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CENTRE FOR

DIPLOMA PROGRAMME

UNIVERSITY

MULTIMEDIA

DIT5638
INDUSTRIAL TRAINING
REPORT
PEJABAT DAERAH/TANAH SEPANG
BY

121116865
NURAIN ARINA BINTI SHAHIMI
DIPLOMA IN BUSINESS ADMINSTRATION

TRIMESTER 3 (2014/2015)

ABSTRACT
The Abstract is one of the most important parts of the report. It should not exceed 100
words, and you should include your objective and expectation. It is a very brief but clear
description of what the report is all about, summarizing the work done and what you have
achieved.

ACKNOWLEDGEMENT
Names of each person and organization that has contributed to the work appear in the
Acknowledgments. Sometimes the nature of the contribution is described. (For example,
permission for the use of equipment, facilities and documents.) . You may include the
name of company supervisor and visiting lecturer (if any).

TABLE OF CONTENTS
ABSTRACT
ACKNOWLEDGEMENT

i
ii

PART 1: THE COMPANY


1.1 Background of the company................................................................................... xx
1.2 Organization structure............................................................................................ xx
1.3 Nature of businesses.............................................................................................. xx
1.4 Products or services.............................................................................................. xx
PART 2: COMPANY INFRASTRUCTURE
2.1 Structure of Department attached to...................................................................... xx
2.2 Software ....................................................................................... xx
PART 3: TASK/PROJECT ASSIGNED (*student may add if their task is more than 3)
3.1 Task/Project 1: [Name of the task/project]
3.1.1 Description of task/project.................................................................................. xx
3.1.2 Roles and responsibilities.................................................................................... xx
3.1.3 Screenshot (if any)............................................................................ xx
3.2 Task/Project 2: [Name of the task/project]
3.2.1 Description of task/project................................................................................. xx
3.2.2 Roles and responsibilities.................................................................................... xx
3.2.3 Screenshot (if any)............................................................................ xx
3.3 Task/Project 3: [Name of the task/project]
3.3.1 Description of task/project.................................................................................. xx
3.3.2 Roles and responsibilities.................................................................................... xx
3.3.3 Screenshot (if any)............................................................................ xx
PART 4: TRAINING ANALYSIS
4.1 Strengths, weaknesses and opportunities ..........................................................
4.2 Knowledge/skills gained.......................................................................................
4.3 Suitability of placement.............................................................................
4.4 Networking Skills..
4.5 Jobs/Career Opportunities..
4.6 Recommendations/ Suggestions..........................................................................

xx
xx
xx
xx
xx
xx

PART 5: APPENDIX
5.1 Self-evaluation form........................................................................................... xx
5.2 Weekly logs. xx
5.3 Supporting documents. xx
5.4 References............................................................................................. xx

PART 1: THE COMPANY


1.1.

Background of the company

This section gives a description of the companys background such the history of the
company that includes the startup year, founder, origin, location and branches available
(wherever applicable).It is advisable that students will discuss with his/her supervisor
prior to writing this section to avoid from possible breaching of information that are
regarded as sensitive and classified to the organization.
1.2.

Organization structure

This section gives a description of the training organization and training environment. It
includes the business functions of the organization, the department the training was held
in, staff strength, the administrative system, organizational chart and computer systems
and network infrastructure. It is advisable that students will discuss with his/her
supervisor prior to writing this section to avoid from possible breaching of information
that are regarded as sensitive and classified to the organization.

Figure A.1: Organization structure. (sample only)

1.3.

Nature of businesses

This section gives a description of product and services provided by the company. It is
advisable that students will discuss with his/her supervisor prior to writing this section to
avoid from possible breaching of information that are regarded as sensitive and classified
to the organization.
1.4

Product and Services

This section gives a description of product and services provided by the company. It is
advisable that students will discuss with his/her supervisor prior to writing this section to
avoid from possible breaching of information that are regarded as sensitive and classified
to the organization.

PART 2: COMPANY INFRASTRUCTURE


2.1

Structure of Department attached to

This section gives a description of the training organization and training environment. It
includes the name of department where the training was held in, number of staff in the
department attached, organizational chart (if any) and other infrastructure. It is advisable
that students will discuss with his/her supervisor prior to writing this section to avoid
from possible breaching of information that are regarded as sensitive and classified to the
organization.

2.2

Software

This section lists the software used especially the operating system. Example such as
Office Management System, User Business System (UBS) for Accounting, Brass tax for
taxation.

Part II: Task/Project Assigned

PART 3: TRAINING/PROJECT/TASK ASSIGNED


3.1

PROJECT/TASK 1: [EXAMPLE: PRODUCT PROMOTION]

3.1.1

Description of project/task

This section describes the project/task the student is involved in. Although all the sections
need to be covered, emphasis should be given to the portion of the project the student was
involved in this has to be highlighted. For example, students might be involved in key-in
accounting data using User Business System/ promoting product or services.
Example of description of task: During the first month training in company A, I was
involved in promoting companys product. The company created an event in order to
attract people to buy our product. The event was held in March. In the same time, I have
to study on the companys product so that it is easy for me to explain to the customer if
they have any questions.
3.1.2

Roles and responsibilities

This section describes the project the student is involved in. Although all the sections
need to be covered, emphasis should be given to the portion of the project the student was
involved in this has to be highlighted. For example, students might be involved partly of
fully on the task.
Example of the roles and responsibilities: In the first task, my job is to assists my
supervisor, Ms. Lina to contact our customer and potential customer in order to invite
them to our event. As the event held in Johor, so, my first priority must be people or
company in Johor area. I also contacted customers in Melaka, Negeri Sembilan and
Kuala Lumpur.

3.2

TASK 2: [NAME OF THE TASK/PROJECT]

3.2.1

Description of project/task

This section describes the project/task the student is involved in. Although all the sections
need to be covered, emphasis should be given to the portion of the project the student was
involved in this has to be highlighted. For example, students might be involved in key-in
accounting data using User Business System/ promoting product or services.
3.2.2

Roles and responsibilities

This section describes the project the student is involved in. Although all the sections
need to be covered, emphasis should be given to the portion of the project the student was
involved in this has to be highlighted. For example, students might be involved partly of
fully on the task.
3.2.3

Screen shot

Figure 1: Brief description of the screenshot. (sample only)

3.3 TASK 3 : [NAME OF THE TASK/PROJECT]


3.3.1

Description of project/task

This section describes the project/task the student is involved in. Although all the sections
need to be covered, emphasis should be given to the portion of the project the student was
involved in this has to be highlighted. For example, students might be involved in key-in
accounting data using User Business System/ promoting product or services.
3.3.2

Roles and responsibilities

This section describes the project the student is involved in. Although all the sections
need to be covered, emphasis should be given to the portion of the project the student was
involved in this has to be highlighted. For example, students might be involved partly of
fully on the task.
3.3.3

Screen shot

*Note: Student may add the items if the task given more than 3.

PART 4: TRAINING ANALYSIS


4.1

Strength, weaknesses and opportunities.

This section describes the self-assessment of students strength and weaknesses and how
they can improve themselves. Discuss the opportunities that student discovered while at
work, e.g. because of your skills. Discuss subjects taught at the university which were
helpful during the training. Discuss the problems you faced during the training.
4.2

Knowledge/skills gained

This section describes new knowledge or skills learned during the training including
communications skills, presentation skills, learning new software, or handling new
products/technologies.
4.3

Suitability of placement

In this section, students express their opinion about the company and how it helps
students to improve themselves. Discuss about the suitability of the placement for
students to prepare themselves in future working environment.
4.4

Networking Skills

This section requires student to interview their colleagues (in the same department or
different department) and get their education background. The colleagues can be from any
university. Details of information you should include are:
No.

Name

Designation

Qualification/ Date

(department) Professional
membership
1.
2.
3.
4.
5.

4.5

Jobs/Career Opportunities

joined
company

Year

of Name

of

graduation University

This section list the types of Accounting or Business Administration job positions in the
company and what are the company future plans in recruiting Accounting or Business
Administration graduates.
4.6

Recommendation/ Suggestion

Write about why did you choose the company and why should other students do the same.
Students can give suggestion on what are the criteria for selecting a good company to do
their industrial training and suggestion for industrial training in general. What other
students should expect and how they should prepare themselves.

PART 5: APPENDIX
List of appendixes:
5.1

Self-Evaluation Form

STUDENT SELF-EVALUATION FORM


To be attached in the training report (appendix)
Instruction: Please tick ( ) in the appropriate box.
The following questions will assist us in determining the effectiveness of the
overall internship.
Appraisal Rating Measurements:5
Excellent
4
Very Good
3
Good
2
Satisfactory
1
Unsatisfactory

Students Assessment
(Through my internship, I can see improvement in.

1.English communication skills


2.Written skills
3.Punctuality
4.Leadership skills
5.Critical thinking (ability to think clearly and rationally)
6.Self-motivation/initiative
7.Teamwork skills
8.Working under pressure

9.Problem-solving skills
10. Understanding of appropriate codes of practise
and industry standards.

How do you rate yourself?


1

5.2

Weekly Logs

Week Log No.

1
Only for sample

Starting Date:

Ending Date:

DD/MM/YYYY

DD/MM/YYYY

Description of Activities:
I was assigned to Pn. Azizah (HR Manager) to do feasibility study for the company's proposed
Human Resource Information Systems (HRIS). For this assignment, I did several interviews with
the HR Executives (Pn. Mona and En. Zakaria) to get better understanding of their requirements.
I also had discussion with Ms. Monica (Senior IT Exec) in identifying the best solutions in
developing the HRIS.
Attachment:

Questionnaires to the customer (HR manager and Execs)

Software benchmarks

Name of the supervisor:

Signature and stamp:

Mr. Steven
Remarks (Comments from supervisor):

38

Week Log No.

2
Only for sample

Starting Date:

Ending Date:

DD/MM/YYYY

DD/MM/YYYY

Description of Activities:
In second week, I prepared PR file Company A. Furthermore, I tidy up all working paper for
Company B; following that I prepared Itemized test for Sales of the Company B and Fill in audit
procedures form for part Z (Expenses) and part Y (Sales & Purchases). I prepared Audited
Financial Statement for Company A. I put work done in working paper for Company XX, prepared
reminder letters, Director Confirmation letters, and resolution for approval letters. I started audit
work for Company Y; prepared Part Z (Expenses) and Part Y (Sales & Purchases).

Name of the supervisor:

Signature and stamp:

Mrs. Suraya
Remarks (Comments from supervisor):

39

5.3

Supporting Documents

For any supporting documents, please get approval from company supervisor before
student attached in the report to avoid leaking of Private and Confidential (P&C)
documents.

5.4

References