Internal American Red Cross Evaluation of Grand

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Mid Term
Evaluation of the Gran N Pi Djanm Program
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North! Community Based Integrated Program Mid Term
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American
Red Cross
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Haiti
Assistance Program
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! Simon Latraverse, Senior Evaluator and Camons Ren, Evaluator
By:
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Date: March 2, 2015
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TABLE&OF&CONTENTS&&
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LIST&OF&ACRONYMS&AND&ABBREVIATIONS&......................................................................................................&IV!
EXECUTIVE&SUMMARY&.............................................................................................................................&VII!
1.! INTRODUCTION&....................................................................................................................................&1!
1.1! Background!and!Objectives!of!the!Project!...................................................................................!1!
1.2! Evaluation!Purpose!and!Objectives!..............................................................................................!1!
1.2.1!
Purpose!of!the!evaluation!....................................................................................................!1!
1.2.2!
Objectives!and!main!audience!of!the!evaluation!.................................................................!2!
1.2.3!
Coverage!of!the!evaluation!..................................................................................................!2!
1.3! Logic!of!MidMterm!Evaluation!Report!...........................................................................................!2!
2.! PROGRAM&OVERVIEW&...........................................................................................................................&3!
2.1! Program!Context!..........................................................................................................................!3!
2.2! Program!History!...........................................................................................................................!3!
2.3! Main!Components!of!the!GNPD!Program!....................................................................................!5!
2.4! Implementation!Strategy!.............................................................................................................!7!
2.4.1!
Ownership!and!participation!................................................................................................!7!
2.4.2!
Implementation!phases!........................................................................................................!7!
2.4.2.1!
Original!timeline!...........................................................................................................!7!
2.4.2.2!
Revised!timeline!and!approach!....................................................................................!8!
2.5! General!Management!Structure!and!Organization!......................................................................!9!
2.5.1!
ARCMHRC!MOU!......................................................................................................................!9!
2.5.2!
GNPD!budget!......................................................................................................................!10!
2.5.3!
Management!structure!and!Field!Team!Organization!........................................................!10!
2.5.4!
GNPD!stakeholders!.............................................................................................................!12!
2.5.5!
Coordination!Mechanisms!..................................................................................................!12!
3.! EVALUATION&METHODOLOGY&...............................................................................................................&14!
3.1! Key!Processes!.............................................................................................................................!14!
3.2! Evaluation!criteria!and!issues!.....................................................................................................!14!
3.3! Evaluation!Instruments!..............................................................................................................!15!
3.4! Analysis!and!Reporting!...............................................................................................................!16!
3.5! Evaluation!Limitations!................................................................................................................!17!
4.! ANALYSIS&OF&FINDINGS&........................................................................................................................&18!
4.1! Effectiveness!...............................................................................................................................!18!
4.1.1!
Overall!Assessment!............................................................................................................!18!
4.1.2!
Pillar!One!Capacity!Building!................................................................................................!22!
4.1.2.1!
HRC!response!capacity!to!disaster!..............................................................................!22!
4.1.2.2!
HRC!capacity!to!manage!community!based!programming!........................................!23!
4.1.3!
Pillar!Two!Community!Mobilization,!Training!and!Behavior!Change!.................................!26!
4.1.3.1!
Improved!practices!at!household!level!.......................................................................!26!
4.1.3.2!
Communities!and!households!better!prepared!to!respond!to!disasters!....................!29!
4.1.3.3!
Productive!assets!enhanced!.......................................................................................!30!
4.1.4!
Unexpected!Results!............................................................................................................!30!
4.1.5!
Pillar!Three:!Development!of!Community!Assets!and!the!Physical!Environment!..............!30!
4.2! Relevance!and!consistency!of!logical!framework!.......................................................................!31!
4.2.1!
Program!design!...................................................................................................................!31!
4.2.2!
Relevance!of!the!resilience!components!............................................................................!32!
4.2.3!
Relevance!of!the!HRC!Branch!capacity!building!component!..............................................!33!
Mid!Term!Evaluation!of!the!Grand!N!Pi!Djanm!Program,!February!2015!
Page!i!of!118!
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4.2.4!
Alignment!with!government!policies!and!programs!..........................................................!35!
4.3! Appropriation!.............................................................................................................................!35!
4.3.1!
Appropriation!by!HRC!senior!management!........................................................................!35!
4.3.2!
Appropriation!by!HRC!regional!committees!.......................................................................!36!
4.3.3!
Appropriation!by!HRC!local!committees!............................................................................!37!
4.3.4!
Appropriation!by!field!teams:!team!leaders,!promoters!and!volunteers!...........................!38!
4.3.5!
Appropriation!by!the!population!and!program!beneficiaries!.............................................!39!
4.3.6!
Appropriation!by!local!stakeholders!...................................................................................!40!
4.3.7!
Appropriation!by!Government!stakeholders!......................................................................!41!
4.3.8!
Views!of!GNPD!staff!about!appropriation!by!HCR!branches!and!volunteers!.....................!42!
4.4! Efficiency!....................................................................................................................................!42!
4.4.1!
Introduction!........................................................................................................................!42!
4.4.2!
Program!structure!roles!and!responsibilities!.....................................................................!43!
4.4.2.1!
Program!structure!......................................................................................................!43!
4.4.2.2!
Roles!and!responsibilities!within!GNPD!......................................................................!43!
4.4.2.3!
Roles!and!responsibilities!of!HRC!regional!and!local!committees!..............................!44!
4.4.3!
Coordination!.......................................................................................................................!45!
4.4.3.1!
Coordination!mechanisms!within!GNPD!....................................................................!45!
4.4.3.2!
Field!team!work!planning,!coordination!and!supervision!..........................................!47!
4.4.3.3!
Coordination!with!and!within!HRC!branches!..............................................................!48!
4.4.3.4!
Coordination!with!local!authorities!and!community!stakeholders!............................!50!
4.4.3.5!
Coordination!with!government!ministries!..................................................................!50!
4.4.4!
Quality!of!program!approach!and!tools!.............................................................................!50!
4.4.5!
Program!Administration!and!Management!........................................................................!53!
4.4.5.1!
Procedures!..................................................................................................................!53!
4.4.5.2!
Operations!and!fleet!management!............................................................................!54!
4.4.5.3!
Human!Resources!.......................................................................................................!55!
4.4.5.4!
Use!of!financial!resources!...........................................................................................!57!
4.5! Sustainability!..............................................................................................................................!58!
5.! LESSONS&LEARNED,&CONCLUSIONS&AND&RECOMMENDATIONS&......................................................................&63!
5.1! Lessons!learned!..........................................................................................................................!63!
5.2! Conclusions!and!recommendations!...........................................................................................!66!
6.! ANNEXES&.........................................................................................................................................&71!
7.! REFERENCES&......................................................................................................................................&96!
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LIST&OF&TABLES&&
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Table!1!Estimated!population!data!of!the!GNPD!target!area!.......................................................................!4!
Table!2!Strategic!activities!to!be!undertaken!under!each!GNPD!program!pillar!..........................................!6!
Table!3!GNPD!Budget!.................................................................................................................................!10!
Table!4!ARC!and!HRC!Staffing!Structure!.....................................................................................................!11!
Table!5!GNPD!Human!resources!by!location!..............................................................................................!12!
Table!6!GNPD!stakeholder!groups!and!their!roles!.....................................................................................!12!
Table!7!GNPD!Coordination!Meetings!........................................................................................................!13!
Table!8!Number!of!people!met!by!evaluation!mission!at!the!central,!regional!and!departmental!level!...!16!
Table!9!Number!of!people!met!by!midterm!evaluation!mission!in!GNPD!intervention!areas!...................!16!
Table!10!Synopsis!of!GNPD!Activities!.........................................................................................................!19!
Page!ii!of!118!
Mid!Term!Evaluation!of!the!Grand!N!Pi!Djanm!Program,!February!2015
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Table!11!Summary!of!HRC!regional!and!local!branches!capacity!assessments!..........................................!24!
Table!12!Common!Elements!of!SWOT!Analysis!of!HRC!Regional!Branches!...............................................!25!
Table!13!Training!of!HRC!staff!and!HRC!volunteers!Q1MQ2!FY1415!...........................................................!26!
Table!14!Reach!of!Vulnerability!Capacity!Assessments!..............................................................................!27!
Table!15!No!of!people!reached!by!health!messages,!behavior!change!campaigns!...................................!28!
Table!16!Estimated!reach!of!health!sensitization!campaigns!....................................................................!29!
Table!17!Regional!Branch!Management!Support!Units:!Human!resources!requirements!........................!34!
Table!18!GNPD!vehicle!and!motorcycle!fleet!.............................................................................................!55!
Table!19!GNPD!Personnel!requirements!Q1MFY15!.....................................................................................!56!
Table!20!GNPD!Budget!and!Expenditures!as!of!October!30th!2014!............................................................!57!
Table!21!Post!project!availability!to!HRC!branches!of!inputs!provided!to!GNPD!.......................................!60!
Table!22!No.!of!HRC!staff!trained!on!different!programmatic!subjects,!by!gender!...................................!85!
Table!23!No.!of!polyvalent!volunteers!trained!on!different!subjects!by!gender!........................................!85!
Table!24!No!of!people!reached!by!health!messages,!behavior!change!campaigns!...................................!90!
Table!25!No!of!people!reached!by!DRR!messages,!behavior!change!campaigns!.......................................!90!
Table!26!Functions!and!training!requirements!of!Regional!Branch!Management!Support!Units!..............!93!
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LIST&OF&FIGURES&&
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Figure!1!Map!of!the!GrandMNord!Region!......................................................................................................!5!
Figure!2!Original!Implementation!Timeline!..................................................................................................!8!
Figure!3!Revised!Implementation!Timeline!..................................................................................................!9!
Figure!4!GNPD!staffing!per!quarter!............................................................................................................!56!
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LIST&OF&ANNEXES&
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Annex!1!HRC!GNPD!Organization!Chart!.....................................................................................................!72!
Annex!2!ARC!GNPD!Organization!Chart!.....................................................................................................!73!
Annex!3!GNPD!Stakeholders!and!their!role!in!the!program!.......................................................................!74!
Annex!4!Evaluation!Criteria!and!Questions!as!per!the!TOR!.......................................................................!76!
Annex!5!Coding!Table!.................................................................................................................................!78!
Annex!6!Summary!of!Regional!Branch!capacity!assessments!....................................................................!80!
Annex!7!Summary!of!BCAs!for!Caracol,!Baie!de!Henne,!Ranquitte!and!La!Victoire!Local!Committees!.....!83!
Annex!8!GNPD!Training!of!HRC!staff!and!volunteers!.................................................................................!85!
Annex!9!GNPD!Training!Activities!by!type!..................................................................................................!86!
Annex!10!Summary!of!VCA!priorities!and!of!validated!GNPD!community!action!plan!initiatives!.............!88!
Annex!11!Indicators!of!Health!and!DRR!behavior!change!campaigns!........................................................!90!
Annex!12!GNPD!Overall!FY15!FY16!Action!Plan.!Objectives!/!Outcomes!/!Activities!.................................!91!
Annex!13!HRC!Regional!Branch!Capacity!Building!Plan!..............................................................................!93!
Annex!14!Table!of!distance,!travel!time!and!accessibility!by!road!of!intervention!areas!..........................!95!
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Page!iii!of!118!
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AIP!
AMEL!
ARC&
ASEC!
AtB!
BAC!
BCA!
BCDD!
BvA:!
CASEC!
CBHFA!
CBO&
COUD!
CS!
DAF!
DANA!!
DARNDR!
DDSP!
DGCMHRC!
DINEPA!
DM&
DP&
DRR&
FY!
GNPD!
GSB!
HAP!
HNS!
HRC!
ICRC!
IFRC!
ITT!
LAC!
LC!
LoP!
M&E!
MoU!
Movement!
MSPP!
N!
NE!
NW!
NHQ!
NS!
OD!
PA!
QPR!
RC!
Page!iv!of!118!
List%of%Acronyms%and%Abbreviations&
Annual!Implementation!Plan!
Accountability,!Monitoring,!Evaluation!and!Learning!
American!Red!Cross&
Assemble!de!la!Section!Communale!
Accountability!to!Beneficiaries!
Bureau!Agricole!Communal!(Communal!Agriculture!Office)!
Branch!capacity!assessment!
Branch!Capacity!Development!Delegate!
Budget!versus!Actual!
Conseil!dAdministration!de!la!Section!Communale!
CommunityMBased!Health!and!First!Aid!
CommunityMbased!organization&
Centre!des!oprations!durgence!dpartemental!
Civil!Society!
Director!of!Administration!and!Finance!
Damage!and!needs!assessment!
Dpartement!de!lagriculture,!des!richesses!naturelles!et!du!dveloppement!rural!!
Direction!dpartementale!de!la!sant!publique!
Direction!gnrale!des!catastrophesMCroix!Rouge!Hatienne!
Direction!nationale!de!leau!potable!et!de!lassainissement!
Disaster!Management&
Disaster!Preparedness&
Disaster!Risk!Reduction&
Fiscal!Year!
Gran!N!Pi!Djanm!Program!
Gwoupman!Sante!Bt!!
Haiti!Assistance!Program!
Host!National!Society!
Haitian!Red!Cross!
International!Committee!of!the!Red!Cross!
International!Federation!of!Red!Cross!and!Red!Crescent!Societies!
Intervention!tracking!table!
Latin!America!and!Carribean!
Local!Committee!
Life!of!project!
Monitoring!and!Evaluation!
Memorandum!of!Understanding!
International!Red!Cross!and!Red!Crescent!Movement!
Ministre!de!la!sant!publique!et!de!la!population!
North!
Northeast!
Northwest!
American!Red!Cross!National!Headquarters!
National!Society!
Organizational!Development!
Project!Agreement!
Quarterly!Project!Report!
Regional!Committee!
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SAEP!
SC!
SC!
SOW!
TA!
TOR!
TOT!
VCA!
WatSan!
Systme!d'adduction!d'eau!potable!
Steering!Committee!
Section!communale!
Scope!of!Work!
Technical!Assistance!
Terms!of!reference!
Training!of!trainers!
Vulnerability!and!capacity!assessment!
Water!and!Sanitation!
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Page!v!of!118!
Executive)Summary)&
1) Introduction&
The!midMterm!evaluation!of!the!Gran!No!Pi!Djanm!(GNPD)!(to!be!completec)!!
2) Program&Overview&
ARC!in!consultation!with!HRC!has!jointly!developed!the!North!CommunityMBased!Integrated!Program!
(known!in!creole!as!Gran!No!Pi!Djanm!(GNPD)!!More!resilient!Greater!North).!The!program!adopts!
a!risk!reduction!approach!in!which!community!needs!are!assessed,!priorities!action!points!identified!and!
interventions!developed.!It!employs!an!integrated!approach!through!vulnerability!and!capacity!
assessment!of!needs,!prioritizing!these!needs!and!harnessing!synergies!to!build!community!resilience.!
The!Haitian!Red!Cross!(HRC)!implements!the!core!programs!of!Gran!No!Pi!Djamn!i.e.!Disaster!risk!
reduction,!health!and!hygiene!with!technical!and!financial!support!from!ARC.!HRC!also!works!with!local!
line!ministries!and!other!external!partners!to!implement!program!components!such!as!WatSan,!
infrastructure!and!livelihoods.!The!Programs!integrated!approach!supports!the!delivery!of!a!range!of!
activities!to!the!beneficiaries,!to!meet!their!diverse!and!most!urgent!needs.!Endowed!with!a!budget!of!
USD!12.5!million,!the!Program!is!is!expected!to!reach!a!total!population!of!174,247!people!in!three!
departments!(North,!Northeast!and!Northwest)!and!10!communal!sections.!A!key!component!of!the!
program!is!to!build!the!capacity!of!3!Haitian!Red!Cross!Regional!branches!and!9!local!committees!in!9!
target!communes!across!the!3!departments.The!overall!aim!of!the!capacity!building!component!is!to!
improve!the!organizational!and!technical!capacity!of!the!HRC!regional!branches!and!local!committees!to!
support!and!manage!program!implementation!and!to!work!towards!their!strategic!objectives.!The!
program,!which!officially!started!in!December!2012,!is!planned!to!be!implemented!through!May,!2016!!
a!total!duration!of!3.6!years.!Following!are!the!goals,!objectives!and!outcomes!of!the!Program:!
Goal:&Targeted!communities!in!the!North!of!Haiti!have!increased!resilience,!stronger!capacity!and!
reduced!exposure!to!external!shocks.!!
Pillar&1:&Capacity&Building&
Objective)of)pillar)1:! HRC)and)local)authorities)have)improved)their)organizational)and)technical)
capacity)sufficient)to)support)and)manage)program)implementation!
Outcome&1:!HRC!has!the!capacity!at!regional!and!local!levels!to!respond!appropriately,!timely!
and!effectively!to!disasters!
Outcome&2:!HRC!has!the!capacity!at!regional!and!local!levels!to!manage!and!sustain!community!
based!programming!within!the!targeted!program!areas!
Outcome&3:!Local!authorities!of!agriculture,!livestock!and!fisheries!ministries!have!greater!
capacity!to!implement!livelihoods!activities.!
Pillar&2:&Community&mobilization,&training&and&behavior&change&
Objective)of)pillar)2:)) Effective)community)mobilization)and)behavior)change)strategies)build)more)
resilient)communities)and)households)
Outcome&1:&Communities!demonstrate!improved!practices!to!reduce!their!vulnerability!to!
identified!health,!hygiene,!nutrition,!hazard,!environmental!and!livelihoods!challenges&
Outcome&2:&Communities!are!better!prepared!to!respond!to!disasters&
Outcome&3:&Productive!assets!of!households!are!enhanced&
Page!vii!of!118!
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Pillar&3:&Development&of&community&assets&and&the&physical&environment&
Objective)of)pillar)3:) Targeted)communities)have)reduced)their)exposure)to)external)shocks)and)local)
hazards)through)improved)physical)infrastructure)and)mitigation)measures)
Outcome&1:&Access!by!vulnerable!communities!to!safe!and!appropriate!basic!services!has!
improved&
Outcome&2:&Households!have!reduced!exposure!to!local!hazards!through!mitigation!measures&
3) Summary&of&Findings&
a) Implementation&Strategy&
The!implementation!strategy!was!designed!under!the!principles!of!ownership!and!participation!which!
meant!that:!!
Vulnerability!Capacity!Assessment!(VCA)!would!take!place!in!each!of!the!communal!sections;!
the!majority!of!program!activities!would!be!aligned!with!HRC!priorities;!
HRC!would!be!responsible!for!the!implementation!of!program!activities!once!it!has!developed!
the!capacity!to!do!so;!
increasing!resilience!of!each!community!would!rely!on!the!use!of!skilled!volunteers!drawn!from!
the!same!community;!
the!monitoring!process!of!the!program!would!be!done!through!the!accountability!to!beneficiaries!
approach!favouring!openness!to!community!members!and!feedback!to!the!program.!
The!implementation!of!the!program!was!to!take!place!in!3!waves,!starting!with!4!communal!sections!
and!continuing!with!4!others!in!the!North!and!Northeast,!with!the!addition!of!2!communal!sections!from!
the!Northwest!in!a!final!third!wave.!The!first!year!of!the!program!was!to!see!joint!implementation!by!
ARC!and!HRC,!to!be!followed!until!the!end!by!implementation!by!HRC,!but!with!ARC!support.!
In!December!2013,!6!months!into!the!program,!the!progress!of!implementation!was!seriously!late.!It!
was!then!resolved!to!reschedule!the!three!waves!into!two!waves.!In!a!first!wave!VCAs!would!be!
completed!in!the!4!original!communal!sections!and!followed!by!implementation!in!Q4!FY14,!while!VCAs!
would!be!conducted!in!the!6!other!communal!sections,!followed!by!implementation!in!Q1!FY15.!It!was!
also!decided!to!adopt!the!ARCMHRC!joint!implementation!approach!for!the!full!length!of!the!program.!
In!spite!of!the!timeline!revision,!the!implementation!again!suffered!multiple!delays!to!the!point!that!at!
the!end!of!October!2014,!the!Budget!versus!Actual!(BVA)!expenditure!ratio!was!26%!as!compared!to!an!
elapsed!time!over!life!of!project!ratio!of!58%.!The!factors!explaining!the!delayed!implementation!of!the!
program!were!multiple:!setting!up!of!offices,!recruitment!of!personnel!and!of!volunteers,!inadequate!
HRC!procedures,!logistical!problems,!training!of!field!teams,!unexpected!difficulties!with!the!
participation!of!HRC!branches,!etc.!
b) Effectiveness&
Effectiveness:&summary&by&Pillar&
In!addition!to!the!material!and!organizational!establishment!of!the!program,!the!first!year,!from!July!
2013!to!June!2014,!mainly!served!to!carry!out!consultations,!perform!studies,!train!program!staff,!HRC!
volunteers!and!stakeholders!and!to!make!plans!for!actions!to!undertake!during!the!remaining!
Page!viii!of!118!
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implementation!period!in!the!various!intervention!areas!and!sectors!targeted.!Over!the!period!of!July!to!
December!2014,!progress!was!made!in!all!areas!and!the!planning!phase!for!Pillar!3!was!completed.!
The!major!achievements!are:!
Pillar!1:!Capacity!Building!of!HRC!Branches!and!local!authorities!!
o Creation!with!the!assistance!of!GNPD!of!3!new!local!committees!in!the!communes!of!
Bahon,!Borgne!in!the!North!Department,!and!of!Ferrier!in!the!Northeast!Department.!
o Recruitment!and!training!of!volunteers!in!various!programmatic!areas.!
o Completion!of!Branch!Capacity!Assessments!in!all!3!Regional!Branches!and!7!local!
branches!and!development!of!branch!capacity!building!action!plans!
o Development!and!update!of!Regional!contingency!plans!and!of!GNPD!DRR!Strategy!
o Consultation!and!mapping!of!external!stakeholders;!
o Validation!of!selection!of!19!evacuation!shelters!for!rehabilitation!in!the!three!
departments!and!at!institutional!level!creation!of!Evacuation!Shelter!Management!
Committees!and!of!Community!Intervention!Teams!(CITs)!
o Validation!of!HRC!branch!capacity!development!plans!and!securing!of!land!for!
construction!of!branch!offices.!
Pillar2:!Community!mobilization,!training!and!behavior!change!
o Completion!of!Vulnerability!Capacity!Assessments!in!all!10!targeted!communal!sections!
with!extensive!engagement!of!stakeholders!and!beneficiaries!
o Beginning!of!sensitization!work!by!GNPD!promoters!and!HRC!volunteers!with!
awareness!campaign!on!chikungunya!in!collaboration!with!Health!Department!!
o Validation!of!community!action!plans!
o Full!scale!health!related!awareness!campaigns!in!all!communal!sections!
Pillar!3:!Development!of!community!assets!&!physical!environment!
o Completion!of!Health!facility!assessments!for!28!facilities!in!the!3!departments;!
o WatSan!strategy!for!303!water!points!in!the!3!departments;!
o Strategy!for!upgrading!and!rehabilitation!of!evacuation!shelters!and!creation!of!Steering!
committees!in!all!communal!sections;!
o Finalization!of!action!plans!for!health!facilities!and!evacuation!shelters!upgrading!and!
rehabilitation;!preparation!of!action!plan!for!mitigation!measures!on!roads,!canals,!etc.!
o Assessment!of!school!WatSan!facilities!in!N!and!NW;!
o Start!of!infrastructure!work!on!roads!
Capacity&building&of&HRC&branches&
The!evaluation!finds!that!progress!was!made!towards!Outcome!1.1!developing!the!capacity!of!HRC!
branches!to!respond!appropriately,!timely!and!effectively!to!disasters.!With!respect!to!Outcome!1.2,!the!
capacity!of!HRC!branches!to!manage!and!sustain!community!based!programming;!the!major!result!is!the!
completion!of!Branch!capacity!assessment!s!(BCAs).!The!highlights!of!these!are:!
the!regional!committees!have!a!limited!capacity!to!undertake!community!based!programming!
because!they!do!not!have!the!organisational!structures!and!management!knowhow!in!critical!
areas!such!as!financial!management,!project!management,!human!resources!and!operations;;!
the!regional!committees!have!valuable!assets!which!are!their!volunteer!base,!the!reputation!of!
the!Haitian!Red!Cross,!their!past!experience!and!expertise!in!the!health!and!DRR!areas,!links!with!
local!delegations!of!government!ministries,!local!authorities!and!other!stakeholders;!
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the!capacity!of!local!committees!was!found!to!be!even!less!developed,!but!they!nevertheless!
have!the!advantage!of!closeness!to!the!population,!to!local!authorities!and!to!volunteers.!
Vulnerability&and&capacity&assessments&
The!completion!of!all!Vulnerability!and!Capacity!Assessment!(VCA)!activities!and!the!preparation!and!
validation!of!the!community!action!plans!across!the!3!departments!were!important!milestones!achieved!
during!Q1!FY!15.!The!VCA!exercise!needed!an!enormous!effort!on!the!part!of!the!population,!of!GNPD,!
of!HRC!committees!and!of!local!authorities.!Around!6,000!people!participated!in!about!400!focus!
groups.!Local!stakeholders!were!solicited;!GNPD!staff!and!volunteers!worked!intensively!to!help!
beneficiaries!to!better!understand!their!problems!and!identify!their!priorities.!
The!major!priorities!identified!by!the!communities!were!as!follows:!potable!water,!health!facilities,!
latrines,!micro!credit,!roads,!agriculture!and!irrigation.!The!action!plans!proposed!by!GNPD!are!very!
practical!initiatives;!the!most!frequent!are:!installation!and!rehabilitation!of!hand!pumps,!health!
facilities,!flood!protection!work,!road!rehabilitation,!awareness!on!diarrheal!diseases,!micro!finance!
training,!support!to!farmers,!health!care!mutuals.!
Sensitization&campaigns&and&behavior&changes&
Starting!in!Q4!FY!14,!GNPD!using!modules!developed!by!the!MSPP!provided!training!to!HRC!volunteers!
and!promoters!in!the!3!departments!in!order!to!respond!to!the!Chikungunya!outbreak!and!to!vector!
borne!diseases!threats.!Then,!in!Q1!FY!15,!extensive!sensitization!campaigns!related!to!water!borne!
diseases!and!prevention!methods!such!as!hand!washing!were!conducted!by!GNPD!teams!of!promoters!
and!volunteers.!In!the!last!quarter,!the!campaigns!were!extended!to!sensitization!on!the!importance!of!
child!immunization!and!on!sexually!transmitted!infections!including!HIV/AIDS,!using!both!household!and!
mass!publicity!campaign!approaches.!The!total!number!of!people!reached!in!Q1!and!Q2!of!FY!15!
averages!30,000.!During!the!last!quarter!(Q2!FY!15),!the!behavior!change!message!of!GNPD!was!
extended!to!bring!a!DRR!message!to!households!in!the!Northeast!and!Northwest!departments.!!
Unexpected&results&
The!evaluation!was!repeatedly!told!in!meetings!with!beneficiaries!and!stakeholders!that!too!much!time!
had!elapsed!between!the!VCAs!and!the!implementation!of!the!action!plans.!The!waiting!time!for!
concrete!actions!that!beneficiaries!may!consider!as!real!answers!to!their!needs!was!between!6!months!
to!one!year.!This!had!a!negative!impact!on!mobilization!and!on!attitudes!about!the!project!and!the!HRC.!!
In!the!meantime!GNPD!embarked!on!an!intensive!sensitization!campaign!that!seems!to!have!been!less!
and!less!well!received!because!it!was!not!what!beneficiaries!were!expecting.!The!continued!presence!of!
HRC!volunteers!in!the!communities!also!made!beneficiaries!more!aware!of!the!delays!and!made!them!
believe!that!their!plight!was!not!taken!seriously.!!
c) Relevance&of&consistency&of&logical&framework&
The!evaluation!has!found!that!the!design!of!the!GNPD!program!was!rigorous,!used!the!appropriate!tools!
and!was!a!participatory!process!jointly!conducted!by!ARC!and!HRC!and!involving!HRC!branches,!
government!ministries,!local!authorities!and!other!stakeholders.!
The!design!however!was!split!into!two!parallel!endeavours,!one!was!to!build!the!capacity!of!HRC!
regional!and!local!branches,!and!the!other!was!to!increase!the!resilience!of!vulnerable!communities!with!
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a!long!term!perspective,!the!link!between!the!two!being!that!HRC!regional!and!local!branches!would,!
with!their!newly!developed!capacity,!take!over!the!objectives!and!activities!of!the!project!when!it!would!
come!to!its!end.!!
With!respect!to!the!objective!of!increasing!resilience,!the!participatory!approach!and!the!community!
based!activities!are!well!integrated!in!the!logic!framework!with!appropriate!output!and!outcome!
indicators!and!a!sensible!analysis!of!risks.!Given!the!steps!already!achieved!in!terms!of!planning!and!
buildMup!of!GNPD!delivery!capacity,!the!evaluation!considers!that,!apart!from!unexpected!events,!
nothing!stands!in!the!way!of!achieving!the!stated!outputs!and!outcomes!with!respect!to!increasing!the!
resilience!of!households!and!communities.!!
With!respect!to!the!objective!of!the!organizational!and!technical!capacity!of!HRC!to!support!and!manage!
program!implementation,!the!HRC!branch!capacity!building!component!has!faced!difficulties!right!from!
the!start.!The!evaluation!suggests!that!the!difficulties!encountered!stem!from!the!lack!of!clarity!of!the!
capacity!building!objectives,!from!the!limited!capacity!of!HRC!branches!and!of!the!central!office,!and!
from!an!inadequate!risk!analysis.!
The!evaluation!recognizes!that!substantial!progress!was!made!towards!achieving!Outcome!1.1,!but!that!
institutional!capacity!building!(Outcome!1.2)!lags!and!is!without!clear!direction.!The!evaluation!
examined!the!Branch!capacity!development!proposals!and!the!capacity!building!component!of!the!
GNPD!FY15MFY16!Action!Plan!and!finds!that!they!are!unrealistic!both!in!terms!of!contents!and!timing.!
d) Appropriation&
HRC!central!office:!Appropriation!by!HRC!central!office!was!found!to!be!rather!weak!because!of!a!lack!of!
confidence!in!the!regional!branches!being!up!to!the!challenges!of!becoming!organizations!devoted!to!
and!competent!in!increasing!the!resilience!of!their!communities;!slowness!of!capacity!building!process;!
financial!difficulties!of!the!HRC!preventing!central!office!to!build!its!own!capacity!and!extend!support!to!
regional!branches;!lack!of!shared!vision!of!sustainable!conclusion!to!GNPD!program.!
Regional!committees:!Appropriation!by!regional!committees!also!appeared!weak!for!lack!of!clarity!and!
dissatisfaction!with!their!limited!role!in!the!program.!Misunderstanding!of!their!role!was!demonstrated!
when!8!out!of!12!North!RC!members!were!hired!as!GNPD!promoters.!Their!subsequent!resignation!as!RC!
members!and!that!of!the!president!left!the!North!RC!with!3!members!only,!which!prevented!the!
appropriation!of!the!program!by!a!full!strength!committee.!Persistent!dysfunctionalities!also!affect!
appropriation!within!the!Northeast!committee.!Delays!in!the!construction!of!offices,!uncertainty!about!
the!future!role!and!financial!viability!of!regional!branches!after!project,!lack!of!support!from!central!
office!and!of!a!clear!set!of!rules!for!undertaking!projects!and!income!generation!activities!are!all!factors!
playing!against!appropriation.!
Local!committees:!Appropriation!of!the!behavior!change!approach!by!local!committees!is!strong,!but!LC!
members!insist!on!the!necessity!of!concrete!interventions!to!meet!the!needs!and!expectations!of!the!
population;!they!are!mostly!not!satisfied!with!their!role!and!think!they!could!do!more!in!terms!of!
planning,!coordination!and!supervision.!
Volunteers:!Appropriation!of!GNPD!among!volunteers!was!mixed.!The!evaluation!mission!perceived!
volunteers!agreed!with!the!programs!objectives!and!with!the!sensitization!approach,!but!that!they!were!
not!happy!with!several!of!GNPDs!ways:!lack!of!identification,!payment!of!stipends!and!transport,!quality!
of!training!and!lack!of!coordination.!The!mission!found!that!promoters!are!very!much!involved!in!their!
role!and!that!they!share!more!or!less!the!same!concerns!as!the!volunteers.!Promoters!said!they!were!
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particularly!concerned!by!too!much!sensitization!and!by!the!lack!of!concrete!results!and!that!they!fear!
their!reputation!in!the!community!is!being!damaged!by!GNPD!failings.!
Beneficiaries:!Generally,!the!population!knows!the!Haitian!Red!Cross!and!its!role!in!disaster!releif,!but!
with!GNPD!it!sees!the!HRC!entering!new!sectors!such!as!community!development,!DRR,!health,!WatSan,!
livelihoods.!The!VCAs,!GNPD!surveys!and!planning!activities!created!great!expectations!for!fast!results!in!
all!sectors.!The!message!heard!everywhere!by!the!mission!was!that!beneficiaries!were!unhappy!with!the!
performance!of!the!project!because!its!activities!were!limited!to!sensitization,!with!yet!no!concrete!
accompanying!initiatives!in!the!areas!of!water!supply,!infrastructure!or!contributions!of!any!sort!to!the!
well!being!of!households.!This!resulted!in!a!weakening!of!appropriation!of!the!program!and!in!the!buildM
up!of!negative!sentiments!towards!the!HCR.!
Local!authorities:!CASEC!and!ASEC!members!are!the!group!that!showed!the!strongest!appropriation.!
They!recognized!that!GNPD!was!working!in!close!collaboration!and!that!they!had!been!informed!and!
consulted!about!the!initiatives!taken,!water!points,!evacuation!shelters,!rehabilitation!of!health!centers;!
they!were!satisfied!with!the!arrival!of!HCR!in!new!sectors!and!new!communal!sections,!with!its!greater!
involvement!in!DRR!and!the!expansion!of!the!volunteer!base.!They!were!also!particularly!positive!about!
behavior!change!and!sensitization!campaigns!saying!that!it!is!the!right!approach!as!long!as!access!to!
drinking!water!is!greatly!improved.!Some!noted!that!sensitization!is!already!producing!some!effects,!as!
people!are!starting!to!dig!latrines!and!take!greater!precaution!not!to!contaminate!water!sources.!
Government!ministries:!Only!two!departmental!representatives!were!met,!one!with!Direction!
dpartementale!de!la!protection!civile!of!North!department!(DPCMN),!and!the!other!with!Direction!
dpartementale!de!la!sant!publique!of!the!Northwest!department!(DSPMNW).!While!the!DSP!was!
generally!satisfied!with!the!approach!and!collaboration!of!GNPD,!the!DPCMN!rejected!direct!collaboration!
because!it!said!GNPD!is!working!outside!the!institutional!structure!and!it!has!not!presented!its!work!
plan;!however!DPCMN!looks!forward!to!continue!working!with!the!HRC!regional!committee.!
GNPD!senior!managers!and!staff!had!similar!views!about!the!difficulties!of!appropriation!of!the!program!
by!HRC!RCs,!LCs!and!volunteers.!The!major!points!made!were!the!following:!!
There!is!no!protocol!defining!the!roles!and!responsibilities!of!RCs!in!GNPD!and!RCs!do!not!have!
precise!objectives!nor!obligations!in!the!context!of!GNPD;!as!a!result,!RCs!do!not!know!what!
precisely!their!role!is!in!GNPD!and!they!do!not!feel!obliged!to!take!action!within!the!GNPD!
program;!
The!appropriation!of!the!voluntary!service!policy!of!the!Red!Cross!is!weak.!
!A!major!difficulty!with!volunteers!is!the!recruitment!of!volunteers!with!an!insufficient!level!of!
training!or!education,!while!the!program!requires!well!qualified!volunteers!able!to!receive!
training!profitably;!!
Young!volunteers!are!more!readily!available,!but!they!do!not!have!a!good!understanding!of!the!
Red!Cross!movement!and!see!their!role!more!as!a!job!than!as!voluntary!service.!
e) Efficiency&&
Program&structure&and&roles&and&responsibilities&
ARCMHRC!within!GNPD:!The!GNPD!program!structure!is!a!twin!structure,!one!for!ARC!and!one!for!HRC,!
each!having!its!own!hierarchy,!procedures,!budget,!human!resources!and!physical!resources.!The!two!
structures!however!implement!the!same!project!on!the!basis!of!a!unique!and!integrated!work!plan!and!
they!also!share!the!same!premises!and!logistics.!The!regional!level!is!organized!on!the!basis!of!ARCMHRC!
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counterparts!for!managerial!and!technical!positions,!while!in!the!departmental!offices,!ARC!is!
responsible!for!technical!aspects!and!HC!is!responsible!for!the!field!teams!including!team!leaders,!
promoters!and!volunteers.!The!managerial!and!technical!staff!from!both!organizations!clearly!stated!
that!belonging!to!one!or!the!other!had!no!incidence!on!their!work;!that!relations!between!counterparts!
were!harmonious!and!that!team!work!was!a!dayMtoMday!reality.!All!levels!declared!that!roles!and!
responsibilities!were!clear!and!that!coordination!issues!were!minimal.!
Regional!and!local!committees:!There!is!no!protocol!attached!to!the!ARCMHRC!GNPD!MoU!that!defines!
the!roles!and!responsibilities!allocated!to!HRC!regional!and!local!committees!in!the!GNPD!program;!!
their!roles!was!originally!envisaged!as!follows:!!
regional!branches!guarantee!linkages!with!stakeholders!at!departmental!level!and!coordinate!
capacity!building!of!local!branches!and!volunteer;!
local!branches!ensure!linkages!with!communal!stakeholders!and!coordinate!volunteers!
empowerment!and!involvement;!
Regional!and!local!branches!are!beneficiaries!of!capacity!building!in!terms!of!office!infrastructure!and!
management!capacity!through!the!provisions!of!management!tools!and!the!training!of!individual!
committee!members!and!volunteers!in!various!fields.!Regional!committees!have!a!significant!role!in!the!
governance!of!the!program;!they!are!invited!to!GNPD!Steering!Committee!meetings,!to!Quarterly!
Review!and!Planning!meeting!and!to!weekly!GNPD!Branch!level!planning!meetings.!In!spite!of!all!this,!
the!CRs!do!not!know!what!precisely!their!role!is!and!they!do!not!feel!obliged!to!take!action!within!the!
GNPD!program.!The!role!of!the!LCs!is!not!defined!formally,!everything!is!done!verbally.!!
Coordination&
The!GNPD!program!uses!several!types!of!meetings!to!ensure!coordination.!Quaterly!HighMLevel!Steering!
Committee!Meetings,!!Quarterly!Review!and!Planning!Meetings,!Weekly!coordination!meeting!at!
department!level,!and!organized!by!Accountability!to!beneficiaries!with!beneficiaries!and!stakeholders.!
The!evaluation!found!!that!these!meetings!were!effective!coordination!mechanisms.!!
The!evaluation!noted!that!Steering!Committee!meetings!had!resolved!critical!issues!linked!to!the!
governance!of!local!branches!and!the!compliance!with!HRC!policies.!Weekly!planning!meetings!are!also!
effective,!but!could!benefit!from!greater!input!from!promoters!and!volunteers.!Many!stakeholders!
mentioned!to!the!evaluation!mission!that!in!their!view,!GNPD!was!conducting!many!meetings!and!that!
there!may!be!too!many!and!that!some!may!not!be!well!coordinated!together.!It!was!pointed!out!to!the!
evaluation!that!beneficiaries!were!somewhat!confused!by!AtB!meetings!with!beneficiaries!in!which!the!
field!teams!did!not!participate,!while!the!field!teams!held!their!own!regular!monthly!meetings!with!
beneficiaries.!
While!coordination!at!the!GNPD!regional!office!and!with!the!departmental!offices!was!said!to!be!
generally!good,!coordination!with!HRC!local!branches!and!stakeholders!and!beneficiaries!was!often!
deficient!because!of!logistical!difficulties!and!limited!availability!of!committee!coordinators!and!
members.!The!problem!of!the!frequent!delays!and!cancelations!of!meetings!scheduled!in!the!communal!
sections!with!the!population!and!stakeholders!was!pointed!out!everywhere!to!the!mission!by!all!types!of!
informers.!Expecting!parties!are!often!not!informed!of!delays!or!cancelations.!This!problem!is!said!to!
have!serious!consequences!for!the!reputation!of!the!Red!Cross,!and!particularly!that!of!the!local!
committees!who!open!those!meetings.!Repeated!delays!and!cancelations!also!affect!the!mobilization!
and!interest!of!the!population!and!of!other!external!stakeholders.!!
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Consultative!committees!were!created!in!the!North!and!Northwest!departments,!but!only!one!meeting!
was!held!in!each!department;!the!North,!the!CC!has!benefited!from!the!support!of!the!Planning!
Directorate,!but!it!has!not!met!with!the!collaboration!of!the!DPC;!in!the!Northeast,!the!CC!has!not!been!
effective.!
Quality&of&program&approach&and&tools&
The!quality!of!the!program!can!be!examined!from!various!angles:!planning,!human!resources,!
coordination!and!consistency!of!contacts!with!the!population,!training!and!capacity!building,!M&E.!The!
evaluation!found!that!the!approaches,!methodologies!and!tools!utilized!for!GNPD!design,!
implementation!and!monitoring!met!the!standards!and!best!practices!recognized!in!the!Red!Cross!
Movement!and!in!major!development!institutions.!The!evaluation!noted!the!particular!efforts!made!
whit!the!AtB!approach,!the!quality!control!tools!for!assessing!training!results!and!the!use!of!the!Open!
Data!and!OpenStreetMap!platformsfor!mapping!points!of!interest!for!M&E!reporting.!!!
Program&Administration&and&Management&
Managers,!technical!experts!and!field!team!members!concurred!in!saying!that!GNPD!paperwork!and!
procedures!required!for!some!activities!were!too!cumbersome!and!slow.!The!travel!authorization!
procedures!were!singled!out!as!particularly!demanding!because!of!the!justifications!requested!by!the!
the!M&E!unit!which!wants!to!make!sure!that!field!trips!are!justified!and!will!contribute!to!results.!The!
lack!of!appropriate!procedures!and!administrative!delays!at!HRC!were!mentioned!as!causes!for!
implementation!delays!and!difficulties,!as!was!the!case!with!the!30!motorcycles!donated!by!ARC!
remaining!idle!for!several!months!when!they!would!have!been!particularly!useful,!because!of!HRC!
administrative!delays.!Overall,!the!evaluation!perceived!that!program!administration!could!be!improved!
but!that!it!was!not!having!any!paralyzing!effect!on!program!implementation.!
f)
Sustainability&
The!sustainability!issue!of!GNPD!can!be!presented!using!the!following!two!options:!!
1. Will!HRC!branches!remain!relevant!to!communities!by!being!able!to!continue!to!develop!the!
resilience!of!risk!exposed!communities!through!interventions!similar!to!those!undertaken!by!
GNPD:!VCAs,!behavior!change!sensitization,!WatSan!community!based!initiatives,!mitigation!
measures,!livelihood!initiatives,!and!school!linked!initiatives?!
2. Or!will!HRC!branches!remain!relevant!to!communities!mostly!as!occasional!but!necessary!disaster!
relief!assistance!providers?!
It!is!too!early!to!say!if!the!outcomes!and!impact!of!the!Program!will!be!sustainable.!Largely!the!
sustainability!of!outcomes!will!depend!on!the!capacity!of!HRC!branches!to!continue!the!work.!
Unfortunately,!unforeseen!problems!have!prevented!to!advance!capacity!building!of!HRC!branches!
enough!to!ensure!achieving!Option!1,!which!was!the!real!objective!aimed!at!by!ARC!and!HRC.!
Capacity!building!of!HRC!branches!in!line!with!Option!1!and!the!sustainability!of!this!outcome!are!the!
major!challenges!of!the!GNPD!program.!However,!these!are!issues!that!cannot!be!analyzed!only!at!the!
regional!or!departmental!levels!and!that!bring!into!question!the!whole!strategy!of!the!Haitian!Red!Cross.!
Does!the!HCR!want!to!develop!the!capacity!of!regional!branches!to!undertake!community!
development!projects!and!can!it!provide!the!regions!with!the!necessary!guidance!and!support?!
Does!it!want!to!base!the!development!of!the!capacity!of!the!branches!strictly!on!voluntary!work!
or!does!it!consider!necessary!or!preferable!to!also!use!salaried!staff!and!consultants?!
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Does!it!want!to!mobilize!external!funding!and!how!will!it!?!
Does!it!want!to!develop!the!procedural!framework!and!the!oversight!that!will!ensure!that!the!
development!initiatives!of!regional!branches!remain!consistent!with!the!objectives,!principles!
and!policies!of!the!National!Society!and!of!the!Red!Cross!l!movement?!
The!evaluation!has!found!that!the!2010M2015!Strategy!gave!positive!answers!to!these!questions.!It!
appears!more!and!more!clearly!now!these!ideals!will!not!be!attained!in!the!context!of!GNPD,!at!this!
stage!and!with!all!the!efforts!that!GNPD!can!make.!Therefore!the!capacity!development!targets!should!
be!lowered!to!a!more!feasible!and!sustainable!level.!
Nevertheless,!the!project!cannot!be!considered!to!be!successful!if!it!has!not!in!great!measure!achieved!
Outcome!1.2!HRC)has)the)capacity)at)regional)and)local)levels)to)manage)and)sustain)community)based)
programming)within)the)targeted)project)areas.!
4) Lessons&Learned&
A!number!of!lessons!ensue!from!the!findings!and!observations!of!this!evaluation.!These!lessons!relate!to!
VCAs,!sensitization!campaigns,!voluntary!work,!capacity!building!
Vulnerability&and&capacity&assessments&
VCAs!create!large!expectations!that!may!go!beyond!the!objectives!or!resources!of!the!program!
for!which!they!are!used.!
After!VCAs,!short!term!measures!would!help!to!keep!up!community!mobilization!until!the!action!
plans!are!implemented!!
Given!that!VCAs!represent!a!huge!effort!and!a!unique!way!of!collecting!information!from!the!
communities,!the!results!of!the!VCAs!should!be!better!systematized,!archived!and!distributed!to!
stakeholders.!
VCAs!are!good,!but!they!are!not!enough!to!identify!activities;!they!must!be!completed!by!more!
detailed!studies!and!assessments;!the!development!perspective!is!not!well!integrated.!
Sensitization&campaigns&
Sensitization!campaigns!should!preferably!be!accompanied!by!concrete!measures!and!not!come!
first,!ahead!of!what!makes!behavior!change!feasible!and!attractive.!
Capacity&building&
Capacity!building!has!to!target!those!who!will!stay!behind!and!not!a!parallel!structure!which!will!
evaporate!at!the!end!of!the!project.!It!also!has!to!consider!the!entirety!of!the!structure!which!
will!continue!to!plan!and!implement!community!projects,!including!the!central!structure!
responsible!for!policies!and!oversight.!
Voluntary&work&in&development&projects&&
The!experience!of!the!GNPD!program!shows!that!the!implementation!of!community!
development!programs!requires!time!and!human!and!financial!resources!and!that!it!is!difficult!
and!risky!to!rely!on!voluntary!work!to!carry!out!activities!similar!to!those!implemented!by!GNPD.!
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Meetings&with&stakeholders&and&beneficiaries&
In!a!program!where!the!participation!of!communities!and!beneficiaries!is!intensely!solicited!and!
where!the!multi!sector!interventions!create!multiple!occasions!for!convoking!beneficiaries,!local!
authorities!and!HRC!committee!members,!it!is!important!not!to!unduly!multiply!meetings!and!to!
coordinate!meetings!internally!and!externally,!in!order!to!avoid!meeting!fatigue!or!failed!
meetings.!
Compensation&to&HRC&elected&officers&and&the&perception&of&equal&treatment&
Giving!to!some!and!not!to!others!leads!to!disharmony.!In!order!to!maintain!motivation,!it!is!
important!to!ensure!fairness!and!equality!of!treatment.!
Gender&:&
The!gender!dimension!must!be!integrated!from!the!start!in!a!project!and!must!be!considered!as!
a!critical!element!of!the!definition!of!the!sensitization!messages!aiming!at!behavior!changes.!!
5) Conclusions&and&Recommendations&
Extension&of&end&date&of&the&GNPD&&
Given!the!delays!incurred!in!the!implementation!of!the!program,!which!can!be!estimated!to!overall!
amount!to!at!least!6!months,!it!is!advisable!to!extend!the!time!limit!of!the!program!by!at!least!6!months.!!
Recommendation&1. Extend!the!end!date!of!the!GNPD!program!by!6!months!
Exit&strategy&&
As!mentioned!in!the!analysis!of!the!sustainability!issue,!the!success!defining!outcome!for!GNPD!is!
Outcome)1.2)HRC)has)the)capacity)at)regional)and)local)levels)to)manage)and)sustain)community)based)
programming.!The!evaluation!has!developed!two!scenarios!to!help!design!an!ARC!exit!strategy.!
Scenario!1:!Capacity!building!and!assistance!to!planning!!
A!first!scenario!The!evaluation!found!that,!although!some!progress!has!been!made!into!defining!what!
capacity!building!of!HRC!branches!should!be,!capacity!building!as!such!has!not!formally!started!and!all!of!
it!will!revolve!around!the!training!of!4!highly!skilled!volunteers!to!form!a!management!unit!(MU)!in!each!
of!the!three!regional!branches.!When!the!project!closes,!the!RCs!will!have!MUs!of!skilled!volunteers,!
who!will!be!only!potentially!available!for!community!development!projects,!since!there!is!no!way!to!
guarantee!that!with!their!new!skills!they!will!stay!with!HRC.!The!GNPD!work!plan!also!proposes!to!
prepare!strategic!plans!for!the!HRC!branches,!initiate!project!partnerships!and!launch!income!generating!
activities.!However!these!ideas!are!still!very!vague.!!
One!potential!exit!strategy!for!ARC!would!be!to!let!GNPD!go!ahead!with!these!proposals!and!close!the!
program!after!a!6!month!extension.!The!HRC!branches!would!then!be!left!to!themselves!with!uncertain!
support!from!the!HRC!central!office!to!consolidate!GNPD!outcomes!and!undertake!community!projects!
with!a!strict!volunteer!work!approach.!This!option!appears!fraught!with!high!risk.!
Scenario!2:!Capacity!building,!assistance!to!planning!and!support!to!project!management!and!
execution!by!HRC!regional!and!local!branches!!
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!
A!second!option,!which!is!the!one!recommended!by!the!evaluation!would!consist!in!giving!to!regional!
committees!the!mandate!of!initiating!and!executing!community!development!projects!and!in!allocating!
funds!to!them!for!implementing!those!projects.!The!projects!may!consist!in!reproducing!the!GNPD!
process!in!a!new!communal!section!or!in!expanding!or!continuing!GNPD!activities!in!the!currently!
targeted!communal!sections.!!
The!main!feature!of!this!option!is!that!regional!committees!would!be!responsible!to!initiate!and!manage!
externally!funded!community!based!projects,!whose!execution!would!be!carried!out!with!the!help!of!
salaried!specialists,!more!or!less!in!exactly!the!same!way!as!ARC!and!HRC!presently!do!within!GNPD.!
The!projects!would!be!identified!during!the!last!phases!of!the!GNPD!program;!they!would!be!modest!in!
size,!would!not!necessitate!large!financial!resources!and!could!have!duration!of!18!to!24!months.!!
Capacity!building!of!HRC!branches!in!regards!to!Outcome!1.2!would!include!a!management!component!
and!a!technical!component.!The!management!component!would!specifically!address!the!governance!
role!of!elected!regional!and!local!committee!members:!operations,!finance,!project!management,!
human!resources;!the!training!would!aim!to!enable!committee!members!to!exert!their!governance!role!
in!accordance!to!HRC!requirements!and!procedures.!!
The!technical!component!of!capacity!building!would!target!technicians!who!already!have!a!sufficient!
knowledge!in!the!subjects!considered:!operations,!finance,!project!management,!DRR,!WatSan,!health,!
livelihoods,!etc.!!The!training!would!not!be!generic!but!very!project!specific!so!as!to!enable!the!
technicians!to!implement!the!GNPD!and!community!development!approaches,!methodologies!and!tools.!
The!technicians!to!be!trained!would!be!selected!among!volunteers!or!other!candidates!if!there!are!no!
volunteers!with!the!adequate!background.!Given!their!expected!level!of!engagement!during!the!
proposed!interventions,!the!technician!would!be!salaried!employees,!albeit!with!possibly!less!than!
market!rate!salaries.!Through!proper!funding!arrangements!between!them,!the!three!regional!branches!
could!share!the!services!of!the!technicians.!One!sector!that!appears!critical!is!the!WatSan!sector!where!
there!is!a!need!for!technical!expertise!ifor!planning!and!supervision!of!community!managed!systems.!
It!is!understood!that!if!the!work!load!exceeds!that!allowed!by!HRC!voluntary!work!rules,!salaried!
personnel!would!be!used.!Elected!members!would!not!be!allowed!to!draw!any!salary.!In!order!to!avoid!
conflicts,!any!form!of!compensation,!such!as!the!$400!monthly!allocation!paid!by!GNPD!to!RC!
presidents,!would!have!to!be!approved!by!the!committee,!and!be!based!on!real!expenditures.!
The!funding!of!the!community!based!project!in!each!department!would!be!granted!through!a!
memorandum!of!agreement!between!the!Haitian!Red!Cross!and!the!concerned!regional!branch.!As!the!
grantor!of!the!funding,!the!Arc!would!also!be!part!of!these!agreements,!or!to!make!things!simpler!there!
could!be!an!umbrella!agreement!between!ARC!and!HRC.!!
Oversight!would!be!exerted!by!HRC!central!office!and!by!steering!committee!similar!to!the!existing!
GNPD!steering!committee.!
Recommendation&2. Undertake!a!new!phase!of!GNPD!in!which!the!regional!branches!would!have!the!
complete!responsibility!of!identifying,!planning!and!implementation!of!community!based!projects,!
with!oversight!being!exerted!by!HRC!central!office!with!the!support!of!ARC.!
This!option!has!not!been!discussed!with!ARC!and!HRC!senior!management,!but!it!is!presented!as!an!idea!
worth!considering!because!it!would!be!a!way!to!ensure!that!Outcome!1.2!is!achieved.!It!would!correct!
the!design!weakness!of!the!GNPD!program!in!which!no!real!governance!or!operational!role!was!given!to!
Page!xvii!of!118!
!
HRC!branches.!Its!realization!of!course!depends!on!funding!availability!at!ARC!and!on!its!alignment!to!
ARC!priorities.!!
A!corollary!to!the!preceding!recommendation!would!be!to!provide!to!HRC!central!office!with!technical!
assistance!in!the!areas!of!project!management!and!M&E,!as!well!as!with!respect!to!developing!a!set!of!
procedures!to!administer!projects!funded!by!external!sources.!This!TA!would!enable!HRC!central!office!
to!provide!supervision!to!the!three!RCs!after!GNPD!and!especially!in!case!a!Phase!II!takes!place.!The!
technical!assistance!could!also!cover!the!search!for!funding!of!community!based!projects.!This!TA!would!
be!of!limited!scope!and!size.!
Recommendation&3. Provide!a!limited!amount!of!technical!assistance!to!the!HRC!central!office!to!
improve!its!capacity!in!the!areas!of!project!management,!M&E!and!search!of!project!funding.!This!TA!
may!also!cover!the!issue!of!assets!to!be!transferred!by!ARC!at!the!end!of!GNPD.!!
Integration&of&Field&team&experience&in&planning&process&&
Team!leaders,!promoters!and!volunteers!complained!in!all!the!sites!visited!that!their!knowledge!of!the!
conditions!existing!in!the!communities!and!of!the!perceptions!of!beneficiaries!towards!the!project,!its!
approach!and!its!messages!were!not!exploited!by!the!program.!They!said!there!was!no!formal!
mechanism!through!which!they!could!voice!their!observations!since!their!comments!and!suggestions!are!
not!heard!or!given!followMup!in!the!weekly!meetings!and!since!they!do!not!participate!in!the!GNPD!
quarterly!planning!and!review!meetings.!
Recommendation&4. Improve!the!collection!and!discussion!of!perceptions!and!observations!of!team!
leaders!by!creating!a!formal!mechanism!and!integrate!that!mechanism!in!the!M&E!process.!!
Cross`cutting&issues:&Gender&and&environment&
Gender!and!environment!are!cross!cutting!issues!that!are!in!principle!integrated!in!all!GNPD!activities.!It!
was!noted!however!by!the!evaluation!that!GNPD!approaches!and!messages!had!not!been!supported!in!a!
systematic!way!by!gender!analysis.!In!fact,!the!gender!theme!is!almost!absent.!In!the!same!way,!the!
environment!and!the!impact!of!climate!change!on!the!environment,!which!in!Haiti!has!such!grave!
consequences!on!the!resilience!of!communities!and!on!the!exposure!to!natural!disasters,!is!better!
integrated!a!cross!cutting!theme,!but!the!long!term!dimension!and!climate!changes!have!not!been!fully!
taken!into!account!into!DRR!strategies!and!messages.!!
Recommendation&5. !Although!the!planning!phase!of!GNPD!is!completed,!an!effort!could!be!made!to!
ensure!that!the!sensitization!messages!better!integrate!gender!considerations!and!that!all!
interventions!take!gender!into!account.!Similarly,!long!term!environmental!issues!for!the!communal!
sections!should!be!better!identified!and!strategies!to!address!them!should!be!discussed!with!HRC!
local!committees,!local!and!ministerial!authorities!and!beneficiaries.!
VCA&report&and&data&
The!evaluation!found!that!the!results!of!the!VCAs!in!terms!of!data!collection!and!processing!and!of!
reporting!are!not!commensurate!to!the!huge!effort!made!and!to!the!large!quantity!of!information!
collected,!some!of!which!may!have!a!high!qualitative!value!as!well!as!for!future!use!by!HRC!local!
committees!and!local!authorities.!
Recommendation&6. :!GNPD!should!examine!if!the!VCA!data!can!be!recuperated!and!put!to!useful!
use.!
Page!xviii!of!118!
!
Effectiveness&of&sensitization&message&and&campaign&
The!evaluation!was!told!repeatedly!by!and!stakeholders!beneficiaries,!but!also!by!team!leaders,!
promoters!and!volunteers,!that!there!was!too!much!sensitization!and!that!it!was!not!the!concrete!
improvements!to!their!living!conditions!that!beneficiaries!were!expecting.!Also,!the!long!delays!were!
having!an!adverse!effect!on!the!perceptions!of!the!program.!Promoters!and!volunteers,!in!several!
instances,!said!that!they!had!become!more!cautious!in!approaching!the!population!because!there!was!a!
negative!sentiment!about!the!project!and!beneficiaries!had!become!less!receptive!to!sensitization.!In!
these!circumstances,!it!may!be!that!the!sensitization!messages!have!not!gone!through!as!much!as!hoped!
for.!The!PMP!intends!to!measure!the!success!of!the!sensitization!campaigns!on!behavior!changes!by!
comparing!end!line!to!base!line!data.!It!would!be!of!interest!not!to!wait!until!the!end!of!the!project!to!
verify!if!sensitization!is!working!by!conducting!a!limited!survey!or!through!focus!groups.!
Recommendation&7. !Given!the!adverse!effects!of!the!delays!suffered!in!program!implementation!
and!of!unfulfilled!expectations,!the!M&E!and!AMEL!teams!should!conduct!a!limited!survey!or!focus!
groups!to!determine!if!the!sensitization!campaigns!are!reaching!their!targets!or!if!a!renewed!effort!is!
necessary.!
Beneficiary&count,&mass&sensitization&numbers&and&reporting&by&team&leaders&
The!evaluation!has!observed!that!the!number!of!program!beneficiaries!declared!for!some!communal!
sections!was!extremely!high!with!respect!to!their!population,!in!some!cases!exceeding!the!population!
number,!while!in!other!communal!sections,!it!was!very!low.!The!evaluation!also!noted!that!in!reporting!
the!number!of!beneficiaries!to!the!M&E!manager,!M&E!officers!in!each!department!did!not!disaggregate!
between!the!numbers!reached!by!mass!sensitization!from!that!reached!through!household!visits,!
although!this!information!was!transmitted!to!them!by!team!leaders.!Finally,!team!leaders!and!
promoters!concurred!in!saying!that!reporting!on!field!activity!results!was!often!incomplete!or!contained!
errors!because!promoters!had!to!transmit!data!verbally!by!phone!since!team!leaders!for!lack!of!
transportation!could!not!get!to!field!location!to!collect!the!data.!!!
Recommendation&8. M&E!should!examine!its!procedures!for!counting!beneficiaries!and!explain!the!
consistency!of!past!results.!Team!leaders!should!be!given!adequate!means!of!transportation!so!that!
they!can!visit!make!regular!field!visits!to!work!with!promoters!and!volunteers,!collect!data!and!
discuss!the!results!achieved!and!the!difficulties!encountered.!
Income&generating&activities&and&project&funding&
The!evaluation!noted!that!there!was!a!lot!of!uncertainty!about!the!financial!resources!and!viability!of!
the!regional!and!local!branches.!High!hopes!are!put!on!income!generating!activities!and!on!fundraising,!
but!these!hopes!are!not!based!on!objective!analysis!and!reality!checks.!The!funding!of!community!based!
projects!through!partnerships!and!external!sources!is!also!anticipated!but!that!potential!and!the!
prospective!partners!and!funding!sources!have!not!been!identified.!The!operating!costs!of!the!branches,!
the!costs!of!regular!HRC!branch!activities!and!of!community!based!projects!have!not!been!estimated.!
Recommendation&9. In!order!to!get!a!clear!picture!of!the!financial!outlook!of!HRC!branches!assisted!
by!GNPD,!future!operating!costs,!the!costs!of!regular!activities!and!of!community!based!projects!
should!be!estimated.!A!realistic!forecast!of!net!revenues!from!income!generating!and!fund!raising!
activities!should!be!made.!External!partnerships!and!funding!sources!should!be!identified.!The!HRC!
central!office!should!be!closely!associated!with!this!exercise.!
Page!xix!of!118!
!
Logistics&and&communications&
The!evaluation!was!repeatedly!told!of!the!delays!and!cancellations!of!meetings!that!were!due!to!
transportation!and!logistics!problems.!These!delays!were!cause!for!frustration!and!discontent!among!
beneficiaries!and!stakeholders,!of!embarrassment!for!local!committees!and!local!authorities!who!had!
called!the!meetings,!and!of!bad!feelings!towards!GNPD!and!the!HRC.!Although,!it!goes!by!itself,!that!
transportation!and!logistics!should!be!optimized,!this!problem!was!so!prevalent!that!it!merits!a!specific!
recommendation.!!
Recommendation&10.
Improve!transportation!planning,!logistics!and!communication!so!as!to!
minimize!meetings!being!delayed!or!canceled.!
Meetings&with&beneficiaries&and&stakeholders&
It!was!pointed!out!to!the!evaluation!that!GNPD!was!holding!a!great!number!of!meetings!with!
stakeholders!and!beneficiaries!and!that!there!was!at!times!a!lack!of!internal!and!external!coordination,!
that!this!was!creating!confusion!among!beneficiaries!and!that!the!meetings!were!demanding!too!much!
from!committee!members!in!terms!of!their!presence.!!
Recommendation&11.
Although!holding!many!meetings!is!normal!in!a!program!essentially!base!
on!mobilization!and!participation,!it!would!be!advisable!to!review!the!relevance!of!all!the!meetings!
and!to!improve!coordination,!which!may!have!the!side!effect!of!lessening!the!demand!for!
transportation.!
Haitian&Red&Cross&Structure&
The!evaluation!was!informed!that!the!absence!of!a!local!committee!in!Mahotire!was!an!obstacle!to!
program!implementation!in!Mahotire!because!the!Northwest!regional!committee!cannot!act!as!a!local!
committee.!
Recommendation&12.
To!create!a!local!committee!in!Mahotire!so!that!beneficiaries!and!
volunteers!can!be!adequately!represented!in!the!program.!This!recommendation!is!addressed!to!the!
Haitian!Red!Cross.!
!
!
Page!xx!of!118!
1.
INTRODUCTION&
1.1
Background&and&Objectives&of&the&Project&&
On!January!12th,!2010,!a!7.0!earthquake!struck!10miles!southwest!of!PortMauMPrince.!The!earthquake!
caused!incalculable!human!and!material!losses,!destroying!much!of!PortMauMPrince.!The!disaster!
worsened!the!precarious!situation!that!hitherto!existed!before!the!earthquake.!Haiti!is!the!poorest!
country!in!the!Western!Hemisphere1!where!80%!of!the!population!live!below!less!than!$2!per!day,!with!
only!50%!of!children!having!access!to!school,!90%!of!Haitians!do!not!have!running!water!and!80%!lack!
adequate!sanitation.!!
The!American!Red!Cross!(ARC),!through!its!partner!the!Haitian!Red!Cross!(HRC)!has!had!a!presence!in!
Haiti!since!2004,!growing!and!diversifying!its!programming!areas!to!support!the!most!vulnerable!Haitian!
population!in!an!effort!to!reduce!the!effect!of!disaster,!shock!and!stress.!In!the!aftermath!of!the!
earthquake!of!the!January!12,!2010,!ARC!became!an!active!partner!with!HRC,!IFRC!and!other!
international!agencies!to!deliver!lifeMsaving!emergency!response!programs!for!earthquake!victims!in!
camps.!Four!years!after!the!devastating!earthquake!and!in!line!with!its!strategic!priority,!ARC!has!
transitioned!from!response!to!recovery!and!longerMterm!programming!with!an!emphasis!on!integrated!
approach!to!sustainable!development,!while!supporting!the!Haitian!Red!Cross!to!build!its!own!capacity.!!
ARC!in!consultation!with!HRC!has!jointly!developed!the!North!CommunityMBased!Integrated!Program!
(known!in!creole!as!Gran!No!Pi!Djanm!(GNPD)!!More!resilient!Greater!North).!The!Haitian!Red!Cross!
(HRC)!implements!the!core!programs!of!Gran!No!Pi!Djamn!i.e.!Disaster!risk!reduction,!health!and!
hygiene!with!technical!and!financial!support!from!ARC.!HRC!also!works!with!local!line!ministries!and!
other!external!partners!to!implement!program!components!such!as!WatSan,!infrastructure!and!
livelihoods.!The!Program!adopts!an!integrated!approach!of!development!that!supports!delivery!of!range!
of!activities!to!the!beneficiaries,!to!meet!their!diverse!and!most!urgent!needs.!It!is!expected!to!reach!a!
total!population!of!174,247!people!with!a!total!of!USD!12.5!million!funds!available!for!the!Program.!the.!
The!program!thus!covers!three!departments!(North,!Northeast!and!Northwest)!and!10!communal!
sections.!The!program,!which!officially!started!in!December!2012,!is!planned!to!be!implemented!through!
May,!2016!!a!total!duration!of!3.6!years.!Following!are!the!goals!and!objectives!of!the!Program;!!
Goal:&Targeted!communities!in!the!North!of!Haiti!have!increased!resilience,!stronger!capacity!and!
reduced!exposure!to!external!shocks.!!
Pillar&1&Objective:!HRC!and!local!authorities!have!improved!their!organizational!and!technical!capacity!
sufficient!to!support!and!manage!program!implementation!!
Pillar&2&Objective:!Targeted!communities!and!households!have!increased!their!resilience!through!
improved!knowledge,!practices!and!assets!!
Pillar&3&Objective:!Targeted!communities!have!reduced!their!exposure!to!external!shocks!and!local!
hazards!through!improved!physical!infrastructure!and!mitigation!measures.!
1.2
1.2.1
Evaluation&Purpose&and&Objectives&
Purpose+of+the+evaluation+
The!main!purpose!of!the!evaluation!is!to!assess!the!current!program!management,!planning,!
implementation!and!monitoring!of!the!GNPD!Program,!to!find!strengths,!weaknesses!and!opportunities!
Page!1!of!118!
!
and!to!provide!recommendation!to!the!ARC!and!HRC!for!adjustments!to!program!implementation!
during!the!remaining!years.!
The!main!purpose!of!the!evaluation!is!to!assess!the!current!program!management,!planning,!
implementation!and!monitoring!of!the!GNPD!Program,!and!finds!strengths,!weaknesses,!opportunities!
and!provides!recommendation!to!the!ARC!and!HRC!for!adjustments!on!the!program!implementation!
during!the!remaining!years.!
1.2.2
Objectives+and+main+audience+of+the+evaluation+
The!objectives!of!the!evaluation!are!as!follows:!!
Assess!the!ARC!and!HRC!partnerships!coordination,!capabilities!and!structure!of!program!
implementation!and!describe!the!current!procedures,!challenges,!opportunities!and!issues!
Assess!and!describe!the!current!ARC!and!HRC!program!management!structures,!procedures!and!
processes,!and!find!strengths!and!gaps!in!tune!with!the!GNPD!stated!objectives!to!deliver!the!
program.!
Assess!and!describe!the!progress!made!so!far!in!terms!of!program!planning,!management,!
implementation!and!monitoring!of!activities!and!their!contribution!to!achieving!the!programs!
intended!Objectives!and!Outcomes!(as!stated!in!the!Log!frame)!
Based!on!findings,!provide!recommendations!and!lessons!learned!that!help!strengthen!the!
management!and!program!implementation!for!the!GNPD!Program.!
The!main!audience!of!the!evaluation!is!made!of!GNPD!Program!and!its!stakeholders,!HRC,!ARCMHAP!
Delegation,!ARCMHeadquarter.!
1.2.3
Coverage+of+the+evaluation+
The!evaluation!is!intended!to!cover!all!functions,!structures,!and!offices!related!to!GNPD!Program.!In!
particular,!it!will!cover!ARC!and!HRC!GNPD!management!body!in!Cap!Haitian,!HRC!Regional!Branch!
Offices,!Local!Committees,!and!HRC!and!ARC!PaPMbased!technical!units.!It!will!cover!all!program!
implementation!sites!for!site!visits!(based!on!random!selection),!and!activities!implemented!and!
monitoring!so!far.!
1.3
Logic&of&Mid`term&Evaluation&Report&
Because!the!GNPD!program!is!a!complex!program,!Chapter!2!of!this!report!presents!a!relatively!detailed!
description!of!the!program!with!the!objective!of!helping!the!reader!to!navigate!among!the!different!
objectives,!outcomes,!activities,!structures,!stakeholders!that!will!be!evoked!when!discussing!evaluation!
issues.!!
This!midMterm!evaluation!takes!place!at!about!midway!into!the!life!of!the!project,!if!it!assumed!to!have!
started!in!July!2013,!and!later!if!the!starting!point!is!set!at!December!2012.!However,!given!that!the!
project!is!seriously!late!in!terms!of!implementing!activities!and!of!spending!its!budget,!the!evaluation!
comes!at!an!early!stage!because!few!or!no!project!outcomes!have!come!to!appear!yet.!
Instead!of!focusing!on!outcomes,!the!evaluation!has!rather!focused!on!the!appropriation!of!the!project!
by!stakeholders,!so!that!findings!related!to!perceptions!and!motivations!of!stakeholders!about!the!
project!take!an!unusually!large!place!in!the!report,!which!the!reader!will!find!in!Section!4.3.!
!
Page!2!of!118!
2.
2.1
PROGRAM&OVERVIEW&
Program&Context&
The!American!Red!Cross!(ARC)!works!in!Haiti!at!the!invitation!of!the!Haitian!Red!Cross!(HRC).!It!works!in!
three!distinct!ways:!bilaterally!(directly!with!HRCS),!multilaterally,!through!the!IFRC,!and!through!grants!
to!external!partners.!Bilateral!programming!is!normally!administered!through!jointly!designed!project!
agreements!executed!between!ARC!and!the!HRC,!with!funding!and!technical!support!from!the!ARC!and!
implemented!in!coordination!with!the!HRC.1!
Over!the!years!HRC!has!received!regular!financial!assistance!from!the!Haitian!government,!from!the!
ICRC!and!the!International!Federation,!and!from!a!number!of!National!Societies.!In!spite!of!this,!HRC!has!
not!been!able!to!invest!in!infrastructure,!and,!while!the!central!office!largely!depended!on!funds!from!
international!partners,!most!regional!and!local!committees!continued!to!operate!with!volunteer!
contributions!and!small!scale!local!fundraising!campaigns.!A!national!development!strategy2!was!
formulated!in!2010,!but!could!not!be!fully!implemented,!in!part!because!the!capacity!of!HCR!was!greatly!
affected!by!the!earthquake!which!destroyed!buildings!and!killed!staff!and!volunteers.!
The!collaboration!between!ARC!and!HRC!started!in!2004!with!an!HIV/AIDS!prevention!program!
implemented!throughout!the!country!and!completed!in!2014.!A!communityMbased!malaria!prevention!
project!was!implemented!in!northeast!Haiti,!from!2006!to!2011.!Then,!with!the!earthquake!of!January!
2010,!ARC!support!was!expanded!to!cover!disaster!risk!reduction,!WatSan,!health,!livelihoods!and!
shelter!programs!in!the!affected!areas.!When!the!cholera!epidemic!broke!out!in!October!2010,!the!
response!of!ARC!and!HRC,!first!focused!on!the!PaP!area!and!on!the!West!Department,!was!later!
extended!to!the!North!and!North!East!Departments!where!a!communityMbased!cholera!project!was!
realized!up!to!the!end!of!2012.!In!2012,!ARC!and!HRC!undertook!in!PaP!the!LAMIKA!integrated!
neighborhood!program!for!the!reconstruction!and!improvement!of!local!urban!communities.!
With!the!post!earthquake!emergency!phase!mostly!over,!ARC!turned!its!attention!to!populations!living!
outside!PaP!in!situations!of!high!food!insecurity!and!of!exposure!to!natural!disasters!such!as!droughts,!
hurricanes!and!flooding,!and!to!epidemics!such!as!cholera.!ARC!decided!in!consultation!with!HRC!to!
reach!out!into!underdeveloped!rural!areas!of!Haiti!with!integrated!community!based!programming!
marking!the!transition!from!emergency!response!to!long!term!recovery!and!development.!
ARC!also!recognized!that!HCR!is!an!important!part!of!civil!society!and!that,!as!an!auxiliary!to!the!
government,!it!could!play!a!more!influential!and!valuable!role.!ARC!therefore!resolved!to!include!in!its!
programming!the!development!of!the!organizational!and!technical!capacity!of!HRC!branches!in!the!areas!
targeted!for!intervention,!so!that!HRC!would!constructively!engage!government!ministries,!particularly!
the!Ministry!of!Health!(MSPP)!and!the!Department!of!Civil!Protection!(DPC).!!
2.2
Program&History&
ARC!and!HRC!started!planning!the!National!Community!Based!Integrated!Program!(NCBIP)!in!early!2012!
in!a!process!that!involved!the!exploitation!of!existing!secondary!data!and!information!and!joint!analysis!
by!the!two!NS.!Haitis!ten!departments!were!ranked!according!to!three!criteria:!level!of!vulnerability,!
humanitarian!assistance!coverage!and!most!critical!needs.!This!process!led!to!the!selection!of!three!
geographical!departments:!the!South,!the!North!and!the!North!East!for!more!inMdepth!field!situational!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
1
2
!The!Program!Context!section!is!based!on!the!documents!produced!by!ARC!and!HRC.!
!Socit!nationale!de!la!CroixMRouge!hatienne.!Stratgie!2010!!2015,!August!2010.!
Page!3!of!118!
!
assessment.!The!South!department!was!later!replaced!by!the!Northwest!following!recommendations!
formulated!by!HRC.!The!Great!North,!made!up!of!three!departments,!North,!Northeast!and!Northwest,!
was!so!identified!as!the!region!where!to!support!the!development!of!the!capacities!of!HRC!branches!and!
the!provision!of!services!and!assistance!to!vulnerable!communities!and!households.!The!program!
became!the!North!Community!Based!Integrated!Program!(NCBIP)!and!the!HRC!later!gave!it!a!Haitian!
Creole!name!Gran!No!Pi!Djanm!(GNPD),!meaning!stronger!greater!North.!
In!FebruaryMMarch!2012,!a!joint!HRCMARC!team!conducted!situational!assessments!in!the!North!and!
Northeast!departments.!Different!government!institutions!(DPC,!DINEPA,!MSPP)!and!organizations!
(Oxfam,!CECI,!CARITAS,!WFP)!and!the!HRC!Regional!Branch!were!asked!to!identify!the!most!vulnerable!
communes!in!their!areas!of!intervention.!Four!vulnerable!communes!in!the!North!department!(Borgne,!
Bahon,!Ranquitte,!and!La!Victoire)3!and!three!in!the!Northeast!department!(Ferrier,!Ouanaminthe!and!
Caracol)4!were!then!selected!for!program!implementation!after!validation!by!the!analysis!of!the!
Unsatisfied!Fundamental!Needs!(UFN)!of!the!2003!Poverty!Map.!In!each!of!the!selected!communes,!
meetings!were!held!with!communal!authorities!in!order!to!identify!the!most!vulnerable!communal!
sections,!which!were!then!visited!by!the!assessment!team!to!collect!information!and!data!permitting!to!
have!an!overview!on!their!societal!context.!This!resulted!in!the!selection!of!8!communal!sections,!4!in!
North!and!4!in!Northeast,!a!choice!which!was!validated!with!the!HRC!regional!branches.!
!A!similar!process!took!place!in!the!Northwest!Department!in!October!2013!and!resulted!in!the!
identification!of!2!additional!communal!sections.!
Overall,!the!Gran!N!Pi!Djanm!program!was!set!to!directly!target!around!174,270!people!living!in!10!
communal!sections!of!the!Great!North,!focusing!on!four!main!sectors,!DRR,!health,!water!and!sanitation!
and!livelihoods.!The!population!of!the!communal!sections!selected!as!intervention!areas!(Table!1)!
ranges!from!2,302!for!the!Claudine/Jacquesil!communal!section!in!the!commune!of!Caracol,!to!96,515!
for!the!HautMMaribahoux!communal!section!of!the!commune!of!Ouanaminthe,!which!represents!more!
than!half!(55%)!of!the!targeted!population.!!
Table&1&
Estimated&population&data&of&the&GNPD&target&area&
Department&
Commune&
North!!
North!!
North!!
North!!
Northeast!!
Northeast!!
Borgne!!
Bahon!!
Ranquitte!!
La!Victoire!!
Ferrier!
Ouanaminthe!!
Northeast!
Caracol!!
Northwest!!
Northwest!!
Total!
Baie!de!Henne!!
PortMdeMPaix!!
!
Population&
60,860!!
21,145!!
25,195!!
9,587!!
13,315!!
96,515!!
7,015!!
24,812!!
185,494!!
418,743&!
Communal&section&
Petit!Bourg!
Bailly!
Cracaraille!
La!Victoire!
Bas!Maribahoux!
Haut!Maribahoux!
Champin!
Glaudine/Jacquesil!
Citerne!Remy!
Mahotiere!!
!
Target&
Population&
11,998!!
12,033!!
5,597!!
9,587!!
13,315!!
96,515!!
4,713!!
2,302!
3,204!!
20,607!!
174,274&!
Source:)Haiti)National)Statistics)2010)
Figure!1!shows!the!location!of!the!various!intervention!areas!on!a!map!of!Gran!N.!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
3
4
!Situational!Assessment!of!North!Department,!March!2012,!ARCMHRC.!
!Situational!Assessment!Report!of!the!Northeast!Department,!April!2012,!ARCMHRC!
Page!4!of!118!
!
Figure&1&Map&of&the&Grand`Nord&Region&
Mahotire
Baie de Henne
2.3
Main&Components&of&the&GNPD&Program&
The!program!recognizes!that!the!participation!of!beneficiary!communities!is!critical!to!program!success!
and!long!term!sustainability.!With!this!mindset,!GNPD!program!work!strategy!embraces!listening!to!
beneficiaries,!working!with!them!to!identify!their!priorities!and!use!that!information!to!select!activities,!
based!on!strengths!of!the!community,!capacity!gaps!to!strengthen!their!resilience.!
The!program!therefore!separates!its!strategies!into!three!main!pillars!under!three!objectives!with!a!set!
of!outcomes!that!are!more!meaningful!to!the!community!and!more!likely!to!be!sustainable!after!ARC!
has!withdrawn,!and!HRC!remains.!
The!GNPD!program!separates!its!strategies!into!three!main!pillars!under!three!objectives,!each!with!a!
set!of!outcomes!under!which!activities!are!to!be!conducted.!The!pillars!and!outcomes!are!the!following:!
Pillar&1:&Capacity&Building&
Objective)of)pillar)1:! HRC)and)local)authorities)have)improved)their)organizational)and)technical)
capacity)sufficient)to)support)and)manage)program)implementation!
Outcome&1:!HRC!has!the!capacity!at!regional!and!local!levels!to!respond!appropriately,!timely!
and!effectively!to!disasters!
Outcome&2:!HRC!has!the!capacity!at!regional!and!local!levels!to!manage!and!sustain!community!
based!programming!within!the!targeted!program!areas!
Outcome&3:!Local!authorities!of!agriculture,!livestock!and!fisheries!ministries!have!greater!
capacity!to!implement!livelihoods!activities.!
Page!5!of!118!
!
Pillar&2:&Community&mobilization,&training&and&behavior&change&
Objective)of)pillar)2:)) Effective)community)mobilization)and)behavior)change)strategies)build)more)
resilient)communities)and)households)
Outcome&1:&Communities!demonstrate!improved!practices!to!reduce!their!vulnerability!to!
identified!health,!hygiene,!nutrition,!hazard,!environmental!and!livelihoods!challenges&
Outcome&2:&Communities!are!better!prepared!to!respond!to!disasters&
Outcome&3:&Productive!assets!of!households!are!enhanced&
Pillar&3:&Development&of&community&assets&and&the&physical&environment&
Objective)of)pillar)3:) Targeted)communities)have)reduced)their)exposure)to)external)shocks)and)local)
hazards)through)improved)physical)infrastructure)and)mitigation)measures)
Outcome&1:&Access!by!vulnerable!communities!to!safe!and!appropriate!basic!services!has!
improved&
Outcome&2:&Households!have!reduced!exposure!to!local!hazards!through!mitigation!measures&
Table&2&Strategic&activities&to&be&undertaken&under&each&GNPD&program&pillar&
Pillar&One:&Capacity&
building&of&HRC&and&local&
authorities&!
Outcome&1.1.&!
1.1.1!Aiding!Capacity!of!HRC!
Branches!(audit!and!action!
plan!for!HRC!branches)
1.1.2!Establishing!of!HRC!
Branch!Response!systems,!
tools!and!team!
1.1.3!Helping!HRC!branches!
sustain!running!costs!
Outcome&1.2&!
1.2.1!Upgrading!and!equipM
ping!HRC!branch!offices!
1.2.2!Training!HRC!
polyvalent!volunteers!
Outcome&1.3&!
1.3.1!Training!Ministry!and!
Agriculture!staff!
1.3.2!Providing!cash!grants!
through!HRC!to!Ministries!
to!help!extension!services!
reach!communities!
Pillar&Two:&Community&resilience&and&behavior&
change&!
Pillar&Three:&Reduced&
exposure&to&external&
shocks&!
Outcome&2.1&!
Outcome&3.1&!
2.1.1!Households!visits!by!polyvalent!volunteers!
3.1.1!Improved!road!access
2.1.2!School!based!DRR!!
3.1.2!Resource!health!
2.1.3!Community!health!&!hygiene!interventions!
post/centers!and!train!staff!
2.1.4!Training!of!community!health!workers!
3.1.3!Strengthen!DlgaM
2.1.5!Community!waste!management!(composting,! tion!Dpartementale!de!la!
disposal,!incineration)!
Sant!Publique!(DDSP)!
2.1.6!Low!input!gardens!in!clinics,!schools,!and!
outreach!services!
households!
3.1.4!Provide!cash!grants!
2.1.7!Agriculture!related!technical!training!(postM
through!HRC!to!Ministries!
harvest,!value!addition,!storage!techniques.)!
to!help!extension!services!
2.1.8!Farmer!field!school!model!and!groups!
reach!communities!
Outcome&2.2&!
3.1.5!Increase!access!to!
2.2.1!Recruitment!of!community!intervention!
potable!water!
teams!
3.1.6!Increase!access!to!
2.2.2!Develop!and!test!community!Disaster!
nonMpotable!water!
Preparedness!Plans!
3.1.7!Build!latrines!
2.2.3!Develop!community!early!warning!system!
Outcome&3.2&!
Outcome&2.3&!
3.2.1!Rehabilitate!and!build!
2.3.1!Facilitate!the!provision!of!cash!grants!and!
community!safe!spaces!
technical!support!to!households!
3.2.2!Implement!mitigation!
2.3.2!Facilitate!access!to!savings!and!microMfinance! measures.!
for!households!
Source:+NCBIP+Proposal+Narrative+19+October,+2012!
Strategic!activities!(Table!2)!under!each!GNPD!pillar!were!identified!on!the!basis!of!the!preliminary!
assessments.!They!focused!on!the!priority!sectors!of!HRC,!such!as!DRR!and!health,!but!also!included!
WatSan,!livelihoods!and!infrastructure;!capacity!building!activities!would!target!the!commune!and!
department!levels!or!would!focus!on!particular!institutions!such!as!the!line!ministries.!
Page!6!of!118!
2.4
Implementation&Strategy&
2.4.1
Ownership+and+participation+
The!implementation!strategy!was!designed!under!the!principles!of!ownership!and!participation,!which!
entailed!the!use!of!the!following!implementation!approaches:!
2.4.2
2.4.2.1
Since!a!communityMbased!program!must!be!owned!by!the!community,!detailed!assessments!of!
needs,!plans!and!capacities!were!to!be!conducted!using!a!participatory!approach!with!
community!members!and!representatives.!GNPD!choose!the!Vulnerability!Capacity!Assessment!
(VCA)!approach!to!make!those!assessments!in!each!of!the!communal!sections.!
Ownership!of!the!program!by!HRC!was!seen!as!a!critical!success!factor!and!was!to!be!achieved!in!
three!ways!mainly.!!
o First,!the!majority!of!program!activities!would!be!aligned!with!HRC!priorities.!
o Second,!HRC!would!be!responsible!for!the!implementation!of!these!activities!when!it!
has!the!capacity!to!do!so.!In!absence!of!the!required!capacity!whether!it!is!material!
(buildings,!vehicles,!office),!human!(staffing,!training)!or!financial,!the!capacity!would!be!
developed!and!the!responsibility!afterwards!transferred!to!HRC.!
o Third,!volunteers!working!in!the!program!would!be!HRC!volunteers!!
Increasing!resilience!of!communities!will!rely!on!the!use!of!skilled!volunteers!drawn!from!the!
community!where!they!work!and!trained!in!a!range!of!areas!that!include!community!
mobilization,!health,!nutrition,!hazard!mitigation,!hygiene!promotion!and!more,!in!accordance!to!
the!needs!of!their!community.!!
The!monitoring!process!of!the!program!was!to!include!communityMbased!approaches!favouring!
openness!to!community!members!and!feedback!to!the!program,!in!a!process!approach!called!
attention!to!beneficiaries.!!
Implementation+phases+
Original+timeline+
Gran!No!Pi!Djanm!was!designed!to!take!place!in!three!phases:!
The!first!phase!consists!in!putting!in!place!the!preliminaries!to!implementation:!staff!recruitment!
and!training,!participatory!assessments,!identification!of!local!partners,!engagement!of!
stakeholders,!material!setMup;!
The!second!phase!was!to!be!one!of!implementation!of!the!three!pillars;!
The!third!phase,!to!start!after!completion!of!Pillar!3!activities!for!which!high!levels!of!inputs!and!
subcontracting!are!required,!was!to!be!one!where!most!program!activities!would!be!taken!over!
by!HRC!
These!three!phases!were!to!be!implemented!in!three!waves.!The!first!wave!was!to!target!4!communal!
sections,!two!in!the!North!department!and!two!in!the!Northeast,!while!the!second!wave!was!to!start!five!
months!later!in!the!4!remaining!communal!sections!in!the!North!and!Northeast.!About!one!year!later,!
the!third!wave!was!to!begin!in!two!additional!communal!sections!in!the!Northwest.!(See!Figure!2)!
The!first!year!of!the!program!was!to!see!joint!implementation!by!ARC!and!HRC,!to!be!followed!until!the!
end!of!the!program!by!implementation!by!HRC,!but!with!support!from!ARC.!HRC!would!implement!
those!activities!in!which!they!have!comparative!expertise!i.e.!health,!hygiene!promotion!and!DRR,!while!
ARC!would!directly!implement!or!seek!external!partners!to!implement!other!activities!like!Livelihoods,!
Watsan!and!rehabilitation!of!evacuation!shelters.!
Page!7!of!118!
!
Figure&2&
Original&Implementation&Timeline&
Q2
FY 13
Q3
Q4
Q1
FY(14
Q2
Q3
Q4
Q1
FY(15
Q2
Q3
Q4
FY(16
Q1
Q2
Wave 1 (4 Communal Sections)

Wave 2 (4 Communal Sections
Wave 3 (2 Communal Sections)
Legends
Start-up
Participatory Assessment
HRC Implementation & ARC Oversight
Source:!North!Community!Based!Integrated!Program,!ProgramProposal!Document!
2.4.2.2
Revised+timeline+and+approach+
In!December!2013,!6!months!into!the!program,!the!progress!of!implementation!was!late!to!the!point!
that!community!level!activities!and!branch!development!initiatives!had!not!yet!been!clearly!defined!in!
the!first!two!communal!sections.!The!GNPD!management!team!acknowledged!that!the!implementation!
strategy!conceived!during!program!design!was!not!realistic!and!had!to!be!modified.!The!reasons!put!
forward!were!the!following:!!
the!critical!path!of!the!project!for!community!level!interventions!required:!
o to!validate!community!action!plans,!before!starting!community!level!interventions;!
o to!conduct!vulnerability!and!capacity!assessments!(VCAs)!before!formulating!action!
plans!and!afterwards!validating!those!plans;!
o to!recruit!and!train!staff!and!polyvalent!volunteers!before!conducting!VCAs;!
Similarly,!branch!capacity!development!action!plans!need!to!be!developed!before!implementing!
branch!capacity!development!initiatives;!
Time!was!also!required!to!engage!stakeholders!to!garner!their!support!and!buyMin!of!the!project.!!
Several!reasons!specifically!related!to!the!situation!of!HRC!branches!were!also!mentioned!to!explain!the!
necessity!of!rescheduling!the!three!phases!of!the!program;!these!reasons!were:!
the!limited!human!and!financial!resource!capacity!at!branch!level;!
HRC!2013!elections!and!delays!in!the!installation!of!new!committees!greatly!affected!the!
implementation!of!key!start!up!activities!affecting!;!
coordination!and!collaboration!challenges!with!the!Northeast!regional!committee;!
lack!of!experience!in!serving!in!a!National!Society!and!implementing!programs!of!elected!officials!
of!the!new!regional!and!local!committees.!
As!a!result!of!the!delays!experienced,!the!implementation!strategy!was!revised!from!the!initial!three!
waves!to!two!as!follows!(see!Figure!3):!
The!first!wave!was!to!target!the!first!4!communal!sections!as!planned.!All!preparatory!work!and!
detailed!assessments!were!to!be!completed!by!Q3!of!FY14!and!implementation!activities!in!the!
communities!were!to!start!in!Q4!of!FY!14!and!be!completed!by!Q2!of!FY16.!!
The!second!wave!was!to!start!6!months!after!the!first!wave,!with!preparatory!and!detailed!
assessments!in!the!remaining!6!communal!sections;!it!is!to!be!completed!by!Q2!of!FY16.!
Page!8!of!118!
!
Figure&3&
Revised&Implementation&Timeline&
IMPLEMENTATION*PLAN
Q1
FY14
Q2 Q3
Q4
Q1
FY15
Q2 Q3
Q4
Q1
FY16
Q2 Q3
Q4
Wave*1*(4*Communal *Secti ons )

Wave*2*(6*Communal *Secti ons )
Preparationa*and*detailed*Assessment
Joint*Implementation
Timeline*Variance
Source:!ARCMHRC!GNPD!Management!!
A!major!change!in!implementation!approach!that!came!with!the!revised!timeline!consisted!in!adopting!
the!ARCMHRC!joint!implementation!approach!for!the!full!length!of!the!program!instead!of!transferring!
most!implementation!responsibilities!to!HRC!with!ARC!oversight!after!the!startMup!and!participatory!
assessment!phase!of!each!wave.!This!change!of!approach!meant!that!ARC!would!directly!work!with!HRC!
regional!branches!and!local!committees!until!the!end!of!program.!!
2.5
2.5.1
General&Management&Structure&and&Organization&
ARCJHRC+MOU+
The!management!structure!of!GNPD!is!defined!by!a!MoU!agreement!between!the!Haitian!Red!Cross!and!
the!American!Red!Cross!signed!in!May!20135.!!
The!MoU,!among!other!things,!specifies!the!following:!!
Project!Description!and!Funding!(by!reference!to!Project!Proposal!Document6!in!Annex!1!and!to!
Budget!in!Annex!2!of!MoU)!
Period!of!Agreement:!!May!1st!2013!to!May!31st!2016.!
Roles!and!responsibilities!of!the!Haitian!Red!Cross!
Roles!and!responsibilities!of!the!American!Red!Cross!
Budget!
Financial!support!and!Reporting!Requirements!!
According!to!the!MoU,!the!roles!and!responsibilities!of!the!Haitian!Red!Cross!with!respect!to!project!
implementation!are:!
3.1!Be!responsible!for!implementing!the!Project!in!accordance!with!the!Project!Description!and!
Budget!and!with!Technical!Assistance!as!needed!from!the!American!Red!Cross;!
o 3.1.1!Recruit!,!select!and!supervise!qualified!HRC!paid!staff!and!volunteers!for!the!
positions!listed!in!the!Budget!an!Project!Description!
o 3.1.3!Coordinate!with!respective!Haiti!government!agencies,!other!PNS!and!
organizations,!and!with!HRC!branches!and!with!communities!to!plan!and!implement!the!
activities!set!forth!in!the!Project!Description...!
o 3.1.4!Develop!and!implement!a!plan!for!monitoring!and!evaluating!Project!activities...!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
5
!PROJECT!AGREEMENT!Grand!N!Pi!Djanm!(The!more!resilient!Great!North)!Issued!under!Memorandum!of!
Understanding!between!The!Haitian!Red!Cross!Society!and!The!American!Red!Cross,!May!2013!
6
!North!Community!Based!Integrated!Program!Proposal!Document,!American!Red!Cross,!Haiti!Delegation!19!
October!2012!
Page!9!of!118!
!
o
3.1.5!Provide!ongoing!technical!support!to!and!build!the!capacity!of!branch!staff!and!
volunteers!throughout!the!implementation!of!project!activities.!
The!MoU!and!its!annexes!define!the!rules!by!which!the!financial!resources!of!the!project!will!be!
managed!and!the!particular!obligations!of!HRC.!In!this!respect,!it!states!that!HRC!will!open!a!bank!
account!at!national!level!(headquarters)!and!one!in!each!of!the!three!targeted!departments,!North,!
Northeast!and!Northwest,!for!the!exclusive!use!of!the!GNPD!program.!ARC!will!remit!the!program!funds!
to!the!HRC!bank!account!and!HRC!will!dispatch!cash!advances!to!the!three!accounts!as!required.!
2.5.2
GNPD+budget+
The!original!total!budget!of!GNPD!was!$!11,000,000.!That!amount!was!increased!to!$12,500,000!in!April!
20137,!and!!the!MOU!was!signed!in!May!2013!(Table!3).!The!budget!included!a!grant!of!$!4,437,665!to!
the!Haitian!Red!Cross!to!implement!the!project.!The!two!major!components!of!the!budget!by!type!of!
expenditure!are:!1)!Financial!Assistance,!and!2)!Personnel!+!Benefits!/!Allowances,!both!accounting!for!
39%!of!the!total!budget.!
Table&3&
GNPD&Budget&&
NAC&
51&
52&
53&
54&
55&
56&
57&
58&
59&
67&
Total:&
NAC&Description&
ARC&
Personnel&
Benefits&/&allowances&
Travel&
Financial&assistance&
Supplies&
Materials&
Equipment&
Building&&&occupancy&
Contractual&
Support&&&other&services&
1,825,349!!
225,474!!
193,972!!
4,138,365!!
83,739!!
3,800!!
403,300!!
318,200!!
672,400!!
197,736!!
8,062,335&&
HRC&
2,306,974!!
487,336!!
163,155!!
792,650!!
70,600!!
12,600!!
266,200!!
73,100!!
92,500!!
172,550!!
4,437,665&&
Total&
%&
4,132,323!!
712,810!!
357,127!!
4,931,015!!
154,339!!
16,400!!
669,500!!
391,300!!
764,900!!
370,286!!
12,500,000&
33%!
6%!
3%!
39%!
1%!
0%!
5%!
3%!
6%!
3%!
100%&
Distribution&
of&increase&
221,357!!
(164,774)!
62,328!!
1,021,173!!
7,700!!
5,600!!
32,200!!
!(400)!
164,900!!
149,916!!
1,500,000&&
Source:!GNPD!
2.5.3
Management+structure+and+Field+Team+Organization+
There!are!two!separate!management!structures!for!GNPD,!one!for!ARC!and!one!for!HRC,!each!with!its!
own!budget,!staff!and!human!resources!management!and!procurement!procedures.!The!management!
structure!is!designed!on!the!basis!of!a!joint!implementation!approach!by!ARC!and!HRC!involving!the!
provision!of!technical!assistance!by!ARC!to!HRC!so!that!it!can!fulfill!its!implementation!role.!!
For!this!purpose,!ARC!and!HRC!put!in!place!one!regional!office!in!CapMHatien!and!one!office!in!each!of!
the!three!departments.!The!staffing!structure!of!these!offices!is!presented!in!Table!4!and!organizational!
charts!showing!the!hierarchical!links!within!each!organization!are!presented!in!Annex!1!and!Annex!2!
In!the!regional!office,!both!ARC!and!HRC!have!a!similar!structure,!with!one!manager!or!expert!of!one!
organization!having!a!counterpart!in!the!other!organization,!the!exception!to!this!being!that!there!is!no!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
7
In!April!2013,!the!ARC!merged!the!budget!of!its!Community!Disaster!Management!Center!(CDC)!into!the!GNPD!
budget!in!order!to!rehabilitate/upgrade!a!number!of!buildings!already!in!use!in!the!event!of!a!disaster!(e.g.!
churches,!schools,!etc.)!in!the!Greater!North!area!of!the!country.!
Page!10!of!118!
!
HRC!counterpart!to!ARC!Branch!Capacity!Delegate.!Each!organization!therefore!has!regional!technical!
unitsand!managers!for!finance!and!operations.!Also,!HRC!has!two!managers!located!at!the!central!office,!
one!for!finance!and!the!other!for!human!resources,!who!are!hierarchically!under!the!authority!of!the!
HRC!Program!Director,!located!in!CapMHatien.!
In!each!field!office,!ARC!has!limited!staff!made!of!2M3!experts!and!of!one!administration!and!logistics!
assistant!and!of!an!M&E!officer.!HRC,!on!the!other!hand,!being!responsible!for!the!direct!
implementation!of!community!level!activities,!possesses!in!each!departmental!office!a!relatively!large!
team,!headed!by!a!Field!Team!Manager,!assisted!be!a!Field!Team!Supervisor!and!Supervision!officer,!
who!oversee!4!team!leaders!in!the!North!and!Northeast!(2!in!the!Northwest),!each!team!leader!being!
responsible!for!3!promoters,!who!in!turn!supervise!6!volunteers!each.!!
Table&4&
ARC&and&HRC&Staffing&Structure&
&
North&Regional&Office&in&
Cap`Hatien&
For&each&of&the&three&&
Field&Offices&
North&
Northeast&
Northwest!
American&Red&Cross&
Program!Manager!
Branch!Development!Delegate!
Regional!Integrated!Technical!Unit!
DRR!Technical!Expert!
Health!Technical!Expert!
WatSan!Expert!
Infrastructure!Engineer!
Livelihoods!Coordinator!
M&E!Coordinator!
AtB!Manager!!
Finance!Manager!
Operations!Manager!
IT!Assistant!!
Drivers!x!8!!
Health!Coordinator!
DRR!Coordinator!
Admin/Log!Assistant!
Field!Monitor!&!Data!Entry!Officer!
Drivers!x3!
Haitian&Red&Cross&
Program!Director!
Finance!Officer!(NHQ)!
Human!Resources!Officer!(NHQ)!
Integrated!Technical!Unit!
DRR!Manager!
Health!Manager!
WatSan!Expert!
Infrastructure!Engineer!
Livelihoods!Coordinator!
M&E!Manager!
Info/Com!Manager!
Finance!Manager!
Operations!Manager!
Driver!x!3!
Field!Manager!
Branch!Capacity!Building!Assistant!
Finance!/!Administration!Officer!
M&E!and!Data!Entry!Officer!
Field!Team!Supervisor!
Supervision!Officer!
Drivers!x!3!(NW!x!2)!
Team!Leader!x4!(NW!x!2)!
Promoters!x!15!(NW!x!8)!
Volunteers!x!30!(NW!x!18)!
Source:!GNPD!
The!human!resources!to!be!mobilized!by!each!organization!according!to!the!staffing!structure!above!and!
including!drivers!and!cleaners!is!summarized!below!are!summarized!below!(Table!5).!The!number!of!
individuals!expected!to!work!in!the!project!totals!209.!
Page!11!of!118!
!
Table&5&GNPD&Human&resources&by&location&
American&Red&Cross&
Staff&
Location&
National&Headquarters&
Regional&Office&Cap`Hatien&
North&Field&Office&
Northeast&Field&Office&
Northwest&Field&Office&
Total&
!
21!!
7!
7!
6!
41&
Haitian&Red&Cross&
Staff&
2!
11!
29!
29!
19!
90&
&
Volunteers&
!
!
30!
30!
18!
78&
Source:!GNPD!
It!must!be!noted!that!volunteers!are!expected!to!work!for!3Mmonth!periods!by!rotation!so!that!the!
actual!number!of!volunteers!is!twice!the!number!mentioned!above.!!
2.5.4
GNPD+stakeholders+
The!major!stakeholders!of!the!program!and!their!role!in!the!program!(see!Table!6)!are!HRC!stakeholders,!
the!local!authorities!(ASEC/CASEC),!Civil!Protection!(DPC),!Health!Ministry!(DSPP),!Water!and!sanitation!
authority!(DINEPA),!Department!of!Agriculture!(MARNDR)!and!CBOs.!A!more!detailed!description!of!
their!role!and!of!what!is!expected!from!them!is!presented!in!Annex!3.!!
In!should!be!noted!that,!nor!the!MoU,!nor!the!Project!Proposal!Document,!provide!a!detailed!
description!of!the!role!to!be!taken!by!HRC!stakeholders,!except!for!the!general!responsibilities!of!HRC!
with!respect!to!the!agreement!.The!description!of!the!roles!of!Regional!and!Local!branches!is!made!in!
general!terms.!Furthermore,!there!was!no!protocol!or!MoU!between!the!HRC!central!office!and!the!
Regional!branches!to!define!the!roles!and!responsibilities!of!each!party!in!the!management!and!
implementation!of!the!program.!The!same!applies!for!the!role!of!local!branches.!As!well,!no!specific!
budget!lines!were!reserved!to!cover!the!costs!of!the!participation!of!the!branches!in!the!program.!!
Table&6&
GNPD&stakeholder&groups&and&their&roles&
Stakeholder&
HRC`HQ&
HRC&Regional&Branches&
Role&In&the&Program&
Ensure!application!of!MoU!
Facilitate!linkages!with!stakeholders!at!national!level!and!ensure!capacity!building!of!HRC!branches!
Guarantee!linkages!with!stakeholders!at!departmental!level!&!coordinate!capacity!building!of!local!
branches!and!volunteers!
HRC&Local&Branches&
Ensure!linkages!with!communal!stakeholders!&!coordinate!volunteers!empowerment!and!
involvement!
HRC&Volunteers&
In!charge!of!activities!implementation!at!community!level!
ASEC/&CASEC&
Coordination!with!and!mobilization!of!leaders!at!communal!section!level!
DPC&
Coordinate!interventions!linked!to!strengthening!of!National!Risk!&!Disaster!Management!System!!
DDSP&
Coordinate!overall!health!interventions!!
DINEPA/URD&
Coordinate!overall!interventions!on!water!access!
CBOs&
Key!actor!in!local!development!
Source:!North!Community!Based!Integrated!Program,!ProgramProposal!Document!
2.5.5
Coordination+Mechanisms+
Finally,!GNPD!has!established!coordination!mechanisms!in!view!of!creating!coherence!in!the!planning!
and!implementation!of!activities,!of!insuring!the!maximum!contribution!of!stakeholders!and!of!taking!
into!account!the!policies!and!priorities!of!local!authorities!and!government!ministries.!These!
Page!12!of!118!
!
mechanisms!also!extend!to!beneficiaries!who!are!to!be!informed!about!project!activities!and!whose!
feedback!is!to!be!received!by!the!project.!
The!coordination!mechanisms!that!have!been!formally!developed!are!a!series!periodic!meetings,!in!
which!participation!is!open!to!all!stakeholders!having!an!immediate!interest!in!the!function!of!the!
meeting.!These!meetings!and!their!function!are!presented!in!Table!7.!
Table&7&
GNPD&Coordination&Meetings&
Meeting&
HighJLevel+Steering+
Committee+
Meetings+!
Frequency&
Quarterly!
Friday!
Multilevel+Weekly+
Coordination+
Meetings:+!
Monday!
Morning!
Monday!
Afternoon!
Monthly!
Monthly+Progress+
Meetings+!
Quarterly+Review+
and+Planning+
Meetings+!
Departmental+
Advisory+
Committee+
Meetings+!
Quarterly!
Quarterly!
Participants&
HRC!National,!Regional!and!Local!
leadership;!ARC!Sr.!Management;!
and!the!GNPD!ARC!and!HRC!Program!
Managers!
Each!GNPD!Departmental!Office!
(North,!Northeast!and!Northwest)!!
Each!GNPD!Regional!Technical!Team!!
Function`Role&
Review!the!progress!on!decisions!
taken!previously!by!the!committee,!
the!implementation!progress!and!
main!challenges!!
Review!and!planning!!
GNPD!ARC/HRC!Sr.!Team!:!Program!
Managers,!Branch!Capacity!Dev.!
Del.,!Finance,!Operations,!AtB!&!
Communication!Managers!!
AtB!and!Communication!Managers!
meetings!with!beneficiaries!(HRC!
Committees!and!community!leaders!
and!members)!!
ARC/HRC!GNPD!teams!in!3!depart.!
(except!Admin/Log!Assistants,!Field!
Team!Supervisor!Assistants,!Team!
Leaders!and!Promoters)!!
Key!government!stakeholders:!line!
ministries!(Health,!DARNDR,!DPC!
etc.);!mayors!of!target!communes;!
etc.)!
Address!main!challenges!(including!
the!ones!of!the!Departmental!and!
Technical!teams)!and!provide!
guidance!on!the!way!forward!!
Highlight!the!implementation!
progress,!share!the!plan!for!the!
following!month!and!get!feedback!!
Review!and!planning!
Review!the!implementation!
progress,!develop!quarterly!plans!
and!align!thoughts!about!main!
challenges.!!
Advise!the!program!on!the!
implementation!mechanisms!and!
mechanisms!to!overcome!challenges!!
!
!
!
Page!13!of!118!
3.
EVALUATION&METHODOLOGY&
3.1
Key&Processes&
This!midterm!evaluation!went!through!the!following!key!processes:!
Preliminary!review!of!program!documentation:!project!proposal,!PMP,!AtB!strategy,!quarterly!
progress!reports,!indicator!tables,!community!action!plans,!etc.;!
Preparation!of!inception!report!and!of!data!collection!tools!!
Field!mission!in!Haiti!
Qualitative!analysis!of!data!collected!in!interviews,!meetings!and!focus!groups!
Complementary!collection!and!review!of!GNPD!documents!and!indicators!
Preparation!of!Draft!Final!Report!
Following!contract!signature!(October!22,!2013)!and!reception!of!GNPD!base!document!s,!a!desk!review!
was!conducted!and!an!Inception!Report!was!prepared!and!submitted!to!ARCMPaP!(November!10).!The!
main!elements!of!the!Inception!Report!were!the!following:!!
Review!of!GNPD!program!context!
Evaluation!matrix!identifying!sources!of!information!and!indicators!in!relation!to!evaluation!
questions;!
Work!plan,!including!preliminary!component!for!field!mission!
The!field!mission!was!conducted!over!a!three!week!period!from!November!12!to!December!2,!2014!and!
covered!the!three!Great!North!departments!and!PortMauMPrince!(PaP);!it!included!the!following!activities:!
3.2
Introductory!meeting!with!AMEL!in!PaP!(November!12);!
Evaluation!launch!meeting!with!GNPD!program!team,!ARCMAMEL!Unit!and!ARC!Technical!Unit!in!
CapMHatien!(Nov.!13M14);!
Interviews!with!GNPD!managers!and!experts!in!CapMHatien;!
Interviews!and!meetings!with!HRC!regional!committees,!field!team!managers,!experts!and!other!
staff!in!Field!offices;!
Meetings!with!HRC!local!committees,!promoters,!volunteers!and!other!stakeholders!across!in!
GNPD!intervention!areas!in!the!three!northern!departments;!
Meetings!with!ARC!and!HRC!senior!managers!in!PaP!(Nov.!28M29);!
Mission!debriefing!and!presentation!of!preliminary!findings!to!ARC!and!HRC!in!PaP!(December!1).!
Evaluation&criteria&and&issues&&
The!criteria!and!questions!used!for!this!evaluation!were!those!given!in!the!Terms!of!Reference!and!are!
reproduced!in!Annex!4.!The!evaluation!criteria!or!issues!are!regrouped!in!two!major!areas:!1)!Program!
Management!and!Coordination!and!2)!Program!Planning!and!Implementation!as!follows:!
1)&Program&Management&and&Coordination&
1.1!Coordination!between!HRC!and!ARC!!
1.2!Program!Implementation!mechanisms!and!structures!!
1.3!Clarity!on!role!and!responsibilities!between!HRC!and!ARC!!
1.4!HRC!Regional!Committee!absorptiveness,!capacity!and!motivations!in!relation!to!GNPD!
Program!Implementation!
1.5!Coordination!and!communication!among!HRC!Regional!Committees,!GNPD!HRC!project!staff,!
and!the!Local!Committees!
Page!14!of!118!
!
2)&Program&Planning&and&Implementation:&
2.1!Program!Relevance!!
1)!Program!design!!
2)!Consistency!of!Log!frame!
2.2!Program!Effectiveness!!
Program!Planning!!
Quality!standards!!
Target!setting!and!beneficiary!selection!
2.3!Program!efficiency!and!outcomes!
2.4!Lessons!learned!
2.5!Sustainability!of!program!by!HRC!and!ARC!Exit!Plan!
3.3
Evaluation&Instruments&&
This!evaluation!basically!collected!qualitative!information!through!individual!interviews,!group!
interviews!and!focus!groups.!
Given!the!relatively!large!number!of!respondents!and!of!respondent!categories,!it!was!impractical!to!
prepare!detailed!interview!guides!for!each!type!of!respondents.!In!order!to!circumvent!the!difficulty,!an!
evaluation!matrix!had!been!developed!to!associate!evaluation!questions!to!the!various!respondent!
categories.!The!development!of!this!matrix!was!supported!by!an!extensive!review!of!the!GNPD!program!
documentation!and!reporting!material!provided!to!the!evaluators.!Evaluation!questions!were!refined!as!
more!information!became!available.!
The!evaluation!followed!a!strict!participatory!approach.!This!meant!the!following:!
interviews!with!HRC!and!ARC!respondents,!jointly!involved!in!program!implementation,!were!
conducted!jointly;!
at!the!upper!level!of!management!interviews!were!conducted!individually;!
group!interviews!were!conducted!with!regional!and!local!committee!members!and!volunteers;!
the!opinions!of!beneficiaries!were!accounted!for!through!focus!groups!with!community!leaders!
and!representatives!of!local!authorities!and!CBOs,!as!well!as!with!a!number!of!beneficiaries.!
As!mentioned!above,!evaluation!questions!were!extracted!from!a!unique!interview!guide!for!use!in!
accordance!with!the!position!and!role!of!interviewees!and!groups!met!by!the!mission.!
Interviews!with!senior!managers!and!program!management!covered!all!the!evaluation!issues,!but!
at!a!more!general!level,!in!order!to!obtain!views!and!perceptions!about!program!organization,!
coordination!between!ARC!and!HRC,!appropriation!by!stakeholders!and!motivation,!program!
relevance,!progress!made!in!achieving!of!results!for!the!three!pillars,!with!special!attention!to!
capacity!development!of!HRC!branches!and!coordination!with!them.!Senior!managers!were!
asked!to!identify!difficulties!encountered!and!success!factors.!They!were!also!questioned!about!
the!future!direction!of!the!program!and!about!the!critical!issue!of!sustainability.!!
Interviews!with!midMlevel!managers!and!technical!experts!involved!in!program!implementation!
aimed!to!collect!information!on!the!same!issues!of!structure,!coordination,!capacity!
development,!beneficiary!involvement!and!mobilization!and!outcomes!achieved!in!the!three!
pillars;!the!questions!asked!were!more!specifically!related!to!the!roles!and!responsibilities!of!
respondents!and!to!their!sectors!and!areas!of!intervention.!
In!meetings!with!HRC!regional!committees!and!local!committees,!with!team!leaders,!promoters!
and!volunteers!the!question!and!issues!submitted!to!participants!concerned!roles!and!
Page!15!of!118!
responsibilities,!coordination!with!GNPD!and!other!stakeholders,!relevance!of!program!and!of!
implementation!approach,!appropriation!of!program,!results!achieved!and!perceptions!of!
beneficiaries.!
The!issues!of!program!relevance,!roles!and!responsibilities,!effectiveness!and!perceptions!of!
beneficiaries!were!those!submitted!to!participants!in!focus!groups!with!community!leaders,!CBOs!
representatives!and!local!authorities.!
Overall,!the!evaluation!mission!met!59!people!in!individual!and!group!interviews!at!the!regional,!
headquarters!and!departmental!level!and!99!people!in!group!interviews!and!focus!groups!in!GNPD!
intervention!areas.!The!breakdown!of!the!persons!met!by!location!and!role!is!presented!in!the!two!
following!tables.!!
Table&8&
Number&of&people&met&by&evaluation&mission&at&the&central,&regional&and&departmental&level&
Location&
HQ`PaP&
Cap`Hatien&(North)&
Fort`Libert&(Northeast)&
Port`de`Paix&(Northwest)&
Total&
Managers&
ARC&
HRC&
2!
3!
2!
1!
!
!
!
1!
4&
4&
Program&staff&
ARC&
HRC&
5!
0!
8!
11!
1!
2!
2!
3!
16&
16&
HRC&Regional&
Committees&
!
3!
8!
6!
17&
Government&
!
1!
!
1!
2&
Total&
10&
26&
11&
12&
59&
Table&9&
Number&of&people&met&by&midterm&evaluation&mission&in&GNPD&intervention&areas&
Commune/&
Section&communale&
Ouanaminthe!
Haut!et!Bas!Maribahoux!
PortMdeMPaix!
BaieMdeMHenne/Citerne!Rmy!
Borgne!
Petit!Bourg!de!Borgne!
Ranquitte!
Cracaraille!
Total&
Women&
HRC&Local&
Team&
Local&
committee&
Promoters& Volunteers&
Stakeholders&
leaders&
authorities&
members&
3!
!
!
4!(2!F)!
3!(1!F)!
!
4!
!
14&
3&
!
3!
3!
!
!
2!
!
!
8&
&
!
11!(1!F)!
!
6!(2!F)!
!
5!(4!F)!
!
6!(2!F)!
28&
9&
!
5!
!
2!(2!F)!
!
5!(1!F)!
4!
5!(2!F)!
21&
5&
!
1!
!
5!(1!F)!
!
3!
!
2!
11&
1&
!
2!
!
6!
!
0!
!
9!
17&
&
Total&
3&
22&
3&
23&
3&
13&
8&
22&
99&
18&
3.4
Analysis&and&Reporting&
The!analysis!plan!consisted!in!the!following:!
All!the!information!collected!in!the!form!of!interview,!meeting!and!focus!group!notes!were!
transcribed!into!electronic!format!for!each!data!collection!event;!
A!coding!table!(see!Annex!5)!was!developed!and!the!notes!were!coded!with!the!AtlasMti!
qualitative!analysis!software;!
A!number!of!AtlasMti!queries!were!conducted!using!the!codes!and!families!of!codes!created!for!
the!various!evaluations!issues!and!query!reports!were!generated!as!inputs!for!the!analysis.!
Page!16!of!118!
The!complementary!documentation!covering!GNPD!activities!up!to!the!end!of!December!2014!
was!reviewed!and!integrated!in!the!analysis!and!summaries!of!information!collected!for!the!
various!evaluation!issues!were!produced.!
The!processing!of!the!information!collected,!as!described!above,!allowed!extensive!triangulation!of!
information!sources,!leading!to!evidence!based!analysis,!findings!and!conclusions.!
3.5
Evaluation&Limitations&
Limitations!to!the!findings!and!conclusions!of!this!midMterm!evaluation!mostly!revolve!around!two!
points:!timing!and!coverage.!
With!respect!to!timing,!the!evaluation!comes!at!a!stage!where!the!GNPD!program!has!hardly!and!only!
partly!advanced!beyond!the!phase!of!detailed!planning!of!activities.!While!the!planning!of!Pillar!3!
activities!is!mostly!completed,!the!planning!of!HRC!branch!capacity!development!with!respect!to!their!
ability!to!plan!and!manage!community!development!projects!remains!vague.!Equally!the!planning!of!
sensitization!campaigns!within!Pillar!2!and!the!roles!to!be!played!by!HRC!branches!and!volunteers!have!
to!be!better!specified.!!
Given!that!advancement!stage!of!the!program,!outcomes!and!impacts!for!beneficiaries!have!not!
materialized!yet.!As!a!result!the!evaluation!is!limited!in!its!appreciation!of!the!relevance!and!
effectiveness!of!the!program.!
With!respect!to!coverage,!there!are!three!main!limitations:!
The!mission!was!able!to!interview!the!majority!of!senior!managers!and!program!staff!of!the!
regional!office!and!of!the!North!and!Northwest!field!offices.!However,!because!of!time!
constraints,!the!mission!could!not!Northeast!staff,!which!prevented!the!collection!of!important!
information!about!the!implementation!of!the!program!in!that!department!and!about!the!
relationship!between!GNP!and!the!Northeast!regional!committee.!
Only!5!of!the!10!communal!sections!were!visited!by!the!mission;!for!lack!of!time!and!logistic!
constraints,!could!not!visit!the!following!communal!sections:!Bailly,!BasMMaribahoux,!Champin,!
Glaudine!and!Mahotire.!Furthermore,!the!format,!short!duration!and!format!of!meetings!in!
some!cases!presented!constraints!to!data!collection.!Nevertheless,!the!mission!has!met!in!the!
communities!visited!a!high!degree!of!consistency!in!the!opinions!and!perceptions!collected,!
which!tends!to!support!the!reliability!of!findings.!
Finally,!the!mission!was!not!able!to!interview!the!President!of!the!Haitian!Red!Cross,!who!would!
undoubtedly!have!provided!the!evaluation!with!a!better!understanding!of!the!current!situation!
of!the!Haitian!Red!Cross!and!of!its!expectations!with!respect!to!the!future!of!the!GNPD!program!
and!of!the!participation!HRC!branches.!!
Page!17!of!118!
4.
ANALYSIS&OF&FINDINGS&
4.1
4.1.1
Effectiveness&
Overall+Assessment+
Table!10!presents!for!each!pillar!of!the!program!and!for!each!outcome!the!activities!implemented!and!
the!results!achieved!up!to!the!end!of!December!2014.!It!is!based!on!the!GNPD!Quarterly!Reports,!except!
for!the!last!quarter!(OctoberMDecember!2014)!for!which!monthly!reports!were!the!source!of!
information.!
Overall,!the!first!year!of!implementation,!from!July!2013!to!June!2014!(FYM2014),!has!mainly!served!to!
carry!out!consultations,!to!perform!studies,!to!train!program!staff,!HRC!volunteers!and!stakeholders!and!
to!make!plans!for!actions!to!undertake!during!the!remaining!implementation!period!in!the!various!
intervention!areas!and!sectors!targeted!by!program.!Of!course,!a!lot!of!efforts!had!also!to!be!made!for!
the!material!and!organizational!establishment!of!the!program!and!for!the!recruitment!of!human!
resources.!!
The!major!achievements!are:!
o Creation!with!the!assistance!of!GNPD!of!3!new!local!committees!in!the!communes!of!
Bahon,!Borgne!in!the!North!Department,!and!of!Ferrier!in!the!Northeast!Department.!
o Recruitment!and!training!of!volunteers!in!various!programmatic!areas.!
o Completion!of!Branch!Capacity!Assessments!in!all!3!Regional!Branches!and!7!local!
branches!and!development!of!branch!capacity!building!action!plans!
o Development!and!update!of!Regional!contingency!plans!and!of!GNPD!DRR!Strategy!
o Consultation!and!mapping!of!external!stakeholders;!
o Completion!of!Vulnerability!Capacity!Assessments!in!all!10!targeted!communal!sections!
with!extensive!engagement!of!stakeholders!and!beneficiaries!
o Beginning!of!sensitization!work!by!GNPD!promoters!and!HRC!volunteers!with!
awareness!campaign!on!chikungunya!in!collaboration!with!Health!Department!!
o Completion!of!Health!facility!assessments!for!28!facilities!in!the!3!departments!
o WatSan!strategy!for!303!water!points!in!the!3!departments!
o Strategy!for!upgrading!and!rehabilitation!of!evacuation!shelters!and!creation!of!Steering!
committees!in!all!communal!sections!
Over!the!last!six!months,!from!July!to!December!2014,!significant!progress!was!made!in!all!areas!of!the!
program,!in!particular,!the!planning!phase!has!been!completed!for!Pillar!3.!!
o Validation!of!HRC!branch!capacity!development!plans!and!securing!of!land!for!
construction!of!branch!offices.!
o Validation!of!community!action!plans!
o Full!scale!health!related!awareness!campaigns!in!all!communal!sections!!
Page!18!of!118!
!
Table&10&Synopsis&of&GNPD&Activities&
Pillar&/&Outcome& FY&14&Q1&(07D09/13)&
FY&14&Q2&(10D12/13)&
FY&14&Q3&(01D03/14)&
FY&14&Q4&(04D06/14)&
FY&15&Q1&(07D09/14)&
Pillar&1:&Capacity&Building&of&HRC&Branches&and&local&authorities!
O1:!HRC!response! BCAs!of!North!(N)!
BCAs!of!Northeast!(NE)! Development!of!Branch! BCAs!of!NW!RC!and!of!4! Validation!of!HRC!RC!&!
capacity!to!
regional!committee!and! regional!committee!and! Capacity!Action!Plans!in! LCs!(Borgne,!Caracol,! LC!capacity!building!
disaster!
of!2!N!local!
of!2!NE!local!
N!&!NE.!
Bahon,!Baie!de!Henne).! action!plans!
committees.!
committees!
Workshop!for!validaT
Dev.!of!action!plans!for! Land!donations:!
Workshop!and!update!
of!contingency!plan!for!
N!&!NW!
tion!of!GNPD!DRR!
strategy!!
the!4!LCs.!
FY&15&Q2&(10D12/14)&
Basics!DRR!Training!for!
field!team!staff,!
promoters,!volunteers,!
and!LC!members!in!N!
and!NE!
securing!of!donation!
Support!to!N!RC!for!
Collaboration!with!DPC! papers!in!all!sites!
in!response!to!flooding! Validation!workshops! DANA!work!in!response!
in!Borgne!
of!HRC!Regional!ConT to!floods!(AMEL)!
tingency!Plans!in!the!3!
departments.!
DANA!training!for!RC!&!
LC!members!in!3!dep.!
Development!and!test!
of!DRR!training!guide!
for!field!staff!and!
volunteers!!
O2:HRC!capacity! Creation!of!HRC!LC!in! Situational!assessment! Elections!and!creation! Final!VCA!training!in!all! Community!engageT
to!manage!
Bahon!commune!!
in!NW!
of!HRC!LCs!in!Borgne! departments!
ment!training!in!the!3!
community!based! Identification!of!30!HRC! VCA!training!in!
(N)!&!Ferrier!(NE)!
Quarterly!Review!and! dept.!for!HRC!RC!&!LC!
programming!
polyvalent!volunteers! Ranquitte!and!La!
Final!VCA!training!of!
Planning!session!with! members,!volunteers!
in!2!SCs!in!the!N!
Victoire!
polyvalent!volunteers! staff!and!RCs!except!N! and!GNPD!field!staff!
in!Ranquitte!and!La!
HRC!NW!Regional!
GIS!training!
HRC!N!Regional!
Victoire!
Assembly!
Assembly!
Red!Cross!Diffusion!
training!for!RCs!&!LCs!
including!HRC!2010T
2015!strategy!
MultiTsectorial!workT
shop!to!validate!Highly!
Skilled!volunteer!
training!modules!
Basic!training!in!DRR,!
Community!led!Total!
Sanitation!(CLTS),!child!
immunization!for!field!
teams,!HCR!RC!&!LC!
members!&!volunteers;!
Training!in!Ranquitte!La!
Victoire!and!Bahon!on!
Quarterly!Review!&!
accountability,!code!of!
Planning!Workshop!
with!participation!of!RC! conduct!for!HCR!LC!
members!&!volunteers!
&!LC!members!
!
FY&14&Q2&(10D12/13)&
FY&14&Q3&(01D03/14)&
FY&14&Q4&(04D06/14)&
FY&15&Q1&(07D09/14)&
FY&15&Q2&(10D12/14)&
O3:Line&ministries& Consultation!and!
Review!of!MARNDR!
Development!of!
Continuation!of!
Review!of!GNPD!
!
capacity&to&impleD mapping!of!
services!&!assessment! livelihood!strategy!
meetings!with!MRDNR! Livelihood!ImplemenT
ment&improved& stakeholders!
of!livelihoods!in!N!&!NE!!!Presentation!of!GNPD! and!of!development!of! tation!Strategy!
to!department!authoT Livelihoods!strategy!
rities!in!NE!and!NW!
Pillar&2:&Community&mobilization,&training&and&behavior&change!
O1:Improved&
VCA!Preparatory!
Start!of!VCA!process!in! Community!engageT
practices&at&
activities!in!N,!with!GIS! La!Victoire!and!
ment!meetings!in!N!
household&level& mapping!
Ranquitte!N!
(PBB,!Bailly)!&!in!NE!(4!
SCs)!
VCA!implementation!in! Training!on!vector!
5!SCs!for!144!localities,! borne!diseases!awarT
236!focus!groups!(3,700! eness!using!MSPP!
part.)!
modules!
Child!immunization!
campaign!reaching!947!
girls!&!704!boys!in!N;!
also!in!NW!
Collaboration!with!
Community!Based!
MSPP!in!response!to! Health!&!First!Aid!
Chikungunya!outbreak! (CBHFA)!training!
STI!and!HIV/AIDS!
awareness!reaching!
1,500!F!and!1,773!M!in!
N!and!NE.!!
Celebration!of!World!
Days!in!Citerne!Rmy!
&Mahotire!for:!enviT
ronment,!HIV/AIDS,!
Womens!health!
O2:Communities& NYS!
&&households&
better&prepared&
to&respond&to&
disasters&
NYS!
O3:&Productive&
NYS!
assets&enhanced&
NYS!
NYS!
NYS!
NYS!
Review!of!Livelihood!
Strategy:!inventory!of!
CBOs!&!NGOs;!focus!
groups!to!capture!
livelihood!priorities!
Creation!of!school!
gardens:!3!in!N,!4!NE)!
FollowTup!of!school!
Awareness!raising!on! vegetable!gardens!pilot!
waterborne!diseases!in! project!
Mahotire!
Validation!of!VCA!
Basic!DRR!community!
Action!Plans!in!all!10! sensitization!in!N!&!NW!
SCs!with!community!
reaching!6,300!commT
leaders,!stakeholders,! unity!members!
and!members!
DRR!and!health!educT
Development!of!Annual! ation!training!for!186!
DRR!Action!Plan!fully! school!teachers!N&NW!
aligned!to!HRC!strategy! !
&!government!plans!
Livelihoods!MUSO!
Launching!of!NW!
Training!for!214!
Livelihoods!Project!
members!in!19!
Training!on!livelihood!
localities!of!the!8!target! and!resilience,!root!
SCs!in!N!&!NE!
crops!cultivation!and!
seed!management!in!N.!
Page!20!of!118!
!
FY&14&Q2&(10D12/13)&
FY&14&Q3&(01D03/14)&
FY&14&Q4&(04D06/14)&
FY&15&Q1&(07D09/14)&
FY&15&Q2&(10D12/14)&
Pillar&3:&Development&of&community&assets&&&physical&environment!
O1:&Improved&
Start!of!Health!facilities! Health!facilities!
Completion!of!HFAs!in! HFA!report!for!28!
Prioritization!and!
Rehabilitation!of!critical!
access&to&services& assessment!in!2!N!CSs! assessment!in!N!&!NE! all!3!departments!
health!facilities!under! validation!of!action!
rural!roads!and!of!
points!to!support!
community!water!
WatSan!needs!assessT preparation!
ment!in!Borgne!and!
WatSan!needs!assessT Health!Facilities!in!the!3! points!in!the!N.!
departments!
CLTS!trigger!in!N!and!
Caracol!
ment!in!NE!&!NW.!
WatSan!strategy!for!
Assessment!of!school! construction!of!basic!
household!latrines!
303!water!points!in!the! WatSan!facilities:!65!
O2:&Reduced&
NYS!
exposure&to&local&
hazards&
NYS!
Rehab./Upgrading!of!
Evacuation!Shelters:!!
dev.!of!strategy!and!
creation!NW!Steering!
Committee!
3!departments.!
Evacuation!Shelters:!
creation!of!Steering!
Committees!in!N!&!NE.!
Engagement!of!10!
target!SCs!
schools!in!N!and!NW!
Community!engageT
!
ment!and!selection!of!
19!evacuation!shelters!
for!rehabilitation!in!N.!
Requests!for!proposals.!
Assessment!of!Borgne!
River!and!Gaillard!Canal!
for!flood!prevention!!
Monitoring,&Evaluation&and&Attention&to&beneficiaries&
!
Preparation!of!NW!
School!&!household!
Situational!Assessment! baseline!surveys!in!4!
SCs!NE!
Implementation!of!
Household!Baseline!
Survey!in!N!and!NE!
Finalisation!of!PMP!
AtB:!presentation!of!
GNPD!program!and!
development!of!tools!
AMEL:!Training!of!
trainers!and!compleT
tion!of!school!&!
Processing!data!from! household!baseline!
Household!survey!and! surveys!in!6!SCs!
draft!report!!
GNPD!program!to!
GNPD!program!and!AtB! stakeholders!and!
communities!
focus!groups!at!
community!level!
Significant&Events&in&Course&of&GNPD&Program&Implementation&
!
Launching!of!GNPD!
Identification!of!last!2!
program!at!central!level! GNPD!target!SCs!in!NW!
in!PortTauTPrince!
(Citerne!Remy!and!
Mahotiere)!!
st
Completion!of!Phase!II! AtB!organized!1 !Open!

of!Household!Baseline! Day!Event!in!Ranquitte!
Survey!in!all!target!SCs! and!La!Victoire!led!by!
AtB:!routine!monthly! HRC!LCs!with!350!
participants.!36!Notice!
open!beneficiary!
Boards!installed!in!N!&!
communication!
meetings!in!all!3!Dept.;! NE,!newsletter!and!
communication!guide!
liaison!work!with!
stakeholders!and!field! developed!!
teams!
Training!of!selected!
volunteers!in!GIS!data!
collection!
Training!of!volunteers!
on!data!collection!and!
awareness!campaigns!
AtB:!Several!meetings!
with!beneficiaries!for!
information!sharing&!
feedback!registration!
HRC!GNPD!Program!
Revision!of!implemenT Completion!of!all!BCAs! Start!of!infrastructure!
Director!took!office!in! tation!timeline!and!
and!all!VCAs!in!all!3!
rehabilitation!work!
Cap!Haitian!
approach!
Departments!
Livelihoods!component!
Opening!of!GNPD!
End!of!planning!phase! for!NW!outsourced!to!
offices!in!NE!and!NW!
PADF.!
Source:!GNPD!Quarterly!Reports!
Page!21!of!118!
4.1.2
o Finalization!of!action!plans!for!health!facilities!and!evacuation!shelters!upgrading!and!
rehabilitation;!preparation!of!action!plan!for!mitigation!measures!on!roads,!canals,!etc.!
o Assessment!of!school!WatSan!facilities!in!N!and!NW;!
o Start!of!infrastructure!work!on!roads!
Pillar*One*Capacity*Building*
The!work!carried!out!for!this!pillar!targeted!two!outcomes,!both!of!which!registered!significant!progress.!
4.1.2.1
HRC*response*capacity*to*disaster**
Very!significant!results!were!achieved!for!this!outcome,!which!were!the!fruit!of!collaborative!efforts!
between!GNPD!DRR!sector!experts,!the!departmental!and!communal!representatives!of!Direction!de!la!
protection!civile!(DPC),!concerned!government!ministries!(Public!Works,!Education,!Social!Affairs),!local!
authorities!(CASEC,!ASEC)!and!HRC!regional!and!local!branches.!
The!results!represent!a!major!progress!for!disaster!preparedness!in!the!three!departments!as!plans!for!
the!rehabilitation!of!19!evacuation!shelters!were!prepared!by!GNPD!and!then!validated!by!stakeholders.!
The!results!include!an!important!institutional!capacity!building!and!community!engagement!component!
as!Evacuation!Shelter!Management!Committees!were!created!and!Community!Intervention!Teams!(CITs)!
were!promoted!in!all!the!communal!sections,!in!collaboration!with!the!local!civil!protection!committees!
and!with!HRC!local!committees.!The!upgrading!and!rehabilitation!of!the!selected!evacuation!shelters!in!
accordance!with!agreed!functionality!and!service!standards!is!now!ready!to!go!to!the!implementation!
phase!and!the!process!for!receiving!applications!from!parties!interested!in!the!projects!has!been!
launched.!!
In!parallel!to!the!evacuation!shelters!component,!intense!work!was!carried!out!to!develop!the!DRR!
intervention!capacity!of!HRC!branches.!This!was!done!in!multiple!ways:!
HRCZDRR!Methodology:!the!Technical!Unit!of!ARC,!with!the!support!of!DGCZHRC,!produced!a!DRR!
methodology!document8!containing!all!the!elements!of!a!comprehensive!approach!to!DRR!for!
HRC!branches!in!the!North!for!the!coming!years.!This!methodology!or!strategy,!is!a!remarkably!
well!structured!document!that!was!discussed!and!validated!(Q1ZFY1415)!in!workshops!for!
stakeholders!in!Northwest!(19!participants)!and!in!CapZHatien!for!North!and!Northeast!(11!
participants)!and!a!third!workshop!for!HRC!branch!members!and!GNPD!staff!(28!participants,!
including!6!from!central!office).!The!evaluation!notes!that!this!methodology!extends!capacity!
development!beyond!the!immediate!disaster!response!capacity!to!include!community!based!
resilience!strategies!integrating!the!environment!and!climate!change.!
Updating!the!HRC!Regional!Contingency!Plan:!(Q1ZFY1415):!(Q1ZFY1415)!Three!workshops!were!
held!(Q1ZFY1415)!in!North,!Northeast!and!Northwest!with!HRC!Regional!and!Local!Committees,!
volunteers!and!GNPD!regional!and!departmental!staff!(93!participants);!
DRR!Training!Guide!for!volunteers!and!field!staff!was!developed!through!a!collaborative!effort!
between!ARC!and!HRC!DRR!managers,!GNPD!DRR!assistants!and!field!team!leaders,!with!input!by!
GNPD!M&E!Managers!to!integrate!PMP!indicators.!The!guide!was!tested!and!is!now!in!use.!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
8
!Mthodologie!de!Rduction!de!Risques!et!de!Dsastres,!GNPD,!!Programme!Communautaire!intgr!du!Grand!
Nord,!CROIXZROUGE!HAITIENNE/CROIXZROUGE!AMERICAINE,!aot!2014.!
Page!22!of!118!
!
The!development!of!DRR!HRC!capacity!in!the!North!was!further!extended!through!the!offering!of!several!
training!sessions!to!HRC!regional!and!local!branch!members!and!volunteers!as!well!as!to!GNPD!field!
teams.!This!training!covered!DRR!topics!such!as!Damage!and!needs!assessment!(DANA)!for!which!3!day!
sessions!were!held!in!the!three!departments!(90!participants),!in!order!to!strengthen!HRCs!capacity!to!
conduct!post!disaster!assessments!to!facilitate!the!preparation!and!implementation!of!emergency!
response!activities.!
The!evaluation!has!noticed!that!GNPDs!work!in!the!DRR!sector!had!greatly!benefited!from!the!
contribution!of!the!DRR!personnel!of!the!HRC!Central!Office!and!of!its!training!center,!as!well!from!the!
DRR!expertise!of!the!ARC!Technical!Unit,!which!lent!critical!support!for!the!design!of!intervention!
strategies,!implementation!plans!and!DRR!tools.!!
Overall,!the!evaluation!finds!that!very!good!progress!has!been!made!towards!the!outcome!of!developing!
the!capacity!of!HRC!branches!at!regional!and!local!levels!to!respond!appropriately,!timely!and!effectively!
to!disasters.!However,!the!full!utilization!of!this!increased!capacity!to!a!large!extent!depends!on!the!
dynamism!and!on!the!parallel!development!of!the!capacity!of!the!branches.!
4.1.2.2
HRC*capacity*to*manage*community*based*programming*
Branch'Capacity'Assessments'
Progress!towards!this!outcome!was!first!made!with!the!creation!of!the!three!new!local!committees!of!
Ferrier,!Borgne!and!Bahon.!However,!since!the!start!of!the!program,!the!GNPD!team!has!put!a!lot!of!
efforts!in!assessing!the!institutional!capacity!of!HRC!regional!and!local!branches!and!in!devising!capacity!
building!plans,!which,!at!present!remain!mostly!on!paper,!except!for!the!training!given!in!various!
programmatic!areas!to!regional!and!local!committee!members!and!to!volunteers.!
The!assessment!exercise,!conducted!after!the!participatory!development!of!capacity!assessment!tools,!
uncovered!the!fact,!which!had!been!somewhat!overlooked!at!the!design!phase,!that!the!capacity!of!
regional!and!local!branches!was!very!weak!or!inexistent!for!many!of!the!functions!and!criteria!deemed!
as!necessary!for!managing!community!based!programming,!not!to!mention!taking!over!the!activities!and!
functions!of!the!GNPD!regional!and!departmental!offices!when!the!project!comes!to!its!end,!this!being!
the!main!indicator!of!the!PMP!for!this!outcome.!
The!GNPD!M&E!team!conducted!the!Branch!Capacity!Assessments!(BCA)!for!the!North,!Northeast!and!
Northwest!Regional!Committees!and!for!the!five!local!committees!that!existed!before!the!project:!
Ouanaminthe,!Ranquitte,!La!Victoire,!Caracol!and!Baie!de!Henne.!The!BCAs!took!the!form!of!2Zday!
sessions!during!which!committee!members!examined!with!the!assistance!of!HRC!central!branch!
directorate,!M&E!team!and!GNPD!staff!the!situation!of!the!branch!with!respect!to!the!assessment!
criteria!and!identified!action!points!for!capacity!building.!Reports!were!produced!by!M&E!and!capacity!
building!action!plans!were!developed!and!afterwards!validated!by!the!branch.!
For!the!three!local!committees!that!GNPD!helped!establish,!Ferrier,!Borgne!and!Bahon,!the!assessment!
approach!was!based!on!a!2!day!workshop!where!committee!members!examined!their!situation!in!
regards!of!the!HRC!minimum/maximum!requirements.!The!capacity!gaps!were!prioritized!and!validated!
to!inform!the!capacity!development!plan.!!
The!evaluation!has!reviewed!the!BCA!reports!for!the!three!Regional!Committees!and!for!the!five!local!
committees.!Summaries!of!the!capacity!assessments!are!presented!in!Annex!6!for!the!regional!
committees!and!in!Annex!7!for!the!local!committees.!
Page!23!of!118!
!
The!capacity!criteria!reviewed!in!the!BCAs!and!a!synthesis!of!the!assessments!are!presented!in!Table!11,!
while!a!synthesis!prepared!by!GNPD!of!the!SWOT!analysis!made!during!the!assessments!is!presented!in!
Table!12.!
Table'11'Summary'of'HRC'regional'and'local'branches'capacity'assessments'
'
1.'
2.'
3.'
4'
Capacity'assessment'
criteria'
'Program'Planning'and'
development''
Program'Implementation'
and'activities''''
Monitoring'and'
Evaluation''
Beneficiary'Selection'''
5'
Disaster'Response'and'
Preparedness'Readiness'''
6'
7'
Leadership''
Human'Resource'
Management''
Financial'resources'and'
management''
8''
9'
Organization'
10' Volunteer'base'
11' Volunteer'Coordination'
and'Communication'
Regional'committees'
Very!limited!knowledge!and!
experience!
Limited!capacity,!but!some!experience!
with!basic!programs(health,!DRR)!
Very!limited!knowledge!and!no!
experience!
Focus! of! activities! is! most! vulnerable!
population.! No! formal! criteria! for!
beneficiary!selection.!
Limited!capacity!to!respond!quickly!to!
natural!disaster.!Lack!of!financial!and!
material!resources.!
The!leadership!is!moderately!effective!
No!human!resources!management!
policy!or!manual;!everything!is!verbal.!
No!financial!management!or!internal!
audit.!No!experience!in!management!
of!financial!systems.!
The!branch!mission!is!clear!and!well!
understood.!The!RCs!work!with!
government!and!other!stakeholders!!
No!formal!volunteer!recruitment!or!HR!
management!policy.!Paper!records!of!
volunteer!membership.!
Roles!and!responsibilities!not!clearly!
understood!by!volunteers!in!all!3!
regions.!Volunteers!kept!informed!
about!key!events:!training,!epidemic!
outbreaks!or!RC!decisions.!
Local'committees'
No!knowledge!or!experience!
Very!few!experiences.!Small!activities!
implemented!but!not!related!to!needs.!
M&E!is!a!new!concept!for!the!
branches.!
No!activities!requiring!selection!of!
beneficiaries!have!been!implemented.!
Limited!capacity!in!terms!of!resources!
and!materials,!however!the!skills!in!
raising!awareness!exist.!
The!leadership!is!moderately!effective.!!
No!human!resources!management!
policy!or!manual;!everything!is!verbal.!
The!local!committees!have!no!funds!to!
manage.!
Some!committees!clearly!understand!
their!mission!and!make!efforts!to!work!
with!other!organizations!&!hire!youth.!
No!recruitment!or!HR!management!
policy.!Some!keep!paper!records!of!
volunteers.!
Volunteers!do!not!clearly!understand!
their!roles!&!responsibilities!which!are!
not!presented!in!any!documents.!LC!
keeps!volunteers!informed!through!
meetings!held!on!a!regular!basis.!
Source:!GNPD:!Branch!capacity!assessments!of!3!HRC!regional!committees!and!of!5!HRC!local!committees!
It!must!be!emphasized!that!the!HRC!regional!and!local!committees,!the!HRC!central!office!and!GNPD!
have!put!a!lot!of!efforts!in!making!those!assessments!which!are!of!great!value!to!orient!the!future!
direction!of!the!Haitian!Red!Cross!and!of!the!GNPD!project.!
The!highlights!of!the!assessments!are!that!the!regional!committees!have!a!limited!capacity!to!undertake!
community!based!programming!because!they!do!not!have!the!organisational!structures!and!
management!knowhow!in!critical!areas!such!as!financial!management,!project!management,!human!
resources!management!and!operations!management.!The!regional!committees!nevertheless!have!
valuable!assets!which!are!their!wide!volunteer!base,!the!reputation!of!the!Haitian!Red!Cross,!their!past!
experience!and!expertise!in!the!health!and!DRR!areas,!and!also!their!established!links!with!local!
delegations!of!government!ministries,!local!authorities!and!other!stakeholders.!
For!their!part,!the!capacity!of!local!committees!was!found!to!be!even!less!developed!than!that!of!the!
regional,!which!is!normal!because!the!management!complexity!challenges!they!face!are!lower.!Local!
Page!24!of!118!
!
committees!nevertheless!have!their!own!advantage!of!a!closeness!to!the!population,!to!local!authorities!
and!to!their!volunteer!base.!!!
Another!asset!that!the!HRC!branches!possess,!not!mentioned!in!the!assessments,!is!that!there!is!a!great!
need!for!their!interventions!in!various!areas!to!increase!the!resilience!of!communities,!particularly!in!
relation!to!long!term!factors!such!as!climate!change!and!its!effects!on!the!environment9.!
Table'12'Common'Elements'of'SWOT'Analysis'of'HRC'Regional'Branches'
Strengths'
Z Volunteer!base!is!large,!enthusiastic!and!willing!to!
participate.!!
Z HRC!central!committed!to!GNPD!objective!of!
regional!and!local!committee!!capacity!building!
Z ARC!(GNPD!program)!!financial!and!technical!
support!available!!
Z HRC!wellZknown!and!respected!at!departmental,!
commune!and!communal!section!level!
Z Red!Cross!Fundamental!Principles!and!National!
Society!strategic!documents!available!to!guide!at!
the!committees!
Opportunities'
Z Political!will!&!support!from!HRC!NHQ?!
Z Devoted,!active!and!enthusiastic!committee!
members!!
Z ARC!technical!and!financial!support!through!GNPD!
program!!
Z Large!volunteer!base!at!departmental!and!
commune!level!!
Z Presence!of!multiple!stakeholders!!internal!or!
external?!
Z Renewed!enthusiasm!commitment!from!volunteers,!
beneficiaries!and!departmental!partners.!!!
Weaknesses'
Z Lack!of!understanding!of!roles,!responsibilities!and!
functions!of!the!regional!and!local!committee!by!!
members!!
Z Unfilled!positions!for!certain!committees!
Z Number!of!active!committee!members!!not!
commensurate!with!departments!and!sectorial!
demand!on!regional!committee!resulting!in!work!
overload!for!the!active!committee!members!!
Z High!volunteer!turnover!
Z Lack!of!work!space!for!volunteers!and!committee!
members!(physical!infrastructure,!poor!HRM/D)!!
Z Lack!of!internet!and!irregular!electricity!supply!!
Threats'
Z Week!or!absence!of!regional!committee!members!!
Z Political!instability!affecting!program!
implementation!
Z SelfZinterest!by!committee!members!and!others!!
Z Disruption!of!program!implementation!by!
beneficiaries!due!to!HRC!lack!of!transparent!
recruitment!processes!
Z Expert!driven!implementation!to!produce!results!
expected!at!ARC!NHQZ!CB!takes!time!and!lack!of!
time!could!lead!to!expert!implementation!to!
achieved!quick!results!
Source:!GNPD!Summary!Report!Z!Branch!Capacity!Assessment!Report,!September!2014!
The!July!to!October!2014!period!was!then!marked!by!the!completion!of!all!Branch!Capacity!Assessment!
(BCA)!activities!and!by!the!validation!in!two!2Zday!workshops!of!branch!capacity!enhancement!action!
plans!for!the!3!Regional!Committees!and!the!8!Local!Committees!targeted!by!the!program.!!
The!initiative!should!be!given!to!the!RCs!and!LCs!to!identify!needs!and!opportunities!for!community!
based!projects!in!their!zones,!to!elaborate!a!strategic!plan!and!to!define!a!capacity!building!program!
enabling!them!to!implement!the!strategic!plan.!
Training'of'HRC'staff'and'volunteers'
Capacity!building!of!HRC!branches!has!been!developed!through!an!extensive!training!program!for!the!
benefit!of!HRC!regional!and!local!committee!members,!HRC!volunteers,!GNPD!staff!and!some!local!
stakeholders!(ASECZCASEC).!This!represents!a!significant!change!with!the!previously!existing!situation!
when!HRC!branch!members!and!volunteers!had!little!access!or!no!access!at!all!to!training.!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
9
!Bhawan!Singh/Marc!J.!Cohen:!Climate!Change!Resilience!The!case!of!Haiti!Oxfam!University!of!Montral/Oxfam!
America!Research!Reports!March!2014!
Page!25!of!118!
!
The!evaluation!has!performed!a!detailed!review!of!the!Indicator!tracking!table!(ITT)!and!of!the!
Compilation!Data!sheet!used!by!GNPD!and!found!that!in!Q1!and!Q2!of!FY1415!respectively,!79!and!135!
HRC!staff!received!training!in!various!programmatic!!subjects,!while,!in!the!same!quarters!respectively,!9!
and!236!HRC!polyvalent!volunteers!received!training!on!different!subjects.!These!figures,!presented!in!
Table!13,!are!detailed!by!communal!section!and!gender!in!Annex!8.!
Table'13'Training'of'HRC'staff'and'HRC'volunteers'Q1UQ2'FY1415'
Type'of'participants'
Q1'FY141'
Male'
No.'of'HRC'staff'
No.'of'polyvalent'volunteers'
Female'
Q2'FY1415'
Total'
Male'
Female'
Total'
60!
19!
79'
101!
34!
135'
5!
4!
9'
141!
95!
236'
Source:!GNPD!Data!compilation!sheet!
The!evaluation!points!out!that!it!is!difficult!to!measure!with!the!indicators!used!by!GNPD!the!extent!to!
which!the!beneficiaries!of!the!training!provided!were!HRC!committee!members!or!GNPD!staff,!the!
implication!being!that!the!training!of!GNPD!staff!will!not!strengthen!the!capacity!of!HRC!branches,!since!
in!all!likelihood,!GNPD!staff!will!not!work!with!HRC!once!the!project!is!completed.!!
The!training!varied!in!terms!of!subjects,!duration!and!participants.!The!evaluation!points!out!that!there!
is!no!systematic!reporting!of!GNPD!training!activities.!However,!the!available!information!about!the!
various!types!of!training!and!number!of!participants!is!summarized!in!Annex!9.!!
4.1.3
4.1.3.1
Pillar*Two*Community*Mobilization,*Training*and*Behavior*Change*
Improved*practices*at*household*level**
Vulnerability'and'Capacity'Assessment'
The!completion!of!all!Vulnerability!and!Capacity!Assessment!(VCA)!activities!and!the!preparation!and!
validation!of!the!community!action!plans!across!the!3!departments!are!important!milestones!that!were!
achieved!during!Q1!FY1415.!
The!VCA!is!a!key!element!of!the!participatory!approach!espoused!by!GNPD.!Its!role!is!to!mobilize!the!
populations!of!communities!and!increase!their!awareness!about!the!risks!they!face,!their!causes!and!
about!potential!solutions.!It!is!also!about!involving!the!communities!in!choosing!between!priorities!and!
mobilizing!them!in!the!implementation!of!community!based!disaster!preparedness!programmes!and!
initiatives!to!be!supported!by!a!project.!
The!VCA!exercise!was!a!very!ambitious!undertaking!which!first!involved!training!a!large!number!of!team!
leaders,!promoters!and!volunteers!and!then!sending!GNPD!teams!to!crissZcross!the!localities!of!the!
communal!sections!to!meet!the!community!members!and!stakeholder,!and!hear!about!their!situation,!
needs!and!priorities.!
Table!14!summarizes!the!reach!and!extent!of!the!VCAs!conducted!in!the!10!communal!sections.!It!shows!
that!no!less!than!176!localities!were!visited,!that!357!focus!groups!were!held!and!that!3,700!people!
participated!in!VCA!meetings.!However,!there!were!failings!in!the!collection!of!the!number!of!
participants,!but!on!the!basis!of!a!total!number!of!230!communities!or!localities10!in!the!communal!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
10
!There!are!44!localities!in!PetitZBourgZdeZBorgne!and!around!10!in!Champin!and!Glaudine!in!the!commune!of!
Caracol!for!a!total!of!230!localities.!GNPD!reports!on!average!2!focus!groups!per!community!and!an!average!of!17.3!
Page!26!of!118!
!
sections!targeted,!of!two!focus!groups!per!locality!and!of!15!participants!on!average!per!focus!group,!it!
is!not!unreasonable!to!estimate!that!about!6,400!people!participated!in!the!VCAs.!
Table'14'Reach'of'Vulnerability'Capacity'Assessments''
No.'people'
No.'communities'
trained'
visited'
Cracaraille!
21!
10!
La!Victoire!
32!
22!
1
North'
Petit!Bourg!
25!
Z!
Bailly!
24!
76!
Total'
102'
108'
Haut!Maribahoux!
25!
23!
Bas!Maribahoux!
28!
18!
1
1
North'East'
Champin!
Z!
Z!
1
1
Glaudine!
Z!
Z!
Total'
53'
41'
Mahotiere!
27!
20!
North'West'
Citerne!Remy!
24!
7!
Total'
51'
27'
TOTAL'
206'
176'
1
'
Source!GNPD:!Data!compilation!table!FY!13Z14;!Z
:!Data!not!available!
Department'
Communal'section'
No.'of'focus'
groups'
45!
76!
1
Z!
90!
211'
46!
38!
1
Z!
1
Z!
84'
41!
21!
62'
357'
No'of'focus'group'
participants'
1
Z!
1
Z!
1
Z!
800!
800'
1102!
1057!
1
Z!
1
Z!
2,159'
757!
N/A!
757'
3,716'
The!evaluation!examined!the!VCA!reports!that!were!produced!for!the!ten!communal!sections.!The!
contents!of!these!reports!(see!page!2!of!!Annex!10)!reflected!the!standard!VCA!methodology!used,!
which!involved!collecting!information!from!communities!on!the!following!topics:!
Description!of!history,!geography!and!spatial!organization!of!communal!section!
Major!natural!disaster!threats,!agricultural!calendar;!past!major!catastrophes;!
Health!problems!and!sicknesses!and!groups!affected;!preventive!measures!and!health!care!
solutions!adopted;!
Impacts!of!natural!disasters!on!the!community;!
Strategies!adopted!to!face!problems:!community!resources,!organizations,!livelihoods,!products!
output!and!trade;!
Strategies!proposed!to!transform!weaknesses!into!capacities;!
Development!priorities!for!the!community;!
Action!plan.!
The!reports!were!not!of!equal!quality11,!but!most!contained!useful!information!describing!the!situation,!
problems!and!priorities!of!the!population!of!each!communal!section.!The!action!plan!component!which!
would!consist!in!the!interventions!proposed!by!GNPD!in!each!community!was!never!included!in!the!VCA!
reports.!However,!the!action!plans!were!said!to!have!been!validated!with!the!local!authorities!and!
stakeholders!of!the!communal!sections.!The!evaluation!was!provided!with!a!spreadsheet!listing!the!
initiatives!retained!by!GNPD.!Community!informants!however!said!that,!other!than!the!GNPD!verbal!
presentation,!they!had!not!received!any!document!detailing!the!action!plan!for!their!community.!!
The!priorities!identified!through!the!VCAs!and!the!elements!of!the!validated!action!plan!of!each!
communal!section!are!presented!in!Annex!10.!It!can!be!seen!that!the!major!priorities!identified!by!the!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
participants.!Therefore!it!is!reasonable!to!assume!that!there!were!460!(230x2)!focus!groups!x!15participants!per!
focus!group!for!a!total!of!on!!
11
!The!report!for!PetiZBourgZdeZBorgne!appeared!incomplete.!
Page!27!of!118!
!
communities!were!as!follows:!potable!water,!health!facilities,!latrines,!micro!credit,!roads,!agriculture!
and!irrigation.!The!action!plans!proposed!by!GNPD!are!made!of!seemingly!very!practical!initiatives!
among!which!the!most!frequent!are:!installation!and!rehabilitation!of!hand!pumps,!health!facilities,!
flood!protection!work,!road!rehabilitation,!awareness!on!diarrheal!diseases,!micro!finance!training,!
support!to!farmers!and!health!mutuals.!
According!to!GNPD!sector!experts,!the!VCAs!showed!that!beneficiaries!do!not!know!about!the!causes!of!
their!problems!and!of!the!link!to!their!behavior,!which!demonstrates!the!relevance!of!sensitizations!for!
behavior!change.!!
Health'Sensitization'Campaigns'
Starting!in!Q4!FY1314,!GNPD!provided!training!to!HRC!volunteers!and!promoters!in!the!North,!Northeast!
and!Northwest!in!order!to!scale!up!its!coordination!and!response!to!the!Chikungunya!outbreak!and!
vector!borne!diseases.!The!training!used!training!modules!developed!by!the!MSPP!to!ensure!consistency!
and!complementary!in!messaging!across!the!3!departments.!The!community!volunteers!and!promoters!
engaged!the!community!with!key!messages!on!signs!and!symptoms,!prevention!methods!and!
management!of!affected!people.12!!Extensive!sensitization!campaigns!related!to!water!borne!diseases!
and!prevention!methods!such!as!hand!washing!were!conducted!also!by!GNPD!teams!of!promoters!and!
volunteers!across!the!three!departments.!In!the!last!quarter,!the!awareness!campaigns!were!extended!
across!the!3!departments!to!sensitization!on!the!importance!of!child!immunization!and!on!sexually!
transmitted!infections!including!HIV/AIDS,!using!both!household!and!mass!publicity!campaign!
approaches,!
The!magnitude!of!the!effort!made!and!of!the!result!achieved!is!best!understood!through!Table!15!which!
presents!the!number!of!people!reached!during!the!last!two!quarters!by!GNPD!health!related!behaviour!
change!messages!through!household!visits!and!mass!sensitization!events.!The!total!number!of!people!
reached!in!Q1!and!Q2!of!FY!1415!averages!30,000,!out!of!which!70%!are!from!the!North!Department.!
Detailed!figures!of!people!reached!by!the!health!messages!by!communal!section!are!presented!in!Table!
24!Annex!11.!!
Table'15'No'of'people'reached'by'health'messages,'behavior'change'campaigns'
FYU15'QU1'(07U09/2014)'
Male'
Location!
North*Department*
Northeast*Department*
Northwest*Department*
Total'
Female'
0U17'
18+'
0U17'
2,609!
1,966!
7!
4,582'
6,946!
2,544!
352!
9,842'
2,904!
1,858!
10!
4,772'
18+'
8,546!
2,555!
373!
11,474'
Total'
21,005!
8,922!
742!
30,669'
FYU15'QU2'(10U12/2014)'
Male'
Location'
North*Department*
Northeast*Department*
Northwest*Department*
Total'
Source!GNPD:!Data!compilation!table!FY!14Z15!!
Female'
Total'
0U17'
18+'
0U17'
18+'
4,543!
716!
1,167!
4,948!
730!
1,405!
4,720!
671!
1,078!
6,657!
1,164!
1,564!
20,868!
3,281!
5,214!
6,426'
7,083'
6,469'
9,385'
29,363'
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
12
!GNPD!Quarterly!Progress!Report!Q4ZFY1314!
Page!28!of!118!
!
It!is!noticeable!that!in!some!communal!sections!(Citerne!Rmy,!Cracaraille)!the!number!of!people!
reached!during!the!last!quarter!represents!about!100%!of!the!population!of!the!communal!section!(see!
Table!16).!This!means!that!the!work!of!the!GNPD!field!teams!of!promoters!and!volunteers!is!extremely!
efficient.!On!the!other!hand,!figures!for!the!Northeast!show!a!performance!at!the!opposite!since!the!
number!of!people!reached!has!declined!from!one!quarter!to!the!other!and!was!in!the!last!quarter!under!
5%!in!the!communal!sections!of!Haut!and!Bas!Maribahoux.!
Table'16'Estimated'reach'of'health'sensitization'campaigns'
Communal'section'
Population'
Population'reached'
FYU15'QU1'
FYU15'QU2'
%'of'population'reached'
FYU15'QU2'
47%!
60%!
37%!
38%!
43%!
94%!
29%!
40%!
13%!
4%!
3%!
1%!
67%!
15%!
66%!
31%!
19%!
104%!
1%!
9%!
FYU15'QU1'
Petit!Bourg!
11,998!
5,684!
7,158!
Bailly!
12,033!
4,481!
4,624!
Cracaraille!
5,597!
2,422!
5,264!
La!Victoire!
9,587!
2,818!
3,822!
Bas!Maribahoux!
13,315!
1,723!
530!
Haut!Maribahoux!
96,515!
2,515!
1,332!
Champin!
4,713!
3,176!
702!
Glaudine/Jacquesil!
2,302!
1,508!
717!
Citerne!Remy!
3,204!
608!
3,348!
Mahotiere!!
20,607!
134!
1,866!
Undistributed!North!
5,600!
Total'
174,274'!
30,669'
29,363'!
18%'!
Source:!Population!data:!Haiti!National!Statistics!2010.!GNPD:!Data!compilation!table!FY!14Z15.!
17%'!
According!to!the!Beneficiary!Count!indicator!tracked!by!GNPD,!in!the!JulyZOctober!2014!period,!the!
program!had!reached!31,165!beneficiaries,!which!corresponds!to!the!number!of!people!reached!
through!health!related!sensitization!campaign,!plus!the!number!of!people!trained!or!sensitized!on!other!
subjects.!
The!evaluation!has!noted!that!the!beneficiary!count!figures!are!not!corrected!for!double!counting,!
although!a!large!number!of!beneficiaries!are!reached!through!mass!sensitization!events!that!create!the!
potential!for!double!counting.!The!evaluation!mission!learned!from!M&E!data!entry!officers!that!the!
number!beneficiaries!reached!through!mass!events!is!recorded!by!team!leaders!and!promoters!but!that!
figures!transferred!to!M%E!managers!are!aggregate!figures.!
The!evaluation!also!notes!the!start!of!the!actual!involvement!of!the!schools!in!behavior!change!
activities,!with!the!creation!of!3!vegetable!garden!pilot!projects!in!the!North!and!4!in!the!Northeast.!
Furthermore,!during!the!last!quarter,!186!teachers!were!trained!on!DRR!and!on!health!and!hygiene!
related!practices,!129!in!the!North!and!59!in!the!Northwest.!!
4.1.3.2
Communities*and*households*better*prepared*to*respond*to*disasters*
During!the!last!quarter!(Q2!FY!1415),!the!behavior!change!message!of!GNPD!was!extended!in!the!
Northeast!and!Northwest!departments!to!bring!a!DRR!message!to!households.!Through!sectorial!
collaboration,!the!promoters!and!trained!HRC!polyvalent!volunteers!scaled!up!disaster!risk!reduction!
campaign!aimed!at!breaking!the!negative!cycle!of!vulnerability.!The!team!aims!to!help!vulnerable!
communities!become!more!disasterZresilient!and!foodZsecure!through!sensitization!in:!early!warning!
message;!evacuation!planning!formulation,!delivery!and!verification;!fastening!equipment!and!arranging!
household!belongings!to!safeguard!against!shaking;!making!sure!doors!open!outwards;!solid!waste!
management;!clearing!flood!channels;!household!water!supply!and!treatment!and!water!conservation!
Page!29!of!118!
!
(including!rainwater!harvesting,!runZoff!catchments,!etc.).13!GNPD!reports!that!3,400!individuals!from!
the!Northeast!communal!sections!and!2890!from!the!Northwest!were!reached!by!the!DRR!message!in!
the!last!quarter!(see!Table!25!Annex!11).!
4.1.3.3
Productive*assets*enhanced*
The!last!quarter!has!been!marked!by!the!start!of!the!implementation!of!long!expected!Livelihoods!
strategy!which!was!extensively!reviewed!with!DARNDR,!NGOs,!CBOs!and!beneficiaries.!Training!for!19!
MUSO!groups!started!in!North!and!Northeast,!as!well!as!various!types!of!other!training!for!farmers!
(roots!crops,!seed!management,!etc.).!The!Northwest!Livelihoods!project!outsourced!to!PADF!was!also!
launched.!!
4.1.4
Unexpected*Results*
As!will!be!described!in!Section!4.3!discussing!the!appropriation!of!the!program!by!stakeholders!and!
beneficiaries,!the!success!of!the!mobilization!and!sensitization!campaigns!produced!the!unexpected!
result!of!creating!extensive!expectations!among!the!population,!followed!by!disillusionment!and!
deception!and!sometimes!resentment!towards!the!Haitian!Red!Cross,!when!their!expectations!were!not!
satisfied.!
As!pointed!out!in!the!preceding!paragraphs,!the!VCA!exercise!and!the!sensitization!campaigns!reached!a!
very!large!number!of!people!in!the!communal!sections,!in!some!cases!almost!everybody.!The!VCAs!
asked!people!to!identify!all!their!problems!and!all!their!needs,!so!it!is!normal!for!community!members!to!
expect!that!the!project!will!respond!to!all!their!hopes.!Furthermore,!the!VCAs!were!followed!by!intense!
sensitization!campaigns!which!made!the!presence!of!Red!Cross!promoters!and!volunteers!in!the!
communities!a!daily!occurrence!On#les#voit#tous#les#jours#maintenant!.!However!the!promoters!and!
volunteers!were!bringing!behavior!change!messages!which!were!not!what!people!were!expecting!!and!
made!them!think!that!their!urgent!needs!were!not!taken!seriously!Cest#comme#si#nous#navions#que#de#
petits#besoins.!The!somewhat!negative!sentiment!that!has!developed!in!the!population!towards!the!
project!and!the!Red!Cross!was!consistently!reported!in!all!the!communities!visited!by!the!evaluation!
mission.!
4.1.5
Pillar*Three:*Development*of*Community*Assets*and*the*Physical*Environment*
Pillar!3!of!the!program!is!mainly!oriented!towards!the!identification!and!implementation!of!
infrastructure!improvements!and!mitigation!measures!contributing!to!the!prevention!or!lessening!of!
damages!caused!by!natural!disasters!and!epidemics.!These!improvements!and!measures!are!to!take!
place!in!three!sectors:!health,!WatSan!and!flood!control!and!road!rehabilitation.!!
Health'Facilities'Assessment'(HFA)'and'Health'facilities'capacity'building'action'plans'
The!assessments!of!28!health!facilities!(North!11,!Northeast!12!and!Northwest!5)!conducted!during!the!
previous!quarters!were!validated!in!three!workshops,!all!presided!the!Departmental!Director!of!MSPP!
with!participants!comprising!senior!staff!health!facilities!staff,!HRC!Regional!and!Local!Committee!
members,!national!NGO!and!GNPD!health!team.!In!each!workshop!participants!worked!in!groups!
defined!by!a!shared!geographical!boundary!such!as!communes!to!review!strategic!capacity!gaps!in!the!
health!sector.!Other!workshops!involving!MSPP!and!GNPD!were!held!to!validate!capacity!building!action!
plans!for!health!facilities.!These!plans!would!see!GNPD!supporting!the!training!of!ASCP!officers!(Agents!
de!sant!communale!de!proximit).!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
13
!GNPD!Monthly!Report!for!December,!2014!
Page!30!of!118!
!
WatSan'
The!total!number!of!water!points!that!were!tested!in!all!three!departments!stands!at!303!with!sources!
ranging!from!wells,!protected!and!unprotected!springs,!public!fountains!and!boreholes.!Collected!data!
was!analyzed!and!a!WatSan!implementation!strategy!was!prepared!and!has!seen!its!first!steps!of!
implementation!in!the!last!quarter.!The!WatSan!strategy!proposes!participatory!CommunityZBased!
Management!(CBM)!approaches!focusing!primarily!on!the!community!playing!a!significant!role!in!the!
management!and!maintenance!of!their!own!communal!water!infrastructure.!The!aim!is!to!enhance!
sustainability!of!the!rehabilitation!by!building!the!capacity!of!community!water!point!committees!by!
training!and!equipping!members!with!basic!tools!enabling!them!to!maintain!their!water!points.!
In!the!area!of!sanitation!GNPD!implements!a!similar!community!based!approach,!the!Community!led!
total!sanitation!approach!(CLTS).!CLTS!consists!in!mobilising!communities!to!completely!eliminate!open!
defecation,!by!helping!to!conduct!their!own!appraisal!and!analysis!of!open!defecation!and!take!their!
own!action!to!become!open!defecation!free.!In!accordance!with!the!DINEPA!policy,!GNPD!does!not!build!
latrines!for!households!and!its!interventions!in!the!areas!consist!in!supporting!communities!in!the!
implementation!of!CLTS!and!in!equipping!schools!and!some!public!spaces.!sectorial!coordination!and!
collaboration.!Participatory!Health!and!Hygiene!Education!(PPHE)!training!will!play!a!major!role!to!
enhance!community!members'!knowledge!on!health!and!hygiene!issues.14!
DRR'and'Mitigation'Measures''
As!mentioned!previously,!GNPD!will!proceed!with!the!upgrading!and!rehabilitation!of!19!evacuation!
shelters!and!in!the!execution!of!several!high!priority!road!rehabilitation!and!flood!control!works!
scattered!across!the!3!departments.!
4.2
4.2.1
Relevance'and'consistency'of'logical'framework'
Program*design*
The!evaluation!has!found!that!the!design!of!the!GNPD!program!has!been!rigorous,!has!used!the!
appropriate!tools!and!has!been!a!participatory!process!jointly!conducted!by!ARC!and!HRC!and!involving!
HRC!branches,!government!ministries,!local!authorities!and!other!stakeholders.!It!is!after!the!completion!
of!situational!assessment!studies15!and!extensive!consultations!with!stakeholders,!that!the!most!
vulnerable!communes,!and!within!those!communes,!the!most!vulnerable!communal!sections!were!
selected!as!areas!of!intervention.!!
The!design!of!the!project!however!was!split!into!two!parallel!endeavours,!one!was!to!build!the!capacity!
of!HRC!regional!and!local!branches,!and!the!other!was!to!increase!the!resilience!of!vulnerable!
communities!with!a!long!term!perspective,!the!link!between!the!two!being!that!HRC!regional!and!local!
branches!would,!with!their!newly!developed!capacity,!take!over!the!objectives!and!activities!of!the!
project!when!it!would!come!to!its!end.!During!the!project,!the!two!can!be!separated,!because,!apart!
from!the!essential!role!played!by!HRC!volunteers!in!the!delivery!of!project!services,!capacity!building!of!
HRC!branches!is!not!a!necessary!condition!or!even!a!factor!for!achieving!project!results.!!
The!logical!framework!however!did!not!reflect!this!reality!since!it!mixed!up!the!role!played!in!the!chain!
of!results!by!HRC!branches!and!that!played!by!HRC!through!the!GNPD!structure.!In!fact,!the!logical!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
14
!GNPD!Monthly!Report!for!December,!2014!
!ARCZHRC.!NATIONAL!COMMUNITYZBASED!INTEGRATED!PROGRAM!(NCBIP),!Situational!Assessment,!February,!
27th!!March,!2nd!2012!
15
Page!31!of!118!
!
framework!identified!the!following!as!indicators!of!Outcome1.2!HRC#has#the#capacity#at#regional#and#
local#levels#to#manage#and#sustain#community#based#programming#within#the#targeted#program#areas:!
%#of#beneficiaries#who#report#that#they#are#satisfied#with#the#services#provided#by#HRC#targeted#
branches#and#volunteers,#by#activity#type;#
90%#of#(GNPD)#annual#implementation#targets#on#all#key#output#indicators#are#met#by#HRC.16!
Furthermore,!apart!from!the!confusion!about!HRC!branches!role!and!HRCZGNPD!roles,!Outcome!1.2!and!
its!indicators!were!not!modified!after!the!shift!to!joint!implementation!by!ARC!and!HRC!until!the!end!of!
the!project.!
Another!element!favouring!the!relevance!of!GNPD!activities!is!the!establishment!of!Accountability!to!
Beneficiaries!(AtB)!mechanisms.!AtB!means#communicating#transparently#with#beneficiaries,#involving#
them#in#decisionMmaking#processes#and#activities#that#affect#them17.!The!AtB!and!communication!
mechanisms!put!in!place!basically!serve!to!provide!information!to!beneficiaries!about!the!program!and!
to!get!feedback!from!them,!so!that!they!participate!more!and!project!management!is!better!informed!
about!their!concerns!and!make!adjustments!to!the!program.!Various!means!of!communications!are!
utilized!in!order!to!ensure!effective!exchanges!with!stakeholders!and!beneficiaries:!meetings,!radio,!
megaphone,!schools!and!churches,!etc.!!
4.2.2
Relevance*of*the*resilience*components*
The!participatory!approach,!the!objectives!and!the!community!based!activities!leading!to!greater!
resilience!all!appear!to!be!well!integrated!in!a!logic!framework!with!appropriate!output!and!outcome!
indicators!and!a!sensible!analysis!of!risks!mainly!associated!with!limited!appropriation!by!stakeholders!
and!external!factors!(See!Annex!3).!!
The!activities!proposed!at!the!design!phase!were!broadly!defined!activities!that!are!relevant!for!
increasing!the!resilience!of!communities,!but!the!integrated!program!approach!of!GNPD!left!detailed!
planning!for!the!implementation!phase!where!it!would!be!informed!by!the!VCAs!and!by!quarterly!
planning!meetings!where!feedback!from!the!field!and!from!stakeholders!would!favour!enhanced!
relevance!and!better!adjustments!to!specific!contexts.!!
The!implementation!of!the!resilience!components!of!the!program,!even!with!the!excessive!length!of!the!
planning!phase!VCAs!and!the!possible!imbalance!between!the!behavior!change!sensitization!activities!
and!activities!producing!the!concrete!and!immediate!results!expected!by!the!population,!has!not!
uncovered!problems!of!irrelevance!of!the!objectives!and!activities!of!GNPD.!
The!evaluation!examined!the!GNPD!overall!FY15ZFY16!Action!Plan!(see!Annex!12).!This!plan!takes!the!
form!of!a!spreadsheet!presenting!a!detailed!list!of!activities!related!to!each!program!objective!and!
outcome,!and!the!scheduling!of!these!activities!over!the!coming!months!(not!reproduced!in!Annex!12),!
with!very!few!activities!extending!beyond!December!2015.!!!
Given!the!steps!already!achieved!in!terms!of!planning!and!buildZup!of!GNPD!delivery!capacity,!the!
evaluation!considers!that,!apart!from!unexpected!events,!nothing!stands!in!the!way!of!achieving!the!
stated!activities!and!outcomes!of!the!program!with!respect!to!increasing!the!resilience!of!households!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
16
!p17;!Performance!Monitoring!and!Evaluation!Plan!(PMP),!ARCZHRC!(2013Z2016),!Technical!Assistance!
!ACCOUNTABILITY!TO!BENEFICIARIES!STRATEGY,!North!Community!Based!Integrated!Program,!CapZHatien,!
March!2014!
17
Page!32!of!118!
!
and!communities.!The!evaluation!cannot!judge!if!the!proposed!calendar!of!completing!most!activities!by!
December!2015!is!realistic,!but!much!could!be!done!before!May!2016.!
4.2.3
Relevance*of*the*HRC*Branch*capacity*building*component*
The!objective!of!Pillar!1!of!GNPD!is!:!HRC!and!local!authorities!have!improved!their!organizational!and!
technical!capacity!sufficient!to!support!and!manage!program!implementation.!
Within!this!objective,!the!HRC!branch!capacity!building!component!has!faced!difficulties!right!from!the!
start,!at!least!with!respect!to!building!the!institutional!capacity!of!HRC!regional!branches!to!manage,!
plan,!implement!and!to!perform!M&E.!The!evaluation!suggests!that!the!difficulties!encountered!stem!
from!three!factors:!first!the!lack!of!clarity!of!the!capacity!building!objectives;!second!the!limited!capacity!
of!HRC!branches!and!of!the!central!office;!and!third,!inadequate!risk!analysis.!
The!objective!of!the!program!originally!was!to!see!the!regional!branches!take!over!from!GNPD!and!to!
implement!the!branch!development!objectives!of!the!2010Z2015!HRC!strategy!which!foresaw!the!
Haitian!Red!Cross!entering!the!field!of!externally!funded!project!and!its!regional!branches!becoming!
small!autonomous!offices!with!project!planning!and!management!capacity!and!a!number!of!paid!
professional!and!administrative!employees18.!This!objective,!after!the!completion!of!the!BCAs!and!
internal!discussion,!was!eventually!scaled!down!to!an!all!volunteer!structure,!but!globally!the!approach!
to!capacity!building!has!continued!to!be!an!ambitious!one!of!developing!before!the!end!of!the!program!!
a!relatively!large!structure!at!the!regional!branch!level.!!The!capacity!building!objectives!presented!to!
the!regional!committees!in!September!2014!were!as!follows19:!
Regional#Branches#adapt#a#volunteerMled#approach#to#structure#their#financial,#technical,#
administration#and#operational#units#to#effectively#ensure#the#services#delivery#as#mandated#at#
departmental#and#local#committee#level;#(involving:)#
o Establish#and#support#project#management#capacity#at#all#Branches#
o Ensure#long#term#sustainability#of#operations#at#all#times##
o Volunteer#management#structure#established#at#Regional#and#Local#level##
o Construction#of#office#spaces#for#Regional#and#Local#committees#
o Implement#Income#generation#and#resource#mobilization#activitiesMcommittees#
o Conduct#at#least#two#funding#raising#activities#per#year#
o Develop#at#least#one#partnership#with#external#partnership#
o Develop#an#annual#strategic#plan#with#goals,#specifies#objectives#and#activities##
o Implement#3#activities#in#the#national#society's#strategic#document#2010M2015.#
The!capacity!building!plan!would!thus!involve!the!creation!of!financial,!technical,!administration!and!
operations!support!units!in!each!regional!branch.!The!human!resources!requirements!and!the!
associated!training!effort!would!be!considerable.!As!shown!in!Table!17,!more!than!30!highly!skilled!
volunteers,!to!be!trained!in!various!disciplines,!would!be!needed!in!each!regional!branch.!A!further!
description!of!the!functions!and!training!requirements!of!each!support!unit!is!presented!in!Annex!13.!!
The!evaluation!notes!that!this!capacity!building!plan!is,!neither!founded!on!an!assessment!of!the!needs!
for!community!based!programs,!nor!of!the!funding!that!may!be!available!for!such.!Finally,!the!plan!does!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
18
!Paquet!standard!optimal!des!capacits!institutionnelles!d'un!comit!rgional!de!la!Croix!Rouge!Hatienne,!6!
octobre!2011.!
19
!Extract!from!GNPD!presentation!to!HRC!branches.!September!2014!
Page!33!of!118!
!
not!take!into!account!the!capacity!building!needs!of!the!communal!sections,!which!is!the!level!at!which!
project!identification!and!implementation!take!place.!
Table'17'Regional'Branch'Management'Support'Units:'Human'resources'requirements'
Support'Unit''
Human'Resources'required''
Finance'unit'!
Treasurer!plus!3!highly!skilled!volunteers!!
Operations/fleet'unit'!
A!Committee!member!plus!3!highly!skilled!volunteers!!
Programs/projects'unit'!
HR/volunteers'unit'!
Vice!Presidents!plus!3!highly!skilled!volunteers!!
Consist!of!technical!sectors!of:!
DRR,!!
Health,!!
Water!and!Sanitation!!
Livelihood!!
M&E!
Each!sector!is!headed!by!a!1!committee!member!plus!3!volunteers;!!functions:!
Project!identification,!prioritization,!planning!process!to!ensure!integration!!
Implementation,!monitoring!and!evaluation!
Annual!strategic!plan!development!!
Quarterly!plan!review!and!refocusing!
Youth!coordinator/A!committee!member!plus!3!highly!skilled!volunteers!!
Income/fundraising'!
A!committee!member!plus!3!highly!skilled!volunteers!!
Source:!GNPD!Presentation!to!Red!Cross!Branch!Stakeholders,!September!2014.!
It!must!be!said!that!the!GNPD!presentation!to!HRC!branches!also!mentioned!several!caveats!to!the!
success!of!the!plan:!!
Time#course#for#change:#enhanced#capacity#is#a#longMterm#outcome,#while#timeMlimited#projects#
fizzle#out,#teams#scatter#and#momentum#evaporates#
Resourcing:#GNPD#to#fund#certain#activities#but#unless#self#reliance#through#income#generation#is#
embraced,#sustainability#is#not#likely#to#happen;#
Clear#path#for#followMup:#three#years#too#short#to#effect#change,#but#little#thought#given#to#what#
would#happen#at#end#of#the#three#year#ASCP#pilot;#
Resilience:#how#can#we#embed#key#ideas#and#ensure#that#progress#is#not#impacted#by#political#or#
staff#changes.20#
As!a!result,!it!was!hinted!in!interviews!that!the!training!of!highly!qualified!volunteers!for!the!Branch!
Management!Support!Units!would!be!limited!to!training!4!volunteers!in!the!following:!finance,!!
operations,!human!resources!and!database!management.!
The!evaluation!recognizes!that!substantial!progress!has!been!made!towards!achieving!Outcome!1.1!HRC#
has#the#capacity#at#regional#and#local#levels#to#respond#appropriately,#timely#and#effectively#to#disasters.#
However,!institutional!capacity!building,!a!necessary!element!lags!and!is!without!clear!direction.!
The!evaluation!examined!the!capacity!building!component!of!the!GNPD!FY15ZFY16!Action!Plan!and!finds!
that!this!plan!is!unrealistic!both!in!terms!of!contents!and!of!timing!and!that!it!cannot!lead!to!the!
establishment!of!sustainable!capacities!within!the!regional!branches.!The!multiple!steps!of!the!plan!are!
detailed!in!Annex!12,!with!also!few!activities!extending!beyond!December!2015.!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
20
!Extract!from!GNPD!presentation!to!HRC!branches.!September!2014.!
Page!34!of!118!
!
The!issue!of!relevance!is!here!been!analyzed!more!under!the!angle!of!the!appropriateness!of!design,!but!
there!is!no!doubt!that!capacity!building!of!HRC!branches!is!relevant!for!many!reasons.!The!issue!remains!
at!this!point!to!determine!for!what,!how!to!do!it!and!how!to!make!it!sustainable.!!
4.2.4
Alignment*with*government*policies*and*programs*
In!addition!to!choosing!intervention!sectors!and!areas!that!are!highly!relevant!to!improve!the!resilience!
of!populations!in!the!face!of!natural!disasters!and!climate!change!impacts,!the!relevance!of!the!GNPD!
program!is!further!enhanced!by!making!its!interventions!systematically!aligned!to!government!policies,!
approaches!and!programs.!This!has!been!verified!in!all!sectors,!as!GNPD!reports!mention!the!policies!to!
which!the!program!is!aligned!and!the!planning!and!coordination!meetings!that!were!held!with!
government!ministries!and!with!their!departmental!delegations!and!local!representations:!
DRR:!Direction!de!la!protection!civile,!Ministre!de!lducation!nationale!et!de!la!Formation!
professionnelle!(MENFP);!!
Health:!MSPP,!MENFP;!!
WatSan:!DINEPA,!Ministre!de!lenvironnement!
Infrastructure:!Ministre!des!Travaux!publics,!Transports!et!Communications!(MTPTC)!
Livelihoods!:!MARNDR.!
The!alignment!of!GNPD!interventions!with!government!institutions!has!also!been!extended!to!the!local!
level!in!the!intervention!areas,!where!GNPD!has!systematically!conducted!consultations!with!local!
authorities!(CASECZASEC)!in!planning!its!interventions!in!the!various!sectors.!!
4.3
Appropriation'
The!appropriation!of!the!program!by!beneficiaries!and!stakeholders!is!a!critical!factor!determining!the!
extent!to!which!results!can!be!achieved!and!sustained.!
The!evaluation!has!examined!the!appropriation!issue!for!the!following!groups!of!program!stakeholders:!
HRC!senior!management,!HRC!regional!committees,!HRC!local!committees,!promoters!and!volunteers,!
local!and!external!stakeholders.!The!following!observations!are!based!on!interviews!and!meetings!held!
by!the!mission!and!on!documentary!evidence!reviewed!by!the!evaluation!team.!
4.3.1
Appropriation*by*HRC*senior*management*
The!design!of!the!GNPD!program!was!a!joint!undertaking!between!ARC!and!HRC!that!led!to!a!commonly!
agreed!choice!of!priorities,!intervention!areas!and!activities;!agreement!was!also!made!about!the!
management!structure!for!the!program.!Strengthening!the!capacity!of!HRC!so!that!it!becomes!able!to!
undertake!large!scale!projects!was!a!shared!vision!between!ARC!and!HRC.!At!the!design!stage,!
appropriation!of!the!program!by!HRCs!senior!management!was!said!to!be!very!strong.!
The!start!of!the!program!was!affected!by!differences!about!orientations!at!head!quarter!level!which!
prevented!HRCs!National!Branch!Development!and!Volunteering!Directorate!to!provide!GNPD!with!the!
expected!field!support21.!Otherwise,!interviewees!expressed!no!major!reservations!about!the!way!in!
which!the!program!is!implemented,!except!for!the!twin!administrative!structures,!with!two!sets!of!
procedures;!a!more!efficient!unique!structure!and!single!set!of!procedures!would!have!been!preferred.!
According!to!HRC!managers,!the!RCs!are!not!entirely!satisfied!with!GNPD!results.!The!RCs!are!perceived!
as!seeing!the!needs!of!the!communities!and!recognizing!the!relevance!of!achieving!resilience,!but!as!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
21
!GRAN!NO!Pi!DJANM!Revised!Implementation!Timeline!and!Approach.!Internal!note!
Page!35!of!118!
!
more!interested!in!developing!their!own!structures,!and!with!the!capacity!building!program,!as!thinking!
they!will!be!involved!in!both!governance!and!execution.!Interviewees!noted!that!RCs!are!politically!
autonomous!elected!bodies,!and!that!they!have!some!latitude!within!the!NS!statutes!for!determining!
their!modus!operandi!and!choosing!their!activities!!
The!evaluation!noticed!that!a!clear!understanding!of!what!is!expected!to!remain!at!the!end!of!the!
program!does!not!exist.!One!scenario!evoked!is!that!GNPDs!regional!units!will!continue!their!work!and!
be!taken!in!charge!by!RCs.!This!would!allow!the!planning,!technical,!operational!and!M&E!functions!
presently!performed!by!GNPD!to!be!maintained.!However,!there!is!much!skepticism!that!this!can!
happen!without!project!funding!from!an!external!source,!whether!ARC!or!another!donor.!Without!
project!funding,!it!is!uncertain!that!the!income!generation!activities!eventually!developed!by!the!RCs!will!
allow!supporting!the!costs!of!the!branch!offices,!including!a!minimum!number!of!permanent!employees.!
The!evaluation!noticed!that!senior!HRC!managers!had!doubts!about!the!achievement!of!GNPD!Branch!
capacity!building!objectives,!which!they!agreed!were!inspired!by!the!2010Z2015!HRC!Strategy,!but!lacked!
clarity.!It!was!said!that!HRCs!current!difficult!financial!situation,!marked!by!several!layoffs!of!senior!level!
managers,!is!hampering!its!capacity!to!assist!and!supervise!programs!in!its!branches.!The!declining!
appropriation!is!also!explained!by!the!disillusionment!felt!about!the!speed!and!effectiveness!of!capacity!
building!of!the!regional!committees.!
It!was!underlined!that!the!management!structure!of!CRH!is!normally!entirely!located!in!PaP!and!that!it!is!
the!first!time!that!HRC!attempts!to!create!a!decentralized!management!structure.!In!addition,!given!that!
the!National!Society!doesnt!have!a!structure!that!can!act!as!a!counterpart!to!ARC!in!GNPD,!it!cannot!all!
the!more!be!expected!that!the!regions!can!create!such!a!structure.!Nevertheless,!it!is!hoped!that!
through!the!program,!HRC!branches!can!at!least!develop!a!culture!of!accountability!and!reporting.!
4.3.2
Appropriation*by*HRC*regional*committees*
Regional!committees!were!involved!in!the!GNPD!planning!process!and!contributed!to!the!choice!of!
intervention!areas!and!priorities.!RC!members!also!participated!to!a!varying!extent!to!the!VCAs,!in!
several!training!sessions,!to!various!activities!in!the!communities!and!to!monthly!and!quarterly!review!
and!planning!meetings!at!the!departmental!and!program!level.!In!principle!therefore,!given!their!role,!
the!appropriation!of!the!program!by!RCs!should!be!strong.!The!evaluation!did!not!have!access!to!
indicators,!such!as!participation!statistics!of!RC!members!to!meetings,!training!sessions!and!other!
activities,!with!which!to!objectively!verify!the!degree!of!appropriation.!Meetings!of!the!evaluation!
mission!with!RCs!were!limited!to!one!hour!sessions!during!which!the!appropriation!issue!was!only!
partially!addressed.!
Nevertheless,!several!facts!indicate!that!there!is!not!a!full!appropriation!of!the!program!by!RCs.!!
Misunderstanding!of!their!role!and!of!the!separation!between!governance!and!execution,!as!
demonstrated!by!the!8!out!of!12!North!RC!members!who!were!hired!as!GNPD!promoters,!is!an!
indication!of!poor!appropriation.!The!subsequent!resignation!of!these!RC!members!and!of!the!
president!left!the!North!RC!with!3!members!only!and!this!prevented!a!shared!appropriation!of!
the!program!by!a!full!strength!committee.!The!appropriation!process!will!have!to!be!renewed!
once!the!vacant!posts!are!filled!after!elections!to!be!held!shortly.!
Difficulties!were!experienced!in!the!Northeast!to!establish!a!procurement!process!at!arms!length!
from!the!RC!and!in!accordance!with!Red!Cross!principles.!
Although!the!Northeast!Committee!was!said!by!its!members!to!have!made!a!strong!contribution!
to!the!planning!and!first!phases!of!GNPD,!its!participation!and!contribution!to!GNPD!has!been!
Page!36!of!118!
4.3.3
seriously!affected!by!a!conflict!between!the!president,!supported!by!a!few!members,!and!other!
members!of!the!committee.!This!conflict!within!the!NE!RC!was!in!full!display!when!the!RC!met!
the!evaluation!mission,!as!virulent!critics!were!openly!traded!between!the!two!groups.!The!
conflict!is!apparently!linked!to!the!management!style!of!the!president!who!has!not!been!sharing!
information!and!his!use!of!a!vehicle!transferred!by!the!Spanish!Red!Cross.!Committee!members!
had!recently!learned!that!the!president!was!receiving!a!monthly!allocation!of!$400!from!GNPD,!a!
payment!they!had!not!been!informed!about;!this!seemed!to!deepen!the!rift!between!the!parties.!
Several!members!opposed!to!the!president!said!they!do!not!wish!to!participate!in!joint!activities!
and!attend!GNPD!meetings!in!spite!of!receiving!invitation!letters,!because!they!do!not!receive!
compensation!while!the!president!does.!They!also!said!that!the!GNP!meetings!are!only!for!the!
purpose!of!giving!information,!a!role!that!is!of!no!interest!to!them.!The!opposing!group!feels!that!
GNPD!makes!decisions!with!the!president!without!involving!the!rest!of!the!committee.!!
Appropriation!of!the!project!by!Northwest!RC!members!appeared!much!stronger.!RC!members!
mentioned!they!felt!involved!in!the!program!and!satisfied!with!their!role.!However,!the!lack!of!
participation!of!an!important!member!of!the!RC!in!GNPD!activities!was!seen!as!a!problem!and!as!
an!indication!of!lack!of!appropriation.!
The!approach!used!to!conduct!branch!capacity!assessments!(BCA)!was!a!participatory!process!in!
which!the!local!branches!were!first!consulted!on!the!methodology!and!then!had!to!identify!their!
strengths!and!weaknesses.!The!capacity!assessment!sessions!held!with!the!RCs!and!LCs!were!said!
to!have!favored!appropriation!of!the!programs!objectives;!the!evaluation!noticed!however!that!
the!RCs!expectations!with!respect!to!capacity!building!were!mostly!for!equipment!and!buildings!
rather!than!the!development!of!technical!and!management!capacities.!
Appropriation!is!also!influenced!by!the!following!perceptions!of!RC!members:!
o RC!members!see!that!HRC!gets!financial!support!from!ARC!and!suspect!that!the!central!
office!receives!substantial!amounts!of!money,!while!the!RCs!receive!no!operational!
support,!which!they!said!had!been!promised.!
o Some!RC!members!assert!that!with!GNPD,!they!are!expected!to!work!as!volunteers!for!
periods!exceeding!the!statutory!four!hours!per!day,!while!HCR!central!office!employees!
receive!good!salaries.!
o RC!members!mentioned!receiving!an!inferior!treatment!in!terms!of!allocations!and!
transport!services!to!that!given!to!GNPD!staff,!which!made!them!feel!marginalized.!
o RC!members!consider!they!only!play!figurative!roles,!whether!in!meetings!with!
beneficiaries!and!stakeholders!or!in!the!administration!of!the!program,!where!they!are!
expected!to!sign!checks!for!expenditures!over!which!they!have!no!power!of!decision!
and!in!the!planning!of!which!they!have!not!been!involved.!
Appropriation*by*HRC*local*committees*
Local!committee!members!gave!similar!perceptions!of!the!GNPD!program!across!the!four!communes!
visited!by!the!evaluation!team.!The!objectives!of!GNPD!and!the!sensitization!approach!were!not!
questioned,!however!it!was!repeatedly!said!that!sensitization!must!be!coupled!with!concrete!initiatives!
and!that!the!lack!of!such!action!by!the!project!was!creating!a!negative!sentiment!among!the!population.!
Appropriation!by!local!committees!was!reflected!by!the!following!remarks:!!
One!LC!considers!that!it!is!because!of!the!contribution!it!made!in!choosing!the!volunteers!and!
assisting!in!various!other!ways!that!the!project!can!be!implemented.!!
In!fact,!all!LCs!mentioned!that!they!have!made!significant!contributions,!but!3!out!of!4!said!that!
they!are!not!involved!in!planning,!coordination!and!supervision,!and!that!their!role!is!mostly!one!
of!being!invited!and!being!informed,!with!no!real!role;!
Page!37!of!118!
4.3.4
All!committees!said!that!they!should!be!compensated!for!the!additional!effort!they!are!asked!to!
furnish!for!the!project.!
Only!the!BaieZdeZHenne!LC!said!it!was!satisfied!with!its!role!in!the!project!while!the!others!said!
their!role!was!negligible.!
All!committees!said!that!they!were!concerned!that!the!problem!of!the!repeated!late!start!or!
cancellation!of!meetings!convoked!by!GNPD!was!damaging!their!reputation!and!that!of!the!HCR.!
All!committees!said!that!they!did!not!know!exactly!what!was!the!action!plan!formulated!after!the!
VCAs!and!that!the!population!was!expecting!concrete!initiatives!that!had!not!come.!!
Both!local!committees!and!volunteers!were!worried!by!the!long!delay!between!the!VCAs!and!the!
implementation!of!the!action!plans.!
The!Caracol!LC!has!gone!through!several!difficulties!with!the!recruitment!of!local!volunteer!and!
the!lack!of!participation!of!the!coordinator!to!program!activities;!this!last!situation!has!not!been!
resolved.!
Appropriation*by*field*teams:*team*leaders,*promoters*and*volunteers*
Appropriation!of!GNPD!among!volunteers!was!mixed.!The!evaluation!mission!perceived!volunteers!
agreed!with!the!programs!objectives!and!with!the!sensitization!approach,!but!that!they!were!not!happy!
with!several!of!GNPDs!ways.!In!the!four!communes!visited,!volunteers!made!very!similar!comments!
about!how!they!fit!into!GNPD.!In!particular,!they!voiced!the!following:!!
Volunteers!have!not!been!provided,!as!promised,!with!HRC!badges,!tZshirts!and!caps,!so!that!they!
can!be!easily!identified!by!the!population;!
The!issue!of!travel!expenses!has!not!been!settled!as!they!say!they!often!have!to!pay!themselves!
for!transportation,!water!and!meals!when!they!do!sensitization!work!in!the!communities;!the!
issue!has!been!raised!with!no!effect.!
Some!are!very!unhappy!about!not!being!paid!the!monthly!stipend!of!$!50!for!the!number!of!
months!they!say!they!have!worked,!even!threatening!to!block!program!activities.!
Activities!are!undertaken!by!GNPD!experts!(DRR,!Livelihoods)!without!informing!volunteers.!
Volunteers!are!not!quite!satisfied!with!the!training!offered!by!GNPD.!For!themes!such!as!cholera!
prevention,!vaccination!and!other!health!problems,!the!training!given!to!volunteers!in!the!form!
or!orientation!sessions!is!said!to!be!too!superficial!to!answer!correctly!to!the!needs!and!
questions!of!beneficiaries.!
Volunteers!and!promoters!say!that!after!the!VCAs,!people!were!expecting!answers!to!their!needs!
that!did!not!come!and!this!has!created!some!disillusionment!and!doubt.!There!has!been!too!
much!sensitization,!and!when!asked!to!do!more!sensitization!work,!volunteers!are!sometimes!
reluctant!to!contact!the!population.!
Promoters!are!GNPD!employees,!working!with!the!volunteers!and!in!very!close!contact!with!the!
population,!basically!delivering!sensitization!messages!together!with!volunteers.!Like!the!volunteers,!
they!must!come!from!the!area!where!they!work.!The!evaluation!mission!has!found!that!promoters!are!
very!much!involved!in!their!role!and!that!they!share!more!or!less!the!same!concerns!as!the!volunteers.!
The!following!perceptions!were!collected!from!promoters:!
The!project!does!too!much!sensitization,!while!the!population!expects!concrete!actions.!
Indifference!has!installed!among!the!population!because!it!has!been!too!much!solicited!by!the!
project.!
Promoters!say!that!they!see!their!reputation!tarnished!by!the!lack!of!concrete!results!yet.!They!
consider!that!some!interventions!do!not!require!concrete!actions;!with!health!and!WatSan,!
Page!38!of!118!
4.3.5
however,!there!must!be!concrete!actions!and!results,!particularly!with!respect!to!access!to!
drinking!water.!!
In!Haut!and!Bas!Maribahoux,!and!in!other!intervention!areas!as!well,!promoters!(and!volunteers)!
say!they!feel!vulnerable!in!front!of!households!because!their!training!is!too!limited!and!they!
cannot!address!certain!problems,!vaccination!for!instance.!
Promoters!say!that!nevertheless,!the!communities!continue!to!have!confidence!in!them!because!
they!have!for!long!been!working!with!the!population.!
Promoters!say!that!they!sometimes!have!difficulties!with!community!members!or!groups!
because!GNPD!representatives!arrive!late.!They!have!to!find!some!excuses!to!calm!the!situation.!!
Field!team!members!(team!leaders!and!promoters)!consider!they!are!not!being!treated!equally!
to!other!team!members!in!terms!of!access!to!logistics,!supplies!and!training.!They!say!they!are!
not!entitled!to!per!diems!and!they!are!given!inferior!lodging!conditions!comparatively!to!those!of!
experts.!
Appropriation*by*the*population*and*program*beneficiaries*
The!evaluation!mission!did!not!hold!focus!groups!with!beneficiaries!drawn!for!the!general!population,!as!
this!was!difficult!to!organize!in!a!sensible!way!given!the!time!available!and!the!relatively!few!evaluation!
issues!that!could!have!been!discussed!with!beneficiaries!at!the!present!stage.!Meetings!were!held!with!
HRC!constituents!and!volunteers!and!with!local!stakeholders,!as!well!as!with!a!limited!number!of!
beneficiaries.!The!issue!of!program!relevance!and!of!the!attitudes!of!beneficiaries!towards!GNPD!was!
discussed!in!all!instances.!On!the!basis!of!these!information!sources,!the!degree!of!appropriation!of!the!
program!by!beneficiaries!can!be!qualified!as!follows:!
Generally,!the!population!already!knows!the!Haitian!Red!Cross!and!its!role!in!emergency!
assistance!(this!coincides!with!the!findings!of!the!baseline!study22);!however,!with!GNPD!the!
population!sees!the!HRC!entering!new!intervention!areas!such!as!community!development,!DRR,!
health,!WatSan,!livelihoods,!as!proposed!through!the!VCAs.!
The!implementation!of!the!VCAs,!which!reached!the!population!of!more!or!less!all!the!localities!
of!each!targeted!section#communale!through!numerous!focus!groups,!and!the!sensitization!
program!on!various!health!topics,!which!reached!large!numbers!of!beneficiaries!through!
household!visits!and!mass!events,!are!the!GNPD!activities!that!up!to!December!2014,!the!
population!has!been!directly!involved!in.!!
With!the!VCAs!the!communities!identified!their!major!problems!and!their!priorities,!and!naturally!
expected!to!see!the!Red!Cross!taking!action!in!the!short!term!to!resolve!their!problems,!which!in!
many!cases!were!considered!as!matters!of!urgency!by!the!communities.!It!can!be!said!that!after!
the!VCAs,!given!the!good!participation!obtained,!the!appropriation!of!GNPD!by!the!population!
was!good.!The!VCAs!and!GNPD!survey!and!planning!activities!in!the!communes!however!created!
expectations!of!fast!results!for!improvements!with!drinking!water,!health,!sanitation!and!
livelihoods.!
In!several!locations,!the!population!is!skeptical!of!the!value!of!sensitization!because!other!NGOs!
in!the!past!came!and!undertook!sensitization!campaigns,!but!left!without!leaving!much!concrete!
results.!Everywhere!in!Haiti,!water!and!sanitation!is!the!major!problem;!people!do!not!know!
what!to!do!with!contaminated!water!and!in!case!of!cholera!outbreaks.!However!for!the!
population!what!is!important!is!to!get!food!every!day,!so!in!the!EVCs!people!did!not!say!they!
needed!soap!and!hand!washing.!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
22
!Aspin,!Martin!and!Anderson,!Georgina;!Gran#No#Pi#Djanm#Baseline#Study;#Household#Survey,!American!Red!Cross!
Haiti!Assistance!Program,!January!2014,!p.!68.!
Page!39!of!118!
4.3.6
In!all!the!meetings!held!in!the!field!by!the!evaluation!team,!the!message!was!passed!that!
beneficiaries!were!unhappy!with!the!performance!of!the!project!because!its!activities!were!
limited!to!sensitization,!with!yet!no!concrete!accompanying!initiatives!in!the!area!of!
infrastructure!or!contributions!of!any!sort!to!the!well!being!of!households.!The!duration!of!this!
waiting!in!frustration!varied!from!9!or10!months!in!the!communities!with!the!first!VCAs!in!the!
Northeast!and!North,!to!5!or!6!months!for!the!more!recent!VCAs.!!
This!resulted!in!a!weakening!of!appropriation!of!the!program!and!in!the!buildZup!of!negative!
sentiments!towards!the!HCR,!to!a!point!where!the!population!is!demobilized!and!rejects!the!
project(Ouanaminthe);!in!Ranquitte,!the!population!is!said!to!not!want!anymore!to!go!to!GNPD!
meetings!and!to!greet!the!volunteers;!some!participants!said!that!sensitization!was!perceived!as!
meaning!that!the!needs!of!the!population!are!not!real,!!serious!or!urgent.!In!some!cases!(HautZ
Maribahoux,!CiterneZRmy)!participants!said!that!GNPD!does!not!react!to!the!urgent!situation!of!
contaminated!water.!
Many!participants!complain!and!do!not!understand!that!the!HCR!does!not!bring!material!
assistance,!health!care!and!drugs!as!it!was!doing!in!the!past.!
Appropriation*by*local*stakeholders*
Local!authorities,!CASEC!and!ASEC!elected!members,!met!by!the!evaluation!mission!are!the!group!that!
showed!the!strongest!appropriation!of!the!program.!
CASECZASEC!recognized!that!GNPD!was!working!in!close!collaboration!with!them,!and!that!they!
have!been!informed!and!consulted!about!the!initiatives!taken,!such!as!identification!of!water!
points!and!emergency!shelters,!rehabilitation!of!health!centers!and!other!infrastructure;!
A!CASEC!mentioned!that!to!inform!the!population!it!is!necessary!to!use!the!CBOs,!who!
customarily!inform!their!members!about!new!activities!or!events.!CASEC!and!ASEC!mentioned!
having!been!consulted!about!the!sensitization!campaign!for!which!the!use!of!CBOs!to!contact!the!
population!became!a!joint!strategy!(CiterneZRmy,!Cracaraille,!HautZMaribahoux).!
CASECZASEC!are!appreciative!for!being!invited!to!training!sessions,!as!well!as!for!inviting!CBO!
members.!
Some!CASEC!questioned!the!VCA!process,!saying!that!the!general!population!was!not!really!well!
represented!in!VCAs!and!that!the!priorities!are!not!necessarily!theirs.!
CASECZASEC!insisted!that!providing!drinking!water!and!fighting!against!waterZborne!diseases!are!
high!priorities!and!that!sensitization!about!hands!washing!and!contamination!of!water!is!good!
and!necessary;!improving!drinking!water!availability!also!contributes!to!reducing!poverty,!
because!the!poorest!tend!to!concentrate!where!water!is!most!contaminated.!!
Although!the!general!sentiment!expressed!about!sensitization!was!that!there!was!too!much!of!it,!
and!not!enough!concrete!initiatives,!several!participants!to!meetings!with!the!evaluation!mission!
recognized!that!sensitization!is!necessary!and!that!changes!in!the!peoples!behavior!are!needed!
to!make!improvements!durable.!!
In!Cracaraille,!in!particular,!where!the!evaluation!mission!met!9!CBO!representatives,!it!was!
mentioned!by!several!of!them!that!health!problems!in!the!zone!are!mostly!waterZborne!diseases!
and!that!sensitization!is!the!right!approach!as!long!as!access!to!drinking!water!is!greatly!
improved.!Some!noted!that!sensitization!is!already!producing!some!effects,!as!people!are!starting!
to!dig!latrines!and!take!greater!precaution!not!to!contaminate!water!sources.!!
In!brief,!CASECZASEC!were!quite!satisfied!with!the!arrival!of!HCR!in!new!sectors!and!new!
communal!sections,!with!its!greater!involvement!in!DRR!and!of!the!expansion!of!the!volunteer!
base!(HautZMaribahoux,!Ouanaminthe,!CiterneZRmy,!BaieZdeZHenne).!
Page!40!of!118!
4.3.7
CASECZASEC!and!Local!Civil!Protection!committees!also!praised!the!sensitization!campaign!for!
emergency!shelters!(HautZMaribahoux,!Ounaminthe,!CiterneZRmy,!BaieZdeZHenne).!
CASECZASEC!assert!that!the!population!now!better!understands!the!importance!of!sensitization,!
for!instance!the!importance!of!vaccination!and!that!it!is!better!to!take!shots!now!than!be!ill!in!the!
future.!(CiterneZRmy)!.!
Appropriation*by*Government*stakeholders*
Only!two!meetings!took!place!between!the!evaluation!mission!and!government!ministries,!one!with!
Direction!dpartementale!de!la!protection!civile!of!North!department!(DPCZN),!and!the!other!with!
Direction!dpartementale!de!la!sant!publique!of!the!Northwest!department!(DSPZNW).!It!was!deemed!
unfeasible!to!invite!on!short!notice!departmental!directors!sitting!on!the!consultative!committees!to!
meet!the!evaluation!mission;!it!was!also!seen!as!inappropriate!since!the!committees!had!met!only!once!
and!there!was!still!little!in!terms!of!GNPD!program!results!to!discuss!about.!!
The!DPCZNorth!team!gave!a!mixed!and!confusing!message!to!the!evaluation!mission!about!its!relations!
with!GNPD!and!its!appreciation!of!it:!
At!the!beginning!DPC!had!formulated!many!hopes!for!the!institutional!and!operational!
strengthening!of!the!DPCZNorth,!however!relations!with!GNPD!were!never!officialised;!
HRC!is!a!good!partner!institution!and!it!is!good!that!it!receives!capacity!building!assistance!from!
GNPD,!but!it!does!not!always!have!the!resources!and!logistic!capacity!to!intervene;!
DPCZNorth!maintains!good!relations!with!HRC!regional!committee!and!works!harmoniously!with!
HRC!in!the!context!of!the!Centre!des!oprations!durgence!dpartemental!(COUD);!it!appreciates!
the!HRCs!work!for!assessing!damages!and!needs!(EDABZvaluation!des!dsastres!et!analyse!des!
besoins)!after!the!earlyZNovember!floods!in!the!North!Department;!
DPC!claims!that!the!selection!of!evacuation!shelters!was!made!without!appropriate!consultation!
with!DPC;!DPC!mentions!that!local!communal!level!structures!(ASECZCASEC)!cannot!make!
decisions!about!evacuation!shelters!without!DPC!involvement;!DPC!also!mentions!that!the!
meetings!for!updating!and!validating!contingency!plans!were!held!without!informing!DPC;!in!
brief,!DPC!says!that!GNPD!works!outside!of!the!institutional!structure;!!
DPC!points!out!that!local!civil!protection!committees!have!been!formed!but!that!they!have!not!
received!the!training!they!require;!!
overall,!DPC!says!to!reject!direct!collaboration!with!GNPD!because!it!has!not!been!presented!
with!a!work!plan;!however,!it!looks!forward!to!continue!working!with!HRC!regional!committee.!
Appropriation!of!the!project!by!MSPP!was!strong:!!
MSPP!showed!particularly!good!appreciation!of!the!sensitization!approach!taken!by!the!project!
in!the!health!sector!and!of!the!collaboration!with!MSPP!in!this!area,!saying!however!that!
sensitization!will!not!suffice!unless!a!basic!level!of!services!can!be!provided.!Doubts!were!
expressed!about!the!effectiveness!of!mass!sensitization!approaches,!focus!groups!being!
preferred!as!they!are!made!possible!by!the!deployment!of!squads!of!volunteers!by!HRC!regional!
and!local!committees.!!
MSPP!appreciates!the!participation!of!the!RC!to!biZweekly!cholera!cluster!meetings;!
MSPP!is!satisfied!with!the!consultations!held!about!the!rehabilitation!or!strengthening!of!health!
structures;!
MSPP!accepts!the!contribution!GNPD!will!make!to!the!training!of!the!local!health!officers!(ASCPZ
Agent!de!sant!communautaire!polyvalent),!but!would!have!hoped!GNPD!to!take!charge!of!their!
salaries;!
Page!41!of!118!
4.3.8
MSPP!would!appreciate!however!better!communication!through!eZmails!and!otherwise!with!
GNPD!health!sector!experts.!!
Views*of*GNPD*staff*about*appropriation*by*HCR*branches*and*volunteers*
GNPD!senior!managers!and!staff!had!similar!views!about!the!difficulties!of!appropriation!of!the!program!
by!HRC!RCs,!LCs!and!volunteers.!The!following!opinions!were!expressed:!
About!Regional!Committees:!
o There!is!no!protocol!defining!the!roles!and!responsibilities!of!RCs!in!GNPD!and!RCs!do!
not!have!precise!objectives!nor!obligations!in!the!context!of!GNPD;!as!a!result,!RCs!do!
not!know!what!precisely!their!role!is!in!GNPD!and!they!do!not!feel!obliged!to!take!
action!within!the!GNPD!program.!
o Internal!problems!of!the!RCs,!especially!so!in!the!North!and!Northeast,!have!further!
distanced!RCs!from!GNPD;!
o There!were!new!RCs!and!LCs!elected!in!the!past!year!and!members!are!not!necessarily!
impregnated!with!the!Red!Cross!principles!of!voluntary!service!and!personal!interest!
may!take!precedence!over!that!of!the!organization!or!of!beneficiaries.!
o The!appropriation!of!the!voluntary!service!policy!of!the!Red!Cross!is!weak.!For!instance,!
since!certain!local!committees!were!created!with!the!support!of!the!project,!members!
believe!that!they!should!receive!compensation!from!the!project!for!their!participation.!
o GNPD!interventions!in!each!Department!are!carried!out!without!the!operational!
participation!of!RCs.!
o This!lack!of!positive!and!effective!involvement!of!RCs!has!a!negative!impact!on!the!
GNPD!and!the!HRC,!because!it!reflects!negatively!on!the!reputation!of!the!project!at!the!
level!of!government!stakeholders!and!within!the!communities!with!which!GNPD!works.!
About!volunteers:!!
o A!major!difficulty!originates!from!the!recruitment!of!volunteers!with!an!insufficient!
level!of!training!or!education,!while!the!program!requires!well!qualified!volunteers!able!
to!receive!training!profitably;!
o It!is!difficult!to!recruit!stable!and!experienced!volunteers,!therefore!more!young!
volunteers!are!recruited.!It!is!then!difficult!to!find!young!volunteers!at!the!level!needed!
to!receive!training!and!work!on!sensitization.!Young!volunteers!are!more!readily!
available,!however!they!do!not!have!a!good!understanding!of!the!Red!Cross!movement!
and!see!their!role!more!as!a!job!than!as!voluntary!service.!
o In!some!areas!volunteers!recruited!do!not!understand!their!role!and!the!right!
perspective!with!which!to!consider!the!training!and!incentives!provided;!new!
volunteers!do!not!integrate!enough!the!principles!of!the!movement;!
The!low!participation!of!LC!members!and!coordinators!and!the!lack!of!information!sharing!by!RC!
presidents!with!RC!members!and!LCs!has!been!a!drag!on!program!activities.!
4.4
4.4.1
Efficiency'
Introduction*
The!GNPD!program!is!a!complex!undertaking!that!mobilizes!a!large!staff!and!interacts!with!many!
stakeholders.!The!interventions!of!the!program!are!spread!over!a!wide!and!difficult!territory!reaching!in!
10!communal!sections!populations!that!are!further!dispersed!across!many!localities.!The!performance!of!
the!program!is!therefore!highly!dependent!on!a!detailed!planning!of!activities!and!on!precise!
Page!42!of!118!
!
coordination!in!their!execution.!Clear!definitions!of!roles!and!responsibilities!and!adequate!internal!and!
external!communications!are!key!factors!for!achieving!good!performance.!Adequate!supervision!of!the!
program!at!all!levels,!informed!by!good!reporting!and!monitoring,!both!through!indicators!and!direct!
observation,!is!also!essential!for!helping!management!take!decisions!ensuring!success.!!
The!evaluation!reviewed!the!structure!of!the!program,!the!roles!and!responsibilities!of!managers,!
technical!experts!and!of!members!of!field!teams,!and!the!various!activity!reports!produced!by!program!
staff.!The!evaluation!also!interviewed!high!level!and!midZlevel!program!managers,!technical!experts!and,!
in!the!field,!team!leaders,!promoters!and!volunteers,!asking!about!clarity!of!roles!and!responsibilities!
and!about!the!effectiveness!of!coordination.!HRC!branches!were!asked!how!they!perceived!their!role!in!
the!program!and!about!coordination!of!the!implementation.!
4.4.2
4.4.2.1
Program*structure*roles*and*responsibilities**
Program*structure*
The!program!structure!was!presented!in!Section!2.5.3!(also!Annex!1and!Annex!2)!together!with!the!
various!types!of!program!meetings!(Section!2.5.5)!which!are!the!main!coordination!mechanisms.!
The!GNPD!program!structure!is!a!twin!structure,!one!for!ARC!and!one!for!HRC,!each!having!its!own!
hierarchy,!procedures,!budget,!human!resources!and!physical!resources.!The!two!structures!however!
implement!the!same!project!on!the!basis!of!a!unique!and!integrated!work!plan!and!they!also!share!the!
same!premises.!
At!the!regional!level,!the!roles!and!responsibilities!and!the!human!resources!of!GNPD!are!organized!in!
such!a!way!that!for!each!ARC!management!administrative!and!technical!position,!there!is!an!HRC!
counterpart,!except!for!the!Branch!Capacity!delegate,!which!has!remained!an!unfilled!position!on!the!
HRC!side.!AtB!manager!is!an!ARC!position,!but!with!an!HRC!Information/Communication!manager!as!
counterpart,!while!M&E!is!a!common!responsibility!for!ARC!and!HRC,!each!with!a!manager.!
At!the!departmental!level,!the!structure!is!not!one!of!counterparts!for!similar!responsibilities,!but!one!
where!responsibilities!are!clearly!divided!between!ARC!and!HRC.!HRC!takes!charge!of!detailed!planning!
and!supervision!of!the!delivery!of!GNPD!services!in!the!targeted!communal!sections!by!field!teams!
consisting!of!team!leaders,!promoters!and!HRC!volunteers.!ARC!assistants,!for!their!part,!are!responsible!
for!planning!and!supervision!of!technical!matters!(DRR,!healthZWatSan,!livelihoods)!in!collaboration!with!
the!regional!technical!unit,!while!M&E!and!finance!and!operations!are!shared!responsibilities!between!
ARC!and!HRC!personnel.!
4.4.2.2
Roles*and*responsibilities*within*GNPD*
The!evaluation!reviewed!documentary!information!and!met!managers!and!staff!from!top!to!bottom!of!
the!twin!structures!and!asked!about!the!clarity!of!roles!and!responsibilities.!Findings!are!as!follows:!
First,!managerial!and!technical!staff!from!both!organizations!clearly!stated!that!belonging!to!one!
or!the!other!had!no!incidence!on!their!work;!that!relations!between!counterparts!were!
harmonious!and!that!team!work!was!a!dayZtoZday!reality.!!
Generally,!the!evaluation!has!noted!few!coordination!problems!between!ARC!and!HRC!within!the!
GNPD!organization.!GNPD!functions!as!a!project!structure!and!coordination!between!ARC!and!
HRC!takes!place!through!planning!mechanisms,!through!operational!arrangements!and!
procedures!and!through!monitoring!and!control!functions.!
Page!43!of!118!
The!evaluation!reviewed!job!descriptions!for!ARC!positions!and!found!those!clear!and!complete;!
it!is!understood!that!job!descriptions!for!HRC!positions!were!similar!in!scope!and!form;!all!
informants!answered!that!there!were!no!difficulties!with!clarity!of!roles!and!responsibilities.!
The!evaluation!also!reviewed!the!budget!narrative!for!both!ARC!and!HRC!personnel!and!found!
that!salaries!and!benefits!for!national!personnel!were!the!same!and!determined!in!accordance!
with!the!Red!Cross!movement!grade!system!and!Haitian!government!regulations.!There!is!
equality!of!treatment!for!the!staff!of!the!two!NS!within!GNPD.!
At!the!departmental!level,!technical!coordinators,!field!managers,!supervisors!and!team!leaders!
were!also!clear!about!their!roles!and!responsibilities.!
It!was!mentioned!however!that!at!times,!ARC!played!an!observer!role,!as!for!instances!during!the!
EVCs,!that!was!not!necessary!or!useful.!
Team!leaders!and!promoters!declared!that!their!roles!and!responsibilities!are!clear;!they!described!their!
roles!and!responsibilities!as!follows:!
4.4.2.3
team!leaders!contribute!to!the!preparation!of!the!work!plan!by!the!field!team!coordinator!and!
the!supervisor;!
they!train!and!brief!the!promoters!and!the!volunteers!on!the!sensitization!themes!and!present!
them!with!the!work!plan!for!the!week;!
they!collect!from!promoters!reports!of!activities!completed,!process!the!information!and!
produce!a!report!for!the!M&E!officer,!for!further!processing!and!transmittal!to!the!M&E!at!the!
regional!office.!
Roles*and*responsibilities*of*HRC*regional*and*local*committees*
As!mentioned!before,!there!is!no!protocol!attached!to!the!ARCZHRC!GNPD!MoU!that!defines!the!roles!
and!responsibilities!allocated!to!HRC!regional!and!local!committees!in!the!GNPD!program.!The!MoU!
however!specifies!that!project!funds!will!be!transferred!to!a!special!bank!account!opened!by!each!
branch!to!receive!funds!and!make!payments!related!to!GNPD!activities!and!expenditures!made!for!the!
Branch.!The!president!and!treasurer!of!regional!committees!are!responsible!for!signing!checks,!but!do!
not!have!authority!to!engage!funds.!
The!project!document!also!describes!their!roles!as!follows:!!
HRC!Regional!Branches!guarantee!linkages!with!stakeholders!at!departmental!level!and!
coordinate!capacity!building!of!local!branches!and!volunteer;!
HRC!Local!Branches!ensure!linkages!with!communal!stakeholders!and!coordinate!volunteers!
empowerment!and!involvement.!
Regional!and!local!branches!are!also!formally!identified!as!beneficiaries!of!capacity!building!in!terms!of!
office!infrastructure!and!management!capacity!through!the!provisions!of!management!tools!and!the!
training!of!individual!committee!members!and!volunteers!in!various!fields.!!
The!GNPD!program!has!given!to!the!RCs!a!significant!role!in!the!governance!of!the!program:!!
From!the!beginning,!the!regional!committees!have!been!invited!to!participate!to!GNPD!Steering!
Committee!meetings;!
RCs!are!also!invited!to!participate!in!the!regional!Quarterly!Planning!meeting;!
RCs!are!invited!to!participate!in!the!weekly!GNPD!Branch!level!planning!meeting.!
As!for!the!HRC!local!committees,!they!have!been!closely!associated!to!all!field!level!activities:!
Page!44!of!118!
Selection!of!volunteers!
VCAs!
Several!other!GNPD!field!activities!and!visits!of!sector!experts..!
In!addition,!in!the!context!of!Pillar!1:!
The!regional!and!local!committees!have!taken!part!in!the!Branch!capacity!assessments;!
Committee!members!have!received!training!on!various!subjects:!DRR,!HRC!diffusion,!etc.!
ARC!and!HRC!managers!about!the!role!of!HRC!branches!were!the!following:!
4.4.3
4.4.3.1
they!have!a!role!in!the!governance!of!GNPD,!but!not!in!implementation;!
the!CRs!do!not!know!what!precisely!their!role!is!and!they!do!not!feel!obliged!to!take!action!within!
the!GNPD!program;!
GNPD!interventions!in!each!Department!are!carried!out!without!the!operational!participation!of!
CRs;!
the!lack!of!positive!and!effective!involvement!of!CRs!has!a!negative!impact!on!GNPD!and!the!
HRC;!
the!role!of!the!LCs!is!not!defined!formally!in!GNPD,!everything!is!done!verbally.!
Coordination**
Coordination*mechanisms*within*GNPD*
The!evaluation!questioned!informants!about!the!effectiveness!of!the!internal!coordination!mechanisms!
put!in!place!by!GNPD!to!plan!and!manage!the!implementation!of!the!program.!Among!those!
mechanisms!two!quarterly!meetings!are!critical!for!program!orientation,!planning!and!supervision.!
HighULevel'Steering'Committee'Meetings:''
This!meeting!is!held!quarterly!and!brings!together!the!high!level!management!of!the!ARC!delegation!and!
of!the!Haitian!Red!Cross!as!well!as!the!presidents!of!the!regional!committees!and!the!director!and!senior!
managers!of!the!program.!The!Steering!Committee!(SC)!aims!to!supervise!the!execution!of!the!MoU!and!
the!progress!of!implementation!and!to!take!decisions!on!solutions!to!problems!and!major!orientations!
of!the!program.!
The!evaluation!reviewed!the!minutes!of!the!SC!meetings!held!up!to!October!2014.!These!show!that!the!
SC!was!effective!in!resolving!some!critical!issues!for!the!program.!Among!other!things:!!
It!approved!the!shift!in!the!program!implementation!strategy.!!
It!paved!the!way!for!an!improvement!in!the!management!of!financial!and!human!resources!by!
the!HCR!central!office!that!was!essential!for!advancing!program!implementation.!
It!gave!guidelines!to!regional!committees!for!the!sharing!of!information!between!presidents!and!
committee!members.!
It!provided!decisive!support!to!regional!and!local!committees!for!securing!property!titles!for!the!
construction!of!committee!offices.!
It!decided!to!allow!the!participation!of!regional!committees!to!weekly!GNPD!planning!meetings!
at!the!department!level.!
It!was!noted!however!by!informants!that!there!are!limits!to!the!authority!the!SC!can!apply!to!HRCs!
elected!bodies.!The!evaluation!also!noted!that!the!critical!issue!of!sustainability!had!not!been!discussed.!
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Quarterly'Review'and'Planning'Meetings:''
This!meeting!brings!together!the!high!level!and!mid!level!management!and!technical!personnel!from!the!
three!departments!and!from!the!regional!office!to!review!the!implementation!progress!and!develop!
quarterly!plans!for!each!department.!Informants!pointed!out!that!this!meeting!is!extremely!useful!
because!it!is!an!occasion!where!project!staff!can!discuss!the!difficulties!encountered!and!share!their!
experience;!no!reports!were!made!available!for!this!meeting.!
Weekly'coordination'meeting'at'department'level'
There!are!two!meetings,!one!for!the!technical!team!made!up!by!the!ARC!sector!assistants!(DRR,!HealthZ
WatSan,!Livelihoods)!and!one!for!the!field!team,!made!up!of!the!field!coordinator,!supervisors!and!team!
leaders.!The!technical!team!prepares!a!set!of!objectives!for!the!weekly!work!plan!on!the!basis!of!
discussions!with!the!ARCZHRC!sector!managers!(Integrated!technical!unit);!the!field!team!then!makes!a!
work!plan!for!the!field.!The!field!team!meeting!is!the!occasion!to!discuss!results!and!challenges!
encountered!in!field!work!and!to!find!solutions.!Since!July!2014,!regional!committee!members!are!
invited!to!the!field!team!meeting.!!
The!evaluation!team!was!able!to!verify!that!these!meetings!are!effectively!held!and!that!they!result!into!
well!structured!weekly!work!plans!for!the!field!teams!and!the!sector!assistants.!It!was!pointed!out!
however,!by!field!managers!and!team!leaders,!that!there!is!no!formal!process!to!integrate!the!field!
experience!and!analysis!of!team!leaders!and!promoters,!who!do!not!participate!in!the!quarterly!planning!
meetings.!
Accountability'to'beneficiaries'and'Communications''
As!part!of!its!information!leads!to!participation!approach!AtB!is!to!hold!monthly!meetings!with!
beneficiaries!and!the!general!population!in!which!all!the!sectors!participate.!These!are!open!meetings!
where!cultural!activities!are!organized!and!sensitization!to!resilience!is!done.!AtB!and!Communication!is!
also!to!hold!monthly!meetings!with!the!regional!and!local!committees!at!which!a!list!and!schedule!of!
activities!planned!in!each!intervention!zone!are!presented.!!
During!Q1ZFY1415,!the#AtB#and#Communication#team#organized#the#first#ever#GNPD#program#open#day#
events#in#Ranquitte#and#La#Victoire#simultaneously.#The#events#were#led#by#HRC#Local#Committees#who#
used#the#opportunity#to#present#themselves#and#their#volunteers#to#the#local#community.#The#turnout#was#
more#than#350#participants#with#key#members#like#the#Mayors,#BACs,#CASECs,#ASECs#and#the#general#
public#present.#GNPD#Technical#sector#used#the#event#to#present#key#capacity#building#priorities#identified#
and#validated#by#the#VCA.#Community#members#had#the#opportunity#to#ask#for#additional#
information/clarifications#and#to#express#their#concerns.23#These!meetings!were!followed!by!several!
other!meetings!in!the!last!quarter!(Q2ZFY1415),!however!there!were!no!other!large!open!meetings.!
For!their!part,!the!Northeast!and!the!Northwest!departmental!teams!conducted!in!October!four!open!
beneficiary!communication!meetings!(1!in!BasZMaribahoux,!2!in!Caracol!and!1!in!Mahotiere)!to!promote!
understanding!and!strengthen!community!involvement!in!the!program.!These!were!smaller!meetings,!
with!an!average!of!25!participants,!out!of!which,!slightly!more!than!half!were!women.!
The!AtB!team!however!mentioned!that!there!may!be!too!many!meetings!and!that!it!cannot!do!them!all;!
there!has!to!be!delegation!to!the!field!teams.!AtB!has!started!training!sessions!of!field!teams!and!the!
feedback!from!field!coordinators!was!said!to!be!positive.!AtB!has!also!started!to!support!the!creation!of!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
23
!QUARTERLY!PROGRESS!REPORT!GNPD!FY!15!Q1!Report!(July!!October!2014)!
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accountability!and!communication!cells!at!the!level!of!regional!and!local!committees.!One!has!been!put!
in!place!in!CiterneZRmy!
The!evaluation!could!not!list!the!number!of!meetings!held!by!GNPD!in!the!localities,!however,!informers!
mentioned!that!there!was!a!large!number!of!meetings!and!that!the!various!GNPD!sectors!convoked!
their!own!meetings!without!sufficient!coordination.!
4.4.3.2
Field*team*work*planning,*coordination*and*supervision*
Coordination'of'GNPD'field'teams'
Field!team!managers!and!supervisors!made!the!following!remarks!!
Coordination!between!sectors!is!not!sufficient!in!the!planning!and!execution!of!field!activities;!
AtB!plans!field!visits!directly!with!the!field!team!without!coordination!with!the!field!coordinator!
and!field!supervisor;!
AtB!holds!with!beneficiaries!monthly!meetings!to!which!the!field!team!is!not!invited!and!for!
which!it!does!not!receive!the!report.!
The!field!coordinator!and!the!supervisor!also!organize!community!meetings!similar!to!those!
organized!by!AtB!and!send!their!report!to!the!AtB!team.!The!number!of!participants!to!their!
community!meetings!however!is!much!lower!(15)!than!that!of!the!large!community!meetings!
(100Z150!participants)!organized!by!AtB;!
There!are!too!many!community!meetings,!which!creates!confusion!between!accountability!and!
the!field!team.!These!multiple!meetings!create!cacophony!for!beneficiaries!because!they!meet!
different!people!from!the!project!who!seem!not!to!be!working!together.!It!is!the!population!that!
informs!the!field!team!about!AtB!meetings.!
There!are!sometimes!conflicting!meetings!within!the!project,!or!with!meetings!organized!by!
others;!groups!of!15Z20!people,!mainly!community!leaders!are!often!kept!waiting!for!1!or!2!hours!
without!getting!a!snack.!
The!field!team,!promoters!and!volunteers!and!local!committees!are!those!that!are!in!direct!
contact!with!the!population,!so!they!are!blamed!when!it!does!not!work.!
Team!leaders!and!promoters!mentioned!however!that!there!is!good!coordination!between!team!
leaders,!promoters!and!volunteers!and!the!field!team!managers!and!supervisors.!Each!team!is!affected!
to!a!geographical!sector!for!a!given!period!and!there!is!a!rotation!of!the!teams!between!the!sectors.!
They!said!however!that!inadequate!coordination!with!sector!experts!is!frequent,!in!two!ways:!
program!representatives!often!arrive!very!late!at!meetings!with!beneficiaries!and!stakeholders!or!
simply!do!not!come;!
sectors!do!not!coordinate!their!sensitization!program,!so!that!households!are!visited!several!
times!(3Z4)!over!the!same!period.!
Team!leaders!of!the!North!and!Northwest!also!made!the!following!common!remarks!about!planning,!
coordination,!communication!and!supervision:!
some!of!the!tasks!and!responsibilities!of!the!job!description!are!not!respected;!
often,!team!leaders!are!not!involved!in!the!preparation!of!weekly!work!plans,!although!they!are!
the!ones!who!better!know!the!conditions!in!the!communities!and!the!difficulties!in!the!field;!as!a!
consequence,!many!activities!cannot!be!executed;!
little!information!about!the!program!is!given!to!team!leaders,!for!instance!about!the!EVCs!and!
the!action!plans!and!the!general!planning!of!GNPD;!!
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supervision!is!inadequate!because!transportation!means!are!insufficient!and!reports!from!
promoters!are!transmitted!and!discussed!over!the!phone;!
communication!lines!between!technical!experts!and!team!leaders!are!not!always!respected!as!
technical!assistants!sometimes!directly!contact!promoters;!the!technical!teams!also!go!in!the!
communities!without!informing!the!team!leaders!and!the!promoters;!
they!have!not!been!paid!telephone!charges!for!the!last!three!months;!
all!these!problems!were!signaled!in!their!reports!but!without!results;!
As!for!capacity!building!within!GNPD!from!ARC!to!HRC,!there!is!no!transfer!of!expertise,!because!ARC!
and!HRC!personnel!are!Haitian!nationals!and!have!the!same!level!of!expertise.!There!may!be!some!
transfer!of!expertise!to!the!HRC!central!office,!but!this!appears!to!be!marginal!and!limited!to!the!DRR!
sector.!Nevertheless!the!GNPD!program!develops!and!uses!tools!and!approaches!in!the!various!sectors!
and!in!the!area!of!community!mobilization!that!can!be!later!applied!by!HRC!in!the!intervention!areas!
and!elsewhere.!
Communication'and'logistics'
A!problem!that!was!signalled!to!the!evaluation!mission!everywhere!it!went!by!all!types!of!informers!is!
that!of!the!frequent!delays!and!cancelations!of!meetings!scheduled!in!the!communal!sections!with!the!
population!and!stakeholders;!it!was!said!also!that!expecting!parties!were!often!not!informed!of!delays!or!
cancelations.!This!problem!is!said!to!have!serious!consequences!for!the!reputation!of!the!Red!Cross,!and!
particularly!that!of!the!local!committees!who!open!those!meetings.!Repeated!delays!and!cancelations!
also!affect!the!mobilization!and!interest!of!the!population!and!of!other!external!stakeholders.!!
Delays!and!cancelations!are!due!to!logistical!problems,!which!are!themselves!caused!by!distance!and!
bad!roads!and!by!the!limited!number!of!vehicles!available!to!respond!to!the!transportation!demand!
from!managers,!technical!experts!and!field!teams.!However,!given!the!pervasiveness!of!the!problem,!
deficient!planning!must!also!be!a!factor.!As!for!not!informing!the!expecting!parties!about!late!arrivals!or!
cancelations,!it!is!a!matter!of!inadequate!communications!procedures.!
4.4.3.3
Coordination*with*and*within*HRC*branches*
The!evaluation!mission!asked!GNPD!staff!about!how!program!activities!were!coordinated!with!HRC!
branches!and!about!what!was!done!to!involve!HRC!committee!members!in!those!activities.!The!answer!
received!from!HRC!and!ARC!managers!was!that!the!rule!for!any!initiative!was!first!to!go!through!regional!
and!local!committees,!whether!the!initiative!was!to!interact!with!beneficiaries!and!local!communities!or!
to!engage!discussion!with!external!stakeholders.!!
The!normal!communication!channels!to!be!used!between!GNPD!and!HRC!branches!are!for!the!ARC!
Branch!Capacity!Delegate!to!go!directly!to!the!regional!committee!president!or!to!go!through!the!HRCZ
GNPD!Branch!Capacity!Assistant.!A!similar!path!is!assumed!for!communications!between!GNPDZHRC!and!
the!regional!committees.!It!is!then,!in!principle,!for!the!regional!committee!to!inform!the!local!
committee!coordinator!about!GNPD!activities,!for!the!coordinator!to!inform!local!committee!members.!
The!evaluation!mission!was!told!however!that!the!strict!application!of!this!rule!has!been!impeded!by!
factors!such!as:!
Lack!of!well!functioning!regional!committees,!particularly!in!the!North,!which!has!only!three!
members!instead!of!12,!but!also!in!the!Northeast!where!discord!within!the!committee!plays!
against!appropriation!and!participation;!in!the!Northwest!the!RC!has!become!more!participative!
and!more!engaged;!
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for!practical!reasons,!GNPD!staff!communicates!directly!with!external!stakeholders!or!with!local!
committees;!
limited!availability!of!RC!and!LC!members!for!professional!reasons;!many!local!committee!
members!are!school!teachers!who!are!not!available!for!meeting!during!class!hours;!
communication!difficulties!between!RCs!and!LCs!because!of!distance!or!unavailability!of!
committee!members;!
communication!and!logistical!difficulties!faced!by!GNPD!staff!in!coordinating!with!LCs;!!
Coordination!between!GNPD!and!LCs!is!a!problem!when!RCs,!through!which!in!principle!
communication!must!first!go,!cannot!!GNPD!to!inform!the!LC!
Local!committee!members!in!the!North!Department!complained!to!the!evaluation!mission!of!not!being!
adequately!informed!about!GNPD!plans!and!activities.!!
Ranquitte:!planning!is!done!without!involvement!of!the!RC!and!LC;!some!activities!are!planned,!
than!they!are!abandoned;!or!LC!is!not!informed!about!some!activities;!on!many!occasions!the!LC!
was!asked!to!convoke!the!population,!but!people!do!not!want!to!come!anymore!and!LC!fears!its!
reputation!and!that!of!the!HCR!is!damaged.!
Cracaraille:!planning!is!done!without!involving!the!RC!and!the!LC;!LC!is!informed!at!the!last!
minute!and!delays!in!the!start!of!scheduled!meetings!is!a!chronic!problem;!
Borgne,!at!the!planning!phases!of!the!project,!members!felt!that!they!were!well!informed!and!
involved,!however,!since!the!start!of!project!activities,!the!LC!says!it!is!still!informed!but!that!it!is!
less!involved!in!activities.!!
Inadequate!communication!with!LCs!was!confirmed!by!team!leaders!and!promoters!who!said!that!LC!
members!are!not!informed!in!time!of!program!activities.!It!was!noted!that!with!the!normal!functioning!
of!the!LC,!it!is!the!LC!who!is!responsible!for!informing!volunteers!about!activities,!but!with!GNPD!it!is!
often!the!other!way!around,!it!is!the!volunteers!who!inform!the!local!committee.!
In!the!Northeast,!team!leaders!and!promoters!of!Bas!Maribahoux!felt!that!the!local!committee!plays!its!
role,!that!it!always!participates!in!meetings!and!transmits!the!invitation!letters;!however!this!opinion!
about!their!local!committee!is!not!shared!by!the!team!leaders!and!promoters!of!HautZMaribahoux.!
In!order!to!insure!that!the!local!committees!are!informed!in!time!of!meetings!and!as!a!way!to!encourage!
participation!of!LC!members!to!GNPD!events!and!meetings,!GNPD!since!July!2014!sends!invitation!
letters!to!LC!coordinators!who!are!then!to!inform!LC!members.!!
With!respect!to!coordination!between!RCs!and!LCs,!the!mission!found!that!it!is!only!in!the!Northwest!
that!relations!were!said!to!be!good,!while!in!the!North!the!LCs!said!that!they!do!not!recognize!the!
authority!of!the!RC!because!it!does!not!have!the!required!number!of!members.!
Coordination!with!local!committees!faces!frustration!among!LC!members!because!promises!were!made!
to!improve!their!situation!and!they!still!have!received!nothing!while!they!are!totally!lacking!of!office!
space,!materials!and!supplies!and!they!see!GNPD!coming!with!a!lot!of!resources.!Frustration!is!also!
created!by!the!chronic!delays!and!cancelations!of!meetings.!
According!to!GNPD!managers,!coordination!with!RCs!and!LCs!is!difficult!because!volunteer!committee!
members!are!often!not!available!for!professional!reasons.!Committee!members!should!not!be!invited!to!
meetings!more!than!twice!a!month.!For!the!sake!of!sustainability,!it!is!advisable!to!invest!in!the!
volunteers,!the!idea!being!to!develop!their!capacity!so!that!they!will!take!over!the!program.!!
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4.4.3.4
Coordination*with*local*authorities*and*community*stakeholders*
On!the!basis!of!interviews!and!meetings!held!with!local!authorities,!the!evaluation!has!found!that!GNPD!
did!excellent!coordination!work!with!local!authorities!which!resulted!in!strong!appropriation!of!the!
program!by!ASEC,!CASEC!and!local!civil!protection!committees.!
In!interviews!with!the!evaluation!mission,!the!North!and!Northwest!field!coordinators!confirmed!that!
the!field!team!holds!meetings!every!month!with!local!stakeholders.!In!the!Northwest,!in!the!Mahotire!
communal!section!which!has!23!localities!and!6!sectors,!there!are!6!meetings,!3!per!day!over!2!days,!60Z
90!minutes!with!snack;!in!CiterneZRmy,!there!are!two!meetings!for!the!8!localities;!participants!are!field!
team!coordinator,!supervisor,!ARC!assistants!and!team!leaders,!ASEC!and!CASEC!members,!other!
community!leaders,!regional!committee!members!for!Mahotire,!and!local!committee!members!for!
CiterneZRmy.!
4.4.3.5
Coordination*with*government*ministries*
GNPD!planned!to!put!in!place!in!each!of!the!three!departments!Consultative!committees!(Comit!
consultatif)!of!representatives!of!government!ministries!and!agencies!(Planning!and!cooperation,!
Health,!Education,!Social!Affairs,!Agriculture!Public!Works,!Civil!Protection,!DInepa/Orepa)!and!of!the!
communes!targeted!by!the!project.!!
The!CCs!role!is!to!insure!the!alignment!of!GNPD!interventions!with!government!policies!and!programs,!
to!allow!the!program!to!benefit!from!the!States!experience!in!the!area!of!community!development,!and!
also!to!insure!the!positioning!of!the!program!within!existing!government!structures!and!programs.!
Meetings,!to!be!convoked!and!presided!by!regional!committees,!were!to!take!place!on!a!quarterly!basis.!
Consultative!committees!were!created!in!the!North!and!Northwest!departments,!but!only!one!meeting!
was!held!in!each!department;!in!the!North,!the!CC!has!benefited!from!the!support!of!the!Planning!
Directorate,!but!it!has!not!met!with!the!collaboration!of!the!DPC;!in!the!Northeast,!the!CC!has!not!been!
effective.!
It!was!reported!that!the!CRs!do!not!take!the!lead!for!convoking!CC!meetings,!while!in!the!past,!notably!
for!the!malaria!and!cholera!interventions,!CRs!were!more!effective!for!leading!consultative!meetings.!It!
appears!that!with!GNPD,!the!CRs!have!not!appropriated!this!tool.!The!other!reasons!given!for!the!
paralysis!of!this!mechanism!were:!no!need!for!discussion!since!GNPD!implementation!activities!had!not!
started;!difficulty!of!arranging!meetings;!direct!exchanges!with!ministries!had!been!beneficial,!so!it!is!not!
necessary!to!also!have!a!group!meeting.!
GNPD!also!planned!to!establish!consultative!committees!at!the!level!of!each!communal!section.!It!was!
brought!to!the!attention!of!the!evaluation!mission!that!such!a!committee!had!been!created!at!CiterneZ
Rmy,!however,!no!information!was!available!for!the!other!intervention!areas.!Nevertheless,!the!
evaluation!verified!with!local!authorities!and!field!teams!that!GNPD!has!systematically!involved!local!
authorities!(CASECZASEC)!in!its!activities,!obtaining!their!collaboration!in!several!areas!of!program!
implementation!for!coordination!and!enticing!participation!of!CBOs.!
4.4.4
Quality*of*program*approach*and*tools*
The!quality!of!the!program!can!be!examined!from!various!angles:!planning,!human!resources,!
coordination!and!consistency!of!contacts!with!the!population,!training!and!capacity!building,!M&E.!
The!evaluation!examined!the!approaches,!methodologies!and!tools!used!throughout!the!planning!and!
implementation!phases!of!the!GNPD!program.!Overall,!the!methodologies!and!tools!used!met!the!
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standards!and!best!practices!recognized!in!the!Red!Cross!Movement!and!in!major!development!
institutions.!!The!following!examples!are!given:!
Planning;!the!methodology!used!for!planning!followed!the!steps!of!the!logical!framework!
approach24!,!including!analysis!of!context,!stakeholder!analysis,!situation!analysis,!risk!analysis,!
etc.!However,!in!retrospect!it!is!clear!that!the!analysis!of!the!institutional!context!and!of!the!
capacities!of!the!HRC!in!the!North!and!at!the!central!office!was!not!adequate!and!did!not!identify!
the!risks!for!results!achievement!and!sustainability.!A!more!rigorous!analysis!would!have!led!to!a!
different!capacity!building!approach.!It!was!nevertheless!impossible!to!predict!the!adverse!
events!that!affected!the!North!and!Northeast!regional!committees.!
Vulnerability!and!Capacity!Assessment:!The!VCA!methodology!followed!by!GNPD!appears!
compliant!with!the!approach!developed!by!the!IFRC.25!GNPD!put!a!lot!of!efforts!in!training!field!
teams!to!conduct!the!VCAs.!An!impressively!great!number!of!focus!groups!were!held!in!the!
localities!across!the!10!communal!sections!and!high!level!of!beneficiary!participation!was!
attained.!
o The!evaluation!mission!found!that!generally!the!VCAs!were!viewed!as!good!mobilization!
exercises!in!which!beneficiaries!came!to!better!understand!their!needs!and!define!their!
priorities.!
o The!evaluation!reviewed!all!the!VCA!reports!and!found!that!these!were!of!unequal!
quality,!with!some!clear!and!well!written,!and!others,!less!well!written!and!incomplete.!
Furthermore,!the!VCAs!collected!at!the!locality!level,!valuable!information!about!the!
particular!situation!of!the!small!communities,!but!that!is!not!reflected!in!the!VCA!
reports!as!if!the!situation!was!identical!across!each!communal!section.!The!reports!
could!have!been!written!in!Haitian!kreyol,!rather!than!French!in!order!to!facilitate!their!
use.!Given!the!enormous!efforts!made!by!beneficiaries,!stakeholders!and!GNPD!for!data!
collection!and!consultation,!it!would!be!expected!that!the!VCA!report!would!be!a!tool!
having!a!durable!use!for!HRC!regional!and!local!committees!and!for!local!authorities.!
Monitoring!and!Evaluation!:!the!evaluation!notes!the!high!priority!given!to!M&E!in!the!GNPD!
program!and!the!innovative!ways!in!which!M&E!methodologies!and!activities!are!being!deployed!!
o First!the!M&E!methodologies!and!tools!used!by!GNPD!are!generally!well!aligned!with!
the!principles!and!tools!presented!in!the!IFRC!M&E!guide;26!for!instance,!GNPD!uses!an!
Indicator!Tracking!Table!and!a!beneficiary!count!method!that!are!standard!instruments;!
the!PMP!is!well!detailed!and!has!been!adjusted!to!various!changes!in!the!context;!
o GNPD!has!given!a!large!role!to!AtB!and!Communication!as!a!way!to!stay!afloat!with!the!
concerns!of!beneficiaries!and!to!keep!them!informed!in!order!to!sustain!participation;!
various!tools!are!to!be!used!;!
o Open!Data!and!GIS:!On!the!basis!of!the!successful!OpenStreetMap!experience!of!postZ
earthquake!PortZauZPrince,!GNPD#is#piloting#the#use#of#mapMbased#data#visualizations#
to#make#sense#of#project#and#participatory#information#at#every#relevant#geographic#
scale#within#the#project....#CommunityMreported#needs,#hazards#and#accessibility#data#
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
24
!This!planning!process!is!well!summarized!in:!Becker,!Per!and!Abrahamsson,!Marcus:!Designing#Capacity#
Development#for#Disaster#Risk#Management:#A#Logical#Framework#Approach;!Swedish!Civil!Contingencies!Agency!
(MSB)!
25
!What#is#VCA?#An#introduction#to#vulnerability#and#capacity#assessment.!International!Federation!of!Red!
Cross!and!Red!Crescent!Societies,!Geneva,!2006.!
26
!International!Federation!of!Red!Cross!and!Red!Crescent!Societies,!Project/programme!monitoring!and!
evaluation!(M&E)!guide.!Geneva,!2011.!
Page!51!of!118!
will#be#packaged#as#GIS#layers#and#input#into#technical#activity#plans#...#Managers#and#
staff#will#be#able#to#track#assessment#and#monitoring#data,#see#key#indicators#by#
location#and#relate#sector#specific#needs#from#livelihoods,#water#and#sanitation,#shelter#
and#health#to#one#another.!27!GNPD!has!in!October!trained!16!field!GIS!data!collection!
volunteers!from!across!the!program!target!areas.!They!are!now!collecting!GPS!data!on!
program!Point!of!Interest!(evacuation!shelters,!water!points,!schools,!churches!etc.)!for!
input!in!the!OpenStreetMap!system!and!use!by!the!planning!and!M&E!functions!of!
GNPD.!
Most!Significant!Change!(MSC):!once!the!implementation!of!activities!will!have!reached!
a!more!advanced!stage,!GNPD!intends!to!use!the!MSC!method!to!collect!directly!from!
beneficiaries!data!stories!that!can!be!used!to!evaluate!the!performance!of!the!program!
as!a!whole.!
Humanitarian!accountability:!GNPD!has!introduced!within!the!AtB!outreach!training!in!
humanitarian!accountability,!which!is!a!concept!and!practice!"ensuring!that!the!power!
to!help!in!situations!of!conflict!and!disaster!is!exercised!responsibly;!it!is!expected!that!
the!practice!of!monitoring!humanitarian!accountability!will!enhance!the!quality!of!
HRCs!response!to!disasters!situation!as!well!as!its!approach!to!DRR.!
Training!and!capacity!building:!In!order!to!insure!the!quality!of!the!training!provided!and!that!
beneficiaries!use!it!profitably,!M&E!has!developed!screening!methods!to!select!trainees!
(promoters,!volunteers,!committee!members)!having!the!required!skill!levels;!M&E!has!also!
developed!a!training!evaluation!sheet!to!measure!the!quality!of!the!training.!!
Monitoring!and!data!collection!tools:!M&E!has!developed!a!series!of!forms!to!measure!the!
volume!and!results!of!sensitization!activities;!the!degree!of!participation!of!beneficiaries;!the!
evaluation!examined!these!tools,!which!appeared!quite!detailed!and!well!adapted!to!their!
purpose:!
o List!of!mitigation!activities!
o Disaster!preparedness!list!
o List!of!participant!to!community!meetings;!
o Observation!sheet!for!sensitization!focus!groups!
o Household!visit!report!form;!
o Registration!form!for!Oral!rehydration!serum!
o Behavior!change!activities!weekly!report!form!
o Monthly!report!form!for!team!leaders!!
o Monthly!report!forms!for!promoters!
Quality!of!training!of!team!leaders,!promoters!and!volunteers:!It!was!a!common!remark!of!
promoters!and!volunteers!met!by!the!evaluation!mission!that!the!training!received!from!team!
leaders!is!too!basic!for!them!to!communicate!confidently!with!the!population!on!the!
sensitization!themes,!particularly!for!health!related!behavior!messages;!the!evaluation!is!not!in!a!
position!to!judge!the!quality!of!the!training!provided,!which!takes!the!form!of!orientation!
sessions!of!limited!duration,!given!by!team!leaders!to!promoters,!and!by!promoters!to!volunteers!
according!to!the!training!the!trainer!approach;!!
Quality!of!supervision:!According!to!team!leaders!and!promoters,!the!quality!of!the!supervision!
and!reporting!of!field!activities!has!been!affected!by!the!incapacity!of!team!leaders!to!stay!
overnight!in!the!intervention!areas!as!they!have!to!travel!in!the!same!day!from!the!office!to!the!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
27
!Robert!Banick,!Community#mapping#with#the#Red#cross#in#Haiti,!in!Open!Data!for!resilience!initiative!
field!guide,!World!Bank,!2014.!
Page!52!of!118!
!
localities!and!back;!this!leaves!little!or!no!time!to!visit!far!out!localities!and!work!with!promoters!
and!volunteers!on!planning!and!collection!of!data.!Supervision!is!seen!as!a!dayZlong!activity,!but!
it!has!to!be!rushed.!Promoters!generally!send!their!weekly!activity!reports!to!their!team!leader!
by!phone,!which!is!sometimes!difficult!and!lends!to!errors.!!
4.4.5
4.4.5.1
Program*Administration*and*Management*
Procedures*
The!unavailability!of!procurement!procedures!and!operating!guidance!documents!at!the!level!of!HRC!
was!the!cause!of!some!administrative!delays!during!the!first!two!quarters!of!the!project.!In!order!to!
overcome!this!difficulty,!ARC!templates!were!used!to!guide!HRC!procurement!and!made!possible!to!
implement!field!activities.!!
Given!that!GNPD!is!the!combination!of!two!organisations!with!their!own!budget,!financial!procedures!of!
both!ARC!and!HRC!must!be!followed.!Differences!were!said!to!be!as!various!as!there!are!procedures,!
which!in!the!end!have!the!same!objective!of!a!transparent!and!controlled!procurement!process!of!goods!
and!services.!The!evaluation!did!not!attempt!to!make!a!comparative!study!of!procedures,!but!simply!
tried!to!identify!through!interviews!with!GNPD!staff!and!HRC!committee!members!the!areas!where!
procedures!were!having!a!negative!impact!on!implementation!and!to!find!out!if!solutions!had!been!
introduced.!
Managers,!technical!experts!and!field!team!members!concurred!in!saying!that!GNPD!paperwork!and!
procedures!required!for!some!activities!were!too!cumbersome!and!slow.!The!major!targets!of!criticism!
were!the!following:!!
Travel!authorization:!the!procedure!here!was!said!to!make!organizing!field!activities!difficult!and!
to!cause!delays.!In!fact,!the!procedure!was!said!to!have!been!tightened!at!the!request!of!the!
M&E!unit!which!wanted!to!make!sure!that!field!trips!were!justified!and!would!contribute!to!
results.!Therefore!now,!according!to!ARC!procedures,!an!overnight!field!trip!now!requires!the!
following!:!
o approved!TOR;!!
o an!approved!travel!authorization!!
o an!approved!transport!request;!!
o a!purchase!request!(PR)!for!accommodation;!!
o a!per!diem!request;!
o a!cash!advance!request;!any!previous!cash!advance!received!must!have!been!canceled!
by!a!processed!expense!claim.!
The!documents!must!be!signed!by!assistants,!supervisors!and!managers.!HRCs!travel!
authorization!procedure!is!similar.!Interviewees!said!that!these!procedures!were!too!in!terms!of!
information!and!time!for!preparation.!
Cash!advance:!in!order!to!bypass!the!requirement!of!having!a!zero!cash!advance!balance!before!
receiving!a!new!advance,!GNPD!staff!use!substitutes!to!receive!the!advance!in!their!place!when!
the!processing!of!their!expense!claim!takes!too!much!time;!this!method!cannot!be!used!when!
there!are!no!substitutes!available,!which!sometimes!creates!delays!of!field!trips.!!
Payment!of!stipends!to!volunteers:!There!were!procedural!difficulties!on!the!side!of!HRC!for!the!
payment!of!the!$50!monthly!stipend!to!volunteers;!this!created!considerable!frustration!among!
volunteers;!
Team!leaders!and!promoters!complained!of!their!transport!and!telephone!charges!not!being!
reimbursed.!
Page!53!of!118!
Procurement!procedures:!these!procedures!require!a!certain!number!of!quotations!according!to!
the!amount!of!the!purchase!are!different!for!ARC!and!HRC;!they!also!require!supplier!guarantee!
compliance!of!their!products!or!services!with!some!standards!or!criteria;!these!procedures!are!
not!well!adapted!to!the!conditions!existing!in!the!field,!where!it!is!difficult!or!impossible!to!get!
several!quotations!or!to!verify!compliance;!more!flexible!procedures!were!adopted.!
Signature!of!checks:!the!signature!of!GNPD!checks!by!regional!committees!authorized!signatories!
is!a!formality!which!appears!meaningless!when!the!signatories!have!no!say!over!the!expenditures!
covered!by!the!checks.!!
There!is!a!lack!of!clarity!among!HRC!committee!members!about!when!they!can!claim!the!1000!
gourdes!per!diem!for!travel;!some!members!say!that!since!they!have!claimed!the!per!diem,!they!
have!been!excluded!from!field!activities!in!which!they!should!participate.!HRC!committee!
members!also!complained!that!they!do!not!receive!equal!treatment!for!accommodation!and!
allowances!or!for!transportation.!
While!there!are!no!procedures!preventing!team!leaders!to!stay!overnight!in!the!field!and!there!
are!lodging!facilities!everywhere,!there!are!a!number!of!reasons!that!prevent!them!from!doing!
so,!which!has!a!negative!impact!on!the!planning!and!supervision!of!field!work.!One!is!the!lack!of!
transportation!since!a!team!leader!staying!overnight!may!monopolize!a!vehicle!for!two!days;!
furthermore,!team!leaders!may!have!lower!priority!than!experts!in!getting!access!to!transport.!
Another!reason!is!the!load!of!procedural!work!required!for!an!overnight!stay,!which!team!leaders!
do!not!prepare!or!do!not!prepare!in!time!for!inclusion!in!the!transport!planning!made!every!
Thursday.!
The!evaluation!was!informed!that!there!is!no!budget!line!in!the!HRC!budget!to!cover!lodging!and!
per!diem!costs!of!team!leaders!and!promoters.!Furthermore!team!leaders!and!promoters!
complain!that!their!telephone!charges!are!not!reimbursed!by!HRC.!
Last!minute!planning!of!field!activities!by!GNPD!staff!is!a!big!challenge!for!the!efficient!implementation!
of!the!program.!According!to!GNPD!finance!and!operations!managers!the!difficulties!are!due!to!the!fact!
that!technical!experts!submit!their!travel!or!purchase!requests!too!late!to!allow!processing!before!the!
activity!is!to!take!place!or!before!the!transport!plan!is!set,!normally,!every!Thursday.!To!resolve!this!
problem,!orientation!sessions!were!organized!to!help!experts!better!understand!procedures!and!figure!
out!the!time!needed!to!prepare!their!travel!authorization!or!purchase!request!and!submit!them!in!time.!
Field!staff!however!said!that!they!had!not!been!invited!to!these!orientation!sessions.!
4.4.5.2
Operations*and*fleet*management*
Given!the!expanse!of!the!Great!North!and!the!difficulty!of!the!terrain,!the!availability!of!transportation!is!
critical!for!conducting!GNPD!activities!and!delivering!services!to!beneficiaries.!Logistics!has!been!a!major!
bottleneck!for!the!program!and!the!cause!of!multiple!delays!in!meetings!with!beneficiaries!and!
stakeholders.!The!reasons!invoked!by!informants!were!the!following:!
limited!number!of!vehicles!available!to!meet!the!transportation!demand!of!GNPD!staff;!!
some!vehicles!are!unavailable!because!of!repairs!or!maintenance;!
because!of!procedural!difficulties!at!the!level!of!HRC,!the!motorcycles!donated!by!ARC!stayed!idle!
for!several!months!and!only!became!available!to!GNPD!team!leaders!and!promoters!in!the!last!
week!of!November.!
The!vehicle!and!motorcycle!fleet!(Table!18)!made!available!to!the!GNPD!program!consists!of!9!ARC!and!
7HRC!vehicles,!plus!30!motorcycles!donated!to!HRC!by!ARC!(one!motorcycle!is!not!operational).!!
Page!54!of!118!
!
Table'18'GNPD'vehicle'and'motorcycle'fleet'
'
ARC'Vehicles'
HRC'Vehicles'
HRC'Motorcycles'
CaptUHatien'Office'
4!
2!
North'
2!
2!
11!
Northeast'
2!
2!
10!
Northwest'
1!
1!
8!
Total'
9'
7'
29'
It!is!remarkable!that,!although!the!motorcycles!were!not!available!until!December!2014,!the!GNPD!
program!was!able!to!conduct!VCAs!and!sensitization!campaigns!that!reached!all!the!localities!of!the!10!
targeted!communal!sections.!This!is!due!to!the!dedication!of!team!leaders,!promoters!and!volunteers!
who!very!often!used!their!own!means!of!transportation!or!paid!for!their!transportation.!It!is!normal!that!
it!was!a!common!complaint!that!they!were!not!compensated!accordingly.!
Finally,!HRC!adopted!management!rules!and!a!protocol!to!be!signed!by!the!users!of!the!motorcycles.!
The!motorcycles!will!be!made!available!to!team!leaders!and!promoters!who!have!been!selected!and!
have!taken!driving!lessons.!Seven!(7)!team!leaders!and!thirteen!(13)!promoters!in!the!Northeast,!and!
eight!(8)!team!leaders!and!eight!(8)!promoters!in!the!North!received!the!training.!The!motorcycles!will!
be!used!on!the!basis!of!an!approved!transport!planning!to!be!submitted!by!the!Field!Coordinator!and!
users!will!have!to!fill!out!a!logbook!for!all!movements!in!agreement!with!the!transport!plan.!According!
to!field!team!managers,!promoters!and!volunteers!met!in!the!field,!the!problem!of!motorcycles!is!almost!
solved,!but!the!conditions!of!use!are!too!hard.!They!also!say!that,!given!the!distance!to!localities,!there!
are!not!enough!motorcycles.!
The!transportation!challenge!can!be!visualized!by!the!travel!distance,!time!and!accessibility!table!
presented!in!Annex!14.!It!can!be!seen!that!the!transportation!challenge!is!very!high!in!the!Northwest!
department,!where!there!are!only!two!vehicles,!with!one!out!service!at!the!time!of!the!evaluation!
mission;!the!challenge!appears!reduced!in!the!Northeast,!but!very!significant!in!the!North.!Travel!time!
from!the!communal!section!seat!to!far!out!localities!can!require!2Z3!hours!or!more!if!on!foot.!
Given!the!strong!demand!for!transport!on!the!part!of!GNPD!staff!and!the!logistical!difficulties!that!exist,!
good!fleet!management!is!critical!for!the!project,!as!it!is!important!to!avoid!repetitive!breakdowns!of!
vehicles!and!to!reduce!down!time.!Statistics!of!vehicle!availability!are!not!kept,!however,!the!operations!
managers!declared!they!had!taken!appropriate!solutions!to!these!challenges.!It!was!also!noted!that!
there!is!no!problem!of!logistics!coordination!between!ARC!and!HRC.!
4.4.5.3
Human*Resources*
The!GNPD!program!requires!a!relatively!large!staff!number!with!a!target!of!43!ARC!employees!and!136!
HRC!employees,!all!categories!included!(Table!19).!At!the!end!of!Q1ZFY15,!only!two!ARC!positions!
remained!unfilled,!while!19!HRC!positions!were!still!to!be!filled.!The!number!of!volunteers!identified!was!
225,!in!comparison!to!a!theoretical!number!of!300!(on!the!basis!of!15!volunteers!on!rotation!every!3!
months!with!15!other!volunteers,!times!10!communal!sections.!!
Page!55!of!118!
!
Table'19'
GNPD'Personnel'requirements'Q1UFY15'
Personnel'Type'
Personnel'
Requirements'
2!
41!
136!
179'
138!
317'
ARC!Expatriate!staff!
ARC!National!staff!
HRC!Staff!
Total'GNPD'Staff'
Volunteers!
Total'
Positions'
Currently'Filled'
2!
39!
117!
158'
225!
383'
Source:!QUARTERLY!PROGRESS!REPORT!Gran!No!Pi!Djanm!Program!FY!15!Q1!Report!(JulyZOctober!2014)!
The!staffing!process!was!progressive!for!both!ARC!and!HRC!personnel!(Figure!4).!The!two!ARC!expatriate!
staff!recruited!as!senior!fulltime!managers!started!early!in!the!program;!the!Acting!Program!Manager!
since!October!2012!was!recruited!as!fulltime!Program!Manager!in!March!2013,!while!the!Branch!
Capacity!Building!Delegate!started!in!February!2013.!The!HRC!Program!Director!position!remained!
vacant!until!January!2014!when!the!recruitment!process!was!finally!completed,!thus!ending!a!situation!
that!had!caused!managerial!constraints!for!the!program.!
Figure'4'
GNPD'staffing'per'quarter'
250
200
150
100
ARC0National0staff
HRC0Staff
50
Volunteers
0
d
e
ir
u
q
e
R
Q1:0FY14
d
le
ilF
d
e
ir
u
q
e
R
d
le
ilF
Q2:0FY14
d
e
ir
u
q
e
R
d
le
ilF
Q3:0FY14
Period0/0Positions
Source:!GNPD!Quarterly!Reports!
d
e
ir
u
q
e
R
Q4:0FY14
d
le
ilF
d
e
ir
u
q
e
R
d
le
ilF
Q1:0FY15
The!lack!of!an!office!in!the!Northeast!caused!significant!delays!in!the!hiring!of!personnel!already!
recruited!until!office!facilities!became!available!in!January!2014.!The!recruitment!process!in!the!
Northwest!was!launched!at!the!end!of!2013.!!
At!the!end!of!Q1!FY15,!ARC!had!filled!39!of!41!positions,!while!HRC!had!filled!117!of!the!136!positions!
opened.!The!HRC!positions!that!remained!to!be!filled!were!as!follows:!1!out!of!44!in!the!North,!6!out!of!
45!in!the!Northeast!and!9!out!of!29!in!the!Northwest.!!
As!for!volunteers,!they!have!to!be!mobilized!in!much!greater!number!in!order!to!comply!with!HRC!
volunteer!management!protocols!which!state!that!a!volunteer!must!not!work!more!than!10!hours!a!
week,!not!more!5!hours!a!day!and!not!more!than!3!consecutive!months.!
Page!56!of!118!
!
The!recruitment!of!HRC!personnel!faced!a!major!challenge!in!Q2!FY14!when!the!contracts!for!16!HRC!
staff!(15!developers!and!1!team!leader)!recruited!in!the!North!had!to!be!terminated!because!the!
recruitment!had!not!followed!the!NS!HR!policy!for!recruitment.!The!recruitment!process!for!15!other!
positions!had!also!to!be!redone!in!the!Northeast,!for!statutory!reasons!as!well28.!The!recruitment!
process!failed!either!because!some!committee!members!had!resigned!from!their!committee!to!be!hired!
as!promoters,!or!because!recruitment!had!not!been!done!in!a!transparent!way.!These!difficulties!caused!
a!loss!in!financial!resources,!delays!in!program!implementation!as!well!as!complications!in!the!
collaboration!with!HRC!Regional!Committees.!
Another!problem!occurred!when!the!majority!of!GNPD!HRC!polyvalent!volunteers!selected!in!Bahon!and!
Borgne!did!not!originate!from!the!communal!sections!targeted!by!the!program.!!
Overall!challenges!to!retain!high!qualified!human!resources!in!the!North!continued!to!arise!for!both!ARC!
and!HRC!because!many!have!their!families!in!PortZauZPrince!or!because!of!other!projects!or!other!
organizations!competing!to!attract!these!same!human!resources.!
4.4.5.4
Use*of*financial*resources*
As!of!October!30th!2014,!only!26!%!of!the!$12,500,000!GNPD!budget!had!been!spent!(Table!20),!while!
58%!of!the!life!of!project!extending!from!December!2012!to!March!2016!(40!months)!had!already!
elapsed.!If!the!start!of!the!project!is!set!at!May!1st!2013!and!its!end!at!May!31st!2016,!in!accordance!with!
the!Project!Agreement,!for!a!length!of!37!months,!then,!as!of!October!30th,!49%!of!the!life!of!project!had!
elapsed.!
Table'20'
GNPD'Budget'and'Expenditures'as'of'October'30th'2014'
''
Annual/LOP'Budget'
Expenditures'
Unpsent'
%'Complete'
Annual/LOP'Budget'
Expenditures'
Variance'
%'Complete'
Annual/LOP'Budget'
Expenditures'
Variance'
%'Complete'
Life'of'Project'U'Consolidated'(ARC'and'HRC)'
FY13'
FY14'
FY15'
507,539!!
4,702,723!!
7,329,278!!
202,563!!
2,071,955!!
942,830!!
304,976!!
2,630,768!!
6,386,448!!
40%!
44%!
13%!
Life'of'Project'U'ARC'
338,711!!
3,096,283!!
4,420,647!!
202,563!!
1,415,338!!
548,110!!
136,147!!
1,680,945!!
3,872,537!!
60%!
46%!
12%!
Life'of'Project'U'HRC'
168,828!!
1,606,440!!
2,908,632!!
656,617!!
394,720!!
168,828!!!
949,824!!
2,513,911!!
0%!
41%!
14%!
FY16'
2,896,203!!
2,896,203!!!
0%!
TOTAL'
12,500,000!!
3,217,348!!
9,282,652!!
26%!
2,023,786!!
Z!
2,023,786!!
0%!
8,062,334!!
2,166,011!!
5,896,323!!
27%!
872,418!!
!!
872,418!!
0%!
4,437,666!!
1,051,337!!
3,386,329!!
24%!
Source:!GNPD!
In!any!case,!the!proportion!of!the!budget!spent!at!the!end!of!2014!(Q2!of!FYZ2015)!is!very!low!and!this!
puts!into!question!the!feasibility!of!completing!all!the!activities!planned!within!the!14!or!16!months!left!
before!the!end!of!the!project.!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
28
!See:!Section!5.1!Human!resources,!QUARTERLY!PROGRESS!REPORT!Gran!No!Pi!Djanm!Program!FY!14!Q2!Report!
(OctoberZDecember!2013)!
Page!57!of!118!
!
While!some!activities!have!made!good!progress!towards!their!outcomes,!for!instance,!those!related!to:!
Outcome#1.1#HRC#has#the#capacity#at#regional#and#local#levels#to#respond#appropriately,#timely#
and#effectively#to#disasters,!or!to!
Outcome#2.2#Communities#and#households#are#better#prepared#to#respond#to#disasters;!
Other!activities!still!require!much!time!and!resources!to!achieve!their!objectives,!notably,!those!related!
to:!
Outcome#1.2#HRC#has#the#capacity#at#regional#and#local#levels#to#manage#and#sustain#community#
based#programming#within#the#targeted#project#area;#this!was!amply!presented!in!this!report!as!
unfinished!business:!or!to:!
Outcome#2.1#Households#demonstrate#improved#practices#to#reduce#their#vulnerability#to#
identified#health,#hygiene,#nutrition,#hazard,#environmental#and#livelihoods#challenges;##
o Sensitization!and!training!of!beneficiaries!is!to!continue!for!all!sectors,!with!new!topics!
and!some!new!target!groups!(See!Annex!12).!
o The!health!sensitization!messages!and!behavior!change!campaigns!reached!about!
30,000!beneficiaries!in!Q1!FY15!and!as!many!in!Q2!FY15.!It!was!reported!to!the!
evaluation!mission,!however,!that!the!population!had!become!less!receptive!to!
sensitization!messages!because!of!the!expectations!created!by!the!VCAs!and!of!the!
delays!in!the!implementation!of!concrete!measures!and!actions.!It!is!of!interest!for!the!
sustainability!issue!to!determine!if,!in!spite!of!this,!behavior!changes!are!really!taking!
place!and!if!sensitization!has!been!effective!and!is!producing!sustainable!results.!!
Activities!related!to!Objective#3:#Targeted#communities#have#reduced#their#exposure#to#external#shocks#
and#local#hazards#through#improved#physical#infrastructure#and#mitigation#measures!consist!mostly!of!
infrastructure!and!construction!work;!maybe!they!can!be!rushed!to!completion!before!the!end!of!the!
project,!now!that!all!the!preparatory!work!has!been!done.!This!would!probably!increase!the!r!
In!summary,!capacity!building!of!HRC!branches!so!that!they!can!undertake!community!based!programs!
has!hardly!started,!while!behavior!changes!and!capacity!building!of!communities!to!take!responsibility!of!
disaster!preparedness,!water,!sanitation,!health!and!livelihoods!systems!cannot!be!considered!to!be!
achieved!in!a!sustainable!way!before!water!points,!health!centers,!school!WatSan!and!emergency!
shelters!and!infrastructure!are!improved.!Furthermore,!community!organisations!such!as!MUSO!or!CLTS!
committees!must!be!accompanied!for!a!while!before!they!become!autonomous.!It!seems!evident!that!
all!this!cannot!be!accomplished!in!one!year!and!that!the!duration!of!the!project!must!be!extended.!
The!evaluation!believes!that!the!decision!to!extend!the!duration!of!the!GNPD!project!is!one!about!
deciding!on!the!sustainability!of!what!has!been!undertaken.!Rushing!to!the!end!may!seriously!jeopardize!
the!outcomes!of!the!GNPD!program.!
4.5
Sustainability''
The!Program!Proposal!Document!confirmed!the!commitment!of!the!American!Red!Cross!to!strengthen!
the!capacity!of!the!Haitian!Red!Cross!in#terms#of#buildings#and#infrastructure,#but#just#as#importantly#in#
terms#of#processes,#volunteers,#and#reputation#within#the#community.!It!regarded!the!longZterm!
sustainability!of!GNPD!activities!as!being!dependent#on#the#continued#engagement##at#a#modest#level##
of#the#National#Society#in#the#Great#North#of#Haiti.!It!also!opened!the!door!for!the!project!to#be#
Page!58!of!118!
!
incorporated#into#longer#term#initiatives#of#the#international#programs#of#the#American#Red#Cross,#
beyond#the#current#HAP.29!
The!ambition!of!the!GNPD!program!can!be!interpreted!as!having!been!to!give!an!example!of!how!the!
HRC!can!increase!the!resilience!of!communities!and!go!beyond!emergency!assistance!to!reduce!disaster!
risk!factors!in!a!longer!term!perspective!and!through!behavior!change.!The!ambition!was!also!to!develop!
the!capacity!of!the!HRC!branches!at!the!regional!and!local!levels!in!the!Great!North!to!continue!by!
themselves!to!increase!the!resilience!of!the!most!exposed!communities!and!demonstrate!their!
achievements!so!that!they!can!be!reproduced!elsewhere.!!
Alternatively,!the!sustainability!issue!of!GNPD!can!be!presented!using!the!following!two!options:!!
1. Will!HRC!branches!remain!relevant!to!communities!by!being!able!to!continue!to!develop!the!
resilience!of!risk!exposed!communities!through!interventions!similar!to!those!undertaken!by!
GNPD:!VCAs,!behavior!change!sensitization,!WatSan!community!based!initiatives,!mitigation!
measures,!livelihood!initiatives,!and!school!linked!initiatives?!
2. Or!will!HRC!branches!remain!relevant!to!communities!mostly!as!occasional!but!necessary!disaster!
relief!assistance!providers?!
The!GNPD!program!has!accomplished!considerable!progress!in!putting!in!place,!in!collaboration!with!
HRC!branches,!beneficiaries!and!stakeholders,!many!of!the!essential!building!blocks!leading!to!greater!
resilience.!Among!the!elements!that!were!designed!with!the!concern!of!ensuring!sustainability,!the!
following!can!be!recalled:!!
Strengthening!of!HRC!structures!through!the!creation!of!3!local!committees!and!capacity!building!
of!3!regional!committees!and!8!local!committees;!
training!of!HRC!committee!members!and!volunteers!in!the!area!of!DRR,!updating!of!contingency!
plans!and!development!of!improved!DRR!training!modules!and!First!aid!manual;!
evacuation!shelters!upgraded!in!accordance!with!durability!standards;!!
adoption!of!community!based!solutions!for!water!and!sanitation!and!training!of!villagers!and!
users!in!the!maintenance!of!water!and!sanitation!systems;!
involvement!of!local!authorities!and!of!government!ministries!to!ensure!long!term!alignment,!
participation!and!support!to!program!initiatives!after!project;!
promotion!of!behavior!changes!as!a!way!of!achieving!durable!results;!
development!of!resilience!though!the!promotion!of!livelihoods!trough!training!and!creation!of!
community!groups;!
design!of!infrastructure!and!mitigation!measures!in!accordance!with!durability!standards.!!
It!is!too!early!to!say!if!the!outcomes!and!impact!will!be!sustainable.!Largely!the!sustainability!of!
outcomes!will!depend!on!the!capacity!of!HRC!branches!to!continue!the!work.!Unfortunately,!unforeseen!
problems!have!prevented!to!advance!capacity!building!of!HRC!branches!enough!to!ensure!achieving!
Option!1,!which!was!the!real!objective!aimed!at!by!ARC!and!HRC.!
In!order!to!simplify!the!discussion!of!the!sustainability!issue!and!facilitate!the!formulation!of!findings!
based!recommendations,!the!evaluation!has!put!in!relation!the!inputs!provided!to!the!GNPD!program!by!
ARC!and!HRC!with!the!availability!that!can!expected!for!those!inputs!at!the!level!of!HRC!branches!after!
the!project!and!for!the!resultant!capacity!of!the!branches!to!sustain!GNPD!results!and!undertake!new!
community!based!projects.!These!assessments!(Table!21)!are!in!no!way!definitive,!but!reflect!the!best!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
29
!Program!Proposal!Document,!Section!12.,!p.!55.!
Page!59!of!118!
!
opinion!of!the!evaluators!on!the!basis!of!the!information!collected!and!of!its!analysis.!They!can!be!used!
by!ARC!and!HRC!as!discussion!points!for!planning!and!deciding!the!future!of!the!project.!The!statements!
about!the!inputs!are!accompanied!by!questions!and!suppositions!which!can!be!inputs!to!design!of!an!
exit!strategy!for!ARC.!
Table'21'Post'project'availability'to'HRC'branches'of'inputs'provided'to'GNPD'
Inputs'
provided'to'
GNPD'
Leadership'
Post'project'expected'availability'of'program'inputs'to'HRC'branches'for'ensuring'
sustainability'of'GNPD'results'and'undertaking'new'community'based'projects'
The!ability!to!demonstrate!leadership!for!new!projects!and!intervention!areas!and!fields!largely!
depends!on!the!availability!or!mobilization!of!financial!resources.!In!absence!of!project!funding!
directly!allocated!to!RCs,!GNPD!leadership!is!not!likely!to!be!replaced!by!HRC!central!or!
departmental!level!leadership.!Also,!ability!of!RCs!to!mobilize!local!committees!and!the!
population!is!still!largely!absent,!except!to!some!extent!in!Northwest.!
Regional!and!local!committees!have!no!strategic!plans;!GNPD!has!not!fully!exploited!VCAs!and!
relationships!with!local!stakeholders!to!formulate!microZprojects!for!communal!sections!and!
localities.!Elected!status!of!HRC!committees!puts!stability!and!quality!of!leadership!at!risk,!but!
opens!window!for!improvement.!
Managerial'
The!managerial!capacity!of!RCs!is!still!very!limited.!Regional!and!local!committees!have!been!
capacity''
associated!with!GNPD!program!activities,!but!have!had!no!operational!role!and!have!not!gained!
much!in!terms!of!capacity!or!experience!for!managing!community!projects.!The!creation!in!each!
RC!of!Support!Units!of!highly!skilled!volunteers!(trained!in!operations,!finance,!technical!natters!
and!administration),!if!this!training!can!be!done!as!planned!by!GNPD,!does!not!guarantee!that!
without!external!support,!the!capacity!of!those!units!would!enable!to!undertake!small!projects!
and!follow!adequate!management!standards.!HRC!central!at!present!does!not!have!the!capacity!
to!provide!managerial!or!technical!assistance,!without!funding!to!hire!specialists.!!
Finance!and!project!planning!and!management!capacity!building!at!the!level!of!local!
committees!is!apparently!not!part!of!the!GNPD!work!plan,!while!the!need!is!there.!M&E!does!
not!exist.!
Technical'
The!technical!experts!of!GNPD!will!be!lost,!unless!the!project!is!extended!or!a!new!significant!
expertise'
scale!project!starts.!In!order!to!insure!the!sustainability!of!GNPD!results!in!the!DRR,!health,!
WatSan!and!Livelihoods!sectors,!HRC!RCs!would!need!expertise!in!those!fields,!unless!
government!ministries!and!services!associated!with!GNPD!initiatives!(DPC,!MSPP,!DINEPA,!
MARNDR)!take!over!some!supervision!and!maintenance!duties.!HRC!central!does!not!have!at!
present!the!capacity!to!provide!technical!support!except!in!the!DRR!sector.!
Material'
RCs!will!have!much!improved!material!resources:!office!buildings!and!equipment,!vehicles,!
resources'
motorcycles;!the!operation,!maintenance!and!replacement!costs!of!the!material!resources!are!
not!known!yet.!Sharing!of!resources!with!local!committees!not!discussed!yet.!
Financial'
GNPD!resources!will!not!be!available,!but!it!is!suggested!by!GNPD!that!income!generation!
resources'
activities!be!developed;!however,!the!nature,!feasibility!and!profitability!of!these!activities!is!still!
undetermined.!Fundraising!activities!are!also!suggested,!as!well!as!funding!of!projects!through!
partnerships,!but!no!concrete!ideas!have!been!floated!yet.!Support!from!the!central!office!is!
hoped!for,!but!apparently!not!available.!Project!funding!by!external!sources!has!not!been!
explored.!No!forecasts!have!been!made!yet!of!revenue!and!expenditures!of!HRC!branches.!!
Regional!committee!presidents!will!no!longer!receive!$400!monthly!allocation;!nor!volunteers!
the!$50!stipend;!funding!for!per!diems!may!no!longer!be!available.!What!will!be!the!impact!on!
the!engagement!of!committee!members!and!volunteers?!
Finance,'
Little!has!been!done!by!GNPD!to!transfer!proper!management!procedures!to!regional!and!local!
operations,'
committees.!It!is!not!known!if!HRC!central!office!procedures!are!available!and!adequate!for!all!
project'
concerned!activities!at!regional!and!local!committee!level.!What!will!become!of!the!bank!
management'
accounts?!What!rules!will!apply!to!the!disposal!or!use!of!assets!such!as!vehicles!and!motorcycles!
procedures'and' to!be!transferred!by!GNPD!to!the!RCs!and!LCs?!Will!the!RCs!have!the!authority!to!plan!projects!
Page!60!of!118!
!
Inputs'
provided'to'
GNPD'
supervision'
Permanent'
staff'
Relationship'
with'
beneficiaries'
Relationship'
with'
community'
groups'
Relationship'
with'
government'
ministries'
Relationship'
with'local'
authorities'and'
stakeholders'
Post'project'expected'availability'of'program'inputs'to'HRC'branches'for'ensuring'
sustainability'of'GNPD'results'and'undertaking'new'community'based'projects'
and!to!sign!protocols,!partnership!agreements!and!MOUs!for!their!execution!or!financing!as!is!
envisaged!by!GNPD?!Will!this!authority!be!retained!or!delegated!by!the!HRC!central!office?!
What!supervision!or!oversight!will!the!HRC!central!office!exert?!Are!HRC!statutes!and!
procedures!clear?!
development!programs!requires!time!and!human!and!financial!resources!and!that!it!is!not!
possible!to!rely!on!voluntary!work!to!carry!out!activities!similar!to!those!implemented!by!GNPD.!
The!interventions!of!GNPD!have!been!supported!by!the!hiring!of!sector!experts!and!specialists!
who!received!the!additional!support!of!the!PortZauZPrince!based!ARC!technical!team.!Paid!full!
time!field!coordinators,!team!leaders!and!promoters!will!no!more!be!there!to!organize,!train!
and!support!volunteers.!Volunteers!could!potentially!take!over,!but!their!contribution!would!be!
limited!by!the!voluntary!work!policy!of!the!HRC.!Hiring!of!permanent!employees!will!depend!on!
revenue!generation!and!project!funding.!
HRC!has!greatly!increased!its!visibility!by!conducting!VCAs!and!by!engaging!into!intensive!
community!mobilization!and!sensitization!campaigns.!With!the!implementation!of!Pillar!2!and!3!
initiatives,!HRC!will!be!recognized!as!an!institution!that!contributes!significantly!to!improving!
the!wellbeing!of!communities.!After!the!project,!mobilization!and!sensitization!campaigns!will!
no!longer!take!place!in!the!targeted!communal!sections,!nor!will!new!initiatives!for!improving!
the!lives!of!beneficiaries!will!be!undertaken,!unless!new!projects!are!launched;!this!will!result!in!
a!reduced!role!and!visibility!for!HRC!local!committees!and!volunteers.!
HRC!local!committees!will!potentially!take!a!role!in!sustaining!the!community!committees!or!
groups!formed!for!Evacuation!shelters!and!disaster!readiness,!water!and!sanitation!(CLTS),!
MUSO,!livelihoods;!however,!without!technical!experts!to!give!training!or!interact!with!
government!ministries,!the!support!role!of!RCs!and!LCs!may!be!negligible.!
GNPD!has!developed!close!relationships!with!government!ministries!in!the!health,!WatSan,!
education,!agriculture!sectors,!not!to!forget!the!DRR!sector!with!the!DPC.!The!consultative!
committees!have!not!been!effective!and!relations!with!ministries!at!the!institutional!and!
technical!level!have!generally!been!conducted!directly!by!GNPD!with!limited!participation!of!
HRC!regional!committees!as!onlookers,!and!somewhat!better!involvement!of!local!committees!
at!the!communal!section!level.!It!is!unsure!that!the!relationships!with!the!ministries!will!be!
taken!over!by!RCs!and!LCs!after!the!project,!so!that!the!activities!can!be!continued!in!the!
intervention!areas!and!duplicated!elsewhere.!In!the!absence!of!technical!expertise,!the!
relationships!of!RCs!and!LCs!with!government!ministries!at!the!departmental!level!and!local!will!
be!limited;!moreover,!this!role!can!be!taken!over!by!local!authorities.!
The!GNPD!program!has!developed!excellent!relationships!with!local!authorities!ASECZCASEC;!
however!these!relationships!have!been!mostly!supported!by!GNPD!project!staff!and!initiatives,!
with!a!lesser!involvement!of!the!RCs!and!LCs.!The!relationships!have!been!a!key!factor!for!
advancing!program!initiatives!and!insuring!their!relevance!and!sustainability.!It!remains!to!be!
seen!whether!the!relationships!will!be!taken!over!by!RCs!and!LCs!after!the!project,!so!that!the!
activities!can!be!continued!in!the!intervention!areas!and!duplicated!elsewhere.!In!the!absence!
of!technical!expertise,!the!relationships!of!RCs!and!LCs!with!local!authorities!will!revolve!around!
sustaining!community!committees,!role!that!can!also!be!taken!over!by!local!authorities.!
Capacity!building!of!HRC!branches!in!line!with!Option!1!and!the!sustainability!of!this!outcome!are!the!
major!challenges!of!the!GNPD!program.!However,!these!are!issues!that!cannot!be!analyzed!only!at!the!
regional!or!departmental!levels!and!that!bring!into!question!the!whole!strategy!of!the!Haitian!Red!Cross.!
Does!the!HCR!want!to!develop!the!capacity!of!regional!branches!to!undertake!community!
development!projects!and!can!it!provide!the!regions!with!the!necessary!guidance!and!support?!
Page!61!of!118!
Does!it!want!to!base!the!development!of!the!capacity!of!the!branches!strictly!on!voluntary!work!
or!does!it!consider!necessary!or!preferable!to!also!use!salaried!staff!and!consultants?!
Does!it!want!to!mobilize!external!funding!and!how!will!it!do!it?!
Does!it!want!to!develop!the!procedural!framework!and!the!oversight!that!will!ensure!that!the!
development!initiatives!of!regional!branches!remain!consistent!with!the!objectives,!principles!
and!policies!of!the!National!Society!and!of!the!Red!Cross!movement?!
The!evaluation!has!found!that!the!2010Z2015!Strategy!gave!positive!answers!to!these!questions.!It!
appears!more!and!more!clearly!now!these!ideals!will!not!be!attained!in!the!context!of!the!GNPD!
program,!at!this!stage!and!with!all!the!efforts!that!GNPD!can!make.!Therefore!the!capacity!development!
targets!should!be!lowered!to!a!more!feasible!and!sustainable!level.!
Nevertheless,!the!project!cannot!be!considered!to!be!successful!if!it!has!not!in!great!measure!achieved!
Outcome!1.2!HRC#has#the#capacity#at#regional#and#local#levels#to#manage#and#sustain#community#based#
programming#within#the#targeted#project#areas.!
!!
Page!62!of!118!
5.
LESSONS'LEARNED,'CONCLUSIONS'AND'RECOMMENDATIONS'
5.1
Lessons'learned'
A!number!of!lessons!ensue!from!the!findings!and!observations!of!this!evaluation.!These!lessons!relate!to!
VCAs,!sensitization!campaigns,!voluntary!work,!capacity!building!
Vulnerability'and'capacity'assessments'
VCAs!create!large!expectations!that!may!go!beyond!the!objectives!or!resources!of!the!program!
for!which!they!are!used.!
The!Vulnerability!and!Capacity!Assessment!(VCA)!tool!is!an!efficient!tool!for!the!identification!of!
priorities.!It!invites!community!members!to!freely!identify!their!problems!and!priorities.!It!facilitates!the!
initiation!of!partnerships!with!other!community!stakeholders!who!can!participate!to!the!implementation!
of!the!project!under!consideration.!However,!since!the!VCAs!look!at!all!the!problems!that!communities!
are!facing,!they!may!create!expectations!and!tend!to!expect!that!all!these!problems!will!be!solved!by!the!
project!initiating!the!VCA!although!it!may!have!more!limited!goals!and!resources.!!
After!VCAs,!short!term!measures!would!help!to!keep!up!community!mobilization!until!the!action!
plans!are!implemented!!
The!evaluation!was!repeatedly!told!in!meetings!with!beneficiaries!and!stakeholders!that!too!much!time!
had!elapsed!between!the!VCAs!and!the!start!of!the!implementation!of!the!action!plans.!The!first!VCAs!
took!place!in!November!2013!and!the!last!in!June!2014,!while!the!implementation!of!the!action!plans!
had!barely!started!in!December!2014.!Therefore!the!waiting!time!for!concrete!actions!that!beneficiaries!
may!consider!as!real!answers!to!their!needs!and!priorities!was!between!6!months!to!one!year.!This!had!
a!negative!impact!on!mobilization!and!on!attitudes!about!the!project!and!the!HRC.!!
In!the!meantime!GNPD!embarked!on!an!intensive!sensitization!campaign!that!seems!to!have!been!less!
and!less!well!received!because!it!was!not!what!beneficiaries!were!expecting.!The!continued!presence!of!
HRC!volunteers!in!the!communities!also!made!beneficiaries!more!aware!of!the!delays!and!made!them!
believe!that!their!plight!was!not!taken!seriously.!Therefore,!a!good!strategy!would!be!to!identify!within!
the!action!plans!some!short!term!or!emergency!measures!that!can!be!implemented!rapidly,!so!as!to!
demonstrate!to!communities!that!the!project!is!effective!and!their!priorities!and!needs!are!taken!
seriously.!
Given!that!VCAs!represent!a!huge!effort!and!a!unique!way!of!collecting!information!from!the!
communities,!the!results!of!the!VCAs!should!be!better!systematized,!archived!and!distributed!to!
stakeholders.!
The!VCA!exercise!needed!an!enormous!effort!on!the!part!of!the!population,!of!GNPD,!of!HRC!
committees!and!of!local!authorities.!Around!7,000!people!participated!in!about!400!focus!groups.!Local!
stakeholders!were!solicited,!GNPD!staff!and!volunteers!worked!intensively!and!probably!succeeded!in!
making!beneficiaries!better!understand!their!problems!and!identify!their!priorities.!!
The!evaluation!examined!all!the!VCA!reports!and!finds!that!they!represent!an!honest!effort!to!reflect!the!
situation!but!that!they!come!short!of!exploiting!the!information!collected!and!of!making!it!available!to!
interested!parties:!HRC!local!committees,!local!authorities,!etc.!One!major!shortcoming!found!by!the!
evaluation!is!the!total!absence!of!geographical!disaggregation!of!situations,!needs!and!priorities!within!
the!communal!sections!as!if!living!conditions!were!identical!among!the!40Z50!localities!that!make!up!
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each!communal!section;!another!shortcoming!is!the!lack!of!qualitative!analysis!as!if!the!focus!groups!had!
not!produced!any!valuable!information;!finally,!the!VCA!reports!are!not!of!equal!quality!and!appear!to!
be!of!very!limited!potential!!use!for!stakeholders;!they!also!probably!have!been!written!in!Haitian!creole!
to!make!their!understanding!easier.!Overall,!it!is!regrettable!that!so!little!useful!trace!of!this!great!effort!
will!be!left.!
VCAs!are!good,!but!they!are!not!enough!to!identify!activities;!they!must!be!completed!by!more!
detailed!studies!and!assessments;!the!development!perspective!is!not!well!integrated.!
The!long!delays!between!EVCs!and!the!implementation!of!actions!plans!is!in!part!due!to!the!somewhat!
superficial!character!of!certain!elements!of!the!EVCs!and!of!the!difficulty!of!transposing!needs!and!
priorities!into!actual!action!plans.!The!needs,!are!sometimes!quite!evident,!and!there!may!be!a!simpler!
way!to!mobilize!communities!and!develop!action!plans!that!are!consistent!with!the!objectives!of!a!
program.!!!
Sensitization'campaigns'
Sensitization!campaigns!should!preferably!be!accompanied!by!concrete!measures!and!not!come!
first,!ahead!of!what!makes!behavior!change!feasible!and!attractive.!
The!evaluation!mission!was!in!many!instances!told!that!sensitization!to!protection!against!water!borne!
diseases!through!handZwashing!or!water!purification!was!not!effective,!when!people!had!no!access!to!
water!and!no!soap.!In!order!to!get!a!maximum!impact,!sensitization!campaigns!must!be!coupled!to!
concrete!measures!or!improvements!that!make!the!behavior!change!feasible!and!attractive!to!the!
beneficiaries!targeted.!!
Capacity'building'
Capacity!building!has!to!target!those!who!will!stay!behind!and!not!a!parallel!structure!which!will!
evaporate!at!the!end!of!the!project.!It!also!has!to!consider!the!entirety!of!the!structure!which!
will!continue!to!plan!and!implement!community!projects,!including!the!central!structure!
responsible!for!policies!and!oversight.!
The!rationale!of!the!GNPD!program!was!to!develop!the!capacity!of!the!Haitian!Red!Cross!to!undertake!
community!development!projects!at!the!regional!level!and!to!increase!the!resilience!of!the!populations!
against!natural!disasters!and!climate!change.!However,!the!GNPD!program!basically!consisted!in!
creating!a!parallel!twin!structure!of!ARC!and!HRC!salaried!employees.!HRC!capacity!building!within!
GNPD!is!not!occurring!in!other!ways!than!for!a!few!senior!managers!to!learn!how!to!manage!a!large!
project.!Most!technical!and!management!knowZhow!will!be!lost!to!HRC!when!the!project!closes.!The!
capacity!of!HRC!branches!has!been!strengthened!in!some!areas,!like!DRR!and!others,!but!!basically!it!has!
not!yet!been!prepared!to!identify!and!manage!community!projects.!Some!capacity!building!will!take!
place!before!the!end!of!the!project,!but!when!the!project!closes,!as!it!is,!the!HRC!branches,!as!
institutional!entities,!will!not!have!had!any!real!experience!of!managing!projects.!!
Voluntary'work'in'development'projects''
development!programs!requires!time!and!human!and!financial!resources!and!that!it!is!difficult!
and!risky!to!rely!on!voluntary!work!to!carry!out!activities!similar!to!those!implemented!by!GNPD.!
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Community!development!projects!of!the!kind!of!the!GNPD!program!are!undertakings!which!must!be!
carried!out!over!a!sufficient!duration!and!which!require!continuity!of!leadership!and!of!human!
resources.!The!evaluation!mission!was!repeatedly!said!by!members!of!regional!and!local!committees!
that!there!was!a!limit!to!their!availability!for!voluntary!work!above!which!they!could!not!go!without!
receiving!compensation.!The!evaluation!also!found!that!one!of!the!major!reasons!explaining!low!
participation!of!committee!members!to!GNPD!activities!was!that!members!were!unavailable!because!of!
professional!reasons.!It!would!be!ill!advised!for!project!effectiveness!to!rely!on!voluntary!work!only.!
Meetings'with'stakeholders'and'beneficiaries'
In!a!program!where!the!participation!of!communities!and!beneficiaries!is!intensely!solicited!and!
where!the!multi!sector!interventions!create!multiple!occasions!for!convoking!beneficiaries,!local!
authorities!and!HRC!committee!members,!it!is!important!not!to!unduly!multiply!meetings!and!to!
coordinate!meetings!internally!and!externally,!in!order!to!avoid!meeting!fatigue!or!failed!
meetings.!
Many!stakeholders!mentioned!to!the!evaluation!mission!that!in!their!view,!GNPD!was!conducting!many!
meetings!and!that!there!may!be!too!many!and!that!some!may!not!be!well!coordinated!together.!It!was!
pointed!out!to!the!evaluation!that!beneficiaries!were!somewhat!confused!by!AtB!meetings!with!
beneficiaries!in!which!the!field!teams!did!not!participate,!while!the!field!teams!held!their!own!regular!
monthly!meetings!with!beneficiaries.!Meetings!are!also!convoked!by!sector!experts,!although,!in!
principle,!any!invitation!must!go!through!the!HRC!local!or!regional!committee.!There!may!be!a!risk!of!
meeting!fatigue!among!beneficiaries.!Also,!it!becomes!difficult!for!regional!and!local!committee!
members!to!attend!to!all!the!meetings!called,!and!it!they!are!repeatedly!absent,!it!can!be!interpreted!
that!their!role!is!not!important.!Furthermore,!GNPD!is!not!the!only!organization!that!invites!beneficiaries!
to!meetings,!which!means!that!local!authorities!and!beneficiaries!may!not!be!available!for!GNPD.!Finally,!
the!number!of!meetings!must!be!adjusted!to!the!availability!of!transportation!for!participants.!
Compensation'to'HRC'elected'officers'and'the'perception'of'equal'treatment'
Giving!to!some!and!not!to!others!leads!to!disharmony.!In!order!to!maintain!motivation,!it!is!
important!to!ensure!fairness!and!equality!of!treatment.!
Although!it!is!not!a!generalized!finding,!the!evaluation!observed!that!the!$400!allocation!paid!to!
presidents!of!HRC!regional!committee!was!a!source!of!deep!resentment!among!some!other!members!
who!also!said!that!the!payment!had!been!hidden!to!them.!!Similar!situations!of!unequal!treatment!were!
brought!to!the!attention!of!the!evaluation!in!regards!of!access!to!transport!and!per!diems,!while!
volunteers!complained!about!having!to!pay!for!transport!and!communication!expenses!that!are!
supposed!to!be!covered!by!HRC.!Also!committee!members!questioned!the!fact!that!they!received!no!
compensation,!while!central!office!staff!receives!salaries.!Field!team!member!felt!that!they!were!not!
treated!the!same!way!as!the!experts!with!respect!to!their!ne!access!to!transport,!lodging!and!per!diems,!
materials!and!training.!Therefore!it!is!important!to!ensure!equality!of!treatment!and!transparency.!
Gender':'
The!gender!dimension!must!be!integrated!from!the!start!in!a!project!and!must!be!considered!as!
a!critical!element!of!the!definition!of!the!sensitization!messages!aiming!at!behavior!changes.!!
Although,!at!the!launch!meeting!of!the!midZterm!evaluation,!the!evaluators!were!told!of!efforts!to!
integrate!the!gender!dimension!in!the!GNPD!program,!the!evaluation!has!found!very!little!discussion!of!
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gender!in!the!reports!and!program!documentation!and!in!interviews!and!meetings.!It!does!not!seem!
that!the!sensitization!messages!were!adapted!to!gender!factors.!
5.2
Conclusions'and'recommendations'
Extension'of'end'date'of'the'GNPD''
Given!the!delays!incurred!in!the!implementation!of!the!program,!which!can!be!estimated!to!overall!
amount!to!at!least!6!months,!it!is!advisable!to!extend!the!time!limit!of!the!program!by!at!least!6!months.!
The!evaluation!cannot!make!a!firm!statement!on!the!budget!available!for!extending!the!project!by!6!
months,!but!as!there!was!a!large!budget!under!spend!at!the!end!of!October!2014,!the!extension!can!
probably!take!place!without!a!budget!increase.!
Recommendation'1. Extend!the!end!date!of!the!GNPD!program!by!6!months!
Exit'strategy''
As!mentioned!in!the!analysis!of!the!sustainability!issue,!the!success!defining!outcome!for!GNPD!is!
Outcome#1.2#HRC#has#the#capacity#at#regional#and#local#levels#to#manage#and#sustain#community#based#
programming.!The!evaluation!has!developed!two!scenarios!to!help!to!design!an!ARC!exit!strategy.!
Scenario!1:!Capacity!building!and!assistance!to!planning!!
A!first!scenario!The!evaluation!found!that,!although!some!progress!has!been!made!into!defining!what!
capacity!building!of!HRC!branches!should!be,!capacity!building!as!such!has!not!formally!started!and!all!of!
it!will!revolve!around!the!training!of!4!highly!skilled!volunteers!to!form!a!management!unit!(MU)!in!each!
of!the!three!regional!branches.!When!the!project!closes,!the!RCs!will!have!MUs!of!skilled!volunteers,!
who!will!be!only!potentially!available!for!community!development!projects,!since!there!is!no!way!to!
guarantee!that!with!their!new!skills!they!will!stay!with!HRC.!The!GNPD!work!plan!also!proposes!to!
prepare!strategic!plans!for!the!HRC!branches,!initiate!project!partnerships!and!launch!income!generating!
activities.!However!these!ideas!are!still!very!vague.!!
One!potential!exit!strategy!for!ARC!would!be!to!let!GNPD!go!ahead!with!these!proposals!and!close!the!
program!after!a!6!month!extension.!The!HRC!branches!would!then!be!left!to!themselves!with!uncertain!
support!from!the!HRC!central!office!to!consolidate!GNPD!outcomes!and!undertake!community!projects!
with!a!strict!volunteer!work!approach.!This!option!appears!fraught!with!high!risk.!
Scenario!2:!Capacity!building,!assistance!to!planning!and!support!to!project!management!and!
execution!by!HRC!regional!and!local!branches!!
A!second!option,!which!is!the!one!recommended!by!the!evaluation!would!consist!in!giving!to!regional!
committees!the!mandate!of!initiating!and!executing!community!development!projects!and!in!allocating!
funds!to!them!for!implementing!those!projects.!The!projects!may!consist!in!reproducing!the!GNPD!
process!in!a!new!communal!section!or!in!expanding!or!continuing!GNPD!activities!in!the!currently!
targeted!communal!sections.!!
The!main!feature!of!this!option!is!that!regional!committees!would!be!responsible!to!initiate!and!manage!
externally!funded!community!based!projects,!whose!execution!would!be!carried!out!with!the!help!of!
salaried!specialists,!more!or!less!in!exactly!the!same!way!as!ARC!and!HRC!presently!do!within!GNPD.!
The!projects!would!be!identified!during!the!last!phases!of!the!GNPD!program;!they!would!be!modest!in!
size,!would!not!necessitate!large!financial!resources!and!could!have!duration!of!18!to!24!months.!!
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Capacity!building!of!HRC!branches!in!regards!to!Outcome!1.2!would!include!a!management!component!
and!a!technical!component.!The!management!component!would!specifically!address!the!governance!
role!of!elected!regional!and!local!committee!members:!operations,!finance,!project!management,!
human!resources;!the!training!would!aim!to!enable!committee!members!to!exert!their!governance!role!
in!accordance!to!HRC!requirements!and!procedures.!!
The!technical!component!of!capacity!building!would!target!technicians!who!already!have!a!sufficient!
knowledge!in!the!subjects!considered:!operations,!finance,!project!management,!DRR,!WatSan,!health,!
livelihoods,!etc.!!The!training!would!not!be!generic!but!very!project!specific!so!as!to!enable!the!
technicians!to!implement!the!GNPD!and!community!development!approaches,!methodologies!and!tools.!
The!technicians!to!be!trained!would!be!selected!among!volunteers!or!other!candidates!if!there!are!no!
volunteers!with!the!adequate!background.!Given!their!expected!level!of!engagement!during!the!
proposed!interventions,!the!technician!would!be!salaried!employees,!albeit!with!possibly!less!than!
market!rate!salaries.!Through!proper!funding!arrangements!between!them,!the!three!regional!branches!
could!share!the!services!of!the!technicians.!One!sector!that!appears!critical!is!the!WatSan!sector!where!
there!is!a!need!for!technical!expertise!ifor!planning!and!supervision!of!community!managed!systems.!
It!is!understood!that!if!the!work!load!exceeds!that!allowed!by!HRC!voluntary!work!rules,!salaried!
personnel!would!be!used.!Elected!members!would!not!be!allowed!to!draw!any!salary.!In!order!to!avoid!
conflicts,!any!form!of!compensation,!such!as!the!$400!monthly!allocation!paid!by!GNPD!to!RC!
presidents,!would!have!to!be!approved!by!the!committee,!and!be!based!on!real!expenditures.!
The!funding!of!the!community!based!project!in!each!department!would!be!granted!through!a!
memorandum!of!agreement!between!the!Haitian!Red!Cross!and!the!concerned!regional!branch.!As!the!
grantor!of!the!funding,!the!Arc!would!also!be!part!of!these!agreements,!or!to!make!things!simpler!there!
could!be!an!umbrella!agreement!between!ARC!and!HRC.!!
Oversight!would!be!exerted!by!HRC!central!office!and!by!steering!committee!similar!to!the!existing!
GNPD!steering!committee.!
Recommendation'2. Undertake!a!new!phase!of!GNPD!in!which!the!regional!branches!would!have!the!
complete!responsibility!of!identifying,!planning!and!implementation!of!community!based!projects,!
with!oversight!being!exerted!by!HRC!central!office!with!the!support!of!ARC.!
This!option!has!not!been!discussed!with!ARC!and!HRC!senior!management,!but!it!is!presented!as!an!idea!
worth!considering!because!it!would!be!a!way!to!ensure!that!Outcome!1.2!is!achieved.!It!would!correct!
the!design!weakness!of!the!GNPD!program!in!which!no!real!governance!or!operational!role!was!given!to!
HRC!branches.!Its!realization!of!course!depends!on!funding!availability!at!ARC!and!on!its!alignment!to!
ARC!priorities.!!
A!corollary!to!the!preceding!recommendation!would!be!to!provide!to!HRC!central!office!with!technical!
assistance!in!the!areas!of!project!management!and!M&E,!as!well!as!with!respect!to!developing!a!set!of!
procedures!to!administer!projects!funded!by!external!sources.!This!TA!would!enable!HRC!central!office!
to!provide!supervision!to!the!three!RCs!after!GNPD!and!especially!in!case!a!Phase!II!takes!place.!The!
technical!assistance!could!also!cover!the!search!for!funding!of!community!based!projects.!This!TA!would!
be!of!limited!scope!and!size.!
Recommendation'3. Provide!a!limited!amount!of!technical!assistance!to!the!HRC!central!office!to!
improve!its!capacity!in!the!areas!of!project!management,!M&E!and!search!of!project!funding.!This!TA!
may!also!cover!the!issue!of!assets!to!be!transferred!by!ARC!at!the!end!of!GNPD.!!
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Integration'of'Field'team'experience'in'planning'process''
Team!leaders,!promoters!and!volunteers!complained!in!all!the!sites!visited!that!their!knowledge!of!the!
conditions!existing!in!the!communities!and!of!the!perceptions!of!beneficiaries!towards!the!project,!its!
approach!and!its!messages!were!not!exploited!by!the!program.!They!said!there!was!no!formal!
mechanism!through!which!they!could!voice!their!observations!since!their!comments!and!suggestions!are!
not!heard!or!given!followZup!in!the!weekly!meetings!and!since!they!do!not!participate!in!the!GNPD!
quarterly!planning!and!review!meetings.!
Recommendation'4. Improve!the!collection!and!discussion!of!perceptions!and!observations!of!team!
leaders!by!creating!a!formal!mechanism!and!integrate!that!mechanism!in!the!M&E!process.!!
CrossUcutting'issues:'Gender'and'environment'
Gender!and!environment!are!cross!cutting!issues!that!are!in!principle!integrated!in!all!GNPD!activities.!It!
was!noted!however!by!the!evaluation!that!GNPD!approaches!and!messages!had!not!been!supported!in!a!
systematic!way!by!gender!analysis.!In!fact,!the!gender!theme!is!almost!absent.!In!the!same!way,!the!
environment!and!the!impact!of!climate!change!on!the!environment,!which!in!Haiti!has!such!grave!
consequences!on!the!resilience!of!communities!and!on!the!exposure!to!natural!disasters,!is!better!
integrated!a!cross!cutting!theme,!but!the!long!term!dimension!and!climate!changes!have!not!been!fully!
taken!into!account!into!DRR!strategies!and!messages.!!
Recommendation'5. !Although!the!planning!phase!of!GNPD!is!completed,!an!effort!could!be!made!to!
ensure!that!the!sensitization!messages!better!integrate!gender!considerations!and!that!all!
interventions!take!gender!into!account.!Similarly,!long!term!environmental!issues!for!the!communal!
sections!should!be!better!identified!and!strategies!to!address!them!should!be!discussed!with!HRC!
local!committees,!local!and!ministerial!authorities!and!beneficiaries.!
VCA'report'and'data'
The!evaluation!found!that!the!results!of!the!VCAs!in!terms!of!data!collection!and!processing!and!of!
reporting!are!not!commensurate!to!the!huge!effort!made!and!to!the!large!quantity!of!information!
collected,!some!of!which!may!have!a!high!qualitative!value!as!well!as!for!future!use!by!HRC!local!
committees!and!local!authorities.!
Recommendation'6. :!GNPD!should!examine!if!the!VCA!data!can!be!recuperated!and!put!to!useful!
use.!
Effectiveness'of'sensitization'message'and'campaign'
The!evaluation!was!told!repeatedly!by!and!stakeholders!beneficiaries,!but!also!by!team!leaders,!
promoters!and!volunteers,!that!there!was!too!much!sensitization!and!that!it!was!not!the!concrete!
improvements!to!their!living!conditions!that!beneficiaries!were!expecting.!Also,!the!long!delays!were!
having!an!adverse!effect!on!the!perceptions!of!the!program.!Promoters!and!volunteers,!in!several!
instances,!said!that!they!had!become!more!cautious!in!approaching!the!population!because!there!was!a!
negative!sentiment!about!the!project!and!beneficiaries!had!become!less!receptive!to!sensitization.!In!
these!circumstances,!it!may!be!that!the!sensitization!messages!have!not!gone!through!as!much!as!hoped!
for.!The!PMP!intends!to!measure!the!success!of!the!sensitization!campaigns!on!behavior!changes!by!
comparing!end!line!to!base!line!data.!It!would!be!of!interest!not!to!wait!until!the!end!of!the!project!to!
verify!if!sensitization!is!working!by!conducting!a!limited!survey!or!through!focus!groups.!
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Recommendation'7. !Given!the!adverse!effects!of!the!delays!suffered!in!program!implementation!
and!of!unfulfilled!expectations,!the!M&E!and!AMEL!teams!should!conduct!a!limited!survey!or!focus!
groups!to!determine!if!the!sensitization!campaigns!are!reaching!their!targets!or!if!a!renewed!effort!is!
necessary.!
Beneficiary'count,'mass'sensitization'numbers'and'reporting'by'team'leaders'
The!evaluation!has!observed!that!the!number!of!program!beneficiaries!declared!for!some!communal!
sections!was!extremely!high!with!respect!to!their!population,!in!some!cases!exceeding!the!population!
number,!while!in!other!communal!sections,!it!was!very!low.!The!evaluation!also!noted!that!in!reporting!
the!number!of!beneficiaries!to!the!M&E!manager,!M&E!officers!in!each!department!did!not!disaggregate!
between!the!numbers!reached!by!mass!sensitization!from!that!reached!through!household!visits,!
although!this!information!was!transmitted!to!them!by!team!leaders.!Finally,!team!leaders!and!
promoters!concurred!in!saying!that!reporting!on!field!activity!results!was!often!incomplete!or!contained!
errors!because!promoters!had!to!transmit!data!verbally!by!phone!since!team!leaders!for!lack!of!
transportation!could!not!get!to!field!location!to!collect!the!data.!!!
Recommendation'8. M&E!should!examine!its!procedures!for!counting!beneficiaries!and!explain!the!
consistency!of!past!results.!Team!leaders!should!be!given!adequate!means!of!transportation!so!that!
they!can!visit!make!regular!field!visits!to!work!with!promoters!and!volunteers,!collect!data!and!
discuss!the!results!achieved!and!the!difficulties!encountered.!
Income'generating'activities'and'project'funding'
The!evaluation!noted!that!there!was!a!lot!of!uncertainty!about!the!financial!resources!and!viability!of!
the!regional!and!local!branches.!High!hopes!are!put!on!income!generating!activities!and!on!fundraising,!
but!these!hopes!are!not!based!on!objective!analysis!and!reality!checks.!The!funding!of!community!based!
projects!through!partnerships!and!external!sources!is!also!anticipated!but!that!potential!and!the!
prospective!partners!and!funding!sources!have!not!been!identified.!The!operating!costs!of!the!branches,!
the!costs!of!regular!HRC!branch!activities!and!of!community!based!projects!have!not!been!estimated.!
Recommendation'9. In!order!to!get!a!clear!picture!of!the!financial!outlook!of!HRC!branches!assisted!
by!GNPD,!future!operating!costs,!the!costs!of!regular!activities!and!of!community!based!projects!
should!be!estimated.!A!realistic!forecast!of!net!revenues!from!income!generating!and!fund!raising!
activities!should!be!made.!External!partnerships!and!funding!sources!should!be!identified.!The!HRC!
central!office!should!be!closely!associated!with!this!exercise.!
Logistics'and'communications'
The!evaluation!was!repeatedly!told!of!the!delays!and!cancellations!of!meetings!that!were!due!to!
transportation!and!logistics!problems.!These!delays!were!cause!for!frustration!and!discontent!among!
beneficiaries!and!stakeholders,!of!embarrassment!for!local!committees!and!local!authorities!who!had!
called!the!meetings,!and!of!bad!feelings!towards!GNPD!and!the!HRC.!Although,!it!goes!by!itself,!that!
transportation!and!logistics!should!be!optimized,!this!problem!was!so!prevalent!that!it!merits!a!specific!
recommendation.!!
Recommendation'10.
Improve!transportation!planning,!logistics!and!communication!so!as!to!
minimize!meetings!being!delayed!or!canceled.!
Page!69!of!118!
Meetings'with'beneficiaries'and'stakeholders'
It!was!pointed!out!to!the!evaluation!that!GNPD!was!holding!a!great!number!of!meetings!with!
stakeholders!and!beneficiaries!and!that!there!was!at!times!a!lack!of!internal!and!external!coordination,!
that!this!was!creating!confusion!among!beneficiaries!and!that!the!meetings!were!demanding!too!much!
from!committee!members!in!terms!of!their!presence.!!
Recommendation'11.
Although!holding!many!meetings!is!normal!in!a!program!essentially!base!
on!mobilization!and!participation,!it!would!be!advisable!to!review!the!relevance!of!all!the!meetings!
and!to!improve!coordination,!which!may!have!the!side!effect!of!lessening!the!demand!for!
transportation.!
Haitian'Red'Cross'Structure'
The!evaluation!was!informed!that!the!absence!of!a!local!committee!in!Mahotire!was!an!obstacle!to!
program!implementation!in!Mahotire!because!the!Northwest!regional!committee!cannot!act!as!a!local!
committee.!
Recommendation'12.
To!create!a!local!committee!in!Mahotire!so!that!beneficiaries!and!
volunteers!can!be!adequately!represented!in!the!program.!This!recommendation!is!addressed!to!the!
Haitian!Red!Cross.!
Page!70!of!118!
6.
ANNEXES'
Page!71!of!118!
Annex%1%HRC%GNPD%Organization%Chart%
!
Page!72!of!118!
Annex%2%ARC%GNPD%Organization%Chart%
!
Mid!Term!Evaluation!of!the!Grand!N!Pi!Djanm!Program,!January!2015!
Page!73!of!118!
!
Annex%3%GNPD%Stakeholders%and%their%role%in%the%program%
Stakeholder% Role%In%The%Program%
HRC@HQ%
HRC%
Regional%
Branches%
HRC%Local%
Branches%
HRC%
Volunteers%
ASEC/%
CASEC%
DPC%
Program%Expectations%
Potential%Risk%
Supervise!and!coordinate!involvement!of!regional!
Ensure!
branches!in!all!activities!
application!of!
Find!skilled!people!for!the!implementation!of!
MoU!
Weak!ownership!of!
activities!with!respect!to!the!program!requirements!
program!
Facilitate!linkages!
and!Red!Cross!principles!
with!stakeholders!
Available!resources!
Ensure!the!capacity!building!of!the!regional!and!local!
at!national!level!
absorbed!by!other!
branches!by!mobilizing!all!available!resources!
and!ensure!
programs!or!emergency!
Conduct!regular!field!monitoring!!
capacity!building!
Ensure!the!linkages!with!government!authorities!and!
of!HRC!branches!
national!actors!
Unavailability!of!regional!
Guarantee!linkages!
branch!officials!
with!stakeholders!at! Facilitate!the!operational!setTup!of!the!program!
departmental!level!&! Mobilize!available!resources!at!departmental!level!to! Weak!ownership!!
coordinate!capacity!
support!the!program!implementation!
Available!resources!
building!of!local!
Ensure!linkages!and!coordination!with!departmental!
absorbed!by!ongoing!
branches!and!
stakeholders!and!local!branches!
programs!or!an!eventual!
volunteers!
emergency!!
Inexistence!of!local!branch!
Mobilize!resources!available!at!communal!level!to!
Weak!ownership!of!
Ensure!linkages!with!
support!program!implementation!
program!
communal!
Facilitate!linkages!&!coordination!with!stakeholders! Weak!followTup!of!field!
stakeholders!&!
at!communal!level!
activities!
coordinate!
Ensure!the!followTup!of!field!activities!through!
Lack!of!appropriate!
volunteers!
regular!monitoring!visits!
volunteer!management!
empowerment!and!
mechanism!
Report!regularly!on!the!implementation!progress!of!
involvement!
activities!and!challenges!
Use!of!the!program!for!
political!interests!
Lack!of!voluntarism!
Support!the!implementation!of!activities!at!
In!charge!of!
community!level!
Weak!skills!on!planned!
activities!
activities!
Mobilize!community!members!and!leaders!to!foster!
implementation!at!
their!continuous!involvement!in!the!program!
Misbehavior!towards!
community!level!
activities!
community!members!
Facilitate!the!mobilization!of!resources!at!communal!
section!level!
Coordination!with!
Use!the!program!for!
Ensure!the!coordination!with!key!actors!(e.g.!CBOs)!
and!mobilization!of!
at!community!level!
leaders!at!communal!
Frustration!linked!to!
Support!the!followTup!of!activities!implementation!
section!level!
implementation!strategy!
Support!the!selection!process!of!partners!at!local!
level!
Support!program!technically!for!implementation!of!
DRR!activities!
Collaborate!with!the!program!team!at!various!level!
Coordinate!
Lack!of!interest!!
interventions!linked! Technically!validate!DRR!mechanisms!to!be!
Weak!coordination!!
to!strengthening!of!
implemented!!
Lack!of!involvement!in!
National!Risk!&!
Make!available!its!network!down!to!the!remote!areas!
design!of!methodologies,!
Disaster!
to!support!activities!implementation!
tools!and!trainings!
Management!System!! Facilitate!synergies!with!key!actors!on!DRR!field!
Support!the!program!team!in!identifying!local!
partners!
Page!74!of!118!
!
Stakeholder% Role%In%The%Program%
Potential%Risk%
DDSP%
Lack!of!interest!!
Weak!coordination!!
Lack!of!involvement!in!the!
Lack!of!interest!!
Weak!coordination!!
Lack!of!involvement!in!
Use!the!program!for!
Exclusion!of!community!
members!
DINEPA/%
URD%
CBOs%
Program%Expectations%
Accompany!all!activities!of!the!program!related!to!
health!sector!
Make!available!skilled!people!to!support!the!program!
on!specific!matters!
Coordinate!overall!
Support!program!team!in!designing!methodologies!&!
health!interventions!!
tools!!in!line!with!MSSP!standards!
Facilitate!synergies!with!key!actors!on!health!sector!
Support!the!program!team!in!identifying!local!
partners!
Support!the!program!in!implementing!activities!
linked!to!water!access!
Coordinate!overall!
Make!available!skilled!people!to!support!program!
interventions!on!
team!on!specific!matters!
water!access!
Facilitate!synergies!with!key!actors!on!water!access!
field!
Support!the!program!in!identifying!local!partners!
Ensure!the!program!presence!in!limited!access!areas!
Mobilize!continuously!community!members!to!foster!
Key!actor!in!local!
their!active!involvement!to!activities!implementation!
development!
Support!the!program!team!in!identifying!most!
vulnerable!people!at!community!level!
Page!75!of!118!
Annex%4%Evaluation%Criteria%and%Questions%as%per%the%TOR%
!
Evaluation%questions!
1)%Program%Management%and%Coordination%
1.1!!Coordination!
1.1.1!What!coordination!mechanisms!exist!and!how!effective!are!they!to!develop!and!ensure!
between!HRC!and!ARC!% smooth!coordination!of!program!between!ARC!and!HRC?!!
1.1.2!How!efficient!and!timely!are!these!coordination!mechanisms!to!provide!clarity!on!program!
planning!and!implementation!aspects!to!the!program!staff!and!stakeholder?!!
1.1.3!What!strengths!and!gaps!are!seen!and!realized!by!the!stakeholders!and!what!can!be!done!
to!improve!further?!!
1.2!Program!
1.2.1!Are!the!program!implementation!procedures!and!mechanisms!clear!to!both!HRC!regional!
Implementation!
branches,!and!ARC!staff?!!
mechanisms!and!
1.2.2!How!effective!are!the!organizational!structure!to!help!achieve!the!stated!objectives!and!
structures!%
program!activities!of!the!GNPD?!!
1.2.3!Are!program!implementation!staffs!of!both!agencies!clear!on!how!they!should!coordinate,!
collaborate!and!implement!the!program?!!
1.2.4!Are!management!structures!of!implementation!clear!to!all!key!staff!and!HRC!committees?!
1.2.5!Are!they!found!effective!and!efficient!enough!to!meet!the!objective!of!GNDP!program!by!
its!remaining!period?!!
1.2.6!What!are!the!strengths,!gaps!and!what!needs!to!be!done!to!improve!further?!!
1.3%Clarity%on%role%and%
1.3.1!Is!the!program!implementation!strategies!of!ARC!(to!be!implemented!by!both!for!certain!
responsibilities%
period)!clear!to!HRC!and!its!staff,!and!ARC!staff?!
between%HRC%and%ARC%% 1.3.2!Are!they!clear!on!their!roles!and!responsibilities!along!the!phases!of!the!program?!Is!there!
any!duplication!of!roles?!
1.3.3!Do!HRC!Regional!and!Local!Committees!understand!what!they!are!supposed!to!implement!
and!what!roles!they!have!to!play!in!relation!to!GNPD!program?!
1.3.4!Are!the!regional!committee!and!the!local!committee!fully!play!their!role!to!facilitate!GNPD!
team!to!work!towards!the!project!objectives?!
1.3.5!Is!the!regional!committee!actually!appropriates!the!project!GNPD?!
1.3.6!How!effective!are!the!policies!and!accountability!mechanism!of!ARC!and!HRC!developed!
and!or!understood!so!far!in!relation!to!program!implementation?!!
1.3.7!What!are!the!strengths,!gaps!and!what!can!be!done!to!improve!the!situation?!!
1.4%HRC%Regional%
1.4.1What!strengths!and!or!capabilities!have!the!regional!committee!developed!so!far!to!
Committee%
implement!the!GNPD!program?!What!do!they!think!they!can!and!what!not?!!
absorptiveness,%
1.4.2!What!are!their!main!motivations!to!implement!this!program!and!how!they!are!moving!
capacity%and%
forward!(or!not)!to!translate!the!motivation!into!action?!!
motivations%in%relation% 1.4.3!To!what!extent!the!Committees!are!receptive!of!the!ideas,!concepts!and!decisions!of!GNDP!
to%GNPD%Program%
program?!What!are!the!programmatic!areas!that!are!not!considered!absorbed!or!received!well!
Implementation%
by!them!and!what!are!the!areas!that!seem!easier!to!follow!for!them?!!Why?!
1.4.4!Do!the!regional!committees!have!developed/organized!sufficient!capacity!to!implement!
the!planned!program!activities!of!GNPD?!What!can!they!do!presently!and!what!not?!!
1.4.5!What!are!the!key!strengths!and!gaps!in!HRC!Regional!Committees!in!terms!of!capacity!to!
plan,!implement,!motivation!and!commitment!to!the!GNPD!program?!What!can!be!done!further!
to!improve!the!situation?!!
1.5%Coordination%and%
1.5.1!How!does!the!regional!committee!coordinate,!guide!and!supervise!the!staff!and!the!
communication%among% program?!What!role!do!they!play?!!
HRC%Committees,%
1.5.2!Are!the!GNPD,!HRC!staff!clear!on!their!roles!and!responsibilities,!reporting!line!and!their!
GNPD%HRC%project%
relationship!with!Committee!members?!!
staff,%and%the%Local%
1.5.3!Are!there!structures!in!the!regional!committees!that!ensure!effective!communication!of!
Committees%
decisions,!information!and!directives!to!the!staff!and!vice!versa?!!
1.5.4!How!local!committees!participate!in!the!program!planning!and!implementation!of!the!
GNPD!program!together!with!regional!committees?!!
1.5.5!Are!Local!Committees!clear!and!on!the!same!page!with!ARC!and!HRC!regional!committees!
in!relation!with!their!roles!and!responsibilities!in!the!GNPD!program?!!
1.5.6!What!are!the!current!strengths!and!gaps!and!what!needs!to!be!improved!in!terms!of!
Coordination!and!communication!among!the!three!parties?!!
Page!76!of!118!
2)%Program%Planning%and%Implementation%
2.1%Program%Relevancy%% 2.1.1!Is!the!program!design,!its!objectives!and!outcomes!appropriate!and!relevant!to!meet!the!
1)%Program%design%%
needs!and!goals!of!beneficiaries!in!their!present!context?!!
2)%Consistency%of%Log%
2.1.2!Are!the!intervention!activities!that!are!designed!to!meet!the!program!outcomes,!and!
frame%
objectives!appropriate,!relevant!and!sufficient?!What!are!the!strengths!and!weaknesses?!!
2.1.3!Are!there!others!activities!that!could!enable!the!program!to!achieve!the!goals?!!
2.1.4!Are!there!any!changes!needed!to!make!the!program!more!suitable!in!terms!of!the!
interventions!for!the!Beneficiaries?!If!yes,!what!should!be!improved?!!
2.1.5!What!are!the!key!area!of!intervention!the!program!should!focus!on!for!remaining!period!to!
make!it!more!suitable!to!the!needs!of!the!beneficiaries!and!to!meet!its!intended!objectives?!
2.1.6!Is!logical!framework!logical!hierarchy,!its!inherent!logics!and!statements!are!suitable!and!fit!
to!the!intent!of!the!program!design!and!context?!!
2.2%Program%
2.2.1!Are!activities!being!implemented!as!planned!and!in!scheduled!time?!What!gaps?!!
Effectiveness%%
2.2.2!Are!there!any!quality!standards,!guides!or!protocols!developed!for!key!activities?!2.2.3!How!
1)%Program%Planning%%
are!they!helping!in!the!implementation?!If!not!developed,!what!else!should!be!developed!to!
2)%Quality%standards%%
ensure!quality!of!the!programs?!!
3)%Target%setting%and%
2.2.4!Do!implemented!activities!demonstrate!quality!in!terms!of!delivery,!products!and!in!
beneficiary%selection%
improving!the!knowledge!and!aspirations!of!beneficiaries?!What!strengths!and!gaps?!!
2.2.5!Are!there!any!activities!that!need!to!be!scaled!up!or!widely!implemented,!given!the!context!
and!scope!of!the!target!beneficiaries?!If!yes,!which!ones!and!what!evidences!do!they!
demonstrate!to!do!so?!
2.2.6!What!are!the!key!strategic!directions!for!the!program!to!deliver!quality!services!effectively!
for!the!remaining!period?!
2.2.7!How!target!communities!and!beneficiaries!are!being!selected?!What!criteria!are!being!
developed,!followed!or!implemented?!Are!there!evidences!of!selecting!beneficiaries!and!target!
communities!following!established!criteria?!!
2.3%Program%efficiency% 2.3.1!What!are!the!key!examples!of!management!efficiency!in!the!program!that!played!or!are!
and%outcomes%
playing!roles!in!achieving!the!intended!objectives!on!time!and!within!allocated!resources?!!
2.3.2!What!are!the!key!management!inefficiencies!that!played!role!in!not!achieving!or!delayed!
achieving!the!intended!objectives/outcomes/!or!activities!(in!terms!of!procurement,!contractual!
delays,!time!management,!staffing!issues,!unclear!plan!etc.)!
2.3.4!Are!there!significant!and!noticeable!inefficiencies!that!impacted!the!overall!program!
achievements?!How,!and!what!are!they?!
2.3.5!What!are!the!future!strategic!directions!for!the!program!to!mitigate!inefficiencies,!if!any,!
and!improve!further?!!
2.3.5!Is!the!program!heading!in!the!direction!for!achieving!its!intended!objectives!and!outcomes,!
as!outlined!in!its!logTframe!and!proposal?!How?!!
2.3.6!What!key!milestones!or!outcomes!are!being!achieved!in!terms!of!both!program!
implementation!and!managing!the!program?!What!contributed!to!their!achievements?!
2.3.7!What!could!not!be!achieved?!!
2.3.8!What!strategic!direction!should!the!program!take!to!achieve!its!outcomes!in!the!remaining!
period?!!
2.3.9!Are!there!any!unintended,!positive!or!negative,!Outcomes!and!impacts!being!achieved?!
What!are!they,!if!any?!What!contributed!to!achieving!them?!!
2.3.10!What!positive!outcomes!and!impacts!that!Program!can!build!on!and!scale!up!over!the!
remainder!of!the!Program?!
2.4%Lessons%learned%
2.4.1!What!are!the!key!lesson!learnt!at!the!midTterm!point!of!Program!that!would!help!inform!
future!program!direction!for!ARC!and!HRC?!
2.5%Sustainability%of%
2.5.1!How!likely!HRC!will!be!able!to!sustain!all!or!part!of!the!program!in!future?!What!should!be!
program%by%HRC%and%
done!by!HRC!to!ensure!sustainability?!
ARC%Exit%Plan%
2.5!2!Is!there!any!exit!plan,!discussion!or!thinking!around!how!ARC!should!exit!the!program?!
What!steps!does!ARC!need!to!take!to!develop!and!implement!an!effective!exit!strategy?!
!
!
Page!77!of!118!
Annex%5%Coding%Table%
A) Program%Management%
A1%Clarity%of%Program%objectives%and%Implementation%Strategy%
A1.1!Clarity!program!objectives!Clarity of GNPD program objectives!!
A1.2!Clarity!of!impl.!strategy!Clarity of implementation strategy!
A1.3!HRC!HQ:!Approp.!of!object.!Appropriation of objectives by HRC HQ:!
A1.4!HRC!RCs!Approp.!of!object.!HRC RCs Appropriation of objectives HRC RCs!
A1.5!HRC!LCs!Approp.!of!objectives.!Appropriation of objectives by HRC LCs!
A2%Adequacy%of%program%structure%
A2.1!GNPD!Struc.!OK!4!planning?!Is the GNPD program structure adequate for planning?!
A2.2!GNPD!Struc.!OK!4!HRC!BCB?!Is the GNPD program structure adequate for branch capacity building?
A2.3!Struc.!OK!4!recruit&training!volunt?!Is the GNPD program structure adequate for recruiting and training volunteers?
A2.4!GNPD!Struc.!OK!4!pillar!2?!Is the GNPD program structure adequate for community mobilization and sensitization?
A2.5!GNPD!Struc.!OK!4!pillar!3?!Is the GNPD program structure adequate for pillar 3: community assets & environment?!
A2.6!GNPD!Struc.!OK!4!planning?!GNPD structures adequate for monitoring and evaluation?
A2.7!GNPD!Struc.!OK!4!planning?!GNPD structures adequate for communication with stakeholders?!
A2.8!Comm.!channels!OK?!Are communication channels adequate for!!
A3%Capacity%of%Regional%Committees%
A3.1!BCATRCs!Strength&capa.!Strength and capabilities of RCs as diagnosed in BCAs?!
A3.2!BCATLCs!Strength&capa.!Strength and capabilities of LCs as diagnosed in BCAs?!
A3.3!New.devTRCs!Strength&capa!What strengths and or capabilities have RC developed to implement the GNPD program? What do
they think they can do and what not (DDR, Livelihoods, Health, Watsan, etc.)!
A3.4!New.devTLCs!Strength&capa!Strength and capabilities and programmatic areas developed so far by LCs? !
A3.5!Motivation!of!RCs? What are their main motivations to implement GNPD and how are they moving forward (or not) to translate
the motivation into action?!
A3.6!Motivation!of!LCs.!What are the motivations of LC members?!
A4%Roles%and%responsibilities%of%RCs,%LCs%and%GNPD%staff%
A4.1!Rs&Rs!of!RCs!in!GNPD!planning!Roles and responsibilities played and understanding of, by RCs and LCs in GNPD planning!
A4.2!Rs&Rs!in!GNPD implementation Roles and responsibilities played and understanding of, by RCs and LCs in GNPD
implementation!
A4.3!Rs&Rs!in!GNPD M&ETAtB.!Roles and responsibilities played and understanding of RCs and LCs in GNPD M&E-AtB
A4.4!Strengths&gaps!in!RCsTLCs!capacities What are the key strengths and gaps of HRC Regional Committees in terms of capacity
to plan, implement, motivation and commitment to the GNPD program? What can be done further to improve the situation?!
A4.5!Rs&Rs!RCTLC!&!GNPD!staff!Respective roles and responsibilities of Rcs and LCs and GNPD staff!
A5%Coordination%mechanisms%and%their%effectiveness%
Questions!to!relate!to!programs!phases!and!pillars:!Branch!capacity!development!/!Community!mobilization!&!training!/!
Community!assets!&!environment!
A5.1!Coordination!Mechanisms!What coordination mechanisms exist?!
A5.2!Coord.!ARC!&!HRC!management!Coordination between ARC and HRC management!
A5.3!Coord.!ARC!&!HRC!staff!Region&Dep.!levels!Coordination between ARC & HRC staff at Region and Departmental levels!
A5.4!Coord.!HRC!field!staff&Mob.Volunt.!Coordination between HRC field staff and Promoters and volunteers!
A5.5!Coord.!GNPD&RCs!Coordination between GNPD and Regional Committees!
A5.6!Coord.!GNPD&!LCs!Coordination between GNPD and Local Committees!
A5.7!Coord.!GNPD!&!local!authorities!Coordination between GNPD and local authorities!
A5.8!Coord.!GNPD!&!gov.!stakeh.!Coordination between GNPD and government stakeholders!
A5.9!Coord.!GNPD!&!NGOs+stakeh.!Coordination between GNPD and NGOs and other stakeholders!
!
B) Program%Planning%and%Implementation%
B1%Program%Relevance,%Consistency%of%Log%Frame%
B1.1!Relev.!object/outcomes!to!needs.!Appropriateness and relevancy of objectives and outcomes to needs of beneficiaries.
B1.2!Relev.!activities!to!needs.!Appropriateness and relevancyof activities to needs of beneficiaries.
B1.3!Activities!enough!to!reach!object.!Are activities sufficient to meet the objectives of the program!
B1.4!Areas!to!focus!on!till!end.!What are the key areas of intervention the program should focus on for its remaining period to make it
more suitable to the needs of the beneficiaries and to meet its intended objectives?.!
B1.5!Coherence!of!LF!w.!design/context!Are the logical framework logical hierarchy, inherent logic and statements suitable and fit to
Page!78!of!118!
the intent of the program design and to the context?!

B2%Program%effectiveness%
B2.1!Activities!as!planned&scheduled.!Are activities being implemented as planned and in scheduled time? What gaps are present?!
B2.2!Quality!standards,!guides!4!key!activities?!Are there any quality standards, guides or protocols developed for key activities?
How are they helping implementation?!
B2.3!Quality!delivery,!products!&!sensib.!benef. Do implemented activities demonstrate quality in terms of delivery, products and in
improving the knowledge and aspirations of beneficiaries? What are the strengths and gaps? What else should be developed to ensure
quality of program activities?
B2.4!Activities!to!be!scaled!up!for!needs?!Are there any activities that need to be scaled up or widely implemented, given the context
and needs of the target beneficiaries? If yes, which ones and what supporting evidence is there for it?!
B2.5!Key!strategic!directions!4!quality!services.!What are the key strategic directions for the program to deliver quality services
effectively for the remaining period?
B2.6!Criteria!4!selection!communities/benef.!How are target communities and beneficiaries selected? What criteria have been
developed and applied? What evidence exists of using objective criteria for selecting communities and beneficiaries?!
B3%Program%efficiency%
B3.1!Management!efficiencies!+!impact!What are the key examples of management efficiency contributing to achieving the
programs intended objectives on time and within allocated resources?!
B3.2!Management!ineffic.!+!impact!What are the key management inefficiencies that played role in not achieving or delaying the
achievement of intended objectives outcomes/ or activities (in terms of procurement, contractual delays, time management, staffing
issues, unclear plan etc.)!
B3.3 Strategic!directions 4!less!inefficiencies What are the future strategic directions for the program to mitigate inefficiencies, if any,
and improve further?!
B3.4!Key!milestone&outcomes!achieved!What key milestones or outcomes are being achieved in terms of both program
implementation and managing the program? What contributed to their achievements?!
B3.5!Key!milestone&outcomes!not!achiev.!Key milestone and outcomes that could not be achieved!!
B3.6!Strategic!directions!4!outcomes. What strategic direction should the program take to achieve its outcomes in the remaining
period?!
B3.7!Unintended!outcomes&impacts!Are there any unintended, positive or negative, Outcomes and impacts being achieved? What
are they, if any? What contributed to achieving them?!
B4%Sustainability%
B4.1!Can!HRC!continue!program?!How likely HRC will be able to support all or part of program in future?!
B4.2!What!to!do!4!sustainability!What should be done to ensure sustainability?!
B4.3!Is!there!an!exit!plan!4!ARC?!Is there any exit plan, discussion or thinking around how ARC should exit the program? !
B4.4!What!to!do!4!effective!exit!strategy? What steps does ARC need to take to develop and implement an effective exit strategy for
the Program?!
B5%Lessons%learned%
B5.1!Key!lessons!4!future!program!direction What are the key lesson learnt at the mid-term point of Program that would help inform
future program direction for ARC and HRC?!
!
!
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Annex%6%Summary%of%Regional%Branch%capacity%assessments%
1. North!Regional!Branch!
The!North!Regional!Branch!is!the!administrative!hub!for!18!local!committees!including!the!4!targeted!by!GNPD:!Ranquitte,!
La! Victoire,! Borgne! and! Bahon.! Two! of! these! committees! were! created! following! the! election! of! a! 6! member! local!
committee!for!a!two!year!term!of!office!in!Bahon!in!September!2013,!and!a!similar!election!in!Borgne!in!February!2014.!
2. Northeast!Regional!Committee!
The! Northeast! Regional! committee! regroups! 13! local! committees! including! the! 3! (Caracol,! Ferrier! and! Ouanaminthe)!
targeted!by!GNPD.!The!Ferrier!committee!was!created!following!the!election!of!6!local!committee!members!in!March!2014.!
3. Northwest!Regional!Committee!
In! the! Northwest! department,! the! regional! branch! committee! covers! 11! communes.! Based! on! HRC! protocols,! every!
commune!is!served!by!a!6!member!local!committee.!As!GNPD!targets!2!communes,!BaieTdeTHenne!and!PortTdesTPaix,!the!
program!by!default!also!targets!2!local!committees.!Although!there!is!a!local!committee!in!BaieTdeTHenne,!there!is!no!local!
committee!in!Port!de!Paix!which!is!the!administrative!headquarter!of!the!Northwest!department!and!home!to!HRC!regional!
branch!!
Summary:%Branch%capacity%assessment%
1/%Program%planning%and%development%
Regional! branches! have! no! experience! in! project! proposals! writing.! In! fact! they! have! never! managed! any! project.!
Committee! members! report! that! RCs! do! not! have! the! authority! to! submit! project! proposals! to! donors.! As! they! are! not!
granted!permission!to!follow!up!on!any!project!proposal!that!they!could!have!developed,!the!interest!and!motivation!RCs!
members!might!have!to!develop!projects!is!limited.!However,!we!noticed!that!some!members!of!the!committees!have!an!
idea!how!to!develop!project!proposal!documents.!!
The!committees!members!have!no!experience!in!conducting!SWOT!analysis.!
All!branch!committees!say!they!have!skills!for!conducting!VCAs,!but!that!they!have!never!had!!the!occasion!to!practice!their!
knowledge.!
All! the! regional! committees! report! have! never! conducted! participatory! assessments! even! though! most! of! the! members!
have!skills!in!conducting!this!kind!of!assessment!particularly!when!small!disasters!occur!in!their!respective!area.!
2/%Program%Implementation%and%activities%
Only! the! North! RC! reports! having! prepared! an! annual! action! plan,! but! that! it! was! prepared! by! the! president! without!
discussion!with!members.!The!other!regional!committees!confirm!not!having!the!experience!of!preparing!annual!program!
implementation!plans.!
None!of!the!branch!has!ongoing!programs!currently.!The!North!branch,!however,!reports!having!experience!implementing!
health!related!programs!such!as!cholera!and!vaccination.!Such!activities!are!generally!executed!under!HQs!request.!
All!the!branches!declare!having!the!capacity!to!implement!basic!programs!such!as!health,!DRR!and!sanitation.!!
3/%Monitoring%and%evaluation%
Only! the! Northwest! regional! committee! says! to! be! familiar! with! Monitoring! and! Evaluation,! but! with! no! experience! of!
implementing!M&E!activities.!Overall,!the!branches!report!not!having!experience!in!collecting!data!or!preparing!reports!on!
their!activities.!
The! branches! never! conduct! internal! review! sessions,! or! selfTevaluations.! The! North! RC! reports! having! brainstorming!
session! of! its! team,! but! these! are! not! formal! selfTevaluation! sessions.! The! Northwest! RC! used! to! conduct! surveys! before!
intervention!in!communities.!
4/%Beneficiary%selection%
The!regional!committees!focus!its!activities!on!the!most!vulnerable!population.!There!are!no!formal!or!written!criteria!for!
the!selection!of!beneficiaries.!
5/%Disaster%Response%and%Preparedness%Readiness%
The!branches!acknowledge!that!they!have!limited!capacity!to!respond!quickly!to!natural!disaster.!They!lack!resources!and!
materials!to!be!able!to!respond!to!disasters!when!needed.!There!are!no!funds!allocated!to!disaster!response.!!!
Few! volunteers! in! the! North! East! region! have! experience! to! respond! and! raise! awareness! on! common! outbreaks! in! Haiti!
such!as!cholera!and!diarrhea.!However,!the!North!and!Northwest!regional!committee!say!they!have!the!capacity!needed!to!
respond!and!raise!awareness!in!communities!concerning!cholera!and!diarrhea.!
6/%Leadership%
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Two!indicators!are!considered!to!measure!leadership!of!the!regional!committee:!
1. Communication!capacity!
2. Roles!and!responsibilities!understanding!
The!regional!committees!say!that!there!is!regular!communication!between!the!RC!and!HRC!local!committees!and!volunteers!
through!phone!calls;!however!they!recognize!that!more!efforts!should!be!made!to!reach!volunteers!on!time.!
Regional!committee!members!are!fully!aware!of!their!roles!and!responsibilities.!There!is!a!manual!which!defines!the!entitys!
roles.!
7/%Human%resources%management%
Three!indicators!are!considered!to!measure!leadership!of!the!regional!committee:!
1. Existing!of!clear!jobs!description!
2. Availability!and!followTup!of!HR!Policies!/manual!regarding!staff!recruitment!and!management!
3. Human!resources!database!
Even!though!the!members!know!their!role!and!statute,!no!formal!documents!related!to!jobs!description!exist.!
Human!resources!and!manual!dont!exist!at!the!regional!committee.!
There!is!no!electronic!database!in!Northwest!RC!but!there!is!a!register!that!contains!information!about!volunteers.!In!North!
RC!there!is!no!database.!
8/%Financial%resources%and%management%
Three!indicators!are!considered!to!measure!financial!resources!and!management!of!the!regional!committee:!
1. Existing!of!financial!management!and!internal!audit!system!
2. Branch!capacity!to!produce!financial!and!audit!reports!to!donors!and!HRC!regional!office!
3. Diversification!of!income!base!
Although! the! branches! sometimes! prepare! small! budget! for! specific! activities,! any! kind! of! financial! management! and!
internal! audit! have! been! put! in! place.! The! staffs! from! the! three! regional! committees! have! no! experience! in! managing!
financial!system.!Furthermore,!the!branches!report!that!the!members!dont!manage!funds.!
The!capacity!to!produce!financial!reports!and!audit!in!efficient!and!timely!manner!doesnt!exist.!The!regional!committees!
have!few!to!no!experience!at!all!in!producing!financial!reports.!In!Cap!Haitian,!the!branch!somehow!produces!some!kinds!of!
financial!reports!but!the!members!couldnt!confirm!how!these!reports!were!prepared!and!to!whom!they!are!submitted.!
The!North!Regional!branch!receive!funds!from!HRC!headquarter,!the!mayor!office.!
The!Northwest!regional!branch!has!no!source!of!income.!
The!Northeast!regional!branch!never!accomplished!any!resource!mobilization!including!funds!raising!activities.!
9/%Organization%
Three!indicators!are!considered!to!measure!organization!at!the!regional!committee:!
1. Clarity!and!understanding!of!branch!mission!
2. Evidence!of!working!with!other!national!and!international!public!and!private!organization!
3. Efforts!to!attract!and!hire!youths!from!its!territory!
The!branch!mission!is!very!clear!for!the!regional!committees;!members!say!that!they!do!understand!the!mission.!
The!Northwest!regional!committee!is!working!with!other!partners,!for!instance!the!Direction!de!la!Protection!Civile!DPC!
within!the!context!of!preparations!for!disaster.!This!branch!used!to!work!with!local!authorities.!
The!North!regional!committee!works!with!the!DPC.!
The!Northeast!regional!branch!says!it!maintains!relationship!with!local!authorities!and!other!institutional!stakeholders.!
The!Haitian!Red!Cross!regional!branches!have!high!visibility!in!the!region.!In!the!North,!there!are!no!formal!activities!that!
are!undertaken!to!attract!and!hire!youth.!In!the!Northwest,!some!young!people!are!engaged!in!some!institutions!under!the!
guidance!of!members!and!recruitment!notices!are!always!displayed!at!the!regional!office.!
10/%Volunteer%base%
Three!indicators!are!considered!to!measure!volunteer!management!at!the!regional!committee:!
1. Existing!of!volunteer!recruitment!and!management!policy!
2. Volunteer!database!regularly!updated!
3. Volunteer!trained!in!a!number!of!related!fields!
There!isnt!specific!volunteers!recruitment!and!management!policy!in!place.!However!the!Northwest!regional!committee!
Page!81!of!118!
members!say!knowing!the!policy!of!recruiting!volunteers.!
The!three!RCs!have!no!membership!database!and!use!paper!registries!of!volunteer!information:!name,!sex,!age,!etc..!
The!North!RC!does!not!have!a!training!plan,!however!many!volunteers!have!been!serving!the!movement!for!20!to!30!years!
and!over!time!have!been!trained!in!health,!rescue!and!safety!during!earthquakes.!
In!the!Northwest,!volunteers!have!received!some!training!but!this!is!not!made!on!a!regular!basis.!
The!Northeast!regional!branch!has!approximately!500!volunteers!but!few!have!received!training!on!Red!Cross!themes.!
11/%Volunteer%coordination%and%communication%
Three!indicators!are!considered!to!measure!volunteer!coordination!and!communication!at!the!regional!committee:!
1. Clarity!and!understanding!of!roles!by!the!volunteers!
2. Perception!of!the!volunteers!regarding!communication!between!them!and!the!branch!committee!
3. Perception!of!the!volunteers!regarding!the!respects!of!their!contribution!
In!the!North!volunteer!roles!and!responsibilities!are!well!understood,!although!nothing!is!formalized!in!written!form.!
In!the!Northwest,!volunteers!say!that!they!do!not!understand!clearly!their!roles!and!responsibilities!
Generally,! volunteers! consider! they! are! well! informed! on! important! matters! such! as! training! opportunities! or! during!
epidemic! outbreaks! and! about! decisions! from! leadership.! However! in! the! Northeast,! when! there! is! an! opportunity,! the!
committee!informs!the!volunteers!on!what!is!being!planned!but!the!sections!are!currently!inactive.!
Volunteer!contribution!recognition!is!generally!done!verbally!during!meetings.!However!volunteers!from!the!Northeast!say!
that!there!is!no!recognition!system!for!volunteers!and!the!contributions!of!volunteers!are!never!recognized!publicly,!they!
neither!received!any!type!of!incentives!or!award/appreciation!plaque!for!their!dedication.!
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!
Annex%7%Summary%of%BCAs%for%Caracol,%Baie%de%Henne,%Ranquitte%and%La%Victoire%Local%Committees%
%
Criteria%
Observations%/Findings%
1.% %Program%Planning%and%development%%
Situation%%
1.1% The!capacity!to!develop!simple!project!proposals! No!Local!committee!has!this!capacity.!They!have!never!been!
for!internal!HRC!or!local!donors!exists!in!Branch!! involved!in!project!development!or!project!management.!!
1.2% Local!committee!has!skills!and!has!conducted!
None!of!them!has!this!capacity!
SWOT!analysis.!!
1.3% LC!has!skills!and!conducts!EVC!assessments.!
This!capacity!does!not!exist!
Results!used!in!program!design/!implementation!
1.4% Local!committee!has!the!skills!and!conducts!
The!LCs!never!conducted!participatory!assessments;!a!few!
participatory!assessments!!for!new/old!projects.!!!! members!mention!having!experience,!but!not!with!the!LC!
2.% Program!Implementation!and!activities!!!!
Situation!!
2.1% Branch!senior!management!practices!to!develop! Branches!do!not!have!practice!of!developing/!implementing!annual!
and!implement!Annual!Program!implementation! program;!only!prepared!lists!of!activities!they!wish!to!undertake!in!
Plan!describing!activities!and!schedule.!
the!community.!
2.2% The!branch!is!implementing!a!series!of!programs! The!LC!actually!have!no!activities!to!be!implemented!
in!line!with!the!regional!demands!established!by! A!few!LCs!(La!Victoire)!implement!small!activities!but!they!are!local!
the!regional!committee.!!
initiatives!not!in!line!with!regional!demands.!!
2.3% Branch!has!capacity!to!implement!Red!Cross!core! Because!of!lack!of!trainings,!LCs!cannot!implement!the!RC!core!
program:!Health,!DRR,!Sanitation,!in!terms!of!
programs.!
manpower,!skills!and!previous!experience!!
3.% Monitoring!and!Evaluation!!
Situation!
3.1% Local!Committees!practices!development!of!M&E! M&E!is!a!new!concept!for!the!branches.!
plan!and!or!indicator!framework!!!!!
3.2% Local!Committees!conduct!periodic!evaluation,! Those!activities!have!never!been!conducted!
selfT!evaluation,!reviews!or!surveys!as!per!needs.!
4%
Beneficiary!Selection!!!
Situation!!
4.1%% LCs!focus!their!activities!on!the!most!vulnerable! LCs!have!no!activities!implemented,!however!they!said!they!are!
population,!in!order!to!increase!their!resilience.! aware!of!vulnerable!population.!
4.2%% LCs!develop!and!implement!criteria!of!beneficiary! No!written!documents!for!selection!criteria!of!beneficiaries.!
selection!according!to!the!nature!of!activities.!!! However!there!is!some!knowledge!of!the!most!vulnerable.!
5%
Disaster!Response!and!Preparedness!Readiness!!! Situation!!
5.1% LCs!have!track!record!of!responding!immediately! Most!LCs!have!no!track!record;!the!only!LC!reporting!to!have!them!
and!efficiently!!to!local!disasters!and!can!do!so!!! says!that!they!dont!know!where!they!have!been!stored.!
5.2% LCs!have!resources!and!materials!in!stock!to!
The! branches! do! not! have! the! resources! and! materials! in! stock! to!
respond!to!disaster!emergencies!!!
respond!to!disaster!when!needed.!
5.3% LCs!have!skills!and!capacity!to!regularly!respond! The! branch! has! the! necessary! skills! to! raise! awarness! in! the!
and!raise!awareness!of!communities!to!most!
communities!but!do!not!have!necessary!the!tools!to!do!so.!
common!outbreaks!such!as!cholera,!Diarrhea.!!
6%
Leadership!!
Situation!!
6.1% The!Regional!Branch!regularly!communicates!its! For!some!committees,!only!the!coordinator!is!informed.!Generally,!
decision!and!important!information!to!the!staff,! the!LCs!are!not!kept!informed!by!the!RB.!
local!committees!and!volunteers.!!
6.2% When!opportunities!for!training!or!development! Situation!differs!between!LCs.!La!Victoire!follows!principle.!In!
arise,!LCs!fairly!ensure!that!the!most!needed,!
Caracol!only!the!coordinator!participated!in!training.!The!other!
new!leaders!and!women!have!priority!!
committees!had!no!training!opportunities.!
6.3% LC!!leadership!understands!their!roles!and!
There!is!no!document!to!describe!roles!and!responsibilities.!
responsibilities!clearly.!!!!
7%
Human!Resource!Management!!
Situation!!
7.1% Each!staff!has!clear!job!description,!detailing!their! They!know!verbally!what!they!have!to!do!but!there!is!no!document!
works.!!
explaining!clearly!tasks!to!be!performed.!
7.2% HR!Policies/Manual!for!staff!recruitment,!evaluaT No!HR!policy,!HR!manual.!!
tion!and!staff!management!available!&!followed.!!
Page!83!of!118!
%
Criteria%
7.3% Human!resource!database!including!volunteers!is!
kept!and!continuously!updated.!
8%% Financial!resources!and!management!!
8.1% Branch!has!established!a!financial!management!
and!an!internal!audit!system!!!
8.2% Branch!is!capable!of!producing!financial!reports,!
audit!reports!to!Donors!and!HRC!regional!
office/NHQ!in!efficient!and!timely!manner!!
8.3% Branch/Local!committees!are!diversifying!their!
income!base!(through!local!donor!base,!fund!
raising!,!business!or!other!income!activities)!
Observations%/Findings%
Some!LCs!keep!register!with!volunteer!information!(name,!tel,!
address).!No!organized!volunteer!information!management.!
Situation!!
The!Local!Committees!dont!have!financial!management!and!an!
internal!audit!system!as!they!are!not!managing!funds.!
The!Local!committees!dont!have!the!habit!to!produce!financial!
reports,!audit!since!they!are!managing!no!funds.!Most!of!them!
relate!the!fact!that!they!are!not!receiving!funds.!
For!two!local!committees!(La!Victoire,!Baie!de!Henne)!the!only!
income!source!is!the!membership!monthly!payment.!!
The!Ranquitte!committee!receives!fund!from!local!authorities.!
Most!LCs!depend!on!funding!from!the!regional!branch.!
9%
Organization!
Situation!
9.1% The!mission!of!the!branch!is!clear,!well!
La!Victoire!and!Ranquitte:!branch!vision!and!mission!clear,!well!
understood!among!leadership,!and!its!members! understood,!well!communicated!to!staff!&!volunteers.!
Caracol:!mission!is!not!clear.!
Baie!de!Henne:!mission!is!relatively!well!understood.!
9.2% The!branch!has!evident!examples!of!working!with! Except!for!La!Victoire,!the!LCs!have!no!evident!examples!of!working!
other!national!and!international,!public!and!
with!other!national!and!international,!public!or!private!
private!organizations!by!coordinating!with!them,! organizations.!However,!some!members!have!experience!working!
sharing!resources,!information!and!expertise.!
with!other!organization.!
9.3% The!Branch!is!making!specific!efforts!to!attract! A!lot!of!effort!to!attract!and!hire!youth.!Awareness!and!word!of!
and!hire!youths!from!its!territory!
mouth!strategies!used!to!create!youth!interest!in!movement.!
10% Volunteer!base!
Situation!
10.1% Volunteer!recruitment!and!management!policy!is! There!is!no!recruitment!and!management!policy.!Each!LC!has!its!
in!place!and!is!followed!
own!approach!to!recruit!volunteer.!
La!Victoire!organizes!regular!cultural!activities!to!attract!volunteers!
and!recruit!them.!
Caracol:!recruitment!done!using!a!special!HRC!program.!
Ranquitte:!volunteers!must!pay!100!GDEs!subscription!fee.!
Baie!de!Henne:!LC!sets!its!own!recruitment!rules!
10.2% Volunteer!database!is!established!and!updated! LCs!have!a!volunteer!database.!They!have!a!notebook!where!they!
regularly!
register!the!volunteers!basics!information!!
10.3% The!branch!has!a!trained!volunteers!in!a!number! Caracol!LC:!volunteers!trained!on!cholera!response!through!the!Red!
of!related!fields!(in!DRR,!First!Aid!and!others)!and! Cross!cholera!program.!
trains!them!on!regular!basis!
La!Victoire:!only!one!training!on!contingency!for!coordinator.!
Ranquitte!&!Baie!de!Henne!LCs:!no!training!for!volunteers!until!now!!
11% Volunteer!Coordination!and!Communication!
Situation!
11.1% Volunteers!understand!their!roles!and!
Volunteers!do!not!understand!their!roles!&!responsibilities.!There!
responsibilities!clearly!
are!no!documents!explaining!roles!&!responsibilities!of!volunteers.!
However!LCs!keep!them!informed!through!regular!meetings.!
11.2% Volunteers!feel!they!are!well!informed!and!
The!reality!differs!from!branch!to!another.!
communicated!on!all!important!communications! Caracol!LC:!No!formal!way!to!communicate!with!volunteers!!
and!decisions!and!information!are!shared!among! Ranquitte!LC:!Information!transmitted!only!through!meetings.!At!
them,!Local!committee!leadership!and!Regional! the!local!level,!volunteers!are!well!informed,!as!important!
Committee!
communications!and!decisions!are!shared!in!the!meetings.!
La!Victoire:!The!full!commitment!of!volunteers!is!difficult!to!get,!
often!because!many!volunteers!go!to!school!in!other!cities!(Hinche,!
Cap!Haitien,!etc.)!far!away!from!La!Victoire.!
Baie!de!Henne:!volunteers!say!they!are!not!well!informed.!
11.3% Volunteers!feel!that!the!leadership!well!respects! Volunteers!feel!that!their!contributions!are!appreciated!by!the!
their!contribution!
leadership.!The!local!coordinator!always!takes!time!to!congratulate!
and!thank!them!for!their!efforts!and!work.!
!
Page!84!of!118!
!
Annex%8%GNPD%Training%of%HRC%staff%and%volunteers!
Table%22%No.%of%HRC%staff%trained%on%different%programmatic%subjects,%by%gender%
FY@15%Q@1%(07@09/2014)%
Male%
Female%
Total%
%
Location%
Cracaraille%
La%Victoire%
Petit%Bourg%de%Borgne%
Bailly%
Other%communal%sections%
Total!North!Department!
Ouanaminthe/Haut@Maribahoux%
Ferrier%/Bas@Maribahoux%
Caracol%/%Champin%
Caracol/%Glaudine%
Other%communal%sections%
Total!Northeast!Department!
Mahotiere%
Citerne%Remy%
Staff%%
Total!Northwest!Department!
Total%Gran%N%
!!
3!
1!
3!
14!
21!
7!
8!
4!
4!
4!
27!
4!
4!
4!
12!
60!
!!
3!
4!
0!
4!
11!
2!
1!
1!
1!
!!
5!
0!
1!
2!
3!
19!
0!
6!
5!
3!
18!
32!
9!
9!
5!
5!
4!
32!
4!
5!
6!
15!
79!
FY@15%Q@2%(10@12/2014)%
Male%
Female%
Total%
3!
4!
0!
2!
49!
58!
10!
10!
6!
5!
!!
31!
4!
4!
4!
12!
101!
1!
4!
0!
3!
15!
23!
2!
1!
1!
1!
!!
5!
0!
0!
6!
6!
34!
4%
8%
0%
5%
64%
81!
12%
11%
7%
6%
!!
36!
4%
4%
10%
18!
135!
!
Table%23%No.%of%polyvalent%volunteers%trained%on%different%subjects%by%gender%
FY@15%Q@1%(07@09/2014)%
Male%
Female%
Total%
%
Location%
Cracaraille%
La%Victoire%
Petit%Bourg%
Bailly%
Total!North!Department!
Ouanaminthe/Haut@Maribahoux%
Ferrier%/Bas@Maribahoux%
Caracol%/%Champin%
Caracol/%Glaudine%
Total!Northeast!Department!
Mahotiere%
Citerne%Remy%
Total!Northwest!Department!
Total%Gran%N!
!
!
!!
!!
!!
!!
0!
2!
2!
1!
0!
5!
!!
!!
0!
5!
!!
!!
!!
!!
0!
1!
1!
1!
1!
4!
!!
!!
0!
4!
0!
0!
0!
0!
0!
3!
3!
2!
1!
9!
0!
0!
0!
9!
FY@15%Q@2%(10@12/2014)%
Male%
Female%
Total%
24!
11!
14!
34!
83!
10!
9!
2!
8!
29!
15!
14!
29!
141!
13!
29!
5!
13!
60!
6!
6!
1!
4!
17!
7!
11!
18!
95!
37%
40%
19%
47%
143!
16%
15%
3%
12%
46!
4%
4%
18!
236!
Page!85!of!118!
!
Annex%9%GNPD%Training%Activities%by%type!
Sector%
Community!
mobilization!
Community!
mobilization!
Community!
mobilization!
Community!
mobilization!
HRC!Branch!
Capacity!building!
DRR!
Trainings%
VCA!training;!Ranquitte!and!La!
Victoire!
Geographic!Information!System!
DRR!
Health!
Health!
DRR!training!session!in!Ferrier!
Orientation!on!vectorTborne!disease!
transmission!across!the!3!dep.!
CBHFA!Training!
Livelihoods!
MUSO!Training,!North!and!Northeast!
Community!
mobilization!
M&E!
Community!engagement!training!;!
across!the!3!departments!
Training!on!standard!data!collection;!
Northeast!and!Northwest!
Production!and!conservation!of!
vegetables;!Northeast!
Livelihoods!
Health!
Livelihood!
Health!
VCA!training;!Ranquitte!and!La!
Victoire!
VCA!training!bfor!all!other!CSs!
Red!Cross!Diffusion!training;!North!
and!Northeast.!
Damage!and!Needs!Assessment!
(DANA)!training.!
Training!on!CBHFA!(CommunityT
Based!Health!First!Aids)!
Training!animal!husbandry,!seed!
production!and!storage,!production!
and!conservation!of!root!
crops,!!!resilience!and!livelihood!
CommunityTLed!Total!Sanitation!
(CLTS)!training!5!days!session!
Beneficiaries%
60,!HRC!committees,!field!team!
supervisor,!promoters!
30,!local!HRC!highly!polyvalent,!technical!
team!
48!GNPD!staff!and!HRC!polyvalent!
volunteers!
180!people!from!8!CS!including!GNPD!
staff,!HRC!volunteers!
27!participants!in!CapTHaitien,!13!in!La!
Victoire;!19!in!Fort!Libert!
90!(27!F,!63!M)!;!members!of!HRC!RCs!
and!LCs!and!volunteers!from!the!3!
departments!
15!volunteers!(6!men!and!8!women)!
83!people;!!
Period%
Q2:!FY!14!
18!participants!(12!M,!6!F)!from!the!3!
dept.:!GNPD!seniorstaff,!team!leaders,!
promoters,!RC!members!!
214!(55!F,!159!M)!participants!attended!
the!8!trainings!
Field!team,!HRC!committee!members!
and!volunteers.!!
Field!team!and!volunteers!
Q1:!FY!15!
North:!80!participants!(35!F,!45!M);!HRC!
volunteers!&!school!personnel!
Northeast:!50!students!(21!F,!29!M)!and!
42!adults!(10!F,!32!M)!!
55!people!!
Q2:!FY!15!
30!participants!consisting!of!
representatives!of!CBOs,!local!HRC!
committee!members,!volunteer,!ASEC!
representatives!and!CASEC.!
25!participants:!GNPD!WatSan!staff,!LC!!
members,!team!leaders!and!promoters!
from!3!departments!
Northeast:16!GNPD!field!team!leaders!
and!promoters!(14!M,!2!F);!North:8!(6!
M,!2!F)!
School!headmasters!and!teachers:!349!
participants!
Q2:!FY!15!
Health!
An!orientation!session!on!the!
importance!of!child!vaccination!
DRR!&!WATSAN!
Basic!training!in!Disaster!Risk!
Management!and!Health!education!
training;!North,!Northeast!Northwest!
Basic!DRR!Training!for!field!team!
21!volunteers!(14!F!and!7!M)!in!the!
staff!and!volunteers!in!the!North!and! North.!
Northeast!
17!promoters,!45!volunteers,!6!team!
leaders,!3!local!committee!members!
from!Caracol,!Ouanaminthe,!Haut!and!
Bas!Maribahoux.!!
Orientation!sessions!on!new!tools!for! 45!Volunteers!!
DRR!
M&E!
Page!86!of!118!
Q2:!FY!14!
Q3:!FY!14!
Q4:FY!14!
Q1:!FY!15!
Q1:!FY!15!
Q1:!FY!15!
Q1:!FY!15!
Q1:!FY!15!
Q1!:!FY!15!
Q1:!FY!15!
Q2:!FY!15!
Q2:!FY!15!
Q2:!FY!15!
Q2:!FY!15!
Q2:!FY!15!
Q2:!FY!15!
!
Sector%
M&E!
DRR!
Health!
Health!
Finance!
Trainings%
routine!data!collection!on!awareness!
campaigns!on!various!behavior!
change!themes;!in!the!North!(Bailly,!
Cracaraille!and!La!Victoire)!
GIS!training!for!collection!of!primary!
data!to!generate!community!maps!of!
targeted!communes!&!communal!
sections.!
DRR!training!and!health!education!
Basic!training!on!the!importance!of!
child!vaccination!
Training!on!CBHFA!
Livelihood!
Training:!a)!BVA!process!including!
financial!analysis!and!comments;!
b)!Budget!and!forecasting!process;!
c)!Monthly!financial!reports!
preparation!process!
Training!on!the!production!of!tubers;!
Communication!
and!AtB!
Training!on!humanitarian!
accountability!!
!
!
Beneficiaries%
Period%
16!HRC!volunteers!along!with!the!HRC!
local!committees!
Q2:!FY!15!
81!Teachers!!
15!participants!(10!volunteers!and!5!
promoters,!5!F!and!10!M)!
26!participants!16!GNPD!team!leaders,!6!
promoters!and!6!HRC!committee!
members.!
GNPD!finance!team!
Q2:!FY!15!
Q2:!FY!15!
30!participants!(15!M,!15!F)!of!farmers,!
promoters!and!volunteers!
45!participants!(promoters,!volunteers!
and!members!of!HRC!Bahon!Local!
Committee!
Q2:!FY!15!
Q2:!FY!15!
Q2:!FY!15!
Q2:!FY!15!
Page!87!of!118!
!
Annex%10%Summary%of%VCA%priorities%and%of%validated%GNPD%community%action%plan%initiatives%
Communal%
Section%
Bas@
Maribahoux%
Period%
Priorities%identified%
June!2014!
1.
2.
3.
4.
5.
Potable!water!
Health!facilities!
Latrines!
Schools!
Micro!credit!
Haut%
Maribahoux%
June!2014!
1.
2.
3.
4.
5.
Potable!water!
Health!facilities!
Latrines!
Irrigation!system!
Micro!credit!
Champin%
June!2014!
1.
2.
3.
4.
5.
Potable!water!
Latrines!
Irrigation!system!
Sports!facilities!
Schools!and!micro!
credit!
Glaudine%
June!2014!
1.
2.
3.
4.
5.
Health!facilities!
Potable!water!
Latrines!
Micro!credit!
Irrigation!system!
Bailly%
December!
2013!
1.
2.
3.
4.
5.
Food!safety!
Health!facilities!
Potable!water!
Schools!
Grain!mill!
La%Victoire%
December!
2013!
1.
2.
3.
4.
5.
Potable!water!
Health!facilities!
MicroTcredit!
Roads!
Agriculture!
Cracaraille%
December!
1. Potable!water!
Page!88!of!118!
GNPD%Validated%Community%Action%Plan%Initiatives%
Rehabilitation!of!hand!pumps!
Micro!finance!training!
Health!mutual!
Awareness!on!diarrheal!diseases!!
Support!to!the!farmers!
Training!on!enterprises!creation!and!management!
Correction!and!protection!of!Diassa!river!bank!
Construction!of!two!small!bridges!over!Diassa!river!
Construction!of!wells!
Rehabilitation!of!Gaya!canal!
Health!mutual!
Construction!and!correction!of!irrigation!canal!and!
drainage!of!merging!of!Ti!Couline!and!Moreau!rivers!
Health!mutual!
Training!on!fishing!and!agricultural!techniques!
Drainage!of!Ti!Couline!river!!
Irrigation!
Kafou!Jezi!road!drainage!!
Health!mutual!
Training!on!fishing!and!agricultural!techniques!!
Installation!of!hands!water!pump!!
SAEP!rehabilitation!
Health!mutual!
Installation!of!hand!water!pumps!!
SAEP!rehabilitation!
Health!mutual!
Support!to!farmers!
Awareness!on!diarrheal!diseases!
Establish!oral!rehydration!serum!points!!
!
Communal%
Section%
Petit%Bourg%
de%Borgne%
Period%
Priorities%identified%
2013!
2.
3.
4.
5.
June!2014!
N/A!
Mahotire%
May!2014!
1.
2.
3.
4.
5.
Citerne%
Rmy%
Mai!2014!
Health!facilities!
MicroTcredit!
Roads!
Schools!
Potable!Water!
Community!latrines!
Health!facilities!
Roads!
Temporary!Shelters!!
GNPD%Validated%Community%Action%Plan%Initiatives%
Health!mutual!
Catchment!and!protection!of!sources!in!7!localities!!
Protection!of!banks!of!Petit!Bourg!de!Borgne!river!in!
the!localities!of!Bas!Porkin!and!Fond!Coq.!
Health!mutual!
Installation!of!hand!water!pump!!
Health!mutual!
First!aid!and!health!
Build!tanks!for!institutions!such!church,!school!
Capture!and!protection!of!sources!
Roads!rehabilitation!
Health!mutual!
Build!tanks!for!institutions!such!church,!school!
Storage!spaces!for!agricultural!products!!
Support!to!farmers!
Plan%type%dun%rapport%dvaluation%des%vulnrabilits%et%capacits%
I@ Contexte%de%lEVC%
II@%Description%de%la%section%communale%Citerne%Remy!
2.1.%Lhistoire%de%la%communaut%
2.2.%La%position%gographique%de%la%communaut%
2.2.1.%La%carte%spatiale%de%la%communaut%
2.3.%Lobservation%directe!
III@%Les%principales%menaces%du%pays%et%de%cette%communaut%
3.1.!Les!menaces!
3.2.!Le!calendrier!saisonnier!
3.3.!Les!principales!catastrophes!
3.4.!Les!problmes!de!sant!
IV@%Les%impacts%de%dsastres%sur%la%communaut%
4.1.!Les!dsastres!qui!affectent!la!!communaut!
4.2.!Les!plus!grands!!dommages!que!subit!la!communaut!
4.3.!Les!ressources!ncessaires!
V@%Les%stratgies%de%lutte%face%aux%problmes%
5.1.!Les!ressources!et!les!capacits!de!la!communaut!
5.2.!Les!organisations!communautaires!
5.3.!Les!moyens!de!subsistance!!
5.4.!La!transformation!des!faiblesses!en!capacits!
VI@%La%mthodologie%utilise%%
VII@%Les%problmes%prioritaires%
VIII@%les%plans%dactions%communautaires.!
!
Page!89!of!118!
!
Annex%11%Indicators%of%Health%and%DRR%behavior%change%campaigns%%
Table%24%No%of%people%reached%by%health%messages,%behavior%change%campaigns%
FY@15%Q@1%(07@09/2014)%
FY@15%Q@2%(10@12/2014)%
Location!
Male%
Female%
Total%
Male%
Female%
Total%
0@17%
18+%
0@17%
18+%
255!
315!
866!
612!
561!
822!
760!
1,731!
1,608!
2,025!
328!
420!
903!
593!
660!
1,017!
1,323!
2,184!
1,668!
2,354!
2,422%
2,818%
5,684%
4,481%
5,600%
Total!North!
Haut@Maribahoux%
Bas@Maribahoux%
Caracol/Champin%
Caracol/%Glaudine%
2,609!
539!
402!
688!
337!
6,946!
692!
468!
916!
467!
2,904!
555!
381!
628!
294!
8,546!
729!
472!
944!
410!
Total!Northeast!
Mahotiere%
Citerne%Remy%
1,966!
7!
0!
2,544!
60!
292!
1,858!
10!
0!
2,555!
57!
316!
8,922!
134%
608%
716!
517!
650!
730!
385!
1,020!
671!
472!
606!
1,164!
492!
1,072!
3,281!
1,866!
3,348!
7!
352!
10!
373!
742!
1,167!
1,405!
1,078!
1,564!
5,214!
4,582!
9,842!
4,772! 11,474! 30,669!
6,426!
7,083!
6,469!
9,385! 29,363!
%
Cracaraille%
La%Victoire%
Petit%Bourg%
Bailly%
All%SC%
Total!Northwest!!
Total%Gran%N!
Source:!GNPD!
0@17%
18+%
0@17%
18+%
1,133!
544!
1,849!
1,017!
0!
1,302!
968!
1,501!
1,177!
0!
1,224!
603!
1,912!
981!
0!
1,605!
1,707!
1,896!
1,449!
0!
5,264%
3,822%
7,158%
4,624%
0%
21,005! 4,543!
2,515%
176!
1,723%
94!
3,176%
193!
1,508%
253!
4,948!
385!
143!
85!
117!
4,720!
202!
76!
211!
182!
6,657!
569!
217!
213!
165!
20,868!
1,332!
530!
702!
717!
Table%25%No%of%people%reached%by%DRR%messages,%behavior%change%campaigns%
FY@15%Q@2%(10@12/2014)%
Location!
Male%
!
Cracaraille%
La%Victoire%
Petit%Bourg%
Bailly%
All%SC%
0@17%
Female%
18+%
!
!
!
!
!
0@17%
!
!
!
!
!
Total%
18+%
!
!
!
!
!
!
!
!
!
!
%
%
%
%
%
Total!North!
Haut@Maribahoux%
Bas@Maribahoux%
Caracol/Champin%
Caracol/%Glaudine%
151! !
174!
69!
145!
Total!Northeast!
Mahotiere%
Citerne%Remy%
539!
303!
306!
1,137!
493!
321!
536!
283!
258!
1,196!
583!
343!
3,408!
1,662!
1,228!
Total!Northwest!!
609!
814!
541!
926!
2,890!
1,148!
1,951!
1,077!
2,122!
6,298!
Total%Gran%N!
426! !
338!
169!
204!
198! !
167!
57!
114!
494! !
298!
178!
226!
1,269! !
977!
473!
689!
Page!90!of!118!
!
Annex%12%GNPD%Overall%FY15%FY16%Action%Plan.%Objectives%/%Outcomes%/%Activities%
Outcome!
Activity!
1!
1.1%
1.1.1!
1.1.2!
1.1.3!
1.1.4!
1.1.5!
1.1.6!
1.1.4!
1.1.5!
1.1.6!
1.1.7!
1.1.8!
1.1.9!
1.2%
1.2.1!
1.2.2!
1.2.3!
1.2.4!
1.2.5!
1.2.6!
1.3%
2!
2.1%
2.1.1!
2.1.2!
2.1.3!
2.1.4!
2.1.5!
2.1.6!
2.1.7!
2.1.8!
2.1.9!
2.1.10!
2.1.11!
2.1.12!
2.1.13!
2.1.14.!
2.1.15!
2.1.16!
2.1.17!
2.1.18!
2.1.19!
2.1.20!
2.1.21!
2.1.22!
2.1.23!
2.1.24!
2.1.25!
Description!of!objectives,!outcomes!and!activities!
Objective 1: HRC and local authorities have improved their organizational and technical capacity sufficient to support and manage
program implementation
Outcome 1.1 HRC has the capacity at regional and local levels to respond appropriately, timely and effectively to disasters
Activity 1.1.1 : Training on CLTS
Activity 2: Training on environmental management focused on households
Activity 3: Training on the promotion of total school sanitation and hygiene
CBHFA training
Training on STIs, HIV / AIDS and stigma / discrimination related to HIV / AIDS
Water, Hygiene and Sanitation trainings
Activity 4: Workshop on RC fundamental principles , HR NS strategy 2010-15, the Mission and Vision of HRC and the role of the regional and
local committee and volunteers
Conduct at least two funding raising activities per year
Income generation and resource mobilization activities conducted at the Regional Branch and local committees
Develop at least one partnership with external partner
Develop a strategic action plan that addresses goals and specifies objectives and work plans on an annual basis
Implement 3 activities set out in the national society's strategic document 2010-2015
Outcome 1.2 HRC has the capacity at regional and local levels to manage and sustain community based programming within the
targeted project areas
Activity 1: Strengthening of institutional, technical & operational capacities of the regional and local branches of the Haitian Red Cross
Activity 2: Clear protocol for dynamic internal communication l within the branch and local committee and branch and National headquarters is
established
Activity 3: Knowledge building training/workshops for regional and local committee members and volunteers conducted
Volunteer managed sectorial technical (Health, DRR, Watsan) and operational support (finance, administration, operations and fleet) units
established at Regional and Local committees.
Support services units managed by volunteers are established at Regional Branch and Local Committees level
Suitable office spaces for Regional and Local committees constructed
Outcome 1.3 Local authorities of agriculture, livestock and fisheries ministries have greater capacity to implement livelihoods
activities
Objective 2: Targeted communities and households have increased their resilience through improved knowledge, practices and
assets
Outcome 2.1 Households demonstrate improved practices to reduce their vulnerability to identified health, hygiene, nutrition, hazard,
environmental and livelihoods challenges
Activity 1: Training and awareness in schools on community resilience
Activity 2: Implementation in the program targeted schools of a mechanism for the preparation and response to crisis situations
Activity 3: Establishment of a system of protection of religious temples and structured market
Activity 4: DRR Sensitization campaign_mass media information
Activity 5: DRR Awareness campaigns during the moments of great local gatherings, fiestas
DRR Awareness through local initiatives
WASH in schools (Construction of latrines in schools in all e departments)
Sanitation_Social marketing
Activity 9: Training in techniques of agricultural production (with CBO partners)
Rice - Improved post harvest treatment
Activity 11: Training in conservation bean, cassava, maize, yams
Livestock (with Gwoupman Sante Bt (GSB))
Low input garden promotion for food and sale
Activities to raise awareness of the importance of vaccination
Sensitization campaign on STI/AIDS
Awareness campaign on family plan
Sensitization campaign acute respiratory infections
Conducting conferences with women's groups has an opportunity the world women's day
Ralisation d'activits de sensibilisation sur lutte contre la tuberculose
Awareness activities on tuberculosis control
Awareness-raising activities on oral hygiene in the 1st and 2nd Cycle schools
Awareness activities on health promotion (households, schools)
Sensitization activities on water, hygiene and sanitation
Celebration of the day of vitamin A in schools
Health workers training
Page!91!of!118!
!
Outcome!
Activity!
2.2%
2.2.1!
2.2.2!
2.2.3!
2.2.4!
2.2.5!
2.2.6!
2.2.7!
2.2.8!
2.2.9!
2.3%
2.3.1!
2.3.2!
3!
3.1%
3.1.1!
3.1.2!
3.1.3!
3.1.4!
3.1.5!
3.1.6!
3.2%
3.2.1!
3.2.2!
Description!of!objectives,!outcomes!and!activities!
Outcome 2.2 Communities and households are better prepared to respond to disasters
Activity 1: Support for the establishment or strengthening of municipal and local civil protection structures in the three departments
Activity 2: Realization of training sessions fo the benefit of journalists, academics and groups organized on the earthquake and tsunamis
Activity 3: Realization of DRR/first Aid training for social basis in communities and neighborhoods groups target following requests received.
Activity 4: Training for local authority thereof members
Activity 5: Establishment of community alert system
Activity 6: Establishment of a family self-protection system
Activity 7: Support to CBO/peasant associations in the implementation of disaster risk reduction activities and the protection of the environment
Creation of health community committee in the 3 departments
Creation of red mutual funds
Outcome 2.3 Productive assets of households are enhanced
Activity 1: Improving access to financial services
Activity 2:Support to small and medium-sized enterprise
Objective 3: Targeted communities have reduced their exposure to external shocks and local hazards through improved physical
infrastructure and mitigation measures
Outcome 3.1 Households have improved access to safe and appropriate services
Activity 1: Construction of latrine by household _ Pilot in Cracaraille
Activity 3: Water point access_Pilot in Cracaraille
Planning meeting with the departmental directors (North, Northeast, Northwest)
Preparation activities_Health improvement
Activity 5: Infrastructure rehabilitation / maintenance
Provision of medical essential equipment / materials
Outcome%3.2%Households%have%reduced%exposure%to%local%hazards%through%community%mitigation%measures%
Activity!1:Implementation!of!mitigation!activities!to!reduce!risk!through!partnership!
Activity!2:!Protection!of!household!productive!assets!
!
!
Page!92!of!118!
!
Annex%13%HRC%Regional%Branch%Capacity%Building%Plan%
Table%26%Functions%and%training%requirements%of%Regional%Branch%Management%Support%Units%%
Finance%management%unit%Function%
Training%Requirement%
Responsibilities%include:%%
To!propose/suggest:!
Compilation!of!monthly,!quarterly,!biTannual!and!annual!
Appropriate!finance!training!module!to!
reports!to!the!RC!and!HRC!central!Manager;!!
reflect!HRC!protocols!and!standards!
Monitoring!the!cash!flow!performance!on!project!and!
The!training!provider!T!(HRC!Finance!or!
other!activities!at!RB!level;!!
External!consultant)!
Verifying!and!reconciling!all!cash!transfers!from!central!to!
Agree!on!training!time!line!with!dates!!
the!regional!and!local!committees;!!
If!to!be!delivered!by!consultant,!planning!
Compiling!financial!reports!required!by!the!committee,!
and!collaboration!with!consultant!to!reflect!
HRC!management,!other!units!and!submit!this!in!a!timely!
HRC!finance!department!protocols!!
manner!!
Ensure!compliance!with!all!legal!conditions!required!by!
HRC!policy!and!any!funding!authority!!
Administering!all!monthly!expenditure.!
Volunteer%management%operations%unit%
Training%needs%for%management%operations%unit%
Ensure%that%standard!procedures!are!observed!!
Training!on:!
Manage!procurement!T!sourcing,!negotiating!etc.!!!
The!role!and!function!of!operations!fleet!
Preparation!of!contracts!and!!the!hiring!of!third!parties!!
Use!of!and!maintenance!of!Red!Cross!
Vehicles!
Maintenance!of!equipment!and!assets!in!accordance!to!
HRC!protocols!
Fleet!management!
Prepares!and!submit!reports!on!logistics!conditions!
Drivers!supervision!
advise!on!the!next!course!of!action.!!
Analyses!of!fuel!used/versus!distance!
Managing!the!Purchasing!function!of!the!RB!cost!
FollowTup!of!service!and!car!maintenance!
effectively!!
Reporting!on!fleet!and!drivers!management!
!stock!control!!storage,!release!correctly!Tstock!inventory!
is!accurate!!
Programs/Project%Management%unit!
Training%Needed!
Responsibility! for! physical! project! implementation! activities!
Basic!Project!Management!training!
and!also!ensures:!!
Basic!proposal!writing!training!
Projects!meet!objectives!and!specific!key!performance!
Strategic!plan!!development!and!review!
indicators;!!
training!(project!management)!
Coordination!of!regular!progress!meetings!and!
Management!Training!!Leadership!and!
representation!of!branch!at!progress!review!meetings;!!
people!Management!!
Associated!project!management!administrative!functions!
(project!registration,!evaluation,!final!project!completion!
reports,!etc.)!
The!preparation!of!all!necessary!reports!to!RC,!LC,!
volunteers,!donors,!national!departments!etc.!
HR%and%Volunteer%management%Units%
Training%Needed%
Recruit,!CoTordinate!and!supervise!volunteers!and!
HR/Volunteer!management!and!retention!
volunteer!groups!in!their!region/area!!
training!
Registration!and!induction!of!all!RB!volunteers!and!
Basic!Human!resources!management!
ensure!appropriately!trained!and!developed.!!
Database!managementT!Basic!IT,!MS!
packages,!Word,!Excel!and!PowerPoint!
Maintain!and!update!volunteer!database!!!!
Oversee!aspects!of!work!where!volunteers!are!involved!
Volunteer!career!development!
management!
Staff!and!volunteer!recruitment!and!training!
Volunteer!retention!and!capacity!development!!
Support!!programs!Tidentify!appropriate!volunteers!!
Page!93!of!118!
!
Income/fundraising%
Develop!and!implement!strategies!to!increase!the!income!
generation!and!funding!of!the!RB!through!a!range!
initiatives!and!through!acquisition!and!retention!of!
supporters!
Support!the!RB!in!fulfilling!its!organizational!objectives!of!
developing!and!optimizing!resources!in!community!
fundraising!and!income!generation!initiatives!
Assist!with!fundraising!at!all!events!within!the!region.!!
Contact!local!organizations!for!fundraising!and!collections!!!!
Ensure!that!all!funds!and!pledges!are!collected,!stored!
safely,!and!acted!upon.!!
Lead!volunteers!in!event!management!!
Represent!the!RB!at!Red!Cross!and!non!RC!events!
Ensure!appropriate!materials!and!equipment!for!events.!!
Ensure!the!loading,!delivering!and!returning!materials!
and!equipment!to!and!from!functions.!!
Maintain!supplies!of!fundraising/promotional!materials!
are!available!at!all!times!
Source:!GNPD!Presentation!to!Red!Cross!Branch!Stakeholders!
Support%required%from%Central%Office%
Identification!of!relevant!training!in:!!
Income!generation!and!event!management!
Networking!and!contact!initiation!
Leadership!and!volunteer!management!
Any!other!suggestion!on!training!
Support!modality!from!HRC!central!
Page!94!of!118!
!
Annex%14%Table%of%distance,%travel%time%and%accessibility%by%road%of%intervention%areas%
Distance from Distance from
Department/
Distance from CapFort Libert Port de Paix Locality not accessible by car
Communal Section
Haitien Office
Office
Office
North
Borgne
58 Kms
1: 40 hours
Petit Bourg de Borgne 68 Km
2 : 40 hours
Ranquitte
53 kms
2: 20 hours
Bailly
51 Kms
1 : 40 hours
Cracaraille
Trois Palmiste
Figuier
Bois Rouge
Gingembre
La Victoire
70 Kms
Gingembre
3 hours
Haut gouape
Pisse a Bourik
Tiyora
Bois dhomme
Northeast
Fort Liberte
55 kms
1 :20 hours
Bas Maribahoux
11 kms
Bedou (access difficult by car)
0 : 25 hours
Lagarenne (access difficult by car)
Gerard(access difficult by car)
Goud
Tavot
Haut Maribahoux
66 km
20 kms
1 :50 hours
0 : 30 hours
Champin
30 km
0:52 hours
Glaudine/Jacquesil
27 kms
0:50 hours
Northwest
Port de Paix
170 kms
5 :00 hours
Citerne Remy
90 kms
Via
4: 30 hours
Mahotiere
30 kms
Calic
1 :50 hours
Dieudon
Nan Tante
Ralba
Vieux Joupa
Locality
became
accessible
Saint Fleur
Mme Lon
Page!95!of!118!
!
!
7.
REFERENCES%%
!
Red%Cross%Movement%%
International!Federation!of!Red!Cross!and!Red!Crescent!Societies,!Project/programme!monitoring!
and!evaluation!(M&E)!guide.!Geneva,!2011.!
Engagement!de!Montrouis,!Socits!nationales!de!la!CroixTRouge!des!Amriques,!runies!!
Montrouis!en!Hati,!du!14!au!16!mars!2012.!
Croix%Rouge%Hatienne%:%
Statuts!de!la!CroixWRouge!Hatienne,!avril!2005,!Le!Moniteur,!Journal!officiel!de!la!rpublique!
dHati.!
Paquet!standard!optimal!des!capacits!institutionnelles!dun!comit!rgional!de!la!Croix!Rouge!
Hatienne,!6!octobre!2011.!
Manuel!de!fonctionnement!des!comits!rgionaux,!undated.!
Stratgie!2010!!2015,!aot!2011!
Politique!du!volontariat!de!la!CroixTRouge!Hatienne,!juillet!2012!
American%Red%Cross%:%%
American!Red!Cross,!Haiti!Delegation,!North!Community!Based!Integrated!Program!Proposal!
Document,!19!October!2012.!!
Aspin,!Martin!and!Anderson,!Georgina;!Gran!No!Pi!Djanm!Baseline!Study;!Household!Survey,!
American!Red!Cross,!Haiti!Assistance!Program,!January!2014.!
PROJECT!AGREEMENT!Grand!N!Pi!Djanm!(The!more!resilient!Great!North)!Issued!under!
Memorandum!of!Understanding!between!The!Haitian!RED!Cross!Society!and!The!American!Red!
Cross,!May!2013.!
Gran%N%Pi%Djanm:%%
Situational!Assessment!of!North!Department,!ARC!!HRC!National!CommunityTBased!Integrated!
Program!(NCBIP)!February,!27th!!March,!2nd!2012!
Situational!Assessment!Report!Northwest!Department,!Haiti,!GNPD,!October!2013!
Situational!Assessment!Report!Northeast!Department,!Haiti,!GNPD,!October!2013!
ACCOUNTABILITY!TO!BENEFICIARIES!STRATEGY,!North!Community!Based!Integrated!Program,!CapT
Hatien,!March!2014.!
Evacuation!shelters!implementation!strategy.!Draft!for!internal!discussion!and!validation!only,!no!
date!
Baseline!
Quarterly!Progress!Reports!!
Documents%from%other%sources:%%
Becker,!Per!and!Abrahamsson,!Marcus:!Designing!Capacity!Development!for!Disaster!Risk!
Management:!A!Logical!Framework!Approach;!Swedish!Civil!Contingencies!Agency!(MSB);!
!
!
Page!96!of!118!

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Wave 1 (4 Communal Sections)

Wave1(4Communal Secti ons )

Completion!of!Phase!II! AtB!organized!1 !Open!

the intent of the program design and to the context?!

4,772! 11,474! 30,669!

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