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SAP SD Interview Questions
SAP SD Interview Questions
Please click on the respective links, and answer the questions in the comment se
ction. Some are simple theoretical questions but can get pretty complex when mix
ed with real life questions. Most of these questions are scenario based and that s
how they are in real life. So, as discussed in the class Always be prepared wit
h real-time scenarios.
General SAP SD Questions
What is PGI ? What is the significance of PGI ?
What is the highest Organization element in SAP SD ?
How many Sales Organizations have you configured in your previous company ?
My customer requires to consolidate multiple deliveries. How should this scenari
o be configured ?
I want to configure the Customer Master for a Non-profit company which has tax-e
xemption certificate. How should this scenario be configured ?
Is there a limit on the number of line items in the sales order ?
Does Availability Check happen in Inquiry ? ( If not, why ? )
Does Transfer of Requirements happen in Quotation ? ( If not, why ? )
Are schedule Lines Created for an SAP Quotation ? ( If not, why ? )
What is the Transaction code to Create/Change Display Deliveries ?
What is the Transaction code used to create a Return Delivery ? ( Is it differen
t from standard delivery ? )
What kind of organizational structures did you create during your last projects
and why ?
Where would you use an SAP Return Order and SAP Credit Memo ? ( Business Scenar
io Differences )
How many different distribution channels and divisions did you create for your l
ast client and why ?
Who creates the Company Code data in the Customer Master ?
Can a Customer Belong to multiple Sales Groups / Sales Offices ?
Can you give me some examples of Shipping Conditions you configured ?
What are payment terms ?
What are the different kind of Partner Functions you configured and why ?
Can a material belong to more than 1 division ?
Why are common distribution Channel maintained ?
What is the difference between Individual Requirements vs Collective Requirement
s in SAP ?
What is the difference between a cash sale ( CS ) and Rush Order ( RO ) ?
What is the difference between commercial invoice & Proforma Invoice ?
Can proforma Invoices be created with reference to order ?
Why would you want to create a new SAP Pricing Procedure ?
How to view the Transaction Code associated with a Program in SAP ?
What is the Difference between Consignment Special Stock and Regular Stock
What is your SAP System Landcape ?
What is the difference between Golden Client and Sandbox Client ?
Why is the Quality Server used in SAP Landscape ?
What is the difference between SAP Proforma Invoice Types F5 and F8 ?
What is Delivery Splitting in SAP ?
Can you delete a Customer Master in SAP ?
Can you split a single line item into multiple line items manually ?
What are the advantages of SAP Milestone Billing vs SAP Periodic Billing ?

What is the difference between a Rush order and a Cash Sale ?

What is the SAP item category for Cash Sales ?
What is Scrap Sales in SAP ?
What is Contract to Order ?
What is the use of Requirement field in SAP Pricing ?
What is Intercompany Stock Transfer Order ( STO ) ?
What are the major configuration settings around an STO ?
How to do STO in SD ?
How to do STO in MM ?
What is a Horizon in SAP Credit Management ?
Can billing be done in SAP without PGI ?
Can Sales order, delivery and billing be done for an item quantity of Zero ?
What is third party sales ? What settings are required to trigger this ?
What is Individual Purchase Order ? What settings are required to trigger this ?
What is consignment process in SAP ?
Can a Sales order have more than 1 pricing procedure associated with it ?
What kind of SD-FI interface configuration have you done ?
How do I perform Credit Management without Open Orders ?
Can a Plant be associated with multiple company codes in SAP ?
Give me some examples of some of the fields you have used in SAP Condition Techn
ique ?
What is the difference between Simple & Automatic Credit Check ?
What is the difference between Static & Dynamic Credit Check ?
What is Credit Exposure ?
Give some examples of Data Migration Techniques other than SAP LSMW ?
How to configure FREE Goods with SAP Consignments ?
Can you have 2 pricing procedures in a single SAP Sales Order ?
Can a pricing procedure in a sales document be different from the pricing proced
ure in a billing document ?
What is the purpose of SAP Delivery Item Category ?
Can a Sales Org belong to 2 different company codes ?
What are Copy Control Requirement Routines ?
What is the difference between SAP Material Groups and Product Hierarchy ?
What is a movement type ? Give some examples of the movement types you have used
?
What is the movemen type used in standard delivery/ movement type used in consig
nment issue / 3rd party drop ship ?
When trying to create an order the pricing procedure is not determined. How do y
ou troubleshoot it ?
What is the use of common distrubution channel and common division ?
When a quotation is created, I want somebody to approve this quotation before fu
rther actions can be done on it. How do you configure this scenario ?
How would you specify if a pricing condition type is discount or tax or freight
?
How are invoices combined ?
What is invoice splitting ?
What is factory calendar ?
If a particular customer wants all his invoices to be sent only at the end of th
e month , how do you configure it ?
What is the difference between discounts and rebates ?
What is replenishment lead time ( RLT ) ?
If enough stock is not available, but you still want to finish the PGI . What ar
e your options ?
How to move a condition type value in pricing procedure to a subtotal ?
What do KOMP-KZWI1 / KZWI2 represent ?
How to add stock to a plant ?
How to view stock of a material per plant/storage location ?
How to view consignment stock ?
Can you cancel a sales order ?
Can you delete a sales order ?

SAP SD Project Questions

What is GAP Analysis ?
What is an SAP Blueprint Document ?
What is the difference between a Blueprint Document and a Functional Specificati
on document ?
SAP SD General Interview Questions
How do you adapt to new changes in the Project ?
How do you push back on changes from the user ?
How do you manage tough deadlines ?
What was your team size ?
What was the location of your project ?
Why did you leave your current project ?
Whom did you report to in your last project ?
How did you communicate with your user groups across different geographical loca
tions ?
What was your specific role in the last project ?
How do you push back on changes and rationally explain the same to your manager
?
Give some examples of a project with tough deadlines that you have done ?
If your manager/users ask you to move the project without proper testing, how wo
uld you handle the situation ?
Your queue is filled-up and over-flowing and you are not able to handle the work
( tickets for example in a production support project ). How do you handle the
situation ?
Given a task, how do you manage it through its life cycle ?
How do you handle situations where a power user/process owner is not signing off
on a blueprint/UAT and forcing you to do more than you you had to ?
What kind of Data Migration did you do in your last projects ?
Tell me about your SAP Skills ** ?
Real Time SAP SD Interview Questions
Can you give a scenario in your project where you have used the help of SAP ABAP
consultant to do the customization
Explain some of the gaps that you have found in your recent GAP Analysis and ho
w you proposed the solution to fill the gap ?
Can you explain the most complex situation you faced in the project and discuss
the proposed solution ?
Give me a couple of examples of the latest product support tickets you got and t
he resolution if any ?
What are the ways in which you can block a material from being ordered ?
Give me one example of a functional requirement that you mapped in SAP and expla
in how you have documented in an SAP Functional Specification document
In your last project, can you give a description of the SAP team structure ?
Scenario Based Questions :
Question 1 : My customer returned the faulty products, I want to send them to qu
ality check instead of sending them to normal stock.where should i do the config
uration.
Question 2 : I have 2 customers Customer A and Customer B .I need to create a sales o
rder for both of them using ZOR sales doc type. Both need the same material m-01
. But for customer a the item category of M-01 should be TAN and for b the item cate
gory is TANN. where should i do the configuration.
Question 3 : If we can change the inco terms of each item in a sales order it wi
ll result in invoice split. However, we configure the inco terms in customer mas
ter and not in material master. How can you justify this ?
Question 4 : A material belongs to 2 different Material Group Classifications. H
owever, there is only one material group associated with a material master. How
do you solve this problem
Do you have an interview question you want to add ? Please post your SAP intervi

ew questions here.
For other areas of SAP Training or SAP CRM Training please visit our Magna Train
ing home page. Magna Training also does Informatica Training and other Data Ware
house Trainings as well.
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15 Responses to

SAP SD Interview Questions

ilyas May 17, 2012 at 6:08 am #

is there a way to learn SAP SD online
REPLY
mallikarjun April 7, 2012 at 11:07 am #
Sir,
can u give answer for this . i was asked in the interview
what is the gap which u have identified in ur last project and how did u solve i
t. kindly help me with this question
REPLY
Habib March 22, 2012 at 7:02 pm #
Hi Siva,
How do we answer the following interview question:
1.) Tell me about your SAP SD Skills
Your assistance would be much appreciated. I would like to know the structure or
the sequence of what one should talk about. How much info should one spill? Sho
uld we bullet point the skills and then speak on them in great detail or simply
dive in.
I would like to know how you would go about answering such a question. So that o
ne sounds very professional and not amateurish
Cheers
REPLY
shyam December 24, 2011 at 5:10 am #
Here are some more questions asked in my recent interview..
1. what is make to order and complete configuration procedure step by step
2.can a plant be associated with 2 different company codes? if yes , then which
is the business process that needs this configuration?
3.what are the important 16 fields in condition technique
4. what is the difference btwn simple and automatic credit check and diff btwn s
tatic and dynamic?
5. what is credit exposure and where is it managed?
6. if my client doesnt want 2 include open orders while doing credit check, wher
e shud i do the configuration?
7. what are the data migration techniques other than LSMW?
8. is it possible to give free goods with consignments?
9.is it possible to have 2 pricing procedures in a sales order?

10. can a pricing procedure in a sales document be different that of the pricing
procedure in a billing document?
11. what is the purpose of delivery item category?
12. can one sales.org belong to 2 diff Comp.Code? explain in detail with a real
time scenario
Pls update these questions in this section sir thank you..
REPLY
siva December 24, 2011 at 4:03 pm #
Done buddy. Thanks for posting them here.
REPLY
shyam December 24, 2011 at 5:38 pm #
No Probs sir My pleasure
REPLY
shyam November 30, 2011 at 5:16 pm #
Here are some more questions sir,
1. In 3rd party sales after creating the PR is , if i block the order, what will
happen to the PR?
2. During 3rd party sales, when the 3rd party sends the stock to us against the
PR raised, we do PGR(post goods receipt), what gets updated during pgr? and if t
he 3rd party sends the stock directly to the customer, what shud v do..either pg
i or pgr?
3. how will you determine text flow from a sales document to billing document?
4.In document flow, we find the status as open, complete and not complete? where
is the setting for this document flow update?
REPLY
Sanjay November 23, 2011 at 3:25 pm #
In SAP What is CONTRACT TO ORDER?
REPLY
siva November 27, 2011 at 8:27 am #
http://www.magnatraining.com/what-is-contract-to-order-in-sap/
REPLY
shyam November 15, 2011 at 3:51 pm #
Hi Sir,
Here are some more questions which i faced in my recent interviews,
1.what is the difference btwn Rush Order and Cash Sale?
2.what is the movement type for returns?
3.Scenario: My customer returned the faulty products, I want to send them to qua
lity check instead of sending them to normal stock.where should i do the configu
ration.
4.what is the item category for cash sales?
5.Scenario: I have 2 customers a and b .I need to create a sales order for both of th
em using ZOR sales doc type.Both needs the same material m-01. But for customer a

the item category of m-01 shud be tan and for b the item category is tann. where s
hud i do the configuration.
6.what is the advantage of Milestone billing over periodic billing?
7.what is SCRAP SALES in sap sd?
8.what is the use of requirement field in pricing?
9.How do we do intercompany STO wrt. SD and MM.
10. Configuration settings for intercompany STO.
11.what is horizon period in dynamic credit?
12.can billing be done without doing PGI?
13.Can a sales order, delivery and billing done for item quantity zero
14.what triggers the third party sales and configuration settings?
15. What is consignment process?
16.can one sales order have multiple pricing procedure?
17.If we can change the inco terms of each item in a sales order it will result
in invoice split..but we configure the inco terms in customer master and not in
material master how can u justify?
REPLY
siva November 16, 2011 at 6:22 am #
I will create links for them. Thanks for the input Shyam. I guess I am supposed
to call you back. I was in the class the last time you called me. My phone curre
ntly has some issues ( Prepaid to post paid etc ) . I will email you. Can you pl
ease email me your number ?
REPLY
shyam November 16, 2011 at 7:11 am #
Not a problem sir..will mail you my number..
REPLY
vamsee October 22, 2013 at 7:12 am #
15.consignment process
1.consignment fill up(CF) , movement type 631, item catagiry KBN ,sechduline cat
agiry E1
2.consignment issue(CI), movement type 633, item catagiry KEN, sechduline catagi
ry C1
3. consignment pickup(cp),movement type 632,item catagiry KAR,sechduline catagir
y F1
4.consignment return (conr),movement type 634,item catagiry KRN,sechduline catag
iry D1
REPLY
vamsee October 22, 2013 at 7:15 am #
2.what is the movent type return
movement type 651(Ristricted)and 653(unristrict
ed)
REPLY
Zahid Abbas October 25, 2011 at 8:37 pm #
Siva Sir,
Can u plz post answers for these questions? Thanks.
A.Can you give a scenario in your project where you have used the help of SAP AB
AP consultant to do the customization?
B.Explain some of the gaps that you have found in your recent GAP Analysis and h
ow you proposed the solution to fill the gap ?

C.Can you explain the most complex situation you faced in the project and discus
s the proposed solution ?
D.Give me a couple of examples of the latest product support tickets you got and
the resolution if any ?
E.What are the ways in which you can block a material from being ordered ?
F.Give me one example of a functional requirement that you mapped in SAP and exp
lain how you have documented in an SAP Functional Specification document?
G.In your last project, can you give a description of the SAP team structure ?
REPLY
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SAP Interview Questions And Answers - FAQ's

SAP SD Frequently Asked Questions & Interview

1. What is the purpose of text determination,
ermination, output determination, and storage
Answer1:
Text determination:
For transferring information from material or
voice (and anything in between)

Questions
account determination, partner det
location determination?
customer to order / delivery or in

Account determination:
For transferring financial and costing information to proper financial docs
Partner determination:
For determine who is legally responsible for A/c, who the goods are going to and
whatever else you waana drive through this functionality.
Output determination:
What kind output does a sales/delivery/billing document create and who gets it,
where? For example A partner might get an EDI notification for a sales order jus
t confirmed, whereas a financial/leasing company gets the invoice!

Answer2:
(a) Text Determination: Any Texts in Material Master/Material Determination/Orde
r/Delivery , etc is meant to convey messages to the subsequent documents for com
pliance. e.g. "Give Top Priority" message mentioned in Order is meant for Produc
tion Dept.
(b) Account Determination: is integration between Finance and SD. The A/P along
with Account Keys need to be allocated accordingly with combination of Account D
etermination Group for Customer and Material if required. (c) Partner Determinat
ion: To identify which type of Partner it is so that if required for same Custom
er different Partner Functions may be required (Ex. Only One Sold To Party per C
ustomer. More than One Ship to Party / Bill to Party / Payer possible. According
ly different Masters will have to be created. Useful for Despatch of Material in
case of Ship to Party, sending Bill in case of Bill to Party and payment follow
-up / Dunning in case of Payer.
(d) Output Determination: What type of Output (Fax/Mail, etc) is required, where
and in what Format (ABAP Customization may be required in some cases especially
Invoices).
(e) Storage Location Determination: depends on Plant, Shipping Point and Storage
Conditions
2. What are the five imp fields to be maintained in account determination?
Account Determination:
Sales View, Sales Organisation, Distribution Chanel, Chart of Accounts, Account
Assignment Group for Customer and Material and Account Keys.
3. How to create excise invoice and what is it
4. What is meant by transfer of data from legacy code to sap Legacy Code?
Answer1:
It should be legacy data to SAP. What it means is you want to transfer all custo
mer and materials and all other information from Older (legacy system) to new SA
P system. You can do it using many tools, most noticeably MDMs.
Answer2:
Before installation of SAP, Data maintained by Company is called Legacy Data. At
the time of installation, it is required to transfer Data from Legacy to SAP li
ke Masters (Material/Customer, etc). It can be done in various ways like BDC, LS
MW, etc.
5. What do you do really in pricing determination and what are the main differen
ces between pricing procedures?
Answer1:
Pricing is determined by combination of Sales Organisation, Distribution Channel
, Division, Customer Pricing Procedure and Document Pricing Procedure.
Answer2:
We determine how the prices are calculated, taking into account sales area(sales
org, distribution channel, division), document type and customer(generally sold
-to-party).
The main differences between pricing procedures would be the differences as we m
entioned above, from the point of view of field entries. Coming to the output an
d the procedure, suppose the condition types used will be different and hence th
e following whole procedure. One pricing procedure determination to the others,
which data control these differences
6. What type of reports generally a support consultant maintains and report
Depends on Customer requirements.

7. What are interfaces used generally an indian organisation which is in retail

business and which is in banking business and oil business.
8. What is the purpose of shipping point determination not menu path
So that Shipping Point is determined automatically once the settings for the sam
e are done.
9. What and where types of copy controls we change
Copy Control: is basically meant so that Data is copied from preceding Document
to subsequent one. What subsequent Document is required is to some extent determ
ined by Customer Requirements as well as Document Types. (Ex.) In general case o
f Standard Order, it will be Copy Control (Order to Delivery) from OR to LF.
10. How to and where to maintain copy controls
Check for yourself in IMG (Sales Document types and Delivery Document Types)
11. What is purpose of maintaining common distribution channels and common divis
ions?
Common Distribution Channel and Common Division are maintained so that if any ma
ster data like customer or material maintained with respect to one distribution
channel can be used in other DCh. It prevents the multiplication of master recor
ds.
Eg: A customer is created for say sales area 1000/20/00 then the same customer c
an be used in sales area 1000/30/00 if we maintain 20 as common distribution cha
nnel. Hence no need for extending the customers...the same for materials also.
12. What is the difference between the Availability check 01 (Daily requirement)
and 02 (Individual Requirement) in material master?
01 and 02 are the checking group. Availability check is carried out with the hel
p of these checking group and checking rule. Checking group 01 and 02 are mainta
ined on the material master.
01 - Individual requirement -For this system generates transfers the requirement
for each order to the MRP .So that MM can either produce or procure.
02- Collective requirement.-In this all the requirements in a day or in a week a
re processed at a time. System stores all req and passes on to the MRP in MRP ru
n. In this system performance is high however you can not do the backorder proce
ssing whereas in other you can do.
13. What is a Division in SAP
A division is a product group
r services. Customer specific
es organization can have many

SD?
that can be defined for a wide range of products o
arrangements can also be made in a division. A sal
divisions.

14. What is a sales office in SAP SD?

A sales office is a geographically located unit of a sales organization.
15. What is a shipping point and loading points in SAP SD?
Shipping points are the points from where deliveries are initiated. One shipping
point can be assigned to more than one store or plant. A Loading point is just
a subdivision of a shipping point and manually entered into the header data of t
he delivery.
16. What is the transaction code for creating a customer in SAP SD?
VD01, VA01, XD01

17. What are the basic elements of a customer master record?

The sold to party, the ship to party, bill to party, and the payer record.
18. What are inter company customers?
These customers represent the sales customers within the same client but between
different company codes.
19. What is a one time customer?
This is a general customer that is created for those customers for which you do
not want to create separate records. This customer can be reused.
20. How does the SAP system knows which fields to turn on and off when you creat
e a customer master record?
Using the account group which is assigned to the customer.
21. Who defines the account groups?
Normally these are defined by the finance team.
22. Who is a payer in the customer master record?
Payer is the individual or company who will settle the invoices for products or
services sold.
23. Can you give me some tables in SAP SD for customer master?
Some of the tables are KNVV, RF02D, KNA1 etc
24. What are some of the examples of Global settings?
Currencies, countries etc. This data is application independent.
25. What is a sales organization?
Sales organization is an organizational unit that sells and distributes products
and negotiates terms of sales and is responsible for all the transactions invol
ved with a sale
26. What is the purpose of material master data?
Master data responsible for representing all information related to products or
services that a company produces or sell.
27. What is the transaction code for creating a material/article in SAP?
MM41 for creating article in SAP IS Retail and MM01 in SAP Industry solution for
creating a material.
28. How do you extend a material, which transaction?
MM01
29. What are some of the views in a material master?
Basic data, additional basic data, Accounting views, MRP views, Purchasing views
, Storage views, forecasting views, sales views and in IS Retail there is also a
Listing view and POS view.
30. What is a base unit of measure in material master?
This is a unit of measure used as a basis for all the transactions, all movement
s of quantities will be converted to that base unit of measure which is specific
to an article.
31. Can you have specific customer material information entered in SAP?
Yes, VD51 is the transaction or inside VA02 also you can add customer material i
nformation records.

32. What is a customer group? Give me some examples.

Customer group is 2 digit numbers that is configured within IMG and allows logic
al grouping of customers. For example you may want to group International custom
ers, Domestic customers or military customers separately.
33. What are some of the tables in SAP SD?
VBAK - Order header
VBAP - Order Item
VBEP - Order schedule line
LIKP - Delivery Header
LIPS - Delivery Item
VBPA - Partners
VBFA - Document flow
34. How would you find which table is being used in a particular field?
Bring your cursor to the field in a transaction and press F1 and then technical
info.
35. How would you find all the tables in SAP?
SE16 (or) SE11.
36. What are some of the material master data tables?
MARA - Material highest level data
MBEW - Data referring to accounting
MVKE - Data referring to sales
MARC - Data at the plant level
WLK1 - Listing information
MARD - Data storage locations
Here are the Few frequently Asked SD Questions (With out Answer):
What are the five imp fields to be maintained in account determination?
How to create excise invoice and what is it?
What is meant by transfer of data from legacy code to sap?
What are interfaces used generally an indian organisation which is in retail bus
iness and and which is in banking business and oil business?
What is the purpose of shipping point determination not menu path?
What and where types of copy controls we change?
How to and where to maintain copy controls?
What is purpose of maintaining common distribution channels and common divisions
?
What is the relation between sap sd and abap?
What should be the value set for Lead Time in Sales Document Type while configur
ing the system?
How do you calculate net price on MRP based?
What are the five imp fields to be maintained in account determination?
Is it possible to release change request, without releasing task.

What do you do really in pricing determination, and what are the main difference
s between one pricing procedure determination to the others, which data control
these differences?
Product attributes means?
Can one have multiple packing for delivery?
What is the difference between general item category group and item category gro
up ( sales org2 in MMR)?
To extend material one plant to another plant what are the configuration you don
e in your project?
How SAP support to the client to know the customer requirements?
How to stop PGI?
Quotation has been created for product-D, 10 quantities, sales order is created
with reference to the quotation, system copies 10 quantities in sales order. How
do you restrict in sales order end
user should not change quantities, system should not allow for changes by en use
r?
What is the client specific data? Give two examples of client specific data?
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