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SAFETY AWARENESS FOR

OFFICE

BY
HSE DEPARTMENT

TOPICS TO DISCUSS
MBS OHSAS POLICY
SPECIFIC HAZARDS & RISK IN OFFICE LOCATION.
EMERGENCY RESPONSE

OHSAS POLICY
OUR VISION:
To achieve zero injuries and zero instances of work related ill health

OUR MISSION:
To make a significant impact on our safety culture

MAIN OBJECTIVES OF OHSAS POLICY

To ensure compliances with relevant UAE laws & regulations.


To prevent work related injury and ill health for employees.
To ensure that employees understand their HSE responsibilities and expectations.
To ensure all of our operations has an emergency preparedness program.
To ensure all of our operations has an emergency preparedness program
Communicating our Policy and Objectives to all MBS related employees, visitors , stake holders and public.

HAZARDS AND RISK IN OFFICE

Slips, Trips & Falls


Manual Handling & Ergonomics
Physical Hazards
Psychological Hazards
Electricity.

SLIP, TRIP AND FALL


The #1 cause of office employee injuries!
Level surfaces,
Elevated surfaces - standing on chairs, falling out of chairs.
Manufacturing areas
Parking lots.
Awareness.
Keep aisles clear.
Walk like a duck on slippery surfaces.
Emergency exits & passageways established & must be maintained.
Furniture & equipment arranged.

SLIP, TRIP AND FALL


Causes:
Not Paying Attention
General Housekeeping
Cords, Cables & Wires
Cupboards, Cabinets, Drawers & Carpets
Personal Belongings
Furniture
Fluid Spills & Floor Surfaces
Chewing Gum and Walking At the Same Time

MANUAL HANDLING
Twisting & Bending
Pushing vs Pulling
Center of Gravity
Frequency
Walking
Teamwork Lifting & Moving
Mechanical Aids

MANUAL HANDLING
WHAT TO DO WHILE MATERIAL HANDLING:
Plan the lift.
Stand with your feet apart, alongside the object to be lifted.
Use the sit down position, maintaining the natural arch of the spine.
Tuck your chin.
Get a good grip on the object.
Keep the object close.
Center the weight over your feet.
Avoid twisting.

ERGONOMICS
What is Ergonomics?
Ergonomics is the study of equipment design in order to reduce
operator fatigue and discomfort.
Making the equipment work for the worker rather than the worker
working for the equipment.

OFFICE ERGONOMICS
Office Equipment & Placement:
workstations, chairs, keyboards
Worker Posture:
height & distance of equipment
Periods of sitting & standing
Breaks & Exercises:
5 10 minutes per hour suggested

OFFICE ERGONOMICS

CONSEQUENCES OF ERGONOMICS

Constant pain
Numbness
Weakness
Carpal Tunnel Syndrome

PHYSICAL HAZARDS
Electricity

cords, cables & electrical hazards


Faulty or arcing switches

Photocopiers

Toner, developer/toner, noise, light

Printers

Noise, inks, ozone (laser)

Computers (VDU- Visual Display Unit )


Eyestrain and ergonomics
Computer games

PSYCHOLOGICAL HAZARDS
Stress is a word used loosely in the community and is a complex
emotional experience. Challenges can also be personally
distressing and disruptive. Work that results in a person feeling
unable to cope and unsupported may lead to an adverse
psychological reaction known as stress and may lead to illness,
injury and job failure. However, stress is not just feeling sad, upset
or angry. It is interactive and people can have very different
responses to the same factors.

CAUSES OF STRESS
Some workplace factors may contribute to stress reactions:
Work which is monotonous or lacks variety, or too much or too little work to
do;
Work that involves employees having to hide their feelings when dealing with
customers, or performing work that goes against personal or social standards;
Unpredictable, long or unsocial working hours, poorly designed shift systems;
Employees being unable to participate in decisions about their work or control
how they do it;
Environmental conditions such as poor lighting, excessive noise, heat and
complex or inadequate equipment or technology

CAUSES OF STRESS
Stress can also arise from the social and organizational context to work, for example:
Inadequate communication systems with supervisors or co-workers;
Uncertainty, e.g. no clear instructions on what employees are expected to do;
Job change, e.g. in task content, hours, location, supervision, without adequate consultation;
Work involving reward systems (pay, recognition or promotion) leading to employees working long

hours, taking work home or pushing themselves to a point where their health and safety is at risk;
Poor relationships between supervisors, peers or others at work, not acknowledged and rectified;
Emotionally or physically demanding jobs with inadequate support;
Inconsistent people management or not in line with workplace policies, e.g. discrimination related to
performance appraisal;
Conflicting demands of home, family and work.

CONSEQUENCES OF STRESS
Physiological symptoms
e.g., increased blood pressure, headaches, heart attacks
Psychological symptoms
e.g., job dissatisfaction, tension, anxiety, irritability, boredom, procrastination
Behavioral symptoms
Changes in productivity, absence, turnover, eating habits, smoking, drinking, etc.

ELECTRICAL HAZARDS
Electrical hazard safety means:
Taking precautions to identify and control electrical hazards

Failure to take the necessary precautions can lead to:


Injury or death
Fire or property damage.

Common causes of electrocution are:

Making contact with overhead wires


Undertaking maintenance on live equipment
Working with damaged electrical equipment, such as extension leads, plugs and sockets
Using equipment affected by rain or water ingress

ELECTRICAL HAZARDS
Types of Injury:
Electrical Current
Burns
Shocks
Falls

Levels of

EMERGENCY PROCEDURE
A workplace emergency is an unforeseen situation that threatens your employees, customers or the
public. It may disrupt or shut down your operations. It may cause physical or environmental damage.
Emergencies may be natural or manmade. They include events such as the following:
Fire / Electrical
Internal emergencies such as loss of power or water supply and structural collapse
Serious injury events or medical emergencies

Initiator of Emergency Call

Notify the Safety Engineers/immediate Supervisor stating the following:


Who are you
What is the nature of the emergency (fire, Electricity, etc.)
Your contact telephone number
Your location
Nature of service/assistance required

EMERGENCY PROCEDURE
Remain calm, do not panic.
Raise the alarm, which is positioned at various locations, and/or by shouting FIRE.
If it is safe to do so, and you know how, tackle the fire using the fire fighting equipment located at the fire points.
If any doubt, evacuate the office. Do not put yourself at risk.
If possible, close all windows and doors behind you, and take with you any vital documents.
Proceed to the Emergency Assembly Points.
After the occurrence of incident, the Management Representative / HSE Engineer reviews and revises the
effectiveness and efficiency of the Emergency Response.
If the accident is of major nature, the person noticing the accident will call the specified telephone numbers
immediately.
The supervisor prepares an Incident report, explaining and analyzing the possible reasons and initiates the effective
After the occurrence of incident, the Management Representative reviews and revises the effectiveness and efficiency
of the Emergency Response.
To contact civil defense authorities it must be sent through HR/ Admin Department .

EMERGENCY CONTACT NUMBERS


NAME

DEPARTMENT

POSITION

CONTACT
NUMBERS

SATHISH KUMAR

OMD

MANAGER

050-9030220

JAYANTHA DUTTA

OMD

SUPERVISOR

050-4259594

SURESH KUMAR

ENGINEERING

DEPARTMENT
HEAD

050-9030230

MADHU MOHAN

ENGINEERING

COORDINATOR

050-4685393

THANK YOU