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GOVERNMENT OF ASSAM

OFFICE OF THE DIRECTORATE OF FISHERIES, ASSAM


MEEN BHAWAN, GUWAHATI
Dated Guwahati, 5th January

No. AF (S) 262/ RKVY/ 2014-15


2015
NOTICE INVITING QUOTATION

The Director of Fisheries, Assam invites quotation for eligible, having experienced in the similar
field, reputed consultancy firm for carrying out survey of fisheries household in four (4) districts of
Assam state and development of web based solution for its management & reporting. The field survey
is to be carried out in 4 identified districts viz. (i) Kamrup (M), (ii) Morigaon, (iii) Jorhat and (iv)
Karimganj.
The interested bidder (s) may download the complete Request for Proposal (RFP) from the
tender section on the website: http://fishassam.gov.in from 08.01.2015 onwards. The last date for
submission of completed proposal along with Bid security is 30.01.2015 on or before 2.00 pm.

Director of Fisheries, Assam


Meen Bhawan, Gopinath Nagar,
Guwahati, Kamrup. PIN 781016
India, Phone 091-361-2545104; 2544522
FAX: 091-361-2545104
e.mail: assamfishery@gmail.com

RASHTRIYA KRISHI VIKASH YOJONA

FISHERIES SECTOR

SECTION I
BACKGROUND & SCOPE OF WORK
FOR
HIRINNG OF CONSULTANT FOR CARRYING OUT SURVEY OF FISHERIES HOUSEHOLD IN FOUR (04)
DISTRICTS OF STATE OF ASSAM AND DEVELOPMENT OF WEB BASED SOLUTION FOT ITS
MANAGEMENT & REPORTING
1. BACKGROUND: 1.1

The Government of Assam has received fund from Government of India against the scheme Rashtriya
Krishi Vikash Yojona for the year 2014-15 and intends to apply a portion of this credit to eligible
payments under this consultancy assignment.

1.2

The proposed RKVY schemes would focus on agricultural service delivery with an objective to facilitate
market driven intensification and diversification of broad agricultural sector in Assam by empowering
producers and communities to become more competitive and able to take advantage of emerging
commercial opportunities, increase productivity and market access. The project development under
Fisheries Sector would rest on the Department of Fisheries, Assam with an objective to enhance
production of fish and fishery products by 4%.

1.3

Sustainable development of inland fisheries resources necessitates inventorying, monitoring and


management of surface water resources, which harbor the fish and aquatic bio-diversity. Therefore,
basic data on various aspects of inland fisheries such as surface water spread, production, marketing
and distribution etc. is a pre- requisite for formulating sound development plans. Considering the
dynamic trend and advancements in information technology in recent times, free flow of information is
of crucial importance for fisheries development, sustenance and rational programme planning. Real
time transfer of information has now become a basic requisite for activities of economic nature.

1.4

The most important potential water resource of the state is Ponds & Tanks covering more than 60000
ha. This is the prime aquatic resources as far as a culture fishery is concerned which is owned by the
individuals or communities. There is dearth of proper data of existing ponds & tanks in the Department
which hinders proper planning and sometimes leads to duplication of same projects in the same ponds.

1.5

To make proper planning, accurate availability of information is found to be the most important. Hence,
it is high time to carry out survey of Fisheries Households in Four (04) districts of Assam state and
Development of Web based Solution for its Management and Reporting.

1.6

Against this background, the Directorate of Fisheries, Assam has decided to commission a consultancy
assignment for the survey in selected 4 districts viz. (i) Kamrup (M), (ii) Morigaon (iii) Jorhat and (Iv)
Karimganj.

2. OBJECTIVES OF THE ASSIGNMENT


The broad objective of the proposed study is to acquire adequate information of ponds and tanks in 4 districts
of the state covering surface water spread area, production, marketing and distribution etc.

3. SCOPE OF WORK
The Consultant will undertake the following tasks consecutively:
3.1

Household survey of fish farmers/ fishermen supported with structured and un-structured
questionnaires along with participatory discussions with Department officials.

3.2

To assess socio-economic status of fish farmers.

3.3

To design data & application development for various data integration & analysis.

3.4

To maintain application for 12 months from the date of commissioning of web based management
System.

4. BROAD SCOPES OF WORK & METHODOLOGIES


4.1

The assessment shall be carried out essentially through household survey supported with
structured and unstructured questionnaires and participatory discussion with the villagers/
community/ pond owners.

4.2 Design of questionnaire for optimal data collection.


4.3 Water area (pond/ tank/ wetlands) of individual size upto 10 hectare only be considered (minimum size
to be considered for survey is 250 sq. m) for survey.
4.4 Block wise household survey of fish farmers with socio-economic information.
4.5 Survey includes species wise fish and seed production in their ponds.
4.6 Market survey of fish landing centres and whole sellers including imported fish from other states. Data to
be collected from market/ fish landing centers about any outflow (from Assam to other states; both seed
and fish).
4.7 Data entry of the information collected from the field.
4.8 Data collection in designed format along with GPS coordinates and Field Geo-tagged for verification.
4.9 Web based application for data integration, display and reporting.
4.10 The final interpretation of the data need be statistically validated for drawing inferences, wherever
necessary.
4.11 Supply of one Server with Xenon processor and 8 GB RAM & 1 TB hard disk with Windows server
Operating System.
5. STAKEHOLDERS INVOLVED FOR SURVEY:

5.1 Head of Household or informed household members of the fish farmers family and or village head
of Gaon panchayat.
5.2 Key informants (senior and informed members of the community, villagers).
5.3 Market networks.
5.4 Officials of the Department of Fisheries, Assam.
6. FACILITIES AND SERVICES TO BE PROVIDED BY THE CLIENT:
6.1 Client shall extend necessary co-operation during the assignment. No Secretarial assistance, office
stationery shall be provided to the consultant from the Department of Fisheries, Assam. The consultant will
arrange for the same. The consultant shall make own arrangements with regard to transportation,
accommodation, boarding, lodging etc. for key and support professionals involved in the assignment.
6.2 Authority letter for conducting the survey shall be provided to the enumerators/ surveyors by the Directorate.
6.3 District wise coordinator shall be identified to support the work conducted on the field and for other relevant
inputs necessary for the project.
6.4 Department shall arrange for installation and deployment of server and other support hardware required for
successful implementation of the application. The provision for web/ accessibility shall be arranged by the
Department.
6.5 Director of Fisheries, Assam and Nodal Officer, RKVY, Fisheries shall be the contact persons for the
consultants to interact on all issues relating to facilitating the conduct of the study.
7. DATA INTEGRATION & APPLICATION DEVELOPMENT:
7.1 Collected data should be arranged in such a way that it suffice the work process requirement of the Fisheries
Department. Service provider shall prepare the prototype of the data design and its application before
development of the web application.
7.2 The web application should be flexible and easy to customize with capability to expand the data and
functionalities in future. Data entry provisions should be there to enable district to directly update the regular
data updates in the system. A reporting and data view facility should be present for different user categories.
7.3 Web based Application should be capable of showing water body location data.
8. APPLICATION MAINTENANCE:
Application Maintenance will be for 12 months posts the completion of project. One competent resource
person shall be deployed at Meen Bhawan, Guwahati for the maintenance of data for atleast 12 months.
9. DELIVERABLES:
I.

Approved design of survey questionnaire (approved from Directorate of Fisheries, Assam).

II.

Survey forms duly filled and checked by Directorate of Fisheries, Assam.

III.

Data entry of survey form in approved scheme of data design.

IV.

Geo-tagged photos of the ponds/ tanks/ wetlands

V.

GPS points of the survey sites.

VI.

Software requirement document (approved from the Directorate of Fisheries, Assam)

VII.

Web based application development and deployment.

VIII.

Hardware as per scope.

10. CONSULTANCY PERIOD:


The consultancy period shall be initially for five (5) months and may be extended by one more month (likely to
st

be commenced from the 1 February, 2015) from the date of signing of the contract agreement, subject to
satisfactory performance of the consultant. Time is the essence of this assignment. For any delay in
submission of the reports (unless caused by the client or Force Majure), a sum equal to 5% of the contracted
amount will be deducted for each month of delay or maximum OF 15 % of the total cost agreed upon.
The assignment is purely contractual in nature and will not, under any circumstance, extend beyond the
contract agreement date. The Government of Assam or the DOF will not undertake any responsibility for
subsequent deployment of the consultant.

Section II - Terms of Reference (ToR)


1. T he D ir ec t or of Fis h er ies , As s am in v it es Re q ues t f or Pr o pos a l (RFP ) Re q ue s t f or
Pr op os a l f or C ar r yi n g ou t Sur v e y of Fis h e ri es H ous e ho l d in f o ur (0 4) Dis tr ic ts of
As s am St at e a nd D e ve l o pm ent of W eb b as e d S o l ut i on f or i ts M an a gem en t &
Re p ort i ng .

2. Prerequisite f or participat ing Firm:


I.

T he B i d der s h o ul d b e a f irm or re g is t ere d le g al e nt i t y. Doc u m entar y Pr o of


r eq u ir ed is i nc o r p or at i on or r e gis tr at i on c ert i f ic a te

II.

T he B i d der s h o ul d h a ve b ee n i n s ur v e y or m ap pi n g o p er at i ons i n I n d ia .
Doc um en tar y P r o of r e qu ir e d is pr oj ec t wo rk ord er .

III .

T he B i dd er ( s ) s h o u ld h a v e c arr ie d o ut at l e as t o n e G o v ernm en t Sc h em ed
ho us eh o l d s ur v e y/ s o c i o ec on om ic s ur v e y work in In d i a pr ef er a b l y o n No rt h
E as t er n S t at es of I n d i a a n d we l l vers e d wi t h loc a l c o n d it i on i n la s t t hre e ye a rs
f or an y G o ver nm en t/ S em i G o ver nm en t/ P S U/ Pri v a te Bo d y. Doc u m entar y Pr oof
r eq u ir ed is pr oj ec t wo r k ord er.

IV .

T he B i dd er ( s ) s h ou l d ha v e c a rri e d o ut at l e as t on e a q ua t ic s ur v e y wo rk in I n d ia
i n l as t f i v e ye a r s . D oc um ent ar y P ro of r eq u ir ed is pr oj ec t work ord er.

V.

T he B id d er ( s ) s ho u l d ha v e c arr i ed o ut m in i m um one W eb - bas e d A pp l ic at i ons f or


da t a i n te gr at i on , an a l ys is an d r e por t ge n era t i on . D oc um ent ar y Pr o of re qu ir e d is

pr oj ec t wo r k
pr es e nt at i o n.

or der

an d

d em ons tra t io n

of

ap p lic a ti o ns

d u ri ng

t ec h nic a l

VI .

Cum ul a t i ve an n ua l t ur no v er of las t t hr ee ye ars s h o ul d no t b e l es s th an Ru p ees


1. 0 c r or e. D oc um e nt ar y Pr oof r e qu ir e d i s C A Cer t if ic at e/ Au d it ed Ba l a nc e
S he et / A n nu a l R ep or t.

VI I.

J o in t ve n tur es / As s oc i at i on / C o ns ort i um in an y m a nn er wi t h o t he r c o ns u l ta nc y
f ir m s ar e n ot per m i tt e d f or t h is as s i gnm en t.

3. T he Pr o pos a l s h a ll r e m ain va l i d f or a p er io d n ot les s t h an 12 0 d a ys f rom the Pro p os a l


Cl os i ng D a te ( Pr op os a l V a li d it y P er io d). Di r ec t or at e of Fis h er ies , As s am res erv es t h e
ri gh t t o ac c ep t or r ej e c t an y or a l l e l i gi b i l it y, tec h n ic a l or f i na nc ia l pro p os als ( e ve n t h e
l o wes t q u ot ed b i d der ) wi t ho ut inc urr i ng a n y l i ab i l it y or o b l ig at i o n t o i nf orm th e af f ec t ed
B id d ers of th e gr ou n d s . B i d ders n e ed t o s u bm it an u nd er tak i n g/ c ert if ic a te ac c ep t in g
th is c la u s e. T h is u n d er t ak in g / c er t if ic at e s ho u l d b e ac c om pa n ie d wit h t h e t ec h n ic a l
of f er. N on - s u bm is s i o n of th is c er t if ic at e wi l l b e tr ea te d as inc om pl et e n on - r es po ns i v e
te n der a n d h enc e wi l l be r ej ec te d i n t he t ec h n ic a l s c ru t in y.

4. In ter es te d Bi d de r Fir m s m a y s u bm i t t h eir pro pos a ls a l o ng wi t h a N o n ref u n da b l e


Dem an d Dr af t of R s. 3, 0 00 / ( Ru p ees T hre e th o us a n d o nl y) dra wn i n f a vo ur of T h e
Dir ec tor of F is h er i es , As s am pa ya b l e at G u wa ha t i, As s am to war ds t h e c os t of RF P
Doc um en t a nd r e qu ir e d B i d s e cu rit y of R s . 6, 0 0, 00 0 .0 0 (R upe e s Si x L ak h O nl y) . N o
pro p os als wi l l b e ac c ep t ed wi th o ut c os t of RFP doc um en t a n d b id s ec ur i t y. B id
s ec ur i t ies of th e u ns u c c es s f u l b id d ers s ha l l b e r et ur ne d to t h em at t he e ar l ies t af te r

expir y of the f inal bid validit y and latest on or bef ore the 30 t h day af ter the
award of t h e c o ntr ac t to s uc c es s f u l b i dd er .
5. In ter es te d Bi d de r ( s ) m a y d o wn lo a d t he c om pl et e R eq u es t f or P ro p o s a l (RF P) , f rom the
te n der s ec t i on o n t he we bs it e: ht tp :/ /f is has s am .go v . in f rom 0 9. 0 1. 20 1 5 .

6. At a n y t im e pr i or t o t he Pr o pos a l C l os i n g Da te , f or a n y r eas o n, wh et h er a t i ts o wn
i ni t ia t i ve or in r es po ns e to c l ar if ic at i ons req u es t e d b y an y B i dd er , D ep ar tm ent of
Fis he ri es m a y m o dif y t he R F P doc um en t b y t he is s u a nc e of Ad d en d um / C orr ig e nd um .

7. No li a b il i t y wi l l be ac c ep t ed f or d o wn l oa d in g t he inc om pl e te d oc um en t.
8. A Pr e b i d m eet i n g wi l l tak e p lac e on 2 2. 0 1. 20 1 5 a t Me e n B ha wa n , B . K. K ak ot i Ro a d,
G o pi n at h N ag ar , G u w ah a ti 7 81 01 6 . A l l pr os p ec ti v e b i d di n g F ir m s are a d v is e d t o g o
thr o ug h t h e RF P Doc um ent , a n d c om m unic at e t h ei r q ue ri es , if a n y, i n wr it i n g b ef or e
th e pr e b i d m ee t in g .

9. E MD am oun t is to b e s ubm it t ed i n t he f orm of B ank Dem an d Dr af t or B a nk G uar an te e


i n f a vo ur of T he D ir e c tor of F is h er ies , As s am Pa ya b l e at G u wa ha t i. T h e f orm at f or
B ank G uar a nt e e has b ee n g i v en in A nn ex ure B.

10. S ea l e d Com p le te d b i d al on g wi th t h e B i d s e c ur it y in ac c e pt a b le f o rm wi ll be r ec e i v e d
at t he a d dr es s m en ti o ne d b e lo w o n an y wo rk ing d a y t i ll 2. 00 pm o n 30 . 01 . 20 1 5 an d
B id p a rt com pr i sin g e li g i bi l i t y & T ec h nic a l of f er s ha l l b e op e ne d on t h e s am e d a y at
3. 0 0 pm at t he f o l l o wi ng Ad dr es s :

Directorate of Fisheries, Assam


Meen Bhaw an, B.K. Kakoti Road,
Gopinath Nagar, Guw ahati -781 016
Tel: 0361- 2545104

E-mail address: assamfishery@gmail.com


11. Pr ep ar at i o n& S ubm is s i on , E v a lu a t io n of th e Pr op os a l a n d A war d o f Co ntr ac t

B id d er( s ) pr o pos a l s h a l l c o ns is t of thr e e ( 3) c om pon e nts : I.

B id S ec ur i t y& E l ig i b i li t y B i d

II.

T ec hn ic a l O f f er , an d

III .

Fi na nc i a l O f f er

11 . 1. 1. B id S ec ur i t y& E l i g ib i l i t y B i d : Bi d s ec ur i t y a s m ent i on e d i n c la us e No. 4 a bo v e


a lo n g wit h a l l r el e v an t doc um ents es t a b lis h i ng th e Bi d d ers e l ig i b i l it y to par t ic ip at e in
th e t e nd er s h a l l b e pl ac e d in Env elo pe I . If th e b i d s ec ur it y& pro of s f or e li g i b il i t y ar e
f ou nd pr o p er th e n o nl y t ec h n ic al an d f urt h er f in anc i a l pr op os a ls wi l l b e e nt ert a i ne d.
11 . 1. 2. T he E v a lu a ti o n C om m itte e wi l l o pe n t he T ec hn ic a l O f f er s of on l y q ua l if ie d
B id d er s . B i d der s h al l pr o v i d e pr o pos e d m et ho d o lo g y, t eam prof i le , pr oj ec t pl a n, a nd
pro p os ed tim e l in es f o r th e Sc o p e of W ork . T he e v a lu a ti o n c om m itt ee s h al l e v al u at e
th e b i ds f ur t h er a n d wi l l r e q ues t t he B i dd er t o pr es en t/ dem o ns tr at e t he m et ho d o lo g y,
un d ers t a nd of t he t as k s , pr o p os e d we b bas ed s ol u ti o n at t h e t im e & da t e an d p l ac e,
as d ec i d ed b y th e D ep ar tm en t of F is he ri es , As s am .
11 . 1. 3.

PR O PO S AL E V AL U AT IO N

T he D e par tm en ta l C o m m itte e s ha l l r a nk th e T ec hn ic a l Pr op os a ls on t he b as is of
Pr op os a ls r es p o ns i ve nes s t o t h e T O R us i n g th e e v a l ua t io n c r it er i a an d p o i nts
s ys tem s pec if i ed i n t he D a ta S he et . E ac h T ec hn ic a l Pr op os al wi l l rec e i v e a
tec h nic a l s c or e. A Pr o pos a l s h al l b e r ej ec t ed if it d o es no t ac h i e v e th e m in im um
tec h nic a l m ar k of 70 o ut of th e m ax im um of 10 0 p o in ts .

Af t er t he tec h nic a l e v a lu at i o n is c om pl et e d, th e d ep ar tm ent s ha l l no t if y B id d er


wh os e pr op os a l is t e c hn ic a l l y c l ea re d a n d s ha l l b e i nt im at ed f or t ec h n ic a l
pr es e nt at i o n. T he pr o pos a ls t ha t r ec ei v e t e c hn ic a l s c or e eq u a l to 7 0 m ark s o r
h ig h er , s ha l l b e in v i t ed f or F i n anc i a l B i d op e ni n g i n d ic a t in g t h e d at e, t im e,
an d l oc at i on f or o p en i ng of F in a nc ia l P ro p os a l.

Fo l lo wi n g t he r ank i ng of T ec hn ic a l Pr o pos a ls , wh e n s e l ec t i on i s b as e d o n
Q u al i t y Bas e d Se l ec t i on m et h od ( as d ef i ne d b y t he W O RLD B A NK ), f i n anc i a l
pr o p os als of q ua l if i e d bi d de r s h a ll b e o p en ed p ub l ic l y a n d re a d ou t; a nd th e
h ig h es t r a nk ed b id d er bas e d on c um ul a ti v e tec h nic a l an d f in a nc i a l e v a l ua t io n
r ank i n g wi l l b e i n v it e d f or c o n trac t n eg o ti a ti o ns .

B id d er s at t en d anc e a t t he op e ni n g of F i na nc i al Pr op os als is o pt i on a l.

T he d et a i le d c o n te nts of eac h F in a nc ia l Pr op os a l wi l l b e s ubs e qu e nt l y r e vi e we d


b y th e C l ie n t.

T he e v a lu a te d t o ta l pr ic e (ET P) f or e ac h F in anc i a l Pro p os a l wi l l b e d et erm in e d.


In Q u a l it y a n d Cos t B as e d S e l ec t i on m e th o d ( d ef i ne d b y t he W ORL D B A NK ),
th e s c or e f or e ac h F i na nc i al Pro p os a l is i n v ers e l y pr o por t io n a l t o its ET P an d
wi l l b e c om pu te d as f o l lo ws :

Sf =100 x Fm/F
W here:
Sf is t h e f in a nc i a l s c or e of t h e F i n anc i a l Pr o pos a l b e in g e v a lu a te d
Fm is t he ET P of th e l o wes t pric e d Fi n anc i a l Pr o p os a l .
F is th e ET P of t h e F i na nc ia l Pr o pos a l un d er c ons i d era t io n . T he l o wes t
e va l u at ed F i na nc i al Pr op os a l wi l l rec e i v e th e m ax im um s c ore of 10 0 m ark s .

Ra nk in g of Pr o pos a ls ( Q u al i t y a nd C os t B as ed Se l ec t i o n)
Fo l lo wi n g c om pl et i on of e va l u at i on of T ec h n ic a l an d F i na nc i al Pr op os a ls , f i n a l
r ank i n g of t he Pr o p os a ls wi l l b e de t erm in ed . T h is wi l l b e do n e b y a p p l yi n g a
we i gh t ag e of 0 . 80 ( or e ig ht y p erc e nt ) a nd 0. 20 ( or T we nt y p erc e nt ) res p ec t i v e l y
to th e tec h nic a l an d f in anc i a l s c o res of e a c h e v a l ua te d q ua l if yi n g T ec h n ic al
an d F i n anc i a l Pr op os a ls an d th e n c om put i ng th e r e le v a nt c om bi n e d t ot a l s c or e
f or e ac h B i dd er s .
T he t ec h n ic a l a nd f i n anc i a l s c or es s ha l l b e a d de d a n d t he Co n trac t wi l l b e
a war de d t o th e a g enc y wh ic h s c or es m ax im um poi n ts .

11 . 1. 4.

Co ntr ac t Ne g ot i at i ons an d A wa rd of C on tr ac t

T he t ec h n ic al a nd f in anc i a l s c or es s ha l l b e a d de d an d t h e C o ntr ac t wi l l b e
a war de d t o th e ag e nc y wh ic h s c or es m ax im um poi nts , as p er e v a l ua t io n
pr oc es s c i t ed .

T he s e lec t ed Co ns ul t a nt is ex pec t ed t o c om m en c e t he As s ig nm en t o n th e d a te
an d a t th e l oc at i on s p ec if i ed b y t h e d ep ar tm en t.

Section III - Instruction to the bidder


i.

T he Pr op os a l, as we l l as a l l re l at e d c orr es po n de nc e ex c ha n ge d b y th e C ons u lt a nts


an d t he D ir ec t or at e of Fis h er ies , As s am s ha l l be in E n g l is h . A l l r e por ts pr ep ar e d b y
th e c o ntr ac t e d C ons u lt an t s h a ll als o b e i n E n g lis h .

i i.

T he Pr o pos a l s h o ul d i nc lu d e a P o wer of At t orn e y a n d c o v er l e tt er s ig n ed b y p ers o n(s )


wi t h f ul l au th or i za t i o n t o m ak e leg a l l y b i nd i ng c o ntr ac t u a l (i nc lu d in g f i n anc i a l)
c om m itm ents o n b e ha l f of t he f irm .

i i i.

T he ra tes t o b e q u ot e d s ha l l b e i n t he f orm at g i ve n i n An n ex ur e - B an d it s h a l l i nc lu d e
a ll c os ts / ex pe ns es an d s t at ut or y t ax es inc l u di n g S er v ic e T ax . D e pa rtm en t of
Fis he ri es s h a l l de d uc t S er v ic e T ax as a pp l ic a b le o n pr e v a il i n g r at es .

i v.

T he or i g i na l Pr o pos a l ( E ar nes t Mo n e y D e p os it , T ec h n ic a l a nd F i na nc ia l Pr o pos a ls )


s ha l l c o nt a i n n o i nt er l i ne at i o ns or o v er wri t in g, ex c e pt as nec es s ar y t o c orr ec t erro rs
m ade b y C ons u lt a nts t hem s e l ves . An y s uc h c orr ec t i ons , in te rl i n ea t i ons or o ver w r it i n g
m us t b e i n it i a le d b y t h e p er s o n(s ) wh o s i gn e d th e P ro p os a l .

v.

A n au th or i ze d r e pr es en t at i v e of th e Co ns u lt a nt s h a ll in i ti a l a l l p ag es of t h e o ri g i na l
c op y of t he F i na nc i al Pr op os a l. N o ot h er c o p ies ar e re q u ire d .

v i.

T he en v e l op es ( E n v el op e 1 B i d S ec u ri t y & E l i g ib i l it y B i d , E n v e lo p e 2 T ec h n ic a l
O f f er and E n ve l op e 3 Fi n anc i a l O f f er) s ha l l b e p lac e d i n to an ou t er en v e l op e a n d
s ea l e d. T h e o ut er e n v e lo p e s ha l l b ear t h e s ubm is s i on a d dres s , r e f ere nc e n um ber a n d
ti t le of th e RF P . If th e Fi n a nc i a l Pro p os a l is n ot s u bm itt ed b y t he Co ns u lt an t i n a
s ep ar at e s ea l e d e n v el op e an d du l y m ark ed as i n d ic a t ed a bo v e, th is wi l l c ons t it ut e
gro u n ds f or d ec l ar in g bo t h T ec hn ic a l a nd F i na nc i al Pr op os a ls no n r es p o ns i ve .

v i i.

Pr op os a ls m us t b e d e li v er e d a t t he i n d ic at e d C l ie n t s u bm is s i on a ddr es s es o n or
bef ore t he t im e a nd da t e s t at e d in t he R FP or a n y n e w d a te es t a bl is h ed b y th e
De p artm en t ac c or d i n g to pr o v is i ons of C la us e No . 1 0.

v i i i.

T he B i d S ec ur i t y m a y be f or f e i te d :

I.

If a Bi d de r W ithdr a ws its bi d d ur i ng t h e per i o d of bi d va l i di t y.

II.

if t h e s uc c es s f u l b id d e r f a ils t o :
A. S ig n t he c on tr ac t wit h i n r e qu ir e d tim e f r am e.
B. Fur n is h a per f or m anc e s ec ur it y.

ix .

Co nf i d en t ia l it y: A l l p l ans , dr a wi ngs , s p e c if ic at i o ns , d es ig ns , r e p orts a n d ot h er


doc um en ts pr e par e d b y t h e C ons u lt a nt / Fi rm in perf orm in g t he S er v ic es s h a ll bec om e
an d rem ai n t he p r o p e r t y an d c o p yr ig h t of De p artm en t of F is h er i es , G o v t. of As s am
af ter p a ym e nt t her ef or e , an d th e Co ns ul ta nt / F irm s ha l l, n ot l at er t h an u p o n
term i na t io n or ex pi r a t i on of th is A gre em en t, de l i v er a l l of t h e f ore g o in g t o D e par tm ent
of F is h er i es , G o vt . of As s am .

x.

Co ns ul t an ts s ha l l b e a r a l l c os ts as s oc i at ed wit h th e pr e par a ti o n a nd s u bm is s io n of
th e ir Pr op os a ls . C os t s m igh t inc l u de s i t e v is it ; c o ll ec t io n of i nf orm at io n ; a n d, if
s e lec te d , at te n da nc e a t c on tr ac t Agr e em ent S ig n i ng .

x i.

In pr ep ar i ng th e ir Pr op os a ls , Co ns ul t an ts are ex pec t ed to ex am in e i n d et a il t he
doc um en ts c om pr is i n g th e R FP . M a ter i a l def ic ie nc ies i n pr o v id i ng t h e i nf orm at i on
req u es t e d m a y r es ul t i n r ej ec t i on of a P ro p o s a l.

x i i.

Fra ud an d C or r u p ti o n
o

T he D ep ar tm e nt of Fis her i es re q u ires th at c ons u lt an ts o bs er v e th e h i gh es t


s ta n dar d of e th ic s dur i ng t h e pr oc urem e nt a nd ex ec u ti o n of s uc h c on tr ac ts . I n
s uc h pur s u anc e of th is p o l ic y, t he D e pa rtm en t of F is h er i es :
Def in es , f or t he pur p o s es of t h is pr o v is io n, t he t erm s s e t f or th be l o w as f o l l o ws :
Cor r u pt pr ac t ic e m ea ns b e ha v i or on t he p ar t of of f ic i a ls i n th e pu b lic or
pr i va te
S ec t ors b y wh ic h t h e y im pr op er l y a n d u n la wf u l l y e nr ic h
th em s el v es a n d/ or t ho s e c l os e to t h em , or i nd uc e o th ers t o d o s o , b y
m is us i n g t h e p os it i on i n wh ic h t he y a re
p lac e d, a nd it i nc l ud e s t he
of f er i n g, g i v in g, rec e i vi n g, or s o l ic i t i ng of a n yt h in g of V a l ue t o
i nf l ue nc e th e ac ti o n of a n y s uc h of f ic i a l i n t he p r oc ur em ent p roc e s s or
i n Co ntr ac t ex ec ut i on ; a n d
Fr a ud u l en t pr ac tic e m eans a m is re pr es e nt at i o n of f ac ts in or der to
i nf l ue nc e a Pr oc ur em en t pr oc es s or th e ex ec u t io n of a c o ntr ac t to t h e
de tr im ent of t h e b orr o wer, a n d inc l ud es c o ll us i v e pr ac ti c es a m ong
b id d er s ( pr i or to o r af t er b id
s ubm is s i on) d es ig n ed to es ta b l is h b i d
pr ic es at ar tif ic ia l , n o n c om pe t it i v e l e v e ls a nd to d epr i v e t h e b orr o wer
of t h e be n ef i ts of f re e an d o p en c om p et it i o n) .

x i i i.

wi l l r ej ec t a Pr o p os a l f or a ward if it d et er m ines t h at t h e b i dd er rec om m ende d


f or a war d h as en g a ge d in c o rru pt o r f ra ud u l en t prac t ic es in c om p et i ng f or th e
c on tr ac t ; an d

W ill dec la r e a f ir m i ne l i gi b l e, e it he r i n def in i te l y or f or a s t at e d p er io d of t im e, to


be a wa r d e d a n y D e pa r tm ent of F is h eri es c o ntr ac t if i t at a n y t im e de t erm in es
th at t h e f ir m has e n ga ge d i n c orr u pt o r f rau du l e nt pr ac t ic es i n c om pe t in g f or,
or i n ex ec u t in g , an y D ep ar tm ent of Fis h er ies c o ntr ac t.

If a C ons u lt a nt / F ir m s ubm its or par t ic i pa t es i n m ore th a n on e pro p os al , s u c h


pro p os als s ha l l b e d is qu a l if i ed .

x i v.

x v.

De p artm en t wi l l no t b e r es p o ns i b l e f or an y c os ts or ex p e ns es i nc urr ed b y b id d ers in


c on n ec t i on wi t h pr ep ar a t io n o r d el i v er y of Bi ds , or l os s of a n y d oc um ent dur i n g
tra ns ac t i on .
B ids wi l l n ot be ac c e pt ed af ter t h e du e d a te &t im e of s ubm is s io n .

x v i.

De p artm en t r es er v es t he r i g ht to ac c e pt an y b id , o r rej ec t a n y or a ll b i ds , c a nc e l a n y
b id wi th o ut as s i g n in g a r e as o n t h ere of a nd wi t ho ut th er eb y i nc urr i ng an y l ia b i li t y t o
th e B id d er or B id d er s . T he D ir ec t or of F is h er ies , As s am a ls o re s er ves t he ri g ht t o
m odif y/ r e l ax a n y or a l l c l a us es m ent i o ne d i n t h is b id .

x v i i.

In c as e of d is p ut es ar is i n g dur i n g t h e pr oc es s i n g of t h is b id , th e dec is i o n of t h e
Dir ec tor of F is h er i es , As s am wi l l b e f in a l.

x v i i i.

In c as e of dis p ut es , th e l a w g o ver n i ng wi l l b e t he I n d ia n la ws a n d s ha l l b e ex c l us i v el y
s ubj ec t e d to G au h at i Hi g h c o urts o n l y.

x ix .

P en alt y Cl au s e: Up o n de la y in t im e l y d el i v er y of s er v ic es , D ep ar tm en t s h a ll de d uc t a n
am oun t e qu a l t o 7. 5 % of pr oj ec t c os t pe r m ont h b e yo n d s p ec if i e d t im e l i n e t o a
m ax im um of 1 5% of t h e to t al proj ec t c o s t.

Section IV Other Terms & Conditions


1. T he s e lec t io n of th e c ons u lt a nt s h a l l b e b as ed on Q ua l i t y c um Cos t bas is . T he m ark ing
s ys tem f or s e lec t io n is as b e l o w.
Da ta Sh e et
S.
Cri t er io n
Max Mark s
No .
T he B id d er ( s ) s ho u l d ha v e c arr i ed o ut a t l eas t on e W eb- bas ed
15
1
A pp l ic at i on f or d at a i nt e gr a t io n , a na l ys is a nd r e por t g e ner a ti o n
work i n I nd i a i n las t t hr e e ye ars f or a m in i m um work ord er v a lu e
eq u a l to or ab o v e of Rs . 2 5 L ak hs . D oc um en t ar y Pr oof re q ui re d
is pr oj ec t wo r k or der .
T he B id d er ( s ) s h o ul d h a ve c arr i e d ou t at l eas t on e G o v er nm ent
15
2
bas e d c o ns um er s ur v e y/ ho us eh o l d s ur v e y/ s oc io ec on om ic
s ur ve y wo r k in I n di a i n l as t t hr e e ye a rs f or :
05
a. W ork or der v a lu e b et w ee n Rs . 25 t o 3 5 L ak hs .
10
b. W ork or der v a lu e b et w ee n Rs . 35 t o 5 0 L ak hs .
15
c . A bo v e 5 0 L ak hs
Doc um en ta r y P r o of r e qu ir e d is pr oj ec t wo rk ord er .
B id d er s h o u ld ha v e ex per i e nc e of c arr yi n g o ut s ur ve y pr oj ec ts i n
15
3
As s am , in t h e p as t t h r ee ye a rs a nd s ho u ld be we l l v ers ed wi th
th e l oc al c on d it i o n
4

Un d ers t a nd i ng of th e wor k , Pro p os e d Me th o do l o g y , T e am Prof i l e


an d pr oj ec t p l an f or c u r r e nt pr o pos a l.

20

T ec hn ic a l Pr es en ta t io n

35

Re l e va n t P as t Ex p er i enc e , M et h od o l og y a nd un d ers t a nd i n g of
tas k .

2. T he pr oj ec t im p lem e nt at i o n d ura t io n s p e c if i e d i n t he RF P i s 5 m onths f rom th e


s uc c es s f ul a war d of t he wo r k . Co ns u lt an t s ha l l pr o v i de wi th a de t a il e d m et h od o lo g y a n d
proj ec t s c h ed u l e f or e x ec u t io n an d im pl em ent at i o n of t he work . A pp l ic at i on m a in te n anc e
an d s u p por t s h a ll be r eq u ir ed f or 1 2 m o nt hs af ter s uc c es s f u l c om pl et i on of t he proj ec t .
3. P a ym e nt M i l es t o nes a nd Pe n a lt y.
I.
T he pa ym e nt s h a l l be m ade i n In d i a r u pe e o n l y.
II. T he c ons u lt a nt s h a ll b e pa i d as pe r t h e pr ic e qu ot e d. I n c as e t h er e is c ha n g e in s c o p e
of wor k be yo n d 1 0%, t he ad d i ti o na l s c op e s h a ll b e d is c us s e d a n d t he ad d i ti o na l c os t
an d t im e l i n e s h a l l be a g r e e d in m ut ua l c ons e nt , d u l y a p pro v ed b y c om pet e nt
au t hor i t y.
III. T he c os t of th e pr oj ec t is t o b e g i v e n a s per t h e F in a nc ia l B id F orm at , as per
A nn ex ur e . B id pr op os i ng ot h er f orm at a n d i nc l us i on , ex c l us io n s ha l l be l i ab l e f or
rej ec t io n .
IV. T he pa ym e nt m il es t o n e s h al l b e as f o l lo ws :
M il es to n e P a ym e nt M i l es t o ne
Am ou nt of b e P a id
T im eli n es f rom
No .
to t h e Co ns ul t an t
th e s t art of th e
(% of t h e Co ntr ac t
proj ec t
V al u e)
[ A]
[B]
12 d a ys
1
Pr oj ec t Inc e pt i on r ep or t & d at a d es ig n
8 %
of q u es t i on n a ir e
35 d a ys
2
Fi e ld S ur v e y C o nd uc t e d a n d D at a
12 %
S ubm it t ed f or F ir s t d is tr ic t
60 d a ys
3
Fi e ld S ur v e y C o nd uc t e d a n d D at a
12 %
S ubm it t ed f or s ec o nd d is tr ic t
70 d a ys
4
Fi e ld S ur v e y C o nd uc t e d a n d D at a
12 %
S ubm it t ed f or T h ir d d i s tr ic t
5
6
7
8

Fi e ld Sur v e y C o nd uc t e d a nd D at a
S ubm it t ed f or Fo ur th d is tr ic t
A pp l ic at i on D e v e lo pm en t & d ep lo ym ent
Fi na l d a ta v al i d at i on o n th e d at a
s ubm it t ed
S ys t em s M a in te n a nc e f or 1 ye ar pos t
de p l o ym e nt ( M ile st on e No. 6 ), wi th
eq u at e d Q u ar t er l y m i l es t o nes of t he
m aint e n anc e c os t

12 %

10 0 da ys

14 %
15 %

12 0 da ys
15 0 da ys

15 %

12 m ont hs

4. B id d er s h al l g i v e u nd er t ak in g f or No n B l ac k lis t i ng / De b arm ent , f rom an y G o v ernm en t,


P SU or ag e nc y ac r os s t he c ou ntr y.
5. T he c l i en t s h a l l n ot b e r es p ons i b le f or an y ac t / work of c ons u l ta n t b e yo n d t he s c op e of
RF P. T h e c ons u l ta nt s ha l l i nd em nif y c l ie n t o f an y ac t / i nc i d enc e / e v en t c aus e d/ oc c urr ed
dur i n g th e pr oj ec t n ot at tr ib ut e t o th e pr e v i e w of t h is RF P.

Annexure A
Financial Proposal Format
Sl.

Description of Services

No.

Consultancy Fee in Rs
(In figures)

[A]

[B]

[C]

Maintenance f or 24 months post completion


of project work
Consultancy Fee excluding Ser vice Tax [ A] +
[B]
Service Tax as Per Prevailing rate

[E]

Supply of one Ser ver machine

[F]

V AT as per pr evaili ng rate

Total

w ords)

One ser ver machine

[D]

[G]

(In

*Total Consultancy Fee including Service


Tax & V AT[ C] + [D]+[E] +[F]
Consul tancy

Service

[G]

(in

Rupees_______________________________

___________________ ___________________

*Note: The final Bid Amount considered will be inclusive of all taxes.

Words):

Annexure B
Format for Bank Guarantee / Bid Security
W hereas M /s N am e of t he Con su lta nt/ Fir m her e i naf t er c al l ed th e te n de rer) h as
s ubm it t ed th e ir of f er da te d f or th e s u p pl y / S er v ic e of (T itle of the RF P)
(he re i naf t er c a ll e d
th e R FP ) a g ai ns t
th e
Pu rc h as er s te nd er
e nq u ir y No .
. . KNOW ALL M E N b y t h es e pr es en ts t ha t
W E . of
..
h a vi n g
o ur
r eg is te re d
of f i c e
at .
are
b o un d
u nt o
.
(he re i naf t er c al l e d t h e P ur c h as er )i n t h e s um of f or wh ic h
pa ym en t wi l l a nd tr u l y t o b e m ad e t o th e s a id P urc h as er , t h e B ank b i nds i ts elf , i t s
s uc c es s ors a n d as s ig ns b y t hes e pr es en ts . Se a le d wit h t he Co m m on Se a l of th e s a i d
B ank t h is d a y of .2 0
T HE CO N DIT IO N S O F T HI S O B LI G AT IO N A RE :
1)
If t he t e nd er er wi t h dr a ws or am en ds , im pa irs or d er o ga tes f rom t he t en d er
i n an y r es p ec t wi t hi n t he per i o d of va l i d it y of t h is t e n der .
2)
If t he t e nd er er h a v in g be e n n ot if i e d of t h e ac c ep t anc e of h is te n der b y t h e
P urc h as er d ur in g t he per i o d of its va l i d it y: a)
If t he t e nd er er f ai ls t o f urn is h t h e p erf orm anc e s ec uri t y f or th e
du e p er f or m anc e of th e c o ntr ac t .
b)

Fa i ls or r ef us es t o ac c ep t/ ex ec u t e th e c o ntr a c t.

W e under tak e t o p a y th e P ur c h as er up t o th e a bo v e am o un t u po n r ec e i pt of its f irs t


wri tt e n d em an d, wi t ho ut th e p ur c h as er (T h e Dir ec tor of Fis h er ies , G o vt . of As s am ) ha v i n g
to s u bs t a nt i at e i ts d e m and, pr o v i de d t ha t i n its dem an d t he p urc has er wi l l no t e t h at t h e
am oun t c la im ed b y it i s du e t o it o wi n g t he oc c ur re nc e of o n e or bo t h t he t wo c o n d it i on s ,
s pec if yi n g t he oc c u r r e d c o nd i t io n or c on d it i o ns . T h is g uar a nt e e wil l rem a in in f orc e u p t o
an d inc l ud i n g 9 0 d a ys af ter t h e p er io d of ten d er va l i d it y a n d an y dem a nd in r es p e c t
th er eof s h ou l d r e ac h t he ba nk n ot la te r th a n th e a bo v e d at e .
Si gn atu re of th e auth ori z ed off i ce r of t he ban k
Na me a nd de s ign ati o n of th e off i ce r
S ea l, n am e and add r es s of t he B an k an d add r es s of t he B r an c h.

Annexure C

List of Districts of Assam State unde r Present Scope


State
Assam

1.
2.
3.
4.

Name of Districts
Morigaon
Jorhat
Karimganj
Kamrup (M)

(M. K. Deka, ACS)


Director of Fisheries, Assam
Meen Bhawan, Guwahati