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Performance appraisal examples for managers

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I. Contents of getting performance appraisal examples for

Last week, we discussed tips on how to give your employees reviews that will actually ignite
change. Sometimes however, its not quite that simple, especially when faced with having to give
an underperforming employee a negative review. While potentially uncomfortable, a negative
performance appraisal done correctly (proper constructive feedback is a given) can have a
positive outcome, motivating the employee to resolve their issues and even advance their career.
Here are 9 things to consider if youre faced with giving a bad performance review or appraisal.
1. Have your employee complete self-assessment first
Ask them to complete an honest self-assessment about a week or two before you meet with them
to give them your review. This way, you are aware of any alignments (or misalignments)
perception and better prepare yourself for the meeting.
2. Be open to amendments
You may be surprised to learn that how you perceived a situation or issue is different from how it
is in reality. If you find that this is the case in talking to your employee, then flex your manager
muscles by showing some humility and adaptability and amend your review.
3. Its just business dont make it personal
This goes without saying, but bringing up personal business, backhanded insults, passiveaggression, etc. should be avoided.

4. Focus on strengths
Its been discussed again, and again: its more effective to focus on developing strengths rather
than focusing on weaknesses. This rule of thumb should also be applied to not-so-great
performance reviews either. Coaching an employee to develop and hone in on their strengths can
absolutely help them to perform at a higher level and give them confidence to do so.
5. Use concrete examples
Each statement about negative performance issues should be supported by at least two specific
examples (three is better). If your employee dropped the ball on a one-off occasion, or due to a
personal issue (divorce, death in the family), it is unfair to kick them down even more. However,
if the issue is re-occurring, or has the potential to grow into a bigger problem, then the
performance review is a great place to summarize the issue and collaborate on a plan to move
forward with a resolution.
6. Base review against their job description
If you havent done so already, go back into the employees file and take a look at their most
recent job description. Base your review off of that document. If their role has changed in any
capacity during the year, and they were unable to keep up, this should have been addressed
7. Include action items for moving forward
So you just gave your employee a terrible review. What are they supposed to do now? If you
were in the unfortunate position of giving them a bad review, then its also your responsibility to
work with them to come up with action plan of specific steps to take in order to correct
8. Follow up
When you and your direct report have developed an action plan, be sure to follow up quarterly, at
minimum, to ensure they are on track to addressing and resolving whatever issues caused the
negative review in the first place. Remember, it takes time and the appropriate coaching for an
employee to course-correct certain behaviours and attitudes.
9. No surprises
Lastly, as I mentioned before, nothing discussed in this performance review should come as a
surprise. If it has, then you, as a manager, need to re-visit how often and to what extent youre
providing your employee (mentee) with continuous feedback and mentoring.
If you were unlucky enough to give your employee a negative review this year, its probably a
good idea to start taking steps to prevent the same thing from happening next year. Later this
week, well discuss what to do now, to have a better performance review experience next year.


III. Performance appraisal methods

1. Essay Method
In this method the rater writes down the employee
description in detail within a number of broad categories
like, overall impression of performance, promoteability
of employee, existing capabilities and qualifications of
performing jobs, strengths and weaknesses and training
needs of the employee. Advantage It is extremely
useful in filing information gaps about the employees
that often occur in a better-structured checklist.
Disadvantages It its highly dependent upon the writing
skills of rater and most of them are not good writers.
They may get confused success depends on the memory
power of raters.

2. Behaviorally Anchored Rating Scales

statements of effective and ineffective behaviors
determine the points. They are said to be
behaviorally anchored. The rater is supposed to
say, which behavior describes the employee
performance. Advantages helps overcome rating
errors. Disadvantages Suffers from distortions
inherent in most rating techniques.

3. Rating Scale

Rating scales consists of several numerical scales

representing job related performance criterions such as
dependability, initiative, output, attendance, attitude etc.
Each scales ranges from excellent to poor. The total
numerical scores are computed and final conclusions are
derived. Advantages Adaptability, easy to use, low cost,
every type of job can be evaluated, large number of
employees covered, no formal training required.
Disadvantages Raters biases

4. Checklist method
Under this method, checklist of statements of traits of
employee in the form of Yes or No based questions is
prepared. Here the rater only does the reporting or
checking and HR department does the actual evaluation.
Advantages economy, ease of administration, limited
training required, standardization. Disadvantages Raters
biases, use of improper weighs by HR, does not allow
rater to give relative ratings

5.Ranking Method
The ranking system requires the rater to rank his
subordinates on overall performance. This consists in
simply putting a man in a rank order. Under this method,
the ranking of an employee in a work group is done
against that of another employee. The relative position of
each employee is tested in terms of his numerical rank. It
may also be done by ranking a person on his job
performance against another member of the competitive
Advantages of Ranking Method
Employees are ranked according to their
performance levels.
It is easier to rank the best and the worst
Limitations of Ranking Method
The whole man is compared with another
whole man in this method. In practice, it is very difficult
to compare individuals possessing various individual
This method speaks only of the position where an
employee stands in his group. It does not test anything
about how much better or how much worse an employee
is when compared to another employee.
When a large number of employees are working,
ranking of individuals become a difficult issue.
There is no systematic procedure for ranking
individuals in the organization. The ranking system does
not eliminate the possibility of snap judgements.

6. Critical Incidents Method

The approach is focused on certain critical behaviors of

employee that makes all the difference in the
performance. Supervisors as and when they occur record
such incidents. Advantages Evaluations are based on
actual job behaviors, ratings are supported by
descriptions, feedback is easy, reduces recency biases,
chances of subordinate improvement are high.
Disadvantages Negative incidents can be prioritized,
forgetting incidents, overly close supervision; feedback
may be too much and may appear to be punishment.

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