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Papers kept in file:


It is also important to keep the proper record of the documents received
from the customers in order to avoid any kind of particulars at the later stages.
Appropriate numbers of the copies of the documents are kept in the file.

Inward and outward Transaction Record Register:


Proper record of the inward and outward transactions is also maintained and kept
so that it would be helpful when information are required about sale and construction of

PAK Land Housing Developers and how many material is gone outside the area and how
many is received.

Order record register:


When takes the responsibility of the order and receives the required documents
from the customers then before making the arrangements for the delivery of the order,
first of all they entered the order details in the order record register and assign a proper
number to each for ready reference in future.

Problems during running system:

The is presently maintaining its record on the registers manually. Brief details of
the documents have been mentioned in the previous.
It is the era of the competitive marketing and good customers services prompt
actions on the users’ requirements are preferred all over the world. The most important
and appreciable factor in every community and society is to avoid wastage of time. The
clients appreciate it that they may not have to wait even for a while and their
requirements may be fulfilled. In such a speedy life, it becomes inevitable to develop to
such an environment that may not have under go the pain of waiting for some thing.

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University of Education Okara. I.T Project Report
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Nobody can refuse that the speed of human being is much lesser than the
machines. So the works done by the machines are much faster as compared to the works
done by the human beings manually or physically.
This is the case with the manual documentation and record keeping system. The
major draw backs of the manual paper work are discussed under here:

(1) First draw back of the manual record keeping is that the additional manpower is
required to maintain the record.
(2) Sufficient stationary is required to keep the records manually
(3) As the organization becomes older and older its records also grow with the
passage of time. After some times it becomes much difficult to handle such huge
Records manually. If any previous record is required then a lot of efforts are
required to find a specific record.
(4) There are frequent chances of misplacement of the documents
(5) There are no proper arrangements for the backup / copy of the record so that in
case of any untoward incident / accident with the original record the copy may be
utilized.
(6) Incase of any wrong entry the alternations are made in the records which not only
make the records doubtful but also increase the irritation for the handler.
(7) If the person in each department that is the incharge of the documents, he can sole
the authority for those documents. Whenever the management require some
record / information, they approach the concerned person and have to wait for the
reply for him.
(8) Manual documentation makes the audit of the accountable-document difficult. It
becomes almost impossible for the management to trace out the frauds of the
concerned person (if any).
(9) If the management is dispersed at the different stations then it becomes more
difficult to obtain required information timely and efficiently.

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(10) If there is the workers over-stressed with workload then there are frequent
chances of the mistakes, which can become several mistakes at the later stage and
cab create complications.

Benefits of Computerized System:

Nobody can refuse the speed, importance and attraction of the computerized
system. A computer is machine, which can process the data billions of time faster than
the human being can. The work that is done by the thousands of hour the computer can
perform that task with in seconds and fractions of seconds. After careful observations the
chances of error cannot be eliminated in the work done by the human being. But on the
other hand the computer can ensure not only the bulk work in fraction of seconds but also
ensure the accuracy.

Requirements for the computerized system:

In order to deploy the computerized system following are required;


In the important places like Manager Office, Office of Stock manager, Operator
near production area for Production Entry and 4th computer should be in the office near
main gate for keeping record of Inward and Outward transactions and attendances of
staff.
Hardware requirements:
 Four Pentium IV Computers
 Four Networking Cards (LAN Cards)
 Central Hub and Cables For Networking
 One Printer (Laser)

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Software Requirements:
 Licensed copy of Windows XP
 A software to Handel record System

Manpower Required:
 Four Computer operators are required who could properly manage the
record system with data handling and data entering experience.

Proposed Budget:

For hardware, Software and manpower requirements, budget will be as;


4 P-IV Computer Systems = 44,000 /- (11,000 /- each system)
4 LAN cards, Central Hub and Cables = 3,500 /-
Laser Printer = 4500 /-
Windows XP = 16,000 /-
Data Handling Software = 7,000 /-
Pay of 4 Computer Operators = 22,000 /- (5,500 /- for each)

Total Cost for Establishment of a Network = 97,000/-

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Cost Benefit Analysis:

The proposed budget for computerized system of PAK Land Housing


Developers” is very light and can easily affordable. If we see the daily Sale, it can be said
that the invested cost for computerized system can easily retrieved within few moths.
Only the pay of Computer Operators is one thing that will be covered in round
about one year but in this time will be used to getting the extra profits due to established
system.

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Real State Forms

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Real State Client

Real State Plots

Real State Sale Order

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Real State Plot Sale Order

Real State Booking

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Questionnaire:

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University of Education Okara. I.T Project Report
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1. Reasons for establishing Hispania Textile Mills?


2. Which Products you produced?
3. What is your Marketing Procedure?
4. What is Products Delivery & Payment System?
5. What is Data Entering System / Record System?
6. How you manage the records?
7. How your system is efficient about recode retrieval?
8. What is system of Documentation?
9. What are Problems occurred in documentation System?
10. Are you succeeded to control over these problems?
11. What are your Requirements in current System?
12. Requirements in Record Management System?
13. What Customers require from you?
14. What are problems in transactions between departments?
15. What are problems in transactions between your company and Client?
16. How you manage Invoices?
17. What type of problems you are facing in working of Departments?
18. What you require to make your records efficient and reliable?
19. What are your requirements according to problems of transactions?

PAK LAND Housing Developers.