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Responsibility: iRecruitment Manager, Vision Corporation

1.

Log on to iRecruitment as xx James Alexander and welcome.

2.

Select the iRecruitment Manager responsibility.

3.

Click the Default Postings link on the portal page to display the Create Default Job Advert
page.
Note: You can create default values for Organization, Business Group, Job, and Position.

4.

Select Job as the Default Posting Scope.

5.

Select the job to define the posting values. For example, Administrative Assistant or
AA900.Administrative Assistant as per your localization and business group. The
application displays the Posting Details region.

6.

Enter xx Executive Assistant to CEO in the Job Title field.

7.

Enter xx Recruitment Group as the organization name.

8.

Enter the following in the Department Description field: The administrative department
provides information and support services for administration, operating departments, and
employees in accordance with applicable requirements and regulations.

9.

Enter the following in the Brief Posting Description field: Executive Assistant to CEO is
responsible for handling administrative duties for senior executive.

10. Select the description and click the italics icon in the text editor to format the description.
11. Enter the following in the Detailed Description field: This individual will be responsible for
the Executive Officers schedule and for coordinating the administrative responsibilities.
12. In the External Posting Wording box enter QUALIFICATIONS.
13. Enter the following information and select the bulleted list icon to format the information:

Strong administrative support experience with a minimum of five years reporting to a


senior management executive

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Strong organizational skills and demonstrating interpersonal and customer service skills

Excellent communication skills

Bachelor degree

14. Leave the Internal Posting Wording box blank.


15. Enter Apply Online in the How to Apply field.
16. To include a graphic in the job posting, such as a company logo, enter the URL of the
location where you have placed the company logo. When you post the vacancy details, the
company logo will appear on the Job Posting page.
17. Click the Apply button. The application stores the details for this specific job posting.
Note: When you create a vacancy requirement for the xx Executive Assistant to CEO
position, these values will default to the Format Job Posting page.
18. To edit the default posting value query the position and make the required changes.

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B.
Log in as xx James Alexander to work with iRecruitment Manager responsibility.
Responsibility: iRecruitment Manager
1.

Log on to iRecruitment as xx James Alexander/welcome.

2.

Select the iRecruitment Manager responsibility.

3.

Select the iRecruitment Home link on the portal page to display the home page.

4.

Click the Create a Vacancy link on your home page to start the vacancy creation process.

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Entering Primary Details

5.

Select Vision Corporation as the Business Group.


Note: If you have access to more than one business group, then you must select the
appropriate business group. This ensures that any rules or localizations that are set for that
business group are adhered to.

6.

Enter xx Executive Assistant to CEO in the Vacancy Name field.

7.

Enter the current date as the start date for the vacancy. The status, by default, is Unapproved
for the new vacancy that you create.

8.

In the End field, set a date two weeks after the start date.

9.

Select xx James Alexander as the Manager.

10. Accept the default Number of Openings.


11. In the Organization field, the application automatically displays the default organization of
your localization or responsibility.
Note: Depending on the recruitment information that you have created for your business
group, the value in the Location field defaults to the Primary Details page.
12. Select Human Resources as the Professional Area.
13. In the Job Title field, select the seeded Job -AA900.Administrative Assistant or the value
specified by your instructor.
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14. In the Position field, select AA910.EXECUTIVE ASSISTANT TO CEO or the value
specified by your instructor.
15. Select the appropriate grade or the value specified by your instructor.

16. Enter 60,000 in the Minimum Salary field.


17. Enter 70,000 in the Salary Maximum field.
18. Select USD as the currency.
19. In the List of All Details field, select Car Provided and click the right arrow to move the
detail to the Selected Details field.
Note: This is for information only and the compensation details do not define the
compensation elements that are included in the employment assignment after a candidate
has been hired.
20. Select Bonus Eligible and move it to the Selected Details list as in the previous step.
21. Select Constant Travel as the Amount of Travel.
22. Select Essential in the Work at Home field.
23. Click the Next button to complete the required skills information.

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Note: You can save the vacancy as a draft at any stage in the vacancy creation process. You
can view the information in the Save For Later table in your home page.
Entering Skills and Qualifications
24. Click the Add Another Row button in the Create Vacancy: Enter Required Skills page.

25. Select Core: Decision Making Skill.


26. Select Proficient as the Minimum Level.
27. Select Expert as the Maximum Level.
28. Select Essential as the Desirability.
29. Click the Add Another Row button.
30. Repeat the steps to enter the remaining skills listed in the table in the practice.
31. Select Bachelor Degree in the Minimum Qualification and the Maximum Qualification
fields.
32. Click the Next button to enter team details.

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Entering Team Details

33. Select xx James Alexander as the Recruiter Name.


34. Select Team as the security method.
35. Click the Add Another Row button to create row to enter recruiting team information.
36. Select xx James Alexander as the team member.
37. Select Update as the security level.
38. Repeat the steps to select the remaining member as given in the table in the practice.
Note: When setting up Team Only security, include the recruiter or manager in the team, or
they will not be able to see the vacancy. The application does not include them in the team
automatically just because they are the recruiter or manager.
39. Click the Next button to format job posting details.
Formatting Job Posting
Note: If you have set up default job postings, then the job posting details appear on this
page. You can still edit the job details as required.

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40. Enter xx Executive Assistant to CEO in the Job Posting Title field.
41. Enter xx Executive Assistant in the Job Title field.
42. Enter xx Vision Recruitment Group as the organization name.
43. Accept the description that defaults to the following fields:
Brief Posting Description
Detailed Description
How To
Note: The values that you created for the Job -AA900.Administrative Assistant in the
Guided Demonstration Defining Default Posting Values default to these fields. You can
either accept these values or edit them as required.
44. In the Job Requirements box enter RESPONSIBILITIES.
45. Enter the following information for Responsibilities and select the bulleted list icon of the
text editor to format information in the following format:

Responsible for smooth coordination administrative duties

Ensuring a high level of efficiency in the administrative department

46. In the Additional Details box enter QUALIFICATIONS.

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47. Enter the following information and select the bulleted list icon to format the information:

Strong administrative support experience with a minimum of five years reporting to a


senior management executive

Strong organizational skills and demonstrating interpersonal and customer service skills

Excellent communication skills

Bachelor degree

48. To include a graphic in the job posting, such as company logo, enter the URL of the location
where you have placed the company logo. When you post the vacancy details, the company
logo will appear on the Job Posting page.

49. Click Add Another Row button.


50. Select the sample recruiting site www.oraclecorp.com to post the vacancy details to a thirdparty recruiting site.
51. Select the Display Recruiter Details check box if you want to display recruiter details on the
external job posting.
52. You can click the Preview Job Posting button and preview the vacancy details.
53. Click the Review button.

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Reviewing Vacancy Details


54. Review the vacancy details.

Note: You cannot change any values directly through the review page. Use the Back button
to navigate to other pages to correct any information.
55. Click the Submit button. You can see the confirmation message Your vacancy has been
submitted for approval on your home page.

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As xx Steve Andrews is the supervisor of xx James Alexander, you receive the notification for xx
Executive Assistant vacancy approval.
Responsibility = iRecruitment Manager
1.

Log on to iRecruitment as xx Steve Andrews/welcome.

2.

Select iRecruitment Manager responsibility.

3.

Click the iRecruitment Home link on your portal page to display the home page.

4.

Select the xx Executive Assistant vacancy notification in the Notifications table. The
Vacancy xx Executive Assistant to CEO for xx James Alexander requires approval page
appears.

5.

Scroll down and view the vacancy details.


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6.

Click the Approve button. The application sends the vacancy approval notification to xx
James Alexander.
Note: In this example, because only one level of approval is required, the application stores
the changes in the database. If you define multiple levels of supervisory approvals, then the
application routes the vacancy until the last person has approved the vacancy. In such a case,
the application stores the changes only if the last approver approves the vacancy.
If you select:

7.

Reject: The application sends a rejection notification to the person who has submitted
the vacancy for approval.

Reject for Correction: The application sends a notification about the need for
corrections to the person who has submitted the vacancy. They need to make the
necessary changes and submit the vacancy for approval again.

Request for Information: This notification indicates that the person who submitted the
vacancy needs to provide additional information about the vacancy details. The
manager can complete the details and submit the vacancy for approval again.

Click the Logout link.

Checking the Vacancy Approval Notification


8.

Enter xx James Alexander as the username and welcome as the password in the Vision login
screen.

9.

Select the iRecruitment Manager responsibility.

10. Click the iRecruitment Home link to display the home page.

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11. You can view a notification that xx Executive Assistant to CEO vacancy is approved in the
Notifications table.
Note: The Notifications table also displays vacancies that are returned for correction and
vacancies that are rejected.
Posting Vacancy Details to Third-Party Recruiting Sites
Note: If your enterprise has an agreement with third-party recruiting sites, then you can post
the vacancy details to these sites.
12. Click the Search for Vacancies link on the home page.
13. In the Job Title field select AA900.Administrative Assistant or the value specified by your
instructor.
14. Click Go. The search return table displays the xx Executive Assistant to CEO vacancy.
15. Scroll down the page to navigate to the recruiting sites table. You can view the Post Advert
button.

17. Click Post Advert button to post the vacancy on to the third-party recruiting site.

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As we are using the sample site www.oraclecorp.com in this example, you may not see the
actual response from the third-party site. If you have registered with real third-party sites, then
you can view and track the responses from each third- party site in the Response column.

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You want to register in iRecruitment. Log in to iRecruitment as the external visitor and complete
the registration details.
Note: You need to create the following registered users:
xxchristianhu: To pursue this candidate in the Processing Candidate practice
solution.
xxjohnsmith: To update the application and learn to offer the xx Executive Vacancy
to CEO job posting in the Updating Application to Offer practice solution.
xxvivienprice: To hire this applicant using Oracle SSHR.
xxaliciataylor: To reject the application of xx Alicia Taylor and learn to send the
rejection letter in the Letter Generation practice.

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Solution - Registering in iRecruitment


Registering in iRecruitment
Responsibility = iRecruitment Site Visitor
1.

Display the Vision login page.

2.

Select the iRecruitment Site Visitor link to display the Global iRecruitment Visitor page.

3.

Select the Global iRecruitment Visitor link to display the site visitor page.

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4.

Click the Register link in the Login area: New to iRecruitment? Register today. You can also
select the Register link.

5.

Enter xxjohnsmith@oraclecorp.com as the e-mail, where xx is the unique identifier provided


by your instructor.

6.

Enter welcome as the password.

7.

Enter welcome in the Confirm Password field.

8.

Click the Submit button to display the Confirmation page. You can customize your account
and perform the task allowed for registered users. You will learn to do this in Creating My
Account practice.
Note: Oracle HRMS automatically creates a user using your e-mail address as the username
and assigns the iRecruitment External Candidate responsibility to this user.

9.

Log out as xxjohnsmith.


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10. Repeat the steps to create the following registered users and use welcome as the password.
xxchristianhu@oraclecorp.com
xx aliciataylor@oraclecorp.com
xx vivienprice@oraclecorp.com

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Overview
In this practice, you learn how to create your account in iRecruitment. You can record your
personal information, qualification details, employment history, work preferences, and specify
your e-mail preferences.
Responsibility = iRecruitment External Candidate
1.

Log on to iRecruitment as xxjohnsmith@oraclecorp.com and welcome.

2. Click the Home link in the iRecruitment External Candidate menu to display the home page.

3.

Select the My Account link to provide your details.

Entering Personal Details


Note: You can manually enter your personal details and qualifications or use the resume
parsing functionality of iRecruitment. Resume parsing is only available if the recruiting
organization has an agreement with a third party who offers the parsing functionality. Click
the Upload Resume button to use the resume parsing functionality.

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4.

Enter xx Smith as the family name.

5.

Enter John as the first name.

6.

Select the name of your country.

7.

In the Address Line field, enter 123 Main Street.

8.

Enter the name of your city.

9.

Enter the name of your state.

10. Enter the postal or the zip code.

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11. Enter the home phone number and select Evening and Weekends as the Times to Call.
12. To upload your resume, click the Upload Document button.

13. Select the resume document that you want to upload.


14. Provide a description "Resume."
15. Select Resume file type because you are uploading your resume.
Note: Only resume document types get searched during a manager search.
16. Click the Go button. The application displays a confirmation message.
17. Click the Apply button to save the details.
Entering Qualification Details
18. Click the Qualifications link in the menu on the left side of the page to display the
Qualifications page.

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19. Click the Add Employment History button. The Qualifications Employment History page
appears.
20. Enter Telefirm Inc as the employer.
21. Enter 01-SEP-1995 as the start date.
22. Enter 01-MAY-1999 as the end date.
23. Enter Administrative Manager as the job title.
24. Enter Aurora as the location.
25. Click the Apply button.
26. Repeat the steps to complete the information given in the table for Corporate Inc.
27. To enter Education Qualifications, click Add Another Row button.
28. Enter Montclair State University as the establishment.
29. Enter Montclair, New Jersey as the location.
30. Enter 01-JAN-1986 as the start date.
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31. Enter 01-JAN-1988 as the end date.


32. Select Bachelor as the degree level.
33. To enter skills, click Add Another Row button.
34. Select Core as the Skill Type.
35. Select the Staff Relations skill.
36. Select Expert as the level.
37. Repeat the steps to enter the remaining skills as the listed in the table in the practice.
38. Click the Apply button.
Setting My Work Preferences
39. Click the My Work Preferences link in the menu on the left side to display the My Work
Preferences page.
Note: In the Work Preferences page you enter information about the types of vacancies you
are looking for. For example, your minimum salary requirements or a set of keywords that
describe the type of work you are interested in. When managers use iRecruitment to find
suitable candidates iRecruitment matches the vacancy requirements with candidates work
preferences. It sends notifications of matching jobs to candidates and notifies managers
about suitable candidates to their vacancies.

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40. Enter administrator as the keyword.


41. Select Human Resources as the Professional Area.
42. Select Full Time as the employment category.
43. Enter 60,000 as the Minimum Salary.
44. Select USD as the Currency.
45. Select the Match Competencies check box to receive notifications of matching jobs.
46. Select the Match Qualifications check box to receive notifications of matching jobs.
47. Save your work. The application displays the confirmation that your account is updated.
Setting E-Mail Preferences
48. Select the email Preferences link on the left side menu. The My Account: email Preferences
page appears.

49. Select the Receive emails of Matching Jobs check box to receive e-mail notifications of
matching jobs.
Note: iRecruitment matches the vacancies with your work preferences and sends the e-mail
notifications.
50. Select the Receive General email check box to receive general e-mail notifications such as
company events.
51. Select the Receive email in HTML Format check box.

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52. Select Daily in the Frequency of emails list.


53. Select American English in the Display Language list.
54. Select the Allow Account to Be Searched check box. Managers can see your details when
they search for suitable candidates and invite you to apply.
55. Click the Apply button to save your changes.
56. Repeat the steps to create accounts for the following candidates and enter only the specified
information:
xxchristianhu: For the purpose of completing the subsequent practices, enter
minimum details such as last name, first name, address, and skills information.
xxvivienprice: For the purpose of completing the subsequent practices, enter
minimum details such as last name, first name, and address.
xxaliciataylor: For the purpose of completing the subsequent practices, enter
minimum details such as last name, first name, and address.

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This demonstration provides an overview of job search options available in iRecruitment. Job
seekers can use the simple and advanced search features to identify suitable jobs. Site visitors,
registered users, and employees visiting the job site can search for job openings using different
location criteria:
Search list of cities
Distance-to-location search
Location text search
Location code
Note: The location search options are available based on the user access. For example, the
City Location and text search Location fields are hidden by default for employees.
Responsibility: iRecruitment External Candidate
1.

Log on to iRecruitment as xxjohnsmith@oraclecorp.com/welcome.

2.

Click the home link in the iRecruitment External Candidate menu to display the home page.

3.

Select the Jobs tab to display the Job Search page.

4.

Enter manager% in the Keywords field and click Go. The search table returns all the jobs
that contain the key word in the description.

5.

Click in the City Location list of values to view the jobs available in different city locations.
Note: You easily distinguish between cities with the same name as the application lists each
city with either its country, or state, and country.

6.

Click the Advanced Search button to navigate to the Advanced Search page.

7.

Select Human Resources as the Professional Area.

8.

Enter New York or any other location per your localization in the Location field.
Note: If you know the postal code or the zip code number of the location you can enter the
number.

9.

Enter 30 in the Distance From Location (Miles) field.

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10. Click Go to run the distance-to-location search. The search returns table displays a list of
locations with open vacancies.
Responsibility: iRecruitment Employee Candidate
Note: Employees can use the Location Code option to search vacancies in a specific office
in a location. For example, if an enterprise has offices Office 1, Office 2, and Office 3 in
New York, then employees can use the location code to identify if there are any open
vacancies in Office 1.
11. Switch to the iRecruitment Employee Candidate responsibility.
12. Click the home link in the iRecruitment Employee Candidate menu to display the home
page.
13. Select the Jobs tab to display the Job Search page.
14. Click in the Location Code field to display the Search and Select: Location Code page.
15. View the vacancies available in various offices of the enterprise.

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Overview
In this practice, you learn how to search for a job and apply. In this example, you search for the
xx Executive Assistant to CEO vacancy and apply for the vacancy.
Searching for a Job
You can use the simple and advanced searches in iRecruitment to search for jobs that match your
skills. Use the Date Posted criteria to search for a suitable job.
You add jobs that you searched to the job basket and apply for the job. In this example, you
apply for the xx Executive Assistant to CEO vacancy.
Applying to a Job
You apply to the xx Executive Assistant to CEO vacancy posting as:
xxjohnsmith
xxvivienprice
xxaliciataylor

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Applying for a Job


Responsibility: iRecruitment External Candidate
1.

Log on to iRecruitment as xxjohnsmith@oraclecorp.com/welcome.

2.

Click the home link in the iRecruitment External Candidate menu to display the home page.

3.

Select the Jobs tab to display the Job Search page.

Searching for a Job


Note: In this example you search for the xx Executive Assistant job posting using the Date
Posted criteria.
4.

Select Since Yesterday as the Date Posted criteria.

5.

Click the Go button. The search return displays postings for the criteria. You can view the xx
Executive Assistant to CEO posting.

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Note: You can also use the Advanced Search button to refine your search. When you search
for jobs, you can either save the jobs in the Job Basket or apply to them directly.
Adding the Job to the Job Basket
6.

Select the xx Executive Assistant to CEO job to store it in the Job Basket.

7.

Click the Add to Basket button. The job that you select is stored in the Job Basket.

Applying to the Job


Note: You can apply for a job when you perform a job search or apply from the Job Basket
page. In this example, you apply for a job from the Job Basket page.
8.

Click the Job Basket link to display the Job Basket page.

9.

Select the xx Executive Assistant to CEO Job posting.

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10. Click the Apply Now icon to display the Application: xx Executive Assistant page.

11. Review the details that you entered for your account.
Note: The changes that you make to your account while applying for a job are not limited to
the specific job application. iRecruitment applies these changes to your account.
12. Click the Next button to display the Application Other Information page.

13. Select Advertisement as the job-posting source.


14. Enter The Times as the source name.
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15. If required enter your personal details in the Equal Employment Opportunity region
16. Click the Finish button. You can see a confirmation that your application is submitted
successfully.
Viewing the Status of an Application
17. In the Jobs Applied For table in the home page, you can view the status of the job that you
have applied for. The xx Executive Assistant job posting displays the Active Application
status.

18. Log in as xxaliciataylor@oraclecorp.com and xxvivienprice@oraclecorp.com to apply to the


xx Executive Assistant to CEO vacancy.

Using Manager Searches


In this practice, you learn to use the different manager searches of iRecruitment to find
candidates suitable for your xx Executive Assistant vacancy.
You can conduct the following searches:
Prospect Pool: This is a general search. In this example, you search for candidates
who have set Human Resources as the Professional Area in their work preferences.
You can also search on criteria such as a specific skill.
Individuals: Search for a specific individual known to you. Here you conduct a
search for xxvivienprice@oraclecorp.com
Resumes: Search for resumes of candidates with managerial experience.
You also learn to create personalized views of your searches. If you create a view of your search
results, then you may not need to conduct fresh searches every time. The views that you save will
display the search results.
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Note: If you do not want to perform a fresh search, but want to view the results of already saved
searches, you can click the View Personalizations button on the Vacancies page and then select
the view that you want.

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Solution - Using Manager Searches


Responsibility = iRecruitment Manager
1.

Log on to iRecruitment as xx James Alexander/ welcome.

2.

Select the iRecruitment Manager responsibility.

3.

Click the Home link to display the Manager Home page.

4.

Click the Candidates tab.

Searching Prospect Pool


5.

Click the Prospect Pool tab to display the Candidates: Prospect Pool page.

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Note: In this example, use the Employee and Minimum Qualification search criteria to
search the pool of registered users.
6.

Select the Employee check box.

7.

Select Human Resources as the Professional area.

8.

Click the Go button. The search displays a list of candidates for this search criterion.

9.

To view the details of the candidate click the candidates name.

Searching Individuals
10. Select the Individuals tab to display the Candidates: Individuals page.

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In this example, use the Email criteria to search individuals.


11. Enter xxvivienprice@oraclecorp.com in the Email field.
12. Click the Go button. The search return displays the candidates details.
13. To view the details of a candidate click the candidates name. You can also view the resume
of the candidate.
Searching Resumes
14. Select the Resumes tab to display the Candidates: Resumes page.

15. Enter the keyword manager%.


16. Click the Go button. The search return displays a list of candidates whose resumes contain
the keyword content.
Note: In the Processing Candidates and Progressing Applicant practices you will learn how
to search for candidates and applicants.
Saving Searches: Creating a View
Note: You can save the search criteria when you search individuals, resumes, candidates,
and applicants.
17. Click the Save Search button when you perform any one of the above searches. The Create
View page is displayed.
18. Enter Assistant Candidates as the view name.
19. Select 25 as the number of rows displayed.

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20. Select the Set as Default check box as required.


21. Enter Assistants Candidates as the description.
Note: You can also specify the search query to filter data in the table.
22.
Click Apply. The next time you want to conduct a search of candidates for the xx Executive Assitant
vacancy, you can use the View Personalizations button and select the Assistant Candidates.

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Overview
In this practice, you will learn how to search candidates in iRecruitment and process them. In this
example, you will process the candidate xxchristianhu for the xx Executive Assistant to CEO
vacancy.
You search for candidates whose skills match those defined in your vacancy requirements.
Log in to iRecruitment as xx James Alexander and use the Matching functionality of
iRecruitment to identify suitable candidates. If you find a suitable candidate during your search,
then you invite them to apply to the vacancy xx Executive Assistant if they have not yet applied.
Here you select the Pursue option to invite the candidate: xxchristianhu.
Responsibility = iRecruitment Manager, Vision Corporation
1.

Log in to iRecruitment using xx James Alexander as the username and welcome as the
password.

2.

Select the iRecruitment Manager responsibility.

3.

Click the Home link to display the home page.

4.

Click the Search for Vacancies link to display the vacancies page.

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Processing Candidates
Note: Use this page to search for candidates whose skills match those that are defined in
your vacancy requirements. In this example, use the xx Executive Assistant vacancy that you
created earlier.
5.

Select AA900.Administrative Assistant as the Job Title.

6.

Click the Go button. The search return displays the vacancies.

7.

Select the xx Executive Assistant to CEO vacancy.

8.

Click the Find Candidates button. In the search results table you can see candidates whose
skills match the vacancy requirements.

9.

Select the candidate xxchristianhu.


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10. Click the Pursue button. The application updates the Consideration column with the Pursued
option and sends a job invite to xxchristianhu.
11. Click the Apply button to save your changes.
Note: You can also select the other options:
Consider: The information is only for your reference and the application updates
the consideration status column.
Reject: If you reject the candidate, then the candidate is excluded from future
searches for this specific vacancy.
Refer: Select this option to draw other managers attention to this candidate.
Provide the recipient name and click the Send button.
12. Log in as xxchristianhu@oraclecorp.com to view the job invitation notification.

Note: In this example, use the Employee and Minimum Qualification search criteria to
search the pool of registered users.
6.

Select the Employee check box.

7.

Select Human Resources as the Professional area.

8.

Click the Go button. The search displays a list of candidates for this search criterion.

9.

To view the details of the candidate click the candidates name.

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Searching Individuals
10. Select the Individuals tab to display the Candidates: Individuals page.

In this example, use the Email criteria to search individuals.


11. Enter xxvivienprice@oraclecorp.com in the Email field.
12. Click the Go button. The search return displays the candidates details.
13. To view the details of a candidate click the candidates name. You can also view the resume
of the candidate.
Searching Resumes
14. Select the Resumes tab to display the Candidates: Resumes page.

15. Enter the keyword manager%.

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16. Click the Go button. The search return displays a list of candidates whose resumes contain
the keyword content.
Note: In the Processing Candidates and Progressing Applicant practices you will learn how
to search for candidates and applicants.
Saving Searches: Creating a View
Note: You can save the search criteria when you search individuals, resumes, candidates,
and applicants.
17. Click the Save Search button when you perform any one of the above searches. The Create
View page is displayed.
18. Enter Assistant Candidates as the view name.
19. Select 25 as the number of rows displayed.
20. Select the Set as Default check box as required.
21. Enter Assistants Candidates as the description.
Note: You can also specify the search query to filter data in the table.
22. Click Apply. The next time you want to conduct a search of candidates for the xx Executive
Assitant vacancy, you can use the View Personalizations button and select the Assistant
Candidates.

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Overview
In this practice, you will learn how to progress an application and offer the post of xx Executive
Assistant vacancy. In this example, you progress the application of xxjohnsmith to the Offer
stage.
As xx James Alexander, you want to find suitable applicants for the xx Executive Assistant
vacancy and progress the applications. You find the applicant xxjohnsmith suitable for the
vacancy requirement and update the status of application to Offer.
Note: To view vacancies, you must have access to them through your normal security profile, or
be a member of the recruiting team for the vacancy.
Responsibility = iRecruitment Manager, Vision Corporation
Note: In this example, you progress the application of xxjohnsmith applicant from First
Interview stage to the Offer stage for the xx Executive Assistant vacancy.
1.

Log in to iRecruitment as xx James Alexander/welcome.

2.

Select the iRecruitment Manager responsibility.

3.

Click the Home link to display the Home page.

4.

Click the Search for Vacancies link to display the Vacancies page.
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Searching Applicants
5.

Select AA900.Administrative Assistant as the Job Title.

6.

Click the Go button. The search return displays the xx Executive Assistant to CEO vacancy.

7.

Select the xx Executive Assistant to CEO vacancy name.

8.

Click the View Applicants button to display the View Applicants: xx Executive Assistant
page.

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9.

You can see the following applicants for this posting:


xxjohnsmith
xxaliciataylor
xxvivienprice
Note: To perform a mass update on multiple applications select the applicants and click the
Update Status button. In this example, you progress the application of xx Smith to Offer.

Progressing the Application to Offer Status


10. Click the applicant xxjohnsmith to display the Application Details page.
11. Navigate to the Status Details and Change Reason region.

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You can see the Current Status as Active Application. You are going to progress the application
to the Offer status.
12. Select First Interview as the new status.
13. Select a reason for updating the status.
14. In the Ranking field of the Applicant Rank region, enter 1.
15. Click the Apply button. You can see that the Assign Status field is updated to First Interview
status in the Application Assignment History table.
16. Click the View Attachment List link. The Attachment page is displayed. If there are any
attachments, you can add them.
17. Click the Add Attachment button.
18. You can select either a file, or a URL, or provide text. In this example, enter First Interview
good performance can be progressed to Second Interview stage.
19. Select the Text option to enter your comments.
20. Enter a description Updating the status after First Interview Stage.
21. Click the Finish button.
22. Click the Return button to return to the Application Details page.
23. Repeat the steps to update the status of the application to Offer. You may do this after a
series of interviews.
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24. Click the Apply button when you perform the series of updates.
If you have an agreement with a third-party vendor to perform background checks on the
applicant, then select the Background check button. The third-party background check page
appears.
Enter your username and password and complete the information that is needed to check the
credentials of the applicant.
25. Repeat the steps to complete the job offer to xxvivienprice.
26. Log in as xxjohnsmith and xxvivienprice to view the job offer notification.

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Note: Before you start this demonstration, please check the HR:Enable Web ADI
Integration profile option is set to Yes at site level. When this profile option is set to Yes,
users see the Web ADI pages when they click the Export Data icon on the toolbar of HRMS
window.
In this demonstration, you learn how to generate a rejection letter. In this example, you generate
a rejection letter to xxaliciataylor for the xx Executive Assistant too CEO vacancy.
Responsibility: US Super HRMS Manager
Defining a Standard Letter
1.

Navigate to the Letter window using US Super HRMS Manager responsibility:

(N) Work Structures > Recruitment Letter Type

2.

Enter xxRejection as the name. You use this name as the Layout Name in HRMS Web ADI.

3.

Select PERWPIUS US MS-Word Interview Mailmerge as the Concurrent Program.

4.

Save your work.

5.

In the Letter Generate When region, select Rejected as the Assignment Status.

6.

Save your work.

Requesting a Letter
7.

Navigate to the Request Letter window:


(N) Recruitment > Request Recruitment Letter

The Request Letter window appears.


8.

Select xxRejection as the Letter Name.

9.

Select Automatic as the Method.


Note: If you select Automatic as the method of letter generation, then you need not select
the people in the Requested For region. The application automatically generates a list of
people for whom you want to generate a letter.
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10. Select the name of your vacancy.


11. Save your work.
Responsibility: iRecruitment Manager
Updating the Status of an Application to Rejected
12. Log in to iRecruitment using xx James Alexander/welcome.
13. Select the iRecruitment Manager responsibility.
14. Click the Home link. The home page appears.
15. Click the Search for Vacancies link. The Vacancies page appears.
16. Select AA900.Administrative Assistant as the Job Title.
17. Click the Go button. The search returns a list of vacancies.
18. Select the xxExecutive Assistant to CEO vacancy.
19. Click the View Applicants button. The View Applicants: xx Executive Assistant page
appears.
20. Click xxaliciataylor to display the Application Details page.
21. Navigate to the Status Details and Change Reason region.
22. Select Rejected as the Status.
23. Click the Apply button. The application updates the Status column in the Application
Assignment History table with the Rejected details.
Responsibility: HRMS Web ADI
Creating an Integrator
24. Log in to HRMS Web ADI.
25. Select the Create Document from the HRMS Web ADI responsibility menu.
26. In the Select Setting page, select a version of Excel as the viewer. You use this spreadsheet
as a user interface to create your own integrator.

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27. Leave the Reporting check box cleared to create data.


28. Click the Next button.
29. In the Select Integrator page, select HR Integrator Setup. HR Integrator Setup is the
predefined integrator for HRMS.
30. Click the Next button.
31. In the Select Content page, select None to create an empty document.
32. Click the Next button. An empty Excel spreadsheet opens displaying the predefined
columns.
33. Enter DOWNLOAD as the METADATA_TYPE.
34. Enter PER as the Application Short name.
35. Enter xxRejection as the INTEGRATOR_USER_NAME.
36. In the VIEW_NAME column, enter ADS_EMEAHR_ADI_OFFER_V. This is the View in
Vision that is linked to the PER_LETTER_REQUEST_LINES table.
Note: Web ADI uses a view to determine the tables and columns to download data. You can
create customized views as per your business requirements. Any views that you use for letter
requests must join to the PER_LETTER_REQUEST_LINES table and must include the
column LETTER_REQUEST_ID.
37. Enter LETTER as the FORM_NAME. This is the integrator for use with the Request Letter
window.
38. Leave the rest of the columns blank.
39. Select Upload from the Oracle menu to upload the data and create the integrator. The Upload
Messages page appears.
40. Select the All Rows option and click Upload. You can see an Upload successful message if
the application uploads the data and creates an integrator.
41. Click the Close button to return to the main menu.

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Associating Integrator with a Secure Form Function


You must associate at least one form function with the integrator for granting user access to
define a layout and generate mail merge letter.
42. Select Create Document from the HRMS Web ADI menu.
43. Select a spreadsheet viewer. Leave the Reporting check box deselected to download data for
updating.
44. Select HR Maintain Integrator Form Functions Integrator to associate your integrator with a
form function and click Next.
45. Enter PER as the Application Short Name.
46. Enter ADS% as the Integrator Name.
47. Click the Next button. An empty Excel spreadsheet opens displaying your selected custom
integrators, and has a column for associating form functions.
48. Enter PER in the Integrator Application Short Name column.
49. Enter xx Rejection in the Integrator column.
50. Enter ADS_HR_ADI_CUSTOM_INTEGRATORS in the Form Functions List column.
51. Select Upload from the Oracle menu to upload the data. The Upload Messages page appears.
52. Select the All Rows option and click Upload. If the application uploads the data, then you
can see the Upload successful message.
53. Click the Close button and return to the main menu.
Creating a Layout
54. Select Define Layout in the Oracle Web ADI responsibility.
55. Select xxRejection Letter as the Integrator.
56. Click the Go button.
57. Click the Define Layout button to define a new layout.
58. In the Define Layout page:
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Enter the Layout Name as xx Rejection. When you create a layout for use in running
mail merges, the layout name must exactly match the Letter Name in the Letter
window of the Oracle HRMS.
Enter Rejection Letter as the Layout Key.
59. Click the Continue button.
60. In the Define Layout page, select the columns from the view that you want to appear in your
document:
FIRST NAME
LAST NAME
JOB NAME
ADDRESS LINE 1
ADDRESS LINE 2
ADDRESS LINE 3
TOWN
POSTCODE
Note: The columns in the View depend on the view that you selected as part of creating an
integrator in the earlier task.
61. Click the Apply button. The application displays the message Layout saved successfully.
62. Click the Cancel button to return to the menu.
Responsibility: Local Super HRMS Manager
Exporting Data to Web ADI
63. Navigate to the Request Letter window.
64. Query the xxRejection request that you saved earlier.
65. Navigate to the Requested for region.
66. Click in the Name field. Because you have updated the status of xxaliciataylor to Rejected,
the applicants name appears in the field.
67. Click the Export Data icon to export the data to Web ADI. Web ADI is opened.
Note: Do not close Request Letter window, as you need to activate this window for the mail
merge process.

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Creating a Data Source: Microsoft Word Table


68. In the Select Setting page, select a version of Word as the Viewer.
69. Select the Reporting check box.
70. Click the Next button. A Microsoft Word document containing a table with all the columns
in the Layout is generated.
71. Save the document as data_source.doc in your local directory. This is the data source file
that you are going to use to create your template letter.
Creating a Template Letter: Microsoft Word
72. Select Mail Merge from the Tools menu in Microsoft Word.
73. In the Mail Merge Helper window, select Form Letters from the Create list.
74. Select New Main Document in the window that appears.
75. Select Open Data Source from the Get Data list.
76. Select the Microsoft Word file: data_source.doc that contains the table. You can now create
your template letter.
77. Check the Insert Merge field. These are the columns that are downloaded from the Oracle
application database to create the Word table.
78. Type your standard text in the new Word document. For example:
Enter Oracle HQ as the first line.
Enter San Francisco in the second line.
Enter July 30th, 2004 as the date.
Enter To.
Select FIRST NAME, LAST NAME, ADDRESS LINE 1, ADDRESS LINE 2,
ADDRESS LINE 3, TOWN, and POSTCODE from the Insert Merge Field list.
Enter Dear and select FIRST NAME and FULL NAME from the Insert Merge Field
list.
Enter the sentence, Thank you for your application for the vacancy with
Select JOB NAME from the Insert Merge Field list.
Enter the following information Unfortunately you have been unsuccessful.
Enter Regards.
79. Save the template letter as xxRejection Letter.

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Responsibility: Oracle Web ADI


Uploading Template Letter to the Database
80. Click the Manage Document Templates link in the Oracle Web ADI responsibility.
Note: By using the Document Management page, you can manage documents centrally in
the Oracle applications database.
81. Click the Upload New Document button to upload your letter to the database.
82. Select the template letter xxRejection that you saved.
83. Select the Rejection as the letter category.
84. Click the Apply button to upload the template letter from your local machine to the Oracle
application database. The application displays the Confirmation message.
85. Click Cancel to return to the main menu.
Linking the Layout with the Document
86. Select the Manage Document Links option.
87. Select the Integrator xxRejection that you created earlier.
88. Click the Go button.
89. Click the Link icon to link the layout with the template letter.
90. Select the document xxRejection that you uploaded earlier. The application displays a
confirmation message.
91. Click the Cancel button to return to the main menu.
Responsibility: US Super HRMS Manager
Generating Mail Merge Document
92. Activate the Request Letter window of Oracle HRMS.
93. Click the Export Data icon to run the mail merge. Web ADI opens.
94. In the Select Settings page, select a version of Word as the Viewer.

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95. Click the Next button. You can see that the mail merge has run, and that the data from the
application is merged with the template letter.
96. Save the letter in your local directory.

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Hamdy Stopped here


Update Application Status to Accepted
xxjohnsmith and xxvivienprice have accepted the job offer and you need to access the applicant
records to update the application status. Log in to iRecruitment as xx James Alexander and
update the status from Offer to Accepted.
Responsibility = iRecruitment Manager, Vision Corporation
1.

Log in to iRecruitment as xx James Alexander/welcome.

2.

Select the iRecruitment Manager responsibility.

3.

Click the Home link in the manager home page.

4.

Click the Search for Vacancies link to display the Vacancies page.

5.

Select AA900.Administrative Assistant as the Job Title.

6.

Click the Go button. The search return displays the xx Executive Assistant to CEO vacancy.

7.

Select the xx Executive Assistant to CEO vacancy name.

8.

Click the View Applicants button to display the View Applicants: xx Executive Assistant to
CEO page.

Updating Application Status to Accepted


9.

Click the applicant xxjohnsmith in the Results table. The Application Details page of the
applicant appears.

10. Navigate to the Status Details and Change Reason region.

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11. Select Accepted as the New Status and select the reason for updating the status.
12. Click Apply to save your changes.
13. Repeat the steps to update the application of xxvivienprice to Accepted. You learn to hire
this successfully applicant in the Practice: Hiring an Applicant Using SSHR.

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In this practice, you will learn how to hire a successful applicant using the Applicant Hire page.

You can use your local Self-Service Manager responsibility. For this demonstration, log
in as xx James Alexander/welcome and use the Education Manager Self-Service 4.0
version (Vision Corporation) responsibility.

Hiring an Applicant using the Applicant Hire page


xxvivienprice has accepted the xx Executive Assistant to CEO offer. Her date of birth is 12-FEB1970 and her social security number is 891-23-4567. You need to hire her in your enterprise. Use
the Hire Applicant page to complete the task.
Hiring an Applicant using the Applicant Hire page
Responsibility = Education Manager Self-Service V4.0, Vision Corporation
1. Navigate to the Applicant Hire page:

(N) Education Manager Self-Service V4.0 > Applicant Hire

2. Enter xx Price in the Last Name field.


3. Set the Effective Date to a day later than the Accepted date that you set in the Update
Application Status to Accepted practice.
Note: The effective date should be at least one day after the applicant has accepted the offer.

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4. Click Go to search xxvivienprice. The Search Applicant table displays the name of the
successful applicant.
5. Click Hire to start the hiring process.

Note: The information that Vivien has provided in iRecruitment such as address defaults to
the Applicant Hire page. Review the information and provide required details to hire the
applicant.
6. Select Ms. in the Title field.
7.

Enter the Social Security Number or the National Identifier per your localization.

8.

Enter the date of birth.

9.

Select Female as the Gender.

10. Review the Address information.


11. Select the Next button to display the Applicant Hire: Assignment page.

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12. Select Vision Corporation as the Government Reporting Entity (GRE) to associate the
employee assignment with a GRE.
13. Select Exempt as the salary basis to administer the employees salary.
14. Click Next to display the Applicant Hire: Pay Rate page.
15. Leave the fields in the Applicant Hire: Pay Rate page blank and click the Next button.
16. Select xx James Alexander as the Manager.
17. Click the Next button to verify the details in the Applicant Hire: Review page.
18. Click the Submit button to hire the employee. If there are any approvers, the application
submits the changes for approval.

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In this practice, you will learn how to hire an applicant. In this example, you hire the successful
applicant xxjohnsmith as an employee in your business group for the xx Executive Assistant to
CEO vacancy.
Hiring an Applicant Using People Management Template
xxjohnsmith has accepted your job offer. In this practice, you learn to hire the applicant xxjohn
smith to work in your business group.
Use the People Management template to hire xxjohnsmith in your business group.
Hiring an Applicant Using People Management Template
Responsibility = US HRMS Manager, Vision Corporation
1.

Navigate to the People Management Data Organizer window:

2.

(N) People > Maintain Using Templates > Hire Applicants

Select Name as the View By and double-click People By Name. The list of People By Name
appears.
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3.

Click S to expand the list of people.

4.

Select Smith John, xx and double-click the name.

5.

Click the Applicant Assignment and then click AA900. Administrative Assistant. In the
Person Type field, you can see the status as Applicant.

6.

Click the Actions button to start the process of hiring the applicant.

7.

Select Hire Applicant to start the hiring process.

8.

Click the Next button.

9.

Enter the Start Date.


Note: The hire date should be at least one day after the applicant has accepted the offer.

10. Click the Next button.


11. Accept the assignment that is displayed for the applicant and click the Next button. You can
see a message: xx Smith has been hired.
12. Click the Finish button to complete the hire process. You can see a message that the
applicant is successfully hired.
13. Set the Effective Date to the applicants hire date.
14. Observe the status in the Person Type field. Now the field displays the status: Employee.Exapplicant. The application assigns a employee number to the new employee.
15. Click the Show Details button to view the details of xxjohnsmith.
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In this practice, you learn how to generate Oracle iRecruitments Performance Management
Viewer (PMV) reports. You generate the PMV reports to analyze the various measures of the
recruitment process.
Generating PMV Reports
In this practice, you will generate two reports:
Vacancy Time to Fill (Manager Hierarchy) Status to know the time period between
filling a vacancy and the employee starting, within a hiring manager hierarchy.
Recruitment Source Effectiveness Status report to know which recruitment source
types and sources generate the most applicants and hires.
Generating Performance Management Reports
Responsibility = Human Resources Intelligence End User
1.

Log on to iRecruitment as xx James Alexander/welcome.

2.

Select the Human Resources Intelligence End User responsibility to work with the
iRecruitment reports.

3.

Click the Vacancy Time to Fill (Manager Hierarchy) Status report link to display the report
page.

4.

Select xx James Alexander as the Top Manager.

5.

Enter the 01-JAN-2003 to 01-JAN-2004 as the Reporting Period.

6.

Select Recruiter as the View By parameter.

7.

Click Go to display the report.

The time to fill measure is banded into one of the four aging bands seeded as 0-30, 31-60, 61-90
and 91+ days. The charts display the recruitment data.
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8.

You can view the time taken to fill a vacancy for the recruiters in the manager hierarchy.

9.

Click the 0-30 days link of a recruiter to view the details.


You can view details such as the vacancy name, number of applicants, and the average days
taken to fill the vacancy.

10. Click the Home link to return to the Home page.


11. Click the Recruitment Source Effectiveness Status report link to display the Recruitment
Source Effectiveness Status page is displayed.

12. Enter 01-JAN-2003 to 01-JAN-2004 as the Reporting Period.


13. Click Go to display the report page.
14. Select Source Type as the View By.
You can either click to view the report by Source Type, which shows the recruitment data by
source type, for example Newspaper, or by Source Name, which shows recruitment data by
source name, for example, the Telegraph.
The chart shows the effectiveness of each source. You can see the percentage of applicants
and hires. You can view the details of each source type.
15. Select a source type.
The charts display the actual and percentage of applications and hires of the source type.

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