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The 2013 Constitution and By Laws of the Bedan Volunteers

Preamble
We, the members of the Bedan Volunteers, imploring the aid of the
Almighty God in building an organization which trains and develops Bedan
Leaders oriented in serving the Bedan Community and the Philippine Society
imbibed by the principles of passion, commitment and service, establishing
an organization that fosters Bedan Camaraderie and shall embody the
principles of Benedictine Leadership: Ora et Labora, do hereby ordain and
promulgate this constitution.

Article I.
Nature of the Organization

Sec. 1. Name
The organization shall be known as Bedan Volunteers.

Sec. 2. Purpose
The organization shall be primarily engaged in Bedan empowerment
and

community

development

by

strengthening

trust,

solidarity

and

reciprocity among its officers and members, and by purposefully creating


opportunities for participation in different activities that contribute to the
holistic development of a Bedan. Also, it shall endeavor itself in contributing
peace and development through different advocacies inculcating positive
values and in working with partners to impart volunteerism among its
constituents.

Sec. 3. Affiliations
1.

Present Affiliates - The Bedan Volunteers traces its roots and


perpetually affiliates itself to the National Service Training Program of
San Beda College. It is also connected to the national organizations such
as the Philippine Red Cross Youth and National Youth Commission in the
conduct of socio-civic projects and activities.

2.

Future Affiliates The Bedan Volunteers are eager to be affiliated


with other National Organizations and Community-based organizations
outside San Beda College provided the approval of the Executive Board
and Office of the Prefect of Student Affairs.

Article II.
Declaration of Vision-Mission

Sec. 1. Vision
The Bedan Volunteers envisions a strong relationship among its Bedan
members and the community wherein mutuality is present and practiced; a
Bedan community that is aware and responsive to the issues and needs of
the nation. It also envisions a community that practices active volunteerism
in response to the different problems of the society;

Sec. 2. Mission
The Bedan Volunteers, in their pursuit to empower community
development embodies the organizations main principles of passion,

commitment and service in upholding its primary purpose. It aims to


strengthen Bedan camaraderie and reciprocity among its members and the
community. It also aims to involve Bedans in different activities that may
enhance their sense of social responsibility and well-being.

Article III.
Membership

Sec. 1. Members
A bona fide student of San Beda College enrolled in any of the
courses offered in the institution with a minimum of 15 units shall qualify for
membership in the organization.

Sec 2. Classifications of Membership


The following are the classifications of membership:
1.

Regular membership is conferred upon a student who has paid the


required fee for the current year. Fees may be determined by the
Executive Board prior to the needs of the organization as delegated by
such.

2.

Honorary Membership is conferred upon a person who is considered a


past member of the organization who has rendered distinguished service
to the organization in the attainment of its goals.

Sec. 3. Additional Requirement for Membership


An applicant must have a GPA of not lower than 2.60.

Sec 4. Termination of Membership


Membership to the organization may be terminated on the following:
1.

Incompliance with the requirements of the organization;

2.

Violation of the Constitution and By-Laws of the College and the


organization.

Article IV.
The Organization and Its Components

Sec. 1. General Provision


The officers shall be comprised of officers namely the Executive
Board, Associate Vice Presidents, Project Directors, Committee Heads and its
corresponding committees, and Coordinators. The organization has also its
Board of Counsel which is designated for the proposal of future activities of
the Organization and for coming up with decisions beyond the power of the
board of officers.

1.

Statement of Compliance with all SBC rules and policies as well


as local and national laws - This organization shall comply with all
existing rules and regulations of San Beda College as well as all local
and national laws.

2.

Anti Hazing Policy - Hazing as used as an initiation rite or practice as


a requirement for permission to be member in an organization or any
other by placing the applicant in some embarrassing or humiliating

situations is not allowed in this organization. Any activity or conduct


which violates and disrespects or otherwise degrades any person as a
condition for association with a group, regardless of consent or lack of
consent is strictly prohibited.

3.

Personal Gain Clause - The Bedan Volunteer is a school organization


and non-profit organization in which it is not allowed to gather and
collect any form of money or using the organization to gain profit in any
matter for personal interest. This organization shall raise and use funds
only for purposes of organizational functions and not for profit of
individual members

4.

Statement of Non-Discrimination - The Bedan Volunteer is a


community centered organization and all action and performance of its
members are observe to maintain a good relationship with the
community and any form of discrimination will be given disciplinary
action for the betterment of all. This organization accepts membership
without regard for arbitrary characteristics such as gender, status, color,
disability, race, and religion among others.

Sec. 2. Executive Board, Associates and Junior Officers


The Executive Board, the Associate Vice Presidents and Junior Officers
shall be appointed by the Board of Counsel with the supervision of the
Moderator. Candidates shall be screened through a series of interviews and
deliberations to determine a favorable appointee.

Sec. 3. ASSOCIATES
The Associates shall act as the primary assistant of the Vice President.
The Vice President alongside with the Associate shall work hand in hand their
specific duties and responsibilities.

SEC. 4 JUNIOR OFFICERS


The Junior Officers shall be the trainees of a specific position. The
Junior Officers shall be deemed as the successor as their Vice President and
Associate train them throughout the academic year.

Sec. 5. Board of Counsel


The Board of Counsel shall be composed of the outgoing Executive
Board and Associate Vice Presidents whose term has ended and not willing to
be part of the Executive Board and the Associate Vice President of the
following Academic Year. The Board of Counsel shall have the right to
propose or recommend activities, corrections and/or give advice to the
present Executive Board.

Article V.
The Executive Board and the Associate Vice Presidents

Sec. 1. General Provision


The Executive Board shall be comprised of a President, Executive
Vice President, Internal Vice President, External Vice President, Vice President
for Documentations & Publication, Vice President for Finance, Vice President
for Audit, Vice President for Membership, VP for Logistics, Vice President for

Marketing, Vice President for Promotions & Advertising, Vice President for
Corporate Communications, VP for NSTP Affairs and VP for RCY Affairs which
are appointed by the Board of Counsel with the supervision of the Moderator.

Internal Vice President, External Vice President, Vice President for


Documentations & Publication, Vice President for Finance, Vice President for
Audit, Vice President for Membership, VP for Logistics, Vice President for
Marketing, Vice President for Promotions & Advertising and Vice President for
Corporate Communications will have Associates that will act as their primary
assistants.

The Executive Board has the power to create additional committees


and appoint project heads & coordinators.

Sec. 2. Duties and Responsibilities of the Executive Board Officers


a.

President - To represent and support the organization; to exercise


authority; enforce adherence to the Association's Constitution and Bylaws; initiate and lead; review financial reports and communicate with
the membership on a regular basis.

b.

Executive Vice President - The Executive Vice President shall


assume all the powers and duties of the President in case of the
latters absence, resignation, illness, temporary incapacity or removal
through vote of no confidence. He shall assist the President in the
latters work and perform such other functions as may be necessary
and delegated by the President.

c.

Internal Vice President - To assist the President in the execution of


that office; to be responsible for the internal affairs and supervision of
the organization within the boundaries of school campus; and to
perform such other duties as may be assigned from time to time.

d.

External Vice President To assist the President in the execution


coordination of public and external affairs of the organization; and to
perform such other duties as may be assigned from time to time.

e.

Vice President for Documentations and Publications The Vice


president for Documentation & Publication shall make and keep
records of all the minutes of the meetings, agreements, and
decisions/ resolutions of the Board of Counsel and the Executive
Board, and all other documents as may be deemed necessary by the
organization. He shall also attend to the issuance and service of
notices of meetings to the members of the Executive Board; Hell be
in-charge of the different functions of a Secretary General as stated in
the Student Handbook; and also to perform such other duties as may
be assigned from time to time.

f.

Vice President for Finance - The Vice President for Finance is


responsible for handling the funds, assuring their safety and prudent
use. He/she is responsible for furnishing the amount dues by the
ensuing year by, paying obligations, and assuring expenditures are in
accordance with the budget approved by the Board; and other

functions of a treasurer as stated in the student handbook; and also


to perform such other duties as may be assigned from time to time.

g.

Vice President for Audit - Must audit all bills approved for
payment by the board of county commissioners before warrants are
issued. It must be confirmed that charges are legitimate and that
there are adequate funds to cover the payments in the proper
departmental budgets; and other functions of an auditor as stated in
the student handbook; and also to perform such other duties as may
be assigned from time to time.

h.

Vice President for Membership- The VP for Membership shall be


responsible for the documentation/ record-keeping of pertinent
information relative to the existing members of the organization and
in the recruitment of new members; and also to perform such other
duties as may be assigned from time to time.

i.

Vice President for Logistics - The VP for Logistics shall be


responsible for the preparation and execution of the activities by the
organization.

He

shall

be

in-charge

of

the

operation

of

the

organization. He shall ensure that the organization's activities run


smoothly; and also to perform such other duties as may be assigned
from time to time.

j.

Vice

President

for

Corporate

Communications-The VP for

Corporate Communications shall be in-charge for maintaining the

website of the organization for its members; He shall provide linkages


with other organizations within campus. He shall also provide linkages
for the organization and promote camaraderie along the affiliates of
the organization; and also to perform such other duties as may be
assigned from time to time.

k.

Vice President for Marketing- The VP for Marketing shall be


responsible for finding sponsors for the projects of the organization.
He shall have the task of drawing up marketing packages for potential
sponsors; and also to perform such other duties as may be assigned
from time to time.

l.

Vice President for Promotions & Advertising- The VP for


Promotions and Advertising shall be responsible in increasing the
number of members of the organization, particularly by Advertising
through media and by all other means practicable upon approval of
the President; devise means to promote and advertise the activities
of the organization; and also to perform such other duties as may be
assigned from time to time.

m. Vice President for NSTP Affairs The VP for NSTP Affairs shall be
responsible of the preparation and execution of all the activities by
the NSTP Department. He shall be the coordinator between the
organization and the NSTP department. He shall be the representative
of the organization in any meetings called upon by the department;

and also to perform such other duties as may be assigned from time
to time.

n.

Vice President for Red Cross Youth Affairs The VP for RCY
Affairs shall be responsible from planning to implementation of all
activities headed by the Philippine Red Cross Manila Chapter. He shall
be responsible for the processing of annual reaccreditation at the
Manila chapter office; attend meetings arranged by the chapter
council and keep all necessary documents and files; and also to
perform such other duties as may be assigned from time to time.

Sec. 3. Disqualification of the Executive Board Officers and its


Associates
The Board of Counsel and the Organization Moderator shall
promulgate the rules and regulations which require the disqualification of
any officer of the group both the Executive Board and its Associates. Such
rules and regulations may provide that a willful violation of any provision
thereof shall result in removal from office.

Sec. 4. Term of Office


The term of office of all officers shall be a maximum of four academic
years provided that on his/her third term, an officer should have a direct
trainee to succeed any of the positions in the Executive Board of the
organization.

Article VI.
Moderator

Sec. 1. General Provision


The organization shall be supervised and guided by its moderator who is
deliberately agreed and considered by the Executive Board and the Board of
Counsel.

Sec. 2. Function of the Moderator


The moderator shall receive and study reports of the organization and
serve as a liaison between the administration and the Bedan Volunteers.
He / she may also propose activities which can be considered by the
Executive Board of the organization.

Article VII.
Meetings

Sec. 1. General Provision


The organization can hold meetings as long as it is necessary and
important as may be called by the President or his Executive Board and the
Organization Moderator as well.

Sec. 2. Meetings, Attendance and Minutes

The attendance in the meeting will be kept by the Vice President for
Documentations & Publications of the organization. The Minutes of the
previous meeting must be reported in the next meeting in order to inform
the organization of the previous agenda. It must also be available for the
officers and the members views in the internet site for easy reference.
a.

Online

Meetings meetings

that

are

held

through

different

networking sites or through other online means; online meetings are


scheduled by the president and will depend on the urgency of a
matter.
b.

Regular Meetingsregular meetings are to be held weekly to


discuss the continuous development in the organization and for the
discussion of future plans.

c.

Pre-activity Meetingmeetings that are held before an activity


proper, containing the plan for implementing an activity and the
preparations needed.

d.

Post-activity Meetingmeetings held for evaluation of the prior


activity, covers discussion related to the documentations to be
presented after every activity.

Article VIII.
Amendments

Sec. 1. General Provision

This constitution and by-laws can be amended by a vote of threefourths (3/4) or majority of the members on a meeting called for such
purpose.

Sec. 2. Amendments
Any proposed amendment that changes any of the provision/s
enshrined herein must first be approved by a three-fourths (3/4) of the two
board of officers voting together as one.

Sec. 3. Validity of Amendments


Proposed amendments must not violate any provision in the student
handbook or the Philippine Constitution.