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# RECONCILIATION

Reconciliation
Flow Chart Calibration
Manual Gauging Figures
Automatic Gauging Figures

25431: Reconciliation

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Lesson Objectives At the end of this Lesson You will be Able to:  Describe the process of reconciliation  Describe a flow chart calibration method  Explain the process for preparing meter readings for reconciliation  Describe the process for preparing gauging readings for reconciliation  Describe the process for preparing ATG readings for reconciliation  Describe the process for preparing loading-shipping figures 25431: Reconciliation © Cegelec 2007 2 .

25431: Reconciliation © Cegelec 2007 3 . sales and deliveries (a "book reading").Defining Reconciliation The inventory reconciliation procedure entails taking a volumetric measurement of the product from a port in the tank (a "stick reading") and comparing this volume with the expected volume. Combined with periodic tank tightness tests. it is also a temporary leak detection method. based on the prior end volume measurement. which may be used to evaluate the integrity of underground storage tanks (UST).

Dipstick Readings Each dipstick is specific to the dimensions of an individual tank so it is important to check that it is the correct one for the tank and that there are no signs of wear on the dipstick. At the bottom of the tank 5 cm is equivalent to 1 division on the dipstick. Each division on a dipstick represents a volume of fuel. Therefore this short dipstick would measure 600 litres of fuel when there are only 500 litres in the tank 25431: Reconciliation © Cegelec 2007 4 . which represents 1 unit of volume (in this example 1 division = 100 litres). so the divisions at the middle of the tank are smaller than those at the top and bottom of the tank Dipstick at the bottom of the tank If the bottom 5 cm is missing from a dipstick the stick will sit 5 cm lower in the tank.

Theory of Reconciliation .Calculation 25431: Reconciliation © Cegelec 2007 5 .

It consists of a panel on a wall and probes that sense product level and temperature changes. it is checking for product level changes that may indicate a leak.Automatic Tank Gauging (ATG) ATG is programmed to monitor volume changes in underground storage tanks. • When an ATG is in the inventory mode. The following records must be kept as long as the ATG is used: • Documentation of the manufacturer’s written performance claims. it provides information about product level. 25431: Reconciliation © Cegelec 2007 6 . • Documentation of the manufacturer’s written maintenance and calibration schedules. ATG has two modes: inventory mode and leak test mode. • When the ATG is in the leak test mode. volume. and temperature.

Considerations for calibration of storage tank: • Newly Constructed • After any structural modifications • In conjunction with an API 653 Inspection • Minimal 15 years intervals as recommended by API 25431: Reconciliation © Cegelec 2007 7 . Each chart is to be calibrated to 1/8” inch to gallon conversions. It is important to use only that chart associated with that tank.Calibration Charts Each tank should be provided with its own calibration chart. unless the tanks are all of the same volume and manufactured by the same company.

Data must be submitted monthly Statistical Inventory Reconciliation should not be confused with other release detection methods that also rely on periodic reconciliation of inventory. SIR uses a sophisticated statistical analysis of data to detect releases 25431: Reconciliation © Cegelec 2007 8 . a SIR method must be able to detect a leak at least as small as 0. withdrawal. Unlike manual tank gauging.2 gallons per hour and meet the requirements regarding probabilities of detection and false alarm. automatic tank gauging systems. or delivery data. delivery. or inventory control. and dispensing data collected over a period of time to determine whether or not a tank system is leaking To be allowable as monthly monitoring.Statistical Inventory Reconciliation (SIR) Statistical inventory reconciliation analyzes inventory.

SIR Typical Log Form 25431: Reconciliation © Cegelec 2007 9 .

Lesson Objectives You should now be Able to:  Describe the process of reconciliation  Describe a flow chart calibration method  Explain the process for preparing meter readings for reconciliation  Describe the process for preparing gauging readings for reconciliation  Describe the process for preparing ATG readings for reconciliation  Describe the process for preparing loading-shipping figures 25431: Reconciliation © Cegelec 2007 10 .