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INVITATION TO BID (ITB / 14 / CUB / 004)

ACQUISITION
OF
501
PHOTOVOLTAIC
SYSTEMS
FOR
RURAL
ELECTRIFICATION IN MAISI PREZ AND NICETO GUANTANAMO PROVINCE,
CUBA BY MUNICIPALITIES RENEWABLE ENERGY SOURCES

United Nations Development Programme


[19 November 2014]
Section 1. Letter of Invitation

[Havana, November 19, 2014]

Invitation to Bid (ITB / 14 / CUB / 004): 501 ACQUISITION OF


PHOTOVOLTAIC SYSTEMS FOR RURAL ELECTRIFICATION IN MAISI NICETO
PREZ AND GUANTANAMO PROVINCE, CUBA CITIES THROUGH RENEWABLE
ENERGY SOURCES

Dear Sir / Madam,

The United Nations Development Programme (UNDP) is pleased to invite you to


submit a bid to this Invitation for Bids (IFB) for the provision of 501 Photovoltaic
Systems Projects Small Grants Program.

This ITB is composed of the following documents:

Section 1 - This Letter of Invitation


Section 2 - Instructions to Bidders (including Data Sheet)
Section 3 - Schedule of Requirements and Technical Specifications
Section 4 - Form of Bid Submission
Section 5 - Documents that support the eligibility and qualifications of the Bidder
Section 6 - Technical Offer Form
Section 7 - Financial Offer Form
-Working Section 8 Contract (Purchase Order, including these General Terms and
Conditions of UNDP for this type of contract)

Your offer will include a Technical Bid and Financial Bid submitted in accordance
with the instructions on the Sec tion 2.Please issue a letter of acknowledgment sent
to the following address:

United Nations Development Programme (UNDP)


(Calle 18 no. 110 e / 1st and 3rd Miramar, Playa, Havana, Cuba)
(Warning: Claudio Tomasi, Deputy Resident Representative)

Or electronically to: procurement.cu@undp.cu

The letter must be in possession of UNDP no later than [December 1, 2014 at 16:30
Cuba time] and it should indicate if your company intends to present ar Offer.If not
possible, we will thank UNDP indicate the reason for our information.

If you have received this ITB through a direct invitation by the UNDP, the transfer of
this invitation to another company requires notification in writing to UNDP.

If you require any further clarification, please put it in touch with the contact
person indicated on the attached data sheet, coordinated consultations concerning
this ITB. UNDP looks forward to receiving your offer and thanks you in advance for
your interest in the acquisition opportunity is offered.

Sincerely,
[Claudio Tomasi,
Assistant Resident
Representative, UNDP
Cuba]
Section 2: Instructions to Bidders [1]

Definitions

a)
"Offer" means the Bidder's response to the Invitation to Bid, and will
include the Form of Bid, Form of Technical Bid, Financial Bid Form and all
other relevant documentation as requested in the ITB.

b) "Bidder" means any legal entity which may be present, or has submitted
a bid for the supply of goods and provision of related services requested by
UNDP.
c)
"Agreement" means the agreement to be signed by and between the
UNDP and the bidder is chosen, and all attachments thereto, including the
General Terms and Conditions (GTC) and the Appendices.

d)

"Country" means the country indicated in the Data Sheet;

e) "Fact Sheet" refers to the part of the instructions given to Bidders and
are used to reflect the conditions of the tender process for the specific
requirements of the ITB.

f)

"Day" means calendar day.

g)
"Goods" means any product, raw material items, material, object,
equipment, asset or commodity that requires UNDP under this ITB.

h) "Government" means the Government of the country that is to receive


the goods or where they have to provide services in accordance with what is
specified in the contract.

i)
"Instructions to Bidders" refers to the complete set of documents
provided to bidders all the necessary information and procedures to be
followed in the preparation process of the Offer.

j)
"ITB" means the Invitation to Bid, and consists of instructions and
references prepared by UNDP for the purpose of selecting the best service
provider to comply with the requirements listed in the List of Requirements
and Technical Specifications .
k)
"Letter of Invitation (LOI)" (Section 1 of the ITB) refers to the letter of
invitation sent by the UNDP to Bidders.

l)
"Material Deviation" refers to any content or feature of the offer that is
significantly different from one aspect or essential requirement of ITB, and (i)
materially alter the scope and quality of requirements, (ii) limit the UNDP
rights and / or obligations of the offeror, and (iii) adversely affect equity and
the principles of the procurement process, such as setting the competitive
position of other bidders in danger.

m)
"Schedule of Requirements and Technical Specifications" means the
document included in Section 3 of this ITB, in which the ratio of goods
requested by UNDP, their specifications, services and related activities and
tasks to be performed is collected, together with other information relating to
the receipt and acceptance of goods by UNDP.
n) "Services" refers to the entire set of related or ancillary to the completion
or delivery of goods ordered by UNDP under this ITB with tasks.

o)
"Additional Information for ITB" means a written communication
transmitted by the UNDP to potential bidders, including clarifications,
responses to inquiries received from prospective bidders or changes to be
made to the IFB at any time after launch IAL but before the deadline for
submission of bids.

A. GENERAL

2. {1} {/1}By this means, UNDP seeks offers in response to this Invitation to
Bid (ITB).Bidders must meet all requirements estrict ously this ITB. The
introduction of changes, substitutions or other modifications to the rules and
regulations stipulated in this ITB is not permitted unless ordered or approved
in writing by the UNDP as the IAL Additional Information.

2The submission of a bid shall be considered an endorsement by the Bidder


from their obligation to accept all the obligations stipulated in this ITB and,
unless otherwise specified, that the Bidder has read, understood and
accepted all the instructions this bid.

3. Any bid submitted will be considered an offer of the Bidder and does not
constitute or imply acceptance thereof by UNDP. UNDP has no obligation to
award a contract to any Bidder as a result of this ITB.

4UNDP has a policy of zero tolerance of prohibited practices, including fraud,


corruption, collusion, practices contrary to ethics and obstruction.UNDP is
committed to prevent, identify and address all activities and practices of
fraud and corruption against the UNDP or third parties participating in the
activities of UNDP. (For a complete description of the policies, see:
http://www.undp.org/content/dam/undp/library/corporate/Transparency/UNDP
_Anti-fraud_PolicySpanish_FINAL.pdf and
http://www.undp.org/content/undp/en/home/operations/procurement/protestands
anctions/

Five. {1} {/1}In their responses to this ITB, UNDP urges all Bidders to behave
in a professional, objective and impartial manner, and to take all this in the
first place when the best interests of UNDP. Bidders shall strictly avoid
conflicts with other assignments or their own interests, and act without
regard to future work.Any Bidder who is shown having a conflict of interest
shall be disqualified.Without limiting the generality of everything mentioned
above, shall be deemed to Bidders, and any of its affiliates have a conflict of
interest with one or more parties in this bidding process, if:

5.1 are or have been associated in the past, with a firm or any of its
affiliates which have been engaged by UNDP to serve in the preparation
of the design, the list of requirements and technical specifications,
analyzes and cost estimates, and other documents to be used in
acquiring goods and services related to the selection process;
5.2 have participated in the preparation and / or design of the program
or project related goods and related services requested in this Tender, or
5.3 are in conflict for any other reason as determined by the UNDP, at its
discretion.

In case of doubt in the interpretation of what is potentially a conflict of


interest, the Bidder must disclose their situation to UNDP and ask for
confirmation whether it exists or not such a conflict.

{1}6{/1} {2} {/2}Similarly, in its Bid, the Bidder shall provide the following
information:

6.1 When owners, co-owners, officers, directors, controlling shareholders


or key personnel are familiar with UNDP staff participating in the
procurement function and / or the Government of the country, or any
implementing partner of receipt of goods and related services established
in this Ial; and
6.2 Any other circumstance that could give rise to a conflict of interest,
real or perceived; collusion or unfair competition practices.

The concealment of this information may result in rejection of the Offer.

7. {1}{/1}
{/Eligibility of Bidders that are wholly or partially owned by
the Government is subject to further evaluation of UNDP and the review of
various factors, such as they are registered as an independent entity, extent
of ownership and state involvement, perceived Subsidies, mandate access to
information related to this ITB, and others that could enable them to enjoy an
unfair advantage over other bidders, and the eventual rejection of the Offer.

2. {1} {/1}All bidders must comply with the Code of Conduct for Suppliers of
UNDP,
which
can
be
found
at
this
link:
http://www.un.org/depts/ptd/pdf/conduct_english.pdf.

B. CONTENTS OF OFFER

} Sections of the ITB

Bidders must complete, sign and submit the following documents:

9.1 Letter accompanying the Application Submission of Bid (ITB see Section
4);

9.2 Documents supporting the eligibility and qualifications of the Bidder (ITB
see Section 5);
9.3 Technical Bid (see the form indicated in the ITB, Section 6);
9.4 Financial Bid (see the form indicated in ITB Section 7);
9.5 Bid Security, Not Applicable
9.6 Annexes or appendices to the Offer (including those specified in the Data
Sheet)

11.Clarifications to the tender

10.1 Bidders may request a clarification of any of the documents relating


to this ITB not later than the number of days indicated in the Data Sheet
(DH, No. 16) before date of bid submission.Any request should be sent
aclaraci
n writing by courier or electronically by UNDP indicated in the Data Sheet (DH, No.
17).UNDP will respond in writing and electronically, and send copies of the response
(including an explanation nants of the query but without identifying the source of it)
to all Bidders who have confirmed their intention to submit an offer.

10.2 UNDP is committed to responding to these demands clarification


rapidly, but any delay in the response does not imply any obligation on
the part of UNDP to extend the deadline for submission of bids, unless
UNDP considers that such an extension is justified and is necessary.

11Modification of the tender

11.1 At any time prior to the deadline for bid submission, UNDP may, for
any reason, for example in response to a clarification requested by a
Licitante- modify the ITB through a Additional Information to the ITB. Shall
be notified in writing to all prospective Bidders of any changes or
modifications and additional instructions via said Additional Information to
the ITB, by the means specified in the Data Sheet (DH, No. 18).

11.2 In order to provide prospective Bidder reasonable time to consider


amendments in the preparation of its Bid, UNDP may, at its discretion,
extend the deadline for submission of the bid, when the nature of the
amendment to the ITB justify such an extension.

C. PREPARATION OF OFFER

12Costs
The Bidder shall bear any and all costs associated with the preparation and /
or submission of the Bid, regardless of whether it is successful or not.UNDP
will in no case be liable for those costs, regardless of the conduct or the
effects of the recruitment process.

13.- Languages
The Bid and all related correspondence exchanged by the Bidder and UNDP
shall be written in the language or languages to be specified in the Data
Sheet (DH, No. 4).All printed material provided by the Bidder written in a
different language or that are indicated in the Data Sheet shall be
accompanied by a translation into the language of preference indicated in
the Data Sheet.For the purposes of interpretation of the Bid, and in case of
discrepancy or inconsistency in the meaning, language preference translated
version will take precedence. At the conclusion of a contract, the language of
the contract will govern the relationship between the Contractor and UNDP.

15.Form of Bid Submission


The Bidder shall submit their offer by using the Submission Form attached
Bid in Section 4 of this ITB.

15. SHOPPING a. If you go shopping, how do you do it?Format and content of the
technical offer
Unless otherwise indicated in the Data Sheet (DH, No. 28), the Bidder shall
structure the Technical Offer as follows:

15.1 Experience Company or Organization: This section provides


detailed information on the management structure of the company or
organization; their capacity and organizational resources and
experience of the company or organization; The list of projects and
contracts (both completed and ongoing national and international)
related or similar to the requirements of the ITB nature; production
capacity of the plant, where the Bidder is also the manufacturer;
authorized by the manufacturer of the goods, if the Bidder is not the
manufacturer, and proof of financial stability and adequacy of
resources to complete the services required by the ITB (see Clause 18
of the ITB and 26 in the DH for more details).The same applies to any
other entity participating in the ITB as a joint venture or consortium.

15.2 Technical Specifications and Implementation Plan: This section


should demonstrate the Bidder's response to the Schedule of
Requirements and Technical Specifications, by identifying the specific
components proposed, how the specified requirements will be
addressed point by point; including a detailed description and
specification of the goods that are requested, and the plans and
diagrams
where
appropriate;
the
essential
performance
characteristics, identifying the works or parts thereof which are
subcontracted; a list of major subcontractors and an explanation of
how Of erta meets or exceeds the specifications while ensuring the
suitability of the approach to local conditions and the rest of the
operating environment of the project throughout the operational life of
the assets.Details of the Technical Bid shall be accompanied and
supported n for Implementation Schedule, which specifies the terms
for shipping and delivery, as appropriate, within the duration of the
contract as specified in the Data Sheet (DH, n 29 and No. 30).

Bidders shall be fully aware of the goods and related services which
the
UNDP is requesting be transferred immediately or later, UNDP
partners from Government or an entity designated by it, in accordance

with the policies and procedures of UNDP. All Bidders therefore should
submit their bids in the following:

a) A statement whether any import or export license in respect of


goods purchased or services to be rendered including any
restrictions on the country of origin, nature of use or dual use
goods necessary or services and any provision to end users;
b)
Confirmation that the bidder has obtained licenses of this
nature in the past and has a reasonable expectation of obtaining all
necessary licenses, in case your
Offer is considered the most appropriate, and
c)
Documentation, information and complete declaration of
goods ordered, or may be, as "dangerous goods".

15.3
Management Structure and Key Personnel: This section
should include full curriculum key assigned to support the
implementation of the Technical Bid, a clear definition of their roles
and responsibilities staff.Curricula must establish jurisdiction and
demonstrate their skills in areas related to the requirements of this
ITB.

In compliance with this Section, the Bidder shall ensure and confirm
that the appointed UNDP staff will be available to meet the
requirements of the Contract during the period indicated.If any of the
key people are unavailable later, unless this is due to unavoidable
reasons like constipation fallec or medical incapacity, among others,
UNDP reserves the right to declare the Offer unacceptable.Any
deliberate substitution due to force majeure, including the delay in the
implementation of the proposed program by aj causes enas to the
Offer should be made only after UNDP has accepted the justification
for the replacement and has approved the qualifications of the
replacement person who should have the same or higher than those
of the person replaced credentials.

15.4
When the Data Sheet requires the submission of a Bid
Security shall be attached to the Technical Bid.UNDP may enforce the

Bid Security and rejecting the offer when one or several of the
following conditions:

a) if the Bidder withdraws its Bid during the period of bid validity
specified in the
Data Sheet (DH, No. 11); or
b) if the amount of the Bid Security to be less than that required
by the UNDP, as indicated in the Data Sheet (DH, No. 9); or
c)

in the event that the Bidder fails to get:

i.

sign the contract after the award by UNDP;

ii. meet the varying requirements of UNDP, in accordance with


Clause 35 of the
Ial; or iii. provide performance guarantee, insurance, or other
documents that UNDP could require as a condition for the effective
provision of the contract that may be awarded to the Bidder.

16. MONEYFinancial bid


The Financial Bid shall be prepared using the standard form attached (Section
7).It will include a statement of all costs of the main components related to the
goods and related services, and a detailed breakdown of these costs. All goods
and services described in the Technical Proposal must be priced individually on
a one to one correspondence.All products and activities described in the
Technical Bid whose stock is not listed in the Financial Bid will be considered and
what is included in the prices of other activities or items, as well as the final
total price of the Bid.

18. Currencies

All prices shall be quoted in the currency specified in the Data Sheet (DH, No.
15). However, when co TICEN deals

in currencies, in order to compare all the deals:

17.1 UNDP will convert the currency in which the Offer is quoted in the
preferred currency of UNDP in accordance with current operational
exchange rate of the United Nations on the last day of submission of the
Bid, and
17.2 in the event that the Offer will prove more acceptable under ITB is
quoted in another currency as the currency of choice Data Sheet (DH, No.
15), UNDP reserves the right to award the contract in the currency UNDP
preferably using the conversion method specified above.

17. Documents supporting the eligibility and qualifications of the Bidder

18.1 The Bidder shall furnish documentary evidence of their status as eligible
and qualified supplier, using the forms provided in Section 5, Documents that
support the eligibility and qualifications of the Bidder.To award a contract to a
bidder, grades must be satisfactorily documented to UNDP. These skills include,
among others, the following:

a)
that in the event that a Bidder under the Contract, offering to
supply goods which the Bidder did not manufacture or produced
himself, the Bidder will have been duly authorized by the
manufacturer or producer of the goods to supply the goods to the
destination country end;
b)
that the Bidder has the financial, technical and production
capability necessary to perform the contract, and
c)
that as far as the bidder knows, it is not included in the
1267/1989 Consolidated List of United Nations Security Council, or in
the list of the Procurement Division of the United Nations or any other
ineligible provider list UNDP .

18.2 Bids submitted by two (2) or more bidders will be rejected by UNDP
if found to coincide with any of the following situations:

a) with at least one controlling shareholder, director or shareholder


in common, or
b) than either receives or has received any direct or indirect subsidy
from others, or
c)

having the same legal representative for purposes of this bid, or

d) having a relationship with each other, directly or through common


third parties, that puts them in a position to access information on the
bid of another Bidder or influence on the bid of another Bidder, as part
of this process of ITB ;
e) subcontractors that are together, one of the Offer other and vice
versa, or a subcontractor Offer also present another offer to its name
as the main Bidder; or
f)
an expert who has been nominated in the bid of a Bidder
participates in more than one bid received in this ITB process. This
condition does not apply to subcontractors that are included in more
than one bid.

HJJJ J oint ventures, consortia, associations

If the Bidder is a group of legal entities that will form or has formed a joint
venture, consortium or association, at the time of submission of the Bid, shall
confirm in his bid that: (i) have designated one party to act as duly vested with
authority leading entity to legally bind the members of the joint venture,
consortium or association, jointly and severally, which will be duly established
by an agreement duly notarized between such entities, agreement must be
submitted along with the Offer, and (ii) if it is awarded the contract, the contract
may be entered into by and between the UNDP and the designated lead agency,
acting on behalf of all the partners that make up the company mixed.

Once the offer has been submitted to UNDP, the lead agency designated to
represent the joint venture, consortium or association shall not be changed
without the prior written consent of UNDP. Moreover, neither the lead agency or
the partners of the joint venture, consortium or association may:

a) submit a new offer, or on his own behalf or


b) As a leading or associate of another joint venture to submit another
offer.

The description of the organization of the company, the consortium, the


consortium must clearly define the role expected of each of the joint venture
entities in complying with the requirements of ITB, in the Offer and the JV
Agreement.All entities comprising the joint venture shall be subject to the
eligibility and qualification assessment by UNDP.

When this joint venture his background and experience in similar commitments
to those required by ITB shall submit information as follows:

a)
commitments that have been made jointly by the joint venture,
association, partnership, and
b)
which have been assumed by the individual entities associated joint
venture, partnership consortium E is supposed to be involved in providing
the services defined in the ITB.

Previous contracts signed by individual independent experts who are or have


been associated permanently with any associated companies can not be
presented as an experience of the joint venture, consortium or association or its
affiliates, and only they can claim their individual experts themselves in
presenting their individual credentials.

If the offer of a joint venture, partnership consortium is considered by UNDP as


the most acceptable and which offers the best value, UNDP will award the
contract to the joint venture, consortium or association, entity name designated
leader, who shall sign the contract for all associated and on behalf of these
entities.

20. Do you use any of the following? ( Check all that apply. ) Alternative
Offers

Unless otherwise specified in the Data Sheet (DH, No. 5 and No. 6), no
alternative offers will be considered.When the conditions for admission are met,
or when the justifications are established clearly, UNDP reserves the right to
award a contract on the basis of an alternative offer.

20. Shelf

21.1 The Bid shall remain valid for the period specified in the Data Sheet
(DH, No. 8), after the submission deadline which is also indicated in the
Data Sheet (DH, No. 21).A bid valid for a shorter period will be immediately
rejected by UNDP and will automatically be considered unacceptable.

21.2 In exceptional circumstances, prior to expiry of the bid validity, UNDP


will s o request Bidders to extend the period of validity of their bids.The
request and the responses shall be in writing and shall be deemed to form
an integral part of the Offer.

22. Bidders Conference

Where appropriate, wear their golden crow ar out Bidders conference on date,
time and place specified in the Data Sheet (DH, No. 7).All bidders are invited to
attend.The absence, however, will not result in the disqualification of a Bidder
concerned.The proceedings of the conference Bidders may be exposed on the UNDP
website or disseminated to individual companies who have registered or have expressed interest in
the contract, whether or not attended the conference.No
verbal n DECLARATION made during the conference may modify the terms and
conditions of the ITB, unless such statement is specifically recorded in the minutes
of the conference or issued / published as a modification in the form of
Supplementary Information to the Bidders.

D. SUBMISSION AND OPENING OF BIDS

23. Carry out an assessment after intervention {0}{/0}{1}{/1}{2}{/2}


{3}{/3}{4}{/4}{5}{/5}{6}{/6}{7}{/7}{8}{/8}{9}{/9}{10}{/10}
{11}Presentation{/11}

23.1 The Financial Bid and the Technical Bid must be submitted together
and under seal in and the same envelope, and delivered either personally,
by courier or by electronic means of transmission.If the presentation is not
done electronically, the Technical Bid and Financial Bid should go together
and under seal in an envelope whose outer part must:

a) bear the name of the Bidder;


b) be addressed to UNDP as specified in the Data Sheet (DH, No. 20);
c) bear a warning not to open before the time and date of bid opening as
specified in the Data Sheet (DH, No. 24)

If the envelope is not sealed and labeled properly, the Bidder shall assume
responsibility for the misplacement or premature opening of the bid due to
inadequate sealing and labeling by the Bidder.

23.2
Bidders shall submit their bids in the manner provided in
the Data Sheet (DH. # 22 and # 23).When the Offer is expected to
be in transit for more than 24 hours, the Bidder must ensure to
provide for a sufficient time to meet the submission deadline you set
UNDP delivery.

UNDP shall, for the record, that the time and date official receipt of the offer are the actual
date and time of physical arrival of the bid to the UNDP premises as indicated in the
Data Sheet (DH, # 20 ).

23.3
Bidders submitting offers transmitted by mail or delivered
in person shall enclose the original and each copy of the Bid in
separate sealed envelopes, duly identified one of the envelopes as
"Original Bid" and the other as "Copy of Bid ".The two envelopes,
corresponding to the original and the copies shall then be sealed in
an outer envelope.The number of copies required will be specified in
the Data Sheet (DH, No. 19).In case of discrepancy between the contents of the
"Original Bid" and the "Copy of Bid", the contents of the original marked copy given
priority. The original of the Bid shall be signed or initialed on each
page by the Bidder or a person duly authorized to represent.The authorization must
be communicated through a document of approval issued by the highest authority
of the company or a power of attorney accompanying the Bid.

23.4
Bidders should note that the mere act of submitting a bid,
in and of itself, imply that the Bidder agrees to the Terms and
Conditions of Contract attached to the
Section 8.
24.Deadline for submission of Bid and last minute deals

Bids must be received at the hands of UNDP at the address and no later than
the date and time specified in the Data Sheet (DH, # 20 and # 21).

UNDP will not consider any bid that arrives after the deadline date and time for
submission of bids.Any Bid received by the UNDP after the deadline for bid
submission shall be declared late, and will be rejected and returned unopened to
Licita
nte.

25. Withdrawal, substitution and Modification of Bid

25.1 It will be the sole responsibility of bidders taking steps to carefully


examine in detail the full consistency of their deals with the requirements
of ITB measures, taking into account the material deficiencies in providing
the information requested by UNDP or lack of clarity in the description of

the goods and services they have to provide could lead to the rejection of
Ofert a.The Bidder shall bear all liability for any erroneous interpretation
or conclusion by the Bidder in the course of understanding the ITB set
apart from information provided by UNDP.

25.2 The Bidder may withdraw, substitute, or modify its bid after it has
been submitted by sending a written notice in accordance with Section 23
of the ITB, duly signed by an authorized representative, and shall include
a copy of authorization (or a power of attorney).The corresponding
substitution or modification of the bid must accompany the respective
written notice. All notices must be received in the hands of the UNDP
before the deadline d and presentation, and have been submitted in
accordance with Section 23 (except with respect to notices of withdrawal,
do not require copies).The respective envelopes shall be clearly labeled
with the words "WITHDRAWAL / SURRENDER", "SUBSTITUTION" or
"MODIFICATION".

25.3 Bids requested for removal, shall be returned unopened to the


Bidders.

25.4 No bid may be withdrawn, substituted or modified in the period


between the deadline for submission of bids until the expiration of the
period of bid validity specified by the Bidder in the Form of Bid or any
extension same.

{0}26.{/0}{1}

{/1} Opening of Bids

The UNDP will open Bids in the presence of a special committee set up by UNDP
and composed of at least two (2) members.If electronic submission is allowed,
specific procedures for opening electronic Offers shall be as specified in the
Data Sheet (DH, No. 23).

Upon opening, they will release the names, modifications and withdrawals of
bidders; status labels, envelopes and stamps; the number of folders and files,
and all other details that UNDP sees fit.Any bid shall be rejected during the

opening procedure, except in cases of belated presentation, whose bids will be


returned unopened to the Bidders.

{0}27.{/0} {1} {/1 Confidentiality

Information relating to the examination, evaluation and comparison of bids, and


recommendation of contract award, shall not be disclosed to Bidders or any
other persons not officially concerned with the process, even after the
publication of the award the contract.

Any effort by a Bidder to influence the UNDP in the examination, evaluation and
comparison of decisions relating to the Offer or to the award of contract shall
cause, by decision of the UNDP, the rejection of its bid.

In the event that a Bidder is unsuccessful, you may request a meeting with
UNDP information. The purpose of the meeting is to discuss the strengths and
weaknesses of the submission of the Bidder, to help it improve the Bids
submitted to UNDP. These meetings will not be discussed with the bidder offers
other content, and these are compared with the Bid submitted by the Bidder.

E. EVALUATION OF THE OFFER

{0}28.{/0}{1}

{/1} Preliminary examination of the Offer

UNDP will examine the bid to determine if it is complete with respect to


minimum documentation requirements, whether the documents have been
properly signed, whether or not the Bidder figure in 1267/1989 List of the
Security Council of the UN as terrorists or financiers terrorism, or UNDP list of
ineligible providers or retired, and if the offer is generally satisfied, among
other indicators that can be used at this stage.The P NUD may reject any
offer at this stage.

{0}29.{/0}{1}

{/1} Evaluation of the Offer

29.1 UNDP will examine the Bid to confirm that all terms and
conditions in accordance with the Terms and Conditions and the
General Conditions of UNDP, have been accepted by the Bidder
without any material deviation or reservation.
29.2 The evaluation team will review and evaluate the offers on the
basis of its responsiveness to the List of Requirements and
specifications and other documentation provided by applying the
procedure in the Data Sheet (DH, No. 25).UNDP will not be able to
make changes in all the criteria once all bids have been received.
29.3 UNDP reserves the right to make a period subsequent to the
qualification, in order to determine to your satisfaction the validity of l
to information provided by the Bidder.This rating exercise should be
fully documented, and among those who can be listed in the Data
Sheet (DH, No. 33) may include, among others, a combination of any
or all of the following step
s:

a)
Verification of the accuracy, reliability and authenticity of
information provided by the Bidder in the legal, technical and
financial documents submitted;
b) Validation of compliance with the requirements and criteria for
evaluation of ITB, based on what has so far been unable to find the
evaluation team;
c)
Research and reference checks with government entities with
jurisdiction over the Bidder, or any other entity that may have done
business with the Bidder;
d) Research and reference checks with previous clients about the
quality of the enforcement of contracts in progress or completed;
e)
Physical inspection of the facilities of the Bidder, factory,
office, or other premises where the business is done, with or
without notice to the Bidder;

f)
Testing and sampling of finished similar to the requirements of
UNDP products, if available, and
g)
Other means that UNDP may deem necessary at any time
during the process prior to contract award selection.

F. AWARD OF CONTRACT

{0}33.{/0}{1}
any or all Bids

{/1} Right to accept, reject or consider unacceptable

33.1 UNDP reserves the right to accept or reject any bid, declare any
or all offers not acceptable and reject all bids at any time prior to
contract award, without incurring any liability or obligation to inform
the Bidders concerned of the reasons for the decision of UNDP. In
addition, UNDP is not required to award the contract to the lowest
price offer.

33.2 The UNDP also verify and immediately reject Bids corresponding
to Bidders contained in the Consolidated UN List of individuals and
entities linked to terrorist organizations, in the list of providers
suspended or removed from the list of providers Division Acquisitions
of the Secretariat of the United Nations, on the list of ineligible
providers of the United Nations and other such lists that may be
established or recognized by the UNDP policy regarding penalties for
providers
(See
http://www.undp.org/content/undp/en/home/operations/procurement/pr
otestandsanctions/
)

{0}{1}4. {/1}{/0}

Award criteria

Before the expiration of the period of bid validity, UNDP will award the
contract to the qualified bidder deemed eligible and meets the requirements
of the Schedule of Requirements and Technical Specifications, and has
offered the lowest price (See DH, No. 32 ).

{0}35.{/0}{1}
time of award

{/1}

Right to change the requirements at the

At the time of award of the Contract, UNDP reserves the right to change the
amount of goods and / or services up to a maximum of twenty five percent (25%) of
the total bid, with no change in unit price or other terms and conditions. {0}36.
{/0}{1} {/1} Signing the contract

In the course of fifteen (15) days from the date of receipt of the Contract, the
Bidder has received the award shall sign and date the contract and return it to
UNDP.

If the Bidder fails to comply with the requirement of Section F.3 of the ITB and if
that provision is sufficient for the annulment of the award and the loss of the
Performance Bond theme, if appropriate, UNDP will award the contract to
Bidder whose Bid received the second highest grade or summon new tender.

{0}37.{/0}{1}

{/1} Performance Bond

If deemed necessary a Performance Bond in the amount and manner provided


in Section 9 shall be provided and by the deadline indicated in the Data Sheet
(DH, No. 14), as appropriate.When a performance bond is required, it shall file
such document and confirmation of their acceptance by UNDP as a condition of
effectiveness of the contract to be signed by the Bidder and the UNDP.

{0}38.{/0}{1}

{/1} Bank guarantee for advance payments

Except when the interests of UNDP so require, UNDP prefers not to make any
prepayment on contracts (ie, without having received any payments product).If
qu and the Bidder requires an advance payment upon signing the contract, and
if such application is duly accepted by UNDP, and when such prepayment
exceeds 20% of the value of total or exceed bid of $ 30,000 US. UU., UNDP l ask
the Bidder to submit a bank garantal for the same amount of the advance
payment.The bank guarantee for advance payment shall be submitted using the
form provided in Section 10 no.

{0}39.{/0}{1}

{/1} Claims suppliers

The procedure laid claim to UNDP offers its suppliers an opportunity to appeal to
those people or companies that have not been awarded a purchase order or
contract through a competitive bidding process.If a Bidder believes that has not
been treated fairly, you can find the link below more details on the complaints
procedure from suppliers UNDP:
http://www.undp.org/content/undp/en/home/operations/procurement/protestands
anctions/

Instructions to Bidders SHEET 2

The data below relating to the supply of goods and related services will be
complementary to the provisions of the Instructions to Bidders. In case of conflict
between the Instru ctions to Bidders and the Data Sheet, the provisions of the Data
Sheet will take priority.

DH, no Ref. To

Data

ordered
instruction
s

1W

Instructions / Specific Requirements

Project Title:

Project Small Grants Program

2 ... ...

Title of work or
services:

Rural electrification through renewable


energy sources in rural areas of Nicetas
Perez
Mais
and
municipalities,
Guantanamo Province, Cuba

a chain
of 3

Country:

tank

C.13

Language of Bid:

Spanish

C.20

Conditions
submitting
alternative
for
parts
subparts of

Will be allowed

...4...

... 5...

for
bids
or

total
requirements

...6...

C.20

...7...

C.22

Conditions for
submitting
alternative bids

A pre-bid
conference to be

If it comes from different backgrounds and


different brands.

N/A

held at:

...8...

Validity of Bid
from the filing 120 days
date

C.21

B.9.5
.... 9

Warranty Offer

N/A

C.15.4 b)

Acceptable forms
of

............
B.9.5
.10

N/A

Warranty offer 3

February

The numbers indicated in this data sheet are provided for reference to the Instructions
to Bidders and all DH numbers that correspond to a given data can not be modified.The user can
modify only the information in the third column.When information is not applicable, "N / A" is indicated in the

third column.
Three

The surety bonds or other securities issued by non-banks are less preferred
options by UNDP. Unless otherwise indicated, shall be considered unacceptable for UNDP.

B.9.5
1
C.15.4 a)

Validity of
Bid Security

N/A

Prepayment
upon signing N/A
the contract

Be imposed as follows:
Compensatio
n fixed
Percentage of the price of each Purchase
conventional Order issued per day and 0.5%.Max. of days
ly
delay after which the UNDP may terminate
the contract: 45

14

{0/}{1}
{/1}14{/1

22

16 h

F.37

Performance
Not required.
Bond

C.17,
C.17
b)

Currency of
Bid
and
preferred
method
of
currency
conversion

B.10.1

US Dollars Date for determining the


operational rate of the UN: Rate in effect on
the date of the last bid received for the
purposes of evaluation and current day rate
of pay for the purposes of payment.

Deadline for
submission
of requests
and
November 26, 2014
questions
explanatory

{0}17{/0}
{1} {/1}
{0} {/0}

B.10.1

Contact
details
for
submission
of
clarification
s and
questioning
[2]

Procurement Unit UNDP Cuba:


Address: Calle 18 No.110 e / 1st and 3rd
Miramar, Playa, La
Havana, Cuba
Fax: 537-204-1516

Dedicated email address for this purpose:


procurement.cu@undp.org

{0}18{/0}
{1} {/1}
{0} {/0}

B.11.1

Transmissio
n medium of
the
IAL
Additional
information
and answers
and
explanation
s
to
the
demands of

directly to potential bidders via email or


fax communication, and published on the
website [3]
erations
http://www.cu.undp.org/content/cuba/es/ho
me/op / procurement /

this
information

19

D.23.3

Required
Original: [1]
number
of
copies
of
Copies: [2]
the Offer to
be
submitted

D.23.2

In electronic means to email:


Address for
submission
procurement.cu@undp.org
of

D.24

Offers

D.23.1
20.

In hard copy to: Procurement Unit UNDP


Cuba:

Address: Calle 18 No.110 e / 1st and 3rd


Miramar, Playa, Havana, Cuba.

21

C.21
D.24

Deadline

of Date: December 12, 2014


Time: 16:30 Cuba time

presentation

Acceptable form of
2

Courier / Hand delivery

Electronic Submission of Bids [4]

D.23.2
of bidding

Official address electronic filing:


[Procurement.cu@undp.org]

23.

D.23.2
D.26

Format:
PDF
files
only,
password
protected.The password will not be provided
to UNDP to date and time of opening of bids,
as shown in No. 24 below.
a
Terms
apert
nd
electronic filing
ur Compulsory statement of "Subject" in
and
a email: ITB / 14 / CUB / 004: 501
procedures,
if
PHOTOVOLTAIC SYSTEMS FOR RURAL
applicable
ELECTRIFICATION IN MAISI NICETO
PREZ AND MUNICIPALITIES
OF GUANTANAMO, CUBA PROVINCE BY
RENEWABLE ENERGY SOURCES
Timezone to consider: -5 hours EST

D.23.1 c)

Date,
time
and Date: December 15, 2014
place of opening

Time: 11:30 a.m.


of bids
Location: Meeting Room UNDP Cuba

Assessment
method used
the selection
the Offer

14

in / Fail (based on the detailed contents of


of the Scheme and Requirements
Technical Specifications (Section 3)

acceptable

GAUG
C.15.1
E 26

Documents
required
to
be
filed to establish
the
qualification
of
Bidders

Profile of the company not to


exceed fifteen (15) pages.

Catalog / s of products for goods


that will be purchased with technical
information
to
enable
an
evaluation.Shall be informed of the
make and model offers two products.

Certificate of Registration of the company and of incorporation or


equivalent document, if the Bidder is a corporation.

Declaration of satisfactory performance

[2] major customers, in terms of


value of contracts for the last [2]
years
ISO 9001 Certified Quality
Management

Certified ISO 14001


Management

Environmental
Certificates IEC 60332-1-2 No
flame propagation

Certificates IEC60028 Cables

Certificates Halogen-free IEC


60754-1

Certificates IEC 61034-2 Low


emission of smoke

IEC 60754-2 Certified Zero


emission of corrosive gases

Certificates IEC 60332-3-24 No


fire spread

Certificates IEC 61215 Silicon


Modules

Crystalline

27.

Other documents
that
may
be
presented
to
establish the
eligibility

Terms and Conditions of Purchase


Orders listed Section 8 duly signed
and struck a sign of his

acceptance by the bidder

28.

C.15

Structure of the
Technical Bid and
See Section 6: Technical Offer Form
list of documents
to be
to appear

29.

C.15.2

Last
scheduled
for the beginning
of
February 1, 2015
Agreement

{0}30{/0
}{1}
C.15.2
{/1}{0}
{/0

provided the
Contract

Up to the total extinction


obligations of the Parties

of

the

UNDP will award


1 Bidder
the Contract to:

29

Maximum
duration

F.34

Criteria for
award of

the Award criteria [5]

Contract
Evaluation
Bids

and
of Among the offerings that meet the
technical requirements requested, the
contract will be awarded to the lowest
price offer.
Criteria of evaluation of the Bid

Full accordance with the Offer

Technical Requirements;
Provide catalog and / or
technical specifications;

Presentation of certificates
requested

Compliance with the terms of


delivery requested.

Pollution
34

E.29.

Measures
following
award

the

Conditions
to
determine the
Contract
Effectiveness

N/A

Approval by UNDP / draft correspondence


between requested and received.

No partial bids are allowed

Commercial bids should respect


the order of presentation, as the
application documents.

Unit prices once fixed will sign the


contract.

Other
Information

If for reasons attributable to the


vendor, there is delay in delivery or
error in shipping documents that
causes delays in customs collection
and expenses for stay or storage, the
Seller agrees with the Buyer to pay the
costs are incurred in correspondence
with the invoice is received from the
importer.

35.
concerning the
ITB [6]

Section 3a: List of Requirements and Technical Specifications

One

Description of facilities:

1.1 Isolated Photovoltaic System for Rural Electrification:

Be electrified with PV 501 homes isolated from the mains, for which a compact,
easy photovoltaic system installation and operation will be provided.The system
will ensure the energy for 4 points of light, a radio and a television according to the
following pattern of demand / consumption.

The photovoltaic system will consist of a PV module of 150 Wp with its support
structure, allowing installation with an inclination of 40 degrees to properly receive
solar radiation, including a set of cables and flexible pipes for connection to a
distribution box corrugated by employment compatible with MC4 connectors for PV
modules so that you can make a quick and easy connection egura s.Inside the
junction box charge controller battery, battery, inverter and electrical protection
and relevant indicators and corresponding inputs and outputs will be installed.
Outlet and 4 LED lights are also provided. The offered system shall provide 2 days
of autonomy, with a depth of discharge of the battery below 80% and a loss of load
probability (lol- Loss of Load) of 5%.

1.1.1

Scope of supply to offer:

The following table lists the equipment to be supplied, quantities per household
and the total project are listed.

Equipment and materials to install

Item Item Unit

1W

150 Wp PV module and supports

Total amount

Unit

1W
501.00

2 ... ...

Bipolar Cable 4 mm2 photovoltaic DC

Subway

22
7515.00

a chain of 3 Game MC4 connectors (Male and Female)

Set

1W
501.00

...4...

Flexible corrugated plastic pipe

Subway

22
7515.00

... 5...

Distribution Box

Unit

1W
501.00

5.1

Charge Controller

Unit

1W
501.00

5.2.

Sealed Battery 12V / 100Ah

Unit

1W
1.00

5.3

Photovoltaic Inverter 300W / 120 V

Unit

1W

1.00

5.4

Electrical protection and Indicators

Set

1W
501.00

.............10 Cable 12 AWG / 4mm2 bipolar (Royal Cord) Subway

20.
10020.00

8W LED Luminaires

Unit

...4...
2004.00

Universal outlet (flat and round pin)

Unit

1W
501.00

14

Rubber coated E26 Socket with terminals

Unit

...4...
2004.00

{0/}{1}
{/1}14{/1

Single switch with cover 127vca / 15A

Unit

...4...
2004.00

Tools and

consumables for mounting

Item Element

1W

Unit

MC4 Crimping Clamp

Unit

amount

a chain
of 3

2 ... .
..

Blade Electrician

a chain of
3

Digital

Unit

Unit

...6...

a chain of 3

multimeter with DC current clamp for AC


and DC

...4...

... 5..
.

...6...

...7...

Duct tape (tape)

Gripper Cutting

Common tighten clamp

roll

...8...

Unit

a chain
of 3

Unit

a chain
of 3

Allen Wrench Set

a chain
of 3
play

...8...

Spanish Game

a chain of 3
play

keys (according to the elements to tighten /


disengage of the offered equipment)

.... 9

a chain of 3
play

Wrench Set

eye (according to the elements to push / pull


away from the offered equipment)

Wrench

.............1
0

Screwdriver blade

Phillips Screwdriver

14

Unit

a chain
of 3

Unit

a chain
of 3

Unit

a chain
of 3

a chain of
3

Resistant plastic clips to adjustable

UV
100
clips
packet

1.1.2
Technical specifications of equipment to be
installed in isolated dwellings:

2. {1} {/1}Photovoltaic Modules:

Only crystalline silicon modules (mono or poly) with a


power of 150 Wp will be offered.

All modules must meet the IEC 61215 specifications for


crystalline silicon modules, as well as being qualified by a
recognized international laboratory, which is accredited by
the presentation of the official certificate.

All PV modules will be offered the same model.

The PV module will be clearly visible and indelible model


and manufacturer's name or logo and a personal
identification number or traceable to the manufacturing date
range.

The Bidder shall ensure efficiency above 14% for


modules manufactured with polycrystalline silicon and 15%
higher than for those made with mono-crystalline silicon.

The Bidder shall ensure peak power greater than 90%


during the first 10 years and above 80% for over 25 years.

The Bidder shall ensure positive power tolerance (


3wp) of all modules.

The Bidder shall submit their offer in at least the


technical parameters reflected in the following table:

Model

ELECTRICAL CHARACTERISTICS

Maximum power at STC (Pm) [Wp]

Power tolerance, [%]

PV module efficiency [%]

Voltage at point of maximum power (Vmp) [V]

Current at maximum power point (Imp) [A]

Open circuit voltage (Voc), [V]

Short circuit current (Isc) [A]

Maximum system voltage [V]

PARAMETERS OF THERMAL CHARACTERISTICS

NIGHT (Nominal Operating Cell Temperature) [C]

Origi
nal
price

Coefficient alpha Voc temperature [1 / K] or [% / K]

Temperature coefficient beta of Isc, [1 / K] or [% / K]

Temperature Coefficient of Pmp gamma [1 / K] or [% / K]

MECHANICAL PARAMETERS

Dimensions of PV module [mm]

Weight [kg]

Cell type (number / technology)

Frame (material)

Junction box (manufacturer / protection degree / number of


diodes)

Dimensions interface box (length / width / depth) [mm]

Connector (manufacturer / negative cable length / positive cable


length)

OPERATING CONDITIONS

Operating Temperature [ C]

Note: STC: 1000 W / m2, 25 C, AM 1.5

2Photovoltaic Cable:
PV Cable with bipolar electrolytic copper conductor 4mm2 circular section and
double insulation. The cable is flexible (class 5) and fireproof or flame retardant and
fire resistant to moisture and ultraviolet light, low emission of smoke and corrosive
gases.You must be constructed according to the following rules:

3. MC4 Connectors:
A game of MC4 (1 Female and 1 male) cable connectors 4 mm2por photovoltaic
system will be used.

4Corrugated hose:
Corrugated hose "and resistant to ultraviolet radiation.

Five. {1}

{/1}Enclosures:

Ensure thermal management and battery installation compartmentalized, charge


controller, inverter and electrical protection and relevant indicators.
They must protect both alternating circuits inverter output as direct with fuses
and / or circuit breakers that protect the thermomagnetic photovoltaic system in all
its components and those of overloads, short circuits, low voltage, wrong
connections, streams flowing backwards.

5.1 Charge Controller:


The charge controller shall be suitable for the type of system and offered avoiding
battery damage the battery and will have indicators that show the status of the
battery and charger status.
The regulator will avoid draining the battery more than 80% (DoD) or overuse
voltage higher than allowed by it as this would lead to the loss o f life.The main
protection functions of the charge controller:

Overload protection

Discharge protection

Reverse polarity protection of load, module and battery

Automatic electronic fuse

Short circuit protection of load and module

Overvoltage protection at module input

Open circuit protection without battery

Reverse current protection at night

Protection against overheating and overload

Overvoltage shutdown battery

5.2. [***]Sealed Deep Cycle Battery:


Sealed deep cycle battery maintenance free valveregulated, non GEL, with a capacity of 100 Ah (at 10h) and a
nominal voltage of 12V. It requires the estimated useful life
greater than 8 years.

It will withstand without damage downloads of up to


80% (DoD <80%)

It is requested that the battery is indelibly written the


date (month and year) of manufacture and the last time it
was reloaded if it was several months after manufacture
stored unused.

Is required between the time of manufacture and


installation more than 6 months, otherwise the bidder must
show evidence of the treatment of the batteries that time
have elapsed.

6.6. Photovoltaic Inverter:

The investor has a power rating of 300W, input voltage


direct current
12 Vdc and output voltage 115 VAC
or 230 VAC 60Hz frequency alternating current.

The inverter is a sine wave with low harmonic emission.

The efficiencies (both high, European and California) will


be higher than 93%.

11.AC cable:
Bipolar cable (royal cord) with 4mm2 copper conductor / 12 AWG circular and
double insulated for 300/500 V. The cable is flexible and non-flammable or flame
retardant and fire resistant, moisture and light ultraviolet, low emission of smoke
and corrosive gases.

11LED Lights:

Power of 8 W


The temperature of the lamp shall be the Cold Light (5300K) with a
color rendering (Ra) greater than 80.

They will have an efficiency of over 90% and a factor of greater than
0.9 power.
Socket E27
Working voltage 100V to 127V AC

Section 3b: Related Services

In addition to the list of requirements above table, please Bidders take note of the
following requirements, conditions and related services related to the complete
fulfillment of the requirements: [tick the option that applies to this ITB and delete
all line if an option does not apply to the property subject to the Bid]

Terms of delivery
[Incoterms (Terms of
International) 2010] Trade
(Please link to price list)

(Should be awarded a national company,


the status of DAP municipal warehouse delivery
will ANAP)
CIF

Exact place of delivery or Puerto Santiago de Cuba, Cuba / City Warehouse


installation
beneficiary

Preferred mode of
transport

Maritime

UNDP preferred carrier, if


N/A
applicable [7]

Distribution of shipping
documents (if using a

N/A

carrier)

Delivery date
[90 days after the date of the Purchase Order]

Customs clearance [8] , if


necessary, it held:

EMED

Ex-factory inspection /
pre-shipment

SI (arrangements concerning this action will


be agreed with the supplier resulting
adjudicated)

Delivery Inspection

YES

Installation Requirements

N/A

Verification requirements

N/A

Scope of the training and


operation

N/A

maintenance

Commissions

N/A

Technical support
requirements

N/A

Payment (full payment in 100% within 30 days of receipt of the written


advance of 20% of
acceptance of the goods, based on full compliance
with the

total price, in accordance requirements of ITB


with UNDP policies)

Conditions for release of Written acceptance of the goods, based on full


compliance with the requirements of ITB
payment

After-sales services
required

N/A

All documents, including Spanish / English


catalogs, manuals and
operating instructions shall
be written in the following
language:

Packaging requirements

The Contractor shall ensure that the goods will pack


properly so that they are protected during
transportation, storage and handling. Non-recycled
cardboard boxes are used, suitable for export of
goods strapped and s Elladas duly

sealed with adhesive to ensure the security and integrity of the goods for sea and
land transportation taking into account any transfers, time of travel, weather
conditions s and distribution thereof.Do not use bamboo, reed, rattan, reeds and
other plant fibers on the packaging.

Section 4: Form of Bid Submission [9]


(This document must be submitted in writing paper with the heading of
the Bidder.Except in areas indicated, no changes may be introduced in
this model.)

[Indicate: place, date]


A: [Indicate the name and address of / the coordinator / UNDP to]

Dear Sir / Madam,


The undersigned have the pleasure to address you to offer to UNDP and
Related Services [insert name of goods and services as contained in the IAL]
in accordance with the requirements set out in the Invitation to Tender dated
[ specify] Similarly, reference our proposal, which includes the Technical Bid
and Payment Schedule.

We hereby declare that:

a) all information and statements made in this Offer are true and accept
that any misinterpretation contained in it may lead to our disqualification;
b)
We are not currently included in the list of providers suspended or
withdrawn by the UN or other UN agency, nor are we associated with any
company or individual that appears in the
List 1267/1989 of the Security Council of the UN;
c)
we are not in a position to pending bankruptcy or pending litigation or
any other legal action that might jeopardize our operation as a going
concern, and
d)
We do not use or intend to employ any person who is or has been
recently employed by the UN or UNDP.

We confirm that we have read and understood, and therefore fully accept the
Schedule of Requirements and
Technical specifications describing the duties and responsibilities required of us in
this ITB and the General Terms and Conditions of Contract of UNDP. Also, we
express our commitment to respect the Offer for [period of validity, as indicated in
the Data Sheet].If you accept our offer, we are committed to initiate the supply of
goods and provision of services no later than the date indicated in the Data Sheet.

We are fully aware and acknowledge that UNDP has no obligation to accept this
offer, it is up to us to assume all costs associated with the preparation and
submission, and in no event shall be responsible UNDP or be linked to these costs,
regardless of the conduct and outcome of the evaluation.

Yours truly,

Authorized Signature [Full signature and initials]:


Name and Title of Signatory:
Company Name: __________________
Contact Information:

[Please seal this letter with the seal of your company, if they will have it]

Section 5: Documents that support the eligibility and


qualifications of the Bidder Bidder Information Form [10]

Date: [insert date (as day, month and year) of Bid


Submission] ITB No: [number]

Page ________ de_______ pages

{0}2.{/0} {1} {/1} Legal Name of Bidder [insert legal name of Bidder]

2 If it is a Joint Venture, legal name


of each party: [insert legal name of each party deJoint Venture)]
{0}3.{/0} {0}{/0} Country or current or planned for the registration / operating
countries: [insert actual or intended Country of Registration]
4 Registration year in this place: [insert Bidder's year of registration]
{0}Five.{/0} {1}

{/1} Countries where it operates

{0}{1}6{/1}{/0} {2} {/2} No. of employees in each country


{0}7.{/0} {1}{/1}

{/ Years of operation in each

country
#8. Address or legal address (es) of registration / operation: [insert Bidder's legal
address in country of registration]

} Amount and description of the three (3) major contracts executed during the last
five (5) years

11. Last credit rating (scoring and source, if any)

11 Brief description of the judicial history (litigation, arbitration, claims, etc.),


indicating the current position and results in the already solved cases.

12 Information about the authorized representative of the Bidder

Name: [insert name of authorized representative of the Bidder]


Address: [insert address of the authorized representative of the Bidder]
Phone / Fax: [enter phone numbers and fax numbers of the authorized
representative of the Bidder]
Email Address: [insert email address of the authorized representative of the Bidder]

13.- Are you included in the Consolidated List 1267/1989 United Nations is? (Yes /
No)

15. Original copies of the following documents are attached:

All documentary requirements set out in the Data Sheet


If it is a Joint Venture / Consortium, a copy of the memorandum of understanding
or letter of intent for the creation of a JV / consortium, JV or registration /
consortium, if any

If it is a public corporation or a controlled or owned, documents establishing


legal and financial autonomy and compliance with commercial law entity.

Information on Form Joint Venture partners (if you are registered) [11]

Date: [insert date (as day, month and year) of Bid


Submission] ITB No: [number]

Page ________ de_______ pages

{0}2.{/0} {1} {/1} Legal Name of Bidder [insert legal name of Bidder]

2 Legal Name associated with the JV: [insert legal name associated]

{0}3.{/0} {0}{/0} Country of registration Lajv: [indicate country of registration of


the joint venture]

4 Year of Registration: [insert reporting year associate]

{0}Five.{/0} {1}
Countries where it
operates

{/1}

{0}{1}6{/1}{/0} {2}
{/2} No. of employees in
each country

{0}7.{/0} {1}{/1}
{/ Years of operation in each
country

#8. Address or legal address (es) of registration / operation: [insert address of the
associated legal in the country of registration]

} Value and description of the three (3) largest contracts undertaken in the last
five (5) years

11. Last credit rating (if available)

11 Brief description of the judicial history (litigation, arbitration, claims, etc.), in


indication of the current status and results on already solved cases.

12 Information about the authorized representative of the JV partner


Name: [insert name of authorized representative ajoint venture partner]
Address: [insert address of authorized representative ajoint venture partner]
Phone / Fax: [insert telephone / fax the authorized representative associated
laJoint Venture] Email Address: [insert email address of the authorized
representative of ajoint venture partner]

15. Original copies of the following documents are attached: [Please tick the box or
boxes of original documents attached]

All documentary requirements set out in the Data Sheet

Articles of Incorporation or Registration of firm mentioned in point 2 above.

In the case of publicly owned entity, documents establishing legal and


financial autonomy and subject to Business Law.

Section 6: Technical Offer Form [12]

INDICATE THE TITLE OF THE INVITATION TO TENDER ACQUISITION OF


PHOTOVOLTAIC SYSTEMS 501
FOR RURAL ELECTRIFICATION IN MAISI NICETO PREZ AND GUANTANAMO
PROVINCE, CUBA CITIES THROUGH RENEWABLE ENERGY SOURCES

Name of company or
organization bidders:

Country of registration:

Name of contact person for


this offer:

Address

Phone / Fax:

Email address:

SECTION 1: EXPERIENCE OF THE COMPANY OR


ORGANIZATION

This section should explain fully the resources of the Bidder in terms of personnel
and facilities necessary for the performance of this custom installations.

1.1. The InstituteBrief description of the Bidder as an entity: Provide a brief


description of the company or organization that submits the bid, their legal
mandates and business activities authorized, year and country of incorporation,
types of activities undertaken, the annual budget aproximad or, etc.Include
your reputation or any history of litigation / arbitration that has been involved in
the company or organization that would adversely affect or have an impact on
the performance of the services, with indicac ion of the situation or the
outcome of this litigation references

/ arbitration.
1.2N/A

5.3.Background and experience: Provide the following information concerning the


business experience during the past five (5) years, which are related or relevant
to the requirements of this Agreement.

Name
Project

Customer
Contract value
Period of activity
Types
Activities
Location and date
termination
References (name, phone, email
e)

SECTION 2 - SCOPE OF SUPPLY, TECHNICAL AND RELATED SERVICES

In this section is to demonstrate the acceptability of the Bidder to the specification


by identifying the specific components proposed, addressing the requirements, as
specified, point by point; providing a detailed description of the essential
performance characteristics proposed; and demonstrating how this offer provides
meet or exceed specifications.

2.1 Scope of supply: PLEASE provide a detailed description of the goods to be


supplied, clearly indicating how they meet the technical specifications set out in
this ITB (see four); and provide describing how the organization / company related
goods and services, taking into account adaptation to local conditions and
environment of the project.

No.
article

Description /
Spec ification
of goods

Sourc Countr
e/
y of
manuf origin
ac
turer

Amoun Certif.
quality
/
export license, etc.
t-ad
(Indicate
what
appropriate and if
provided)

One might add to this section a supporting document with complete details

2.2 Mechanisms technical quality assurance: The Offer will also include details of
the inner workings of the bidder in technical review and quality assurance, all
relevant quality certificates, export licenses and other documents evidencing the

superiority of quality products and technologies that will be provided.


2.3 Reporting and Monitoring: Please provide a brief description of the proposed
project intended to inform the UNDP and its partners mechanisms, including a
reporting calendar.
Outsourcing 2.4: Explain whether any work will be subcontracted, who, what
percentage of the work, the rationale for outsourcing and functions of the proposed
subcontractor.You should pay special attention to provide a clear description of the
ion of each entity and how each will work as a team func.

2.5 Risks and Mitigation Measures: Please describe the potential risks to the
implementation of this project that may affect the achievement of expected results

and their ends timely tion and quality.Describe the measures that will be
implemented to mitigate these risks.
2.6 Deadlines for Implementation: The Bidder shall submit a diagram of Grant or
project schedule in which the detailed sequence of activities to be carried out and
deadlines are indicated.
2.7 Associations (optional): Explain partnerships with local, international or other
organizations that have been planned for implementation to proj.You should pay
special attention to provide a clear picture of the role of each entity and how each
will work as a team. Sending letters of commitment from partners and indications
are asked whether some

or all have worked together on previous projects.


2.8 Strategy against Corruption (optional): Define the strategy to fight against
corruption to be applied to this project to prevent the misuse of funds; also
describe the financial controls to be put in place.
2.9 Declaration of full disclosure: With it is to disclose any potential conflicts,
according to the definition of "conflict" made in Section 4 of this document, if
applicable.
2.10 Other: Other comments or information about the Offer and its implementation.

Section 7: Financial Bid Form [13]

The Bidder is required to submit the Financial Bid as indicated in the Instructions to
Bidders.

The Financial Bid shall provide a detailed breakdown of unit prices in batch prices
on the costs of all goods and related services to be provided, s.Please provide
separate figures for each group or category func ional.

Estimates for cost-reimbursable items, such as travel expenses and out of pocket
expenses should be listed separately.

Using the form shown in the following are offered as guidelines for preparing d and
Financial Offer is suggested.The form includes specific expenditures, which may or
may not be required or applicable but are used as examples.

A. {1}

No.

{/1}Achievement Cost Breakdown by objective *

GOALS

Expected
Percentage of total price
date
of
or
[Indicate on the terms delivery
termination
used in the ToR]

Price
(Lump
sum
all
inclusive
)

1W

Objective 1

2 ...
...

Objective 2

a
chai
n of
3

....

Expected Maximum
Total

[Percentage of the total


price of each deliverable
on the total price for
payment purposes as
indicated in ITB)

100%

* This breakdown will be the basis for payment of


installments

B.

{/1Cost Breakdown by Component

Bidders must submit a cost breakdown of the prices listed above for each
deliverable based on the form attached below. UNDP will use a breakdown of costs
for the purpose of assessing the adequacy of the prices and to calculate prices if
both parties have agreed to add new goals or services.

Brief
Results and
subcomponents

(a)

Country b. CGC is
of
General
Conditio
amount
ns of
origin
Contract
.
Unit
price

I. Result 1

Subcomponent 1

Subcomponent 2

Subcomponent 3

II. Result 2

(D)

(C)
description Cost of
of
=
(a) x
related
related
(b)
services
services
Total
cost
of
good
s

(C) + (d)
Total
Price

Subcomponent 1

Subcomponent 2

Subcomponent 3

III.
Other related
costs

TOTAL PRICE

Section 8: CONTRACT DOCUMENT

Purchase order

UNDP TERMS APPLICABLE TO PURCHASE ORDERS

{0}A.{/0} {1}
{/1}Achievement
PURCHASE ORDER

ACCEPTANCE OF THE

This purchase order shall be deemed accepted only when the supplier has
signed and returned a copy of Acceptance of this, or if he made the timely
delivery of the goods in accordance with the terms of this order of co mpra, as
specified therein as recorded.Acceptance of this Purchase Order shall effect a
contract between the parties, whose rights and obligations are governed
solely by the terms of this order ompra c, including these General
Conditions.No additional or inconsistent provisions proposed by the Supplier
shall bind UNDP unless agreed to in writing by a duly authorized official of
UNDP.

{0}B.{/0}{0}{/0}

{/1

PAYMENT

2. {1} {/1}Upon fulfillment of the terms of delivery, unless otherwise provided


in this Purchase Order, the make payment within 30 days from the date of
receipt of the Supplier's invoice and copies of documents of shipment
specified in this order.
2Payment against the invoice referred to above will reflect any discount shown
under the payment terms of this Purchase Order, provided payment is made
within the time period specified in these conditions.
3. Except when otherwise authorized the UNDP, the Supplier shall submit one
invoice in respect of this Purchase Order, and such invoice identification
number of this Purchase Order shall be entered.
4The Supplier shall not increase the prices shown in this Purchase Order,
unless UNDP unless expressly authorized in writing.

TAX EXEMPTION

2. {1} {/1}Section 7 of the Convention on Privileges and Immunities of the


United Nations provides, inter alia, that the United Nations, including its
subsidiary organs, is exempt from all direct taxes, except charges applicable
to services public as well as from customs duties and charges of a similar

nature in respect of articles imported or exported for its official use.Event any
governmental authority refuses to recognize UNDP's exemption
from such taxes, duties or charges, the Supplier shall immediately consult with
UNDP to determine a course of action that is mutually acceptable.
2Accordingly, the Supplier authorizes UNDP to deduct from invoice any
amount representing such taxes, duties or charges, unless the hu biere
consulted with UNDP before the payment thereof and UNDP in each instance,
specifically authorized to pay such taxes, duties or charges under protest.In
that event, the Supplier shall provide UNDP with written evidence that you
paid such taxes, duties or charges that payment has been duly authorized.

Mr.

RISK OF LOSS

Unless the parties have agreed otherwise in this purchase order, the risk
of loss, damage or destruction of the goods shall be governed in accordance with
DDU Incoterms 1990.

E.S.D.

EXPORT LICENSES

Notwithstanding any Incoterm used in this Purchase Order, the Supplier shall
obtain export licenses which they were required for the goods.

F.

FITNESS OF GOODS AND PACKAGING

The Supplier warrants that the goods, including packaging, complies with the
specifications for the goods ordered under this Purchase Order and are fit for
the purposes for which such goods are ordinarily used and for purposes
expressly communicated by UNDP the Supplier; Also, the Supplier warrants
that the goods does not suffer from defects in materials and workmanship.The
Supplier also warrants that the goods are contained or packaged adequately
to protect them.

G.

INSPECTION

2. {1} {/1}UNDP shall have a reasonable time after delivery of the goods to
inspect them and to reject and refuse acceptance is not as indicated in this
order; payment for goods pursuant to this Purchase Order shall not be
deemed an acceptance of the goods.
2Inspection prior to shipment does not relieve the Supplier from any of its
contractual obligations.

{0}H.{/0}{1}
RIGHTS

{/1}

VIOLATION OF INTELLECTUAL PROPERTY

The Supplier warrants that the use or supply by UNDP of the goods sold under
this Purchase Order does not infringe any patent, copyright, trade name or
trademark or other rights of industrial or intellectual property.In others, the
Supplier shall, pursuant to this warranty, indemnify and hold its own expense,
UNDP and the United Nations for any action or claim you will file against UNDP
or the United Nations concerning the alleged violation of any of the rights
referred to above in relation to the goods sold under this Purchase Order.

RIGHTS OF UNDP

If the Supplier to fulfill its obligations under the terms and conditions of this
Purchase Order, including, without limitation, the failure to obtain necessary
export licenses or the obligation to make delivery of all or part of the goods at
the agreed delivery date or dates, UNDP may, after giving the Supplier
reasonable notice that perform and without prejudice to any other rights or
remedies, exercise one or more of the rights that are mentioned below:

2. {1} {/1}Acquire the goods, in whole or in part, from other sources, in which
event UNDP may hold the Supplier responsible for any excess of the costs
incurred.
2Refusing the goods, in whole or in part.

3. Cancel this Purchase Order without any liability for termination charges or
any other liability.

J:

LATE DELIVERY

Without prejudice to the rights or obligations of the parties, if the Supplier will
be unable to deliver the goods on the date or dates specified in this Purchase
Order, (i) immediately consult with UNDP to determine the most expeditious
means for delivering the goods and (ii) use an expedited means of delivery, at
the cost (unless the delay is due to Force Majeure), if reasonably so requested
by UNDP.

{0}K.{/0}{1}

{/1}

ASSIGNMENT AND INSOLVENCY

2. {1} {/1}UNDP unless it had previously authorized in writing, the Supplier


shall not assign, transfer or other disposition of this Purchase Order or any
part thereof or of any rights or obligations you under this order purchase.
2If the Supplier become insolvent or should control of the Supplier change by
virtue of insolvency, UNDP may, without prejudice to any other right or
remedy that may be applicable, immediately terminate this Purchase Order by
written notice to Supplier.

{0}L.{/0}{1}
{/1}
USE OF NAME AND EMBLEM UNDP AND
ORGANIZATION OF THE UNITED NATIONS

The Supplier shall not use in any form the name, emblem or official seal of
UNDP or the United Nations.

{0}M.{/0}{1}

{/1}

PROHIBITION ON ADVERTISING

The Supplier shall not advertise or otherwise make public the fact that it is a
provider of UNDP without specific permission of UNDP in each instance.

{0}N.{/0}{1}

{/1}

RIGHTS OF THE CHILD

2. {1} {/1}The Supplier represents and warrants that neither it nor any of its
affiliates is engaged in any practice inconsistent with the rights set forth in
the Convention on the Rights of the Child, including Article 32 thereof, which,
inter alia, recognizes the right of children to be protected from performing any
work that is likely to be hazardous or to interfere with their education, or to be
harmful to their health or physical, mental, spiritual, moral or social
development.
2Any breach of this representation and warranty shall entitle UNDP to
terminate this Purchase Order immediately upon notice to the Supplier, at no
cost to UNDP.

{0}O.{/0}{1}

{/1}

MINES

2. {1} {/1}The Contractor represents and warrants that neither it nor any of its
affiliates is actively and directly engaged to patents, development, assembly,
production, trade or manufacture of mines or of components primarily utilized
in the manufacture of Mines.The term "Mines" means those devices defined
and n Article 2, paragraphs 1, 4 and 5 of Protocol II to the Convention on
Prohibitions or Restrictions on the Use of Certain Conventional Weapons which
may be Deemed to be Excessively Injurious or to Have Indiscriminate Effects
of 1980.
2Any breach of this representation and warranty shall entitle UNDP to
terminate this Contract immediately upon notice to the Contractor, at no cost
to UNDP.

{0}P.{/0}{1}

{/1}

SETTLEMENT OF DISPUTES

Amicable Settlement

The parties shall make every possib you to resolve amicably any dispute,
controversy or claim arising out of this Purchase Order or the breach,
termination or invalidity thereof.Where the parties wish to seek such an
amicable settlement through conciliation, the conciliation shall be reg
by the Conciliation Rules of the United Nations Commission on International Trade
Law in effect at that time or pursuant to any other procedure in which the parties
may agree.

ARBITRATION

Unless the dispute, controversy or claim between the parties referred to


above can be resolved amicably as provided in the preceding paragraph of
this Article within sixty (60) days after a party has received a request from
another of amicable settlement, such dispute, controversy or claim shall be
referred to arbitration by either party in accordance with the Arbitration Rules
of the United Nations Commission on International Trade Law in effect at that
time, including disposicione s on law applicable.The arbitral tribunal may not
award punitive damages. Further, unless expressly agreed in this purchase
order, the arbitral tribunal may not award interest The arbitration award
rendered as a result of such arbitration as the final adjudication of the
controversy, claim or dispute between the parties.

{0}Q.{/0}{1}

{/1}

Privileges and Immunities

Nothing in these Terms and Conditions or this Purchase Order shall be deemed
a waiver of any of the privileges and immunities of the United Nations,
including its subsidiary organs.

1W

[1] Note: This Section 2 "Instructions to Bidders" shall not be modified in any way.All necessary changes regarding the
information of a given country and the project will be introduced only through the Data Sheet.

[2] This person and contact details have been officially designated by UNDP. UNDP shall
have no obligation to respond to or acknowledge receipt of a request for information if it
has been forwarded to other persons or addresses, even in the case of UNDP staff.
[3] In addition to placing this paper on its website, UNDP directly transmit the
communication to potential bidders.

[4] If it is possible, I highly recommend taking security measures (eg, encryption methods,
authentication, digital signature, etc.) to ensure confidentiality and integrity of content.

[5] Please collate and ensure consistency with the content of the Technical Specifications.
[6] In cases where this information is available on the Internet, you can simply provided URL.

[7] Depending on the Incoterms (International Commercial Terms).The suggestion to use a


preferred carrier UNDP is only for reasons of familiarity with the procedures and
documentary requirements that apply to UNDP in customs clearance.

[8] Relate Incoterms that apply.


[9] will not make any changes or deletions to this form.Any modification or deletion can
lead to rejection of the bid.
[10] The Bidder shall fill in this formulari or following instructions.In addition to providing additional information, will not be
allowed to make any changes or substitutions of the form will be accepted.

[11] The Bidder shall complete this form as instructed.In addition to pro vide additional information, will not be allowed to
make any changes or substitutions of the form will be accepted.

[12] The Technical Bids which are not submitted in this format
may be rejected.

[13] There is no deletion or modification may be made in this form.Any withdrawal or


modification may lead to rejection of the bid.