You are on page 1of 2

Ref.: Mkt/ZD/37/2003 11.07.

2003

Re: Grant of Agencies to relatives of existing Agents / Medical Examiners

At present provisions for Recruitment, attachment and Detachment of agents and granting agencies to relatives of Agents/ Medical
Examiners are covered by the following Circulars:

1) Ref.: DD/13/63 dated 16th August, 1963.


2) Ref.: DD/ZD/16/68 dated 9th July, 1968.
3) Ref.: Dev/2/80-Dev/A/20 dated 24.4.1980

The various provisions as envisaged in the above mentioned Circulars has since been reviewed and the following revised instructions are
issued. For the purpose of easy understanding of the existing provisions as contained in the above Circulars and the corresponding
revised provisions in this regard are being enumerated below in a Tabular form:

Existing Provisions Revised Provisions


1 Definition of Relations Revised Definition of Relations
A1 For the purpose of granting of agencies relationship to be (i) Spouse;
taken are Mother, Father, Husband, Wife, Brother, Sister, (ii) Children or step children staying with
Son, Daughter, Nephew, Niece, Immediate In-laws and First the existing agent or Medical Examiner;
Cousins (as per Circular Ref: DD/13/63 dated16.8.1963 (iii) Employees of existing Medical
and Ref. DD/ZD/16/68 dated 9.7.1968) Examiners staying with the Medical
Examiner;
(iv) Any other person related whether by
blood or by marriage staying with the
existing agent or Medical Examiner
2(a) When a near relative of an agent working under a 2 (i) The agency will be granted under
Development Officer is recruited as an agent, then the new the organization of the same
agent should also be placed under the same Development Development Officer if such relative
Officer. The new agent should not be placed under any is staying with the existing agent.
other Development Officer nor should he/ she be placed (ii) The agency may be granted under the
direct. organization of a different Development
However, this will not apply in case the agent is operating Officer provided such relative is not
from a place other than the HeadQuarters of the staying with the existing agent
Development Officer; but if it is felt that the new (iii) Agency to spouse of existing agent
appointment in a different place is with a likely motive of will necessarily be direct or under the
diverting business then the Divisional Manager same Development Officer (as the
may refuse to consider the appointment of the new place existing agent) whether the spouse is
staying with the existing agent or not.
2(b) If a near relative of a Direct Agent is recruited as an agent, (i) The agency will be granted as 'Direct
then that agent should not be placed under the organization Agency' if such relative is staying with the
of any Development Officer but the agnency should be existing direct agent.
treated as Direct only (ii) The agency may be granted under the
organization of a Development Officer
provided such relative is not staying with
the existing direct agent.
3 Relatives and Employees of Medical Examiners should not Agency to relatives and employees of
be appointed as agents in the same town where the Medical medical examiners may be granted under
Examiner is practicing. Any relaxation can be made only the organisation of Development or direct,
after taking special sanction from the Zonal Manager to as the case may be. However, the
whom Agency application and all related papers should be competent Authority may make such
submitted for decision. He may make such enquiries and enquiries and impose such conditions as
impose such conditions as he thinks necessary to ensure he thinks necessary to ensure that the
that the agency will not be used as a personal agency of the agency will not be used as a personal
Medical Examiner. In any case, it should be made clear to agency of the medical examiner. In any
such agents that proposals introduced by them should not case, it should be made clear to such
be examined by the Medical Examiners to whome the agent agents that proposals introduced by them
is related or under he is working. should not be examined by the Medical
Examiners to whom the agent is related or
under whom he is working.
4a If an agent attached to a Development Officer resigns and if In case an agent attached to
any near relative of the agent is recruited as an agent within Development officer resigns /is
3 calendar years from the date of resignation of the old terminated, the spouse of relations of
agent then such agent should also be placed under the agent staying with the agent will be
organization of the Development Officer to whom the given agency under the same
original agent was attached Development Officer within a period of
3 calendar yrs. from the date of
resignation / termination of the agent.
4(b) If a Direct agent resigns and if his near relative is to be If a direct agent resigns / is terminated the
appointed as an agent within a period of 3 calendar yrs. spouse or relations of direct agent staying
from the date of resignation of the Direct Agent then such with the direct agent will be given agency
agent is to be treated as a Direct only and should not be as direct only within a period of three
placed under any Development Officer. calendar years from the date of
resignation/ termination of the direct
Agent.
The other conditions to be enforced are as follows:

1) The Designated Persons shall grant agencies to relatives of all exisiting agents and Medical Examiners only after approval by the Sr.
/Divisional Manager In-Charge of the Division.

2) Sr./ Divisional Manger In-Charge has to give permission in such cases after satisfying himself/herself that the agency is genuine and
not in substitution of the existing agency giving specific reasons and after obtaining the following documents:-
a) Certificate of residence from the prospective agent, existing agent and concerned Development Officer, if any.
b) Option letter from the applicant as to whether he/she want agency as 'Direct' or under a Development Officer in which case a letter
from the concerned Development Officer is also to be obtained.

3) Designated persons to ensure proper and safe custody of the above mentioned documents.

4) If at any point of time after grant of agency if the existing agent and his/her relative who has been granted agency start staying
together, the same should be brought to the notice of the Designated Person by both the agents. The Designated Person shall take
appropriate action of either making the agency direct or attach the agent under a Development Officer as the case may be from the date
of sharing of residence.

5) If at any time it is established that the change of residence of the existing agent or Medical Examiner or the applicant relative was done
for the purpose of obtaining agency, the said agency would be made direct or attached to a Development Officer as the case may be, ab
initio.

6) These rules will apply to all agencies given on or after the date of this Circular. Past cases / Complaints under investigation will be
dealt with as per old rules. No reference or representations will be entertained for past cases for allotment /re-attachement/ attachement
etc. under any circumstances.

This circular supercedes all the earlier instructions issued on the subject.

Executive Director ( Mktg. / IO/ CRM)