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BP.

080 FUTURE PROCESS MODEL


Diebold India Private Limited
India Localization

Author:

Viswanadham Sighakolli

Creation Date:

April 18, 2013

Last Updated:

March 18, 2013

Document Ref:

RD050 Draft 1B

Version:

DRAFT 1A

Approvals:

<Approver 1>

<Approver 2>

Yogesh Kulkarni

Document Control
Change Record
3

Date

Author

Version

Change Reference

18-Apr-13
18-Mar-13

Viswanadham
Sighakolli

Draft 1a

No Previous Document

Reviewers

Name

Position

Ashish Poogalia

Finance Track Lead

Krishnam Raju

Project Lead

Krishnam Raju

Project Manager

Distribution

Copy
No.

Name

Location

Library Master

Project Library

Krishnam Raju

Project Manager

3
4

Note To Holders:
Page 2
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

If you receive an electronic copy of this document and print it out, please write your name on
the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for
document control purposes.

Page 3
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Contents

Document Control........................................................................................... ii
Event Catalog................................................................................................ 4
<High-Level Business Function>.................................................................4
Process Listing and Process Descriptions..........................................................5
<High-Level Business Function>.................................................................5
Process Relationships for <High-Level Business Function>.............................5
Function Hierarchy......................................................................................... 6
<High-Level Business Function> NA............................................................6
Process Step Catalogs....................................................................................7
Purchasing Transactions Intrastate Purchases............................................7
Purchasing Transactions Interstate Purchases............................................7
Purchasing Transactions - Imports...............................................................8
Purchasing Transactions Purchase Returns...............................................9
Purchasing Transactions Capital Deferment...............................................9
Purchasing Transactions Capital Goods.....................................................9
Service Procurement or Indirect Procurement.............................................10
Negative Service Tax...............................................................................10
Reverse Service Tax...............................................................................11
Tax Deducted at Source...........................................................................11
Domestic Sales......................................................................................12
Spares Sales.........................................................................................13
Scrap Sales (Material Scrap & Waste Scrap)...............................................14
Export Sales..........................................................................................14
Page 4
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Bond Register (Exports)...........................................................................15


Bond Register (Imports)...........................................................................16
TCS Settlement......................................................................................16
VAT Settlement.......................................................................................17
Service Tax Settlement............................................................................18
To-Be Activities............................................................................................ 19
Open and Closed Issues for this Deliverable.....................................................20
Open Issues........................................................................................... 20
Closed Issues........................................................................................20

Page 5
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Event Catalog
ote:

An example of an event is a customer order. In responding to the customer order the business executes a
process. Fill out the following information for each event that is identified:
Event ID: Give each event a unique identification.
Name: Name each event as clearly as possible.
Type: Events may be external, internal or temporal (for example, occur at a predetermined time).
Description: Briefly describe the event.
Frequency: Indicate frequency; for example, 10/hour, 1/week, or monthly.
The events here may be the same ones identified earlier during the Current Process Model (BP.040). If so, use
the event catalog developed there. There may be new events that will need to be responded to based on future
business strategies, or there may be new internal events that trigger a process to respond.
This component lists all events to which the business responds.

<High-Level Business Function>


Name

Type

Description

Frequency

IL-PO1-01

Purchases

India Localization

Purchasing Transactions - Intrastate


Purchases

As and when required

IL-PO2-01

Purchases

India Localization

Purchasing Transactions Interstate


Purchases

As and when required

IL-IMP-01

Purchases

India Localization

Purchasing Transactions Imports

As and when required

IL-RTV-01

Purchases

India Localization

Purchasing Transactions Purchase


Returns

As and when required

IL-CD-01

Purchases

India Localization

Purchasing Transactions Capital


Deferment

As and when required

IL-CAP-01

Purchases

India Localization

Purchasing Transactions Capital Goods

As and when required

IL-SP-01

Services

India Localization

Service Procurement or Indirect


Procurement

As and when required

IL-NST-01

Services

India Localization

Negative Service Tax

As and when required

IL-RST-01

Services

India Localization

Reverse Service Tax

As and when required

IL-TDS-01

Tax Deducted at
Source

India Localization

TDS

As and when required

IL-DS-01

Sales

India Localization

Domestic Sales

As and when required

IL-SS-01

Sales

India Localization

Spares Sales

Yearly

IL-SCS-01

Sales

India Localization

Scrap Sales

As and when required

Page 6 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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Revision: 04/2008

Name

Type

Description

Frequency

IL-ES-01

Sales

India Localization

Export Sales

As and when required

IL-BRE-01

Bond Register

India Localization

Bond Register (Exports)

Yearly

IL-BRI-01

Bond Register

India Localization

Bond Register (Imports)

Yearly

IL-TCS-01

Tax Collected at
Source

India Localization

TCS Settlement

Monthly / Quarterly /
Yearly

IL-VAT-01

Value Added Tax

India Localization

VAT Settlement

Monthly /
Quarterly / Yearly

IL-ST-01

Service Tax

India Localization

Service Tax Settlement

Monthly / Quarterly /
Yearly

Page 7 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Process Listing and Process Descriptions


ote:

Enter a description for each of the processes within this business function.

<High-Level Business Function>


Event

Process Title

Description of Process

IL-01

IL-PO1-01

Purchases

Purchasing Transactions - Intrastate


Purchases

IL-02

IL-PO2-01

Purchases

Purchasing Transactions Interstate


Purchases

IL-03

IL-IMP-01

Purchases

Purchasing Transactions Imports

IL-04

IL-RTV-01

Purchases

Purchasing Transactions Purchase


Returns

IL-05

IL-CD-01

Purchases

Purchasing Transactions Capital


Deferment

IL-06

IL-CAP-01

Purchases

Purchasing Transactions Capital Goods

IL-07

IL-SP-01

Services

Service Procurement or Indirect


Procurement

IL-08

IL-NST-01

Services

Negative Service Tax

IL-09

IL-RST-01

Services

Reverse Service Tax

IL-10

IL-TDS-01

Tax Deducted at Source

TDS

IL-11

IL-DS-01

Sales

Domestic Sales

IL-12

IL-SS-01

Sales

Spares Sales

IL-13

IL-SCS-01

Sales

Scrap Sales

IL-14

IL-ES-01

Sales

Export Sales

IL-15

IL-BRE-01

Bond Register

Bond Register (Exports)

IL-16

IL-BRI-01

Bond Register

Bond Register (Imports)

IL-17

IL-TCS-01

Tax Collected at Source

TCS Settlement

IL-18

IL-VAT-01

Value Added Tax

VAT Settlement

IL-19

IL-ST-01

Service Tax

Service Tax Settlement

Output

Why below Process not covered in the BP080 in IL?


Below Process not covered in the BP080 in IL
Tax master creation

--> This is part of MDM hence it is not covered under BP080


Page 8 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

Confidential Internal Use Only


275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Sample material purchased on FOC for product development or testing. There is no process difference between
sample purchase and normal purchase except that price would be zero in case of purchase on FOC basis. If business is
paying any taxes / duties in this purchase, adhoc tax category can be created and user can enter amount that is paid
CST payment,Quarterly return & yearly return This is part of report requirement and covered in that section
VAT TDS quarterly return This is part of report requirement and covered in that section
Entry Tax payment, monthly return & Yearly return (for Raw material & Capital goods) This is part of report requirement
and covered in that section
PLA payment to excise This will be included
Purchase return to import supplier details process need to cover. - There is no difference in process whether it is
imports / interstate / intrastate. If any specific process is there, pl. let me know.
Differential custom duty Calculation This is part of report requirement and covered in that section
Vetting of each return and understanding of the field in each and every return that we discussed. This is part of report
requirement and covered in that section

Process Relationships for <High-Level Business Function>


ote:

Enter a description of the relationships between the various processes.

Page 9 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
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Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Function Hierarchy
<Company Short Name>
Function:

Function Owner:

Date:

<Function Owner>

<Date>

<Function Name>

Description:
<Function Description>

<High-Level Business Function> NA


ote:

Functio
n
ID #

Use one row per business function. Follow these guidelines in using the columns:
1) Function ID #: A unique sequence number for each elementary business function.
An elementary business function is a business function which, if started, must either complete successfully or, if it
cannot complete successfully, must undo any effects that it has had up to the point of failure; it is the lowest
available unit of work or task; it corresponds to a process step in a business process.
2) Function Description: A brief description, beginning with an action verb, that captures the functions purpose
and deliverable task (note: each task should have one deliverable).
3) Function/Owner: Title of person executing the function.
4) Type: A combination of Manual or System-Assisted, and Internal or External.
5) Note: Additional relevant information about the function.

Function Description

Function Owner

Type

Notes

Page 10 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
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Revision: 04/2008

Functio
n
ID #

Function Description

Function Owner

Type

Notes

Page 11 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
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Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Process Step Catalogs


Purchasing Transactions Intrastate Purchases
ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

Agent

Automation

IL-PO101

Placing of PO with
appropriate tax
category

As & When Required

Procurement of Raw Material / Expense/Fixed


Assets items with state. Tax Category will get
defaulted based on item categories and
Supplier Site Fixed Asset is covered
separately under Capital Goods Section

Supply Chain Team

Automatic

In PO stage what entry system generate? If


you are asking about accounting entry, it does
not generate any accounting entry

Page 12 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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Revision: 04/2008

ID

Description

IL-PO102

Receipt of Raw
Material / Expense
Items once
supplier ships
materials.

Frequency

Notes

Agent

Automation

Stores Personnel receive material and create


receipt number or GRN Number and enter
Excise Invoice Number, Excise Invoice Date if
applicable and CenVAT claim at receipt stage

Supply Chain Team

Manual

Cenvatable items the taxes as defined in the


PO and is vetted during the process of AP
booking are to be captured in RG 23 A Part II
Register in excise module by default. This
is covered in 4th step

At the same time raw material quantity get


update in RG 23 A Part 1 for excisable and
non excisable.
Stores person necessarily need to capture the
Bill of Entry details based on the copy of the
Bill of entry received by Stores person. He
needs to put in besides duty details other
details like Procurement Certificate Annexure
III details, for tracking for Exemption Utilisation
requirement. - We can capture this in
Purchasing Transactions - Imports sections
IL-PO103

Checking of taxes
and claiming of
CenVAT

As & When Required

Finance personnel may require to check for


taxes at AP stage that are attached and it will
allow to change taxes & duties if any error or
omission in PO stage. OK

Finance Team

Manual

IL-PO104

Hitting of Registers

As & When Required

Once Finance person is ok with tax category


attached, he can go for claiming of CenVAT
tax. If CenVattable tax is of excise then RG23
A Part II based on classification of item as
RMIN (what this? Raw Material) or OTIN
(what is this? Items other than Raw
Material, Capital Goods)in the item master

Finace Team

Manual

After vetting of Taxes and CENVAT details by


Finance person, respective Cenvat /Imported
material credit if any should be appearing in
RG 23A Part II or RG23C Part II.
Further for every capital item purchased
cenvat credit will be restricted to 50% in RG 23
C. It is covered under Purchasing
Transactions Capital Goods

Page 13 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-PO105

VAT Claim

As & When Required

Finance person will claim for VAT


against GRN, if item procured is
used in or in relation to
manufacturing operations( Tax
Category should be defined
accordingly). Similarly, if Capital item
is procured then VAT Claim will be
restricted to 50% and remaining 50%
should be deferred. This is
covered under Purchasing
Transactions Capital Goods)

Finance Team

Manual

IL-PO106

Invoice Booking

As & When Required

Finance Person will book an invoice and


match with GRN for verification of quantity
received . VAT Invoice Number provided by
supplier and VAT invoice date can be captured
at India VAT DFF

Finance Team

Manual

IL-PO107

Payment

As & When Required

Upon due date of invoice, Finance person can


make payment to supplier . Payment will have
to happen through auto mode or through batch
file creation compatible with the requirements
of bank VIZ. RBS. This point can be
mentioned in BP080 AP module

Finance Team

Manual

Purchasing Transactions Interstate Purchases


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

Page 14 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILPO201

Placing of PO with
appropriate tax
category

As & When Required

Procurement of Raw Material / Expense


items/Fixed assets with outside state. Tax
Category will get defaulted based on item
categories and Supplier Site. Upon release of
PO, no GL entry should get triggered. Yes,
this is how system works

Supply Chain Team

Automatic

ILPO202

Receipt of Raw
Material / Expense
Items once supplier
ships materials.

Stores Personnel receive material and create


receipt number or GRN Number and enter
Excise Invoice Number, Excise Invoice Date if
applicable and CenVAT claim at receipt stage.

Supply Chain Team

Manual

However Cenvat to be claimed based on the


documentations needs to be captured by input
entry by stores personnel for both raw material
and imported items BOEs. All details of Bill of
entry needs to be captured by Stoers personnel
including Annexure III No. This point can be
considered under Purchasing Transactions
Imports

Excise as mentioned above


ILPO203

Checking of taxes
and claiming of
CenVAT and also
check for CST with
C-form type of tax is
attached or not

As & When Required

Finance personnel may require to check for


taxes at AP stage that are attached and it will
allow to change taxes & duties if any error or
omission in PO stage. Finance person after
confirming the taxes only final tax entry should
get passed hitting respective taxes and auto
reversal of entry triggered at receipt stage for
taxes.

Finance Team

Manual

ILPO204

Hitting of Registers

As & When Required

Once Finance person is ok with tax category


attached, he can go for claiming of CenVAT tax.
If CenVattable tax is of excise then RG23 A part
II based on classification of item as RMIN or
OTIN in the item master

Finace Team

Claiming is
Manual &
Registers
hitting is
Automatic

ILPO206

Invoice Booking

As & When Required

Finance Person will book an invoice and match


with GRN for verification of quantity received .

Finance Team

Manual

CST charged on the invoice with C form or


without C form debited to Duty taxes GL
647603, On CST cant avail input credit. If CST
charged is on capital asset then it should be
charged to Capital Clearing account. Yes,
this is how system works
ILPO207

Payment

As & When Required

Upon due date of invoice, Finance person can


make payment to supplier Payment has to
happen through generation of batch file and
using RBS Access on line.--> Part of AP BP080

Finance Team

Manual

ILPO208

C-Form Issue
Processing

As & When Required

India ST Forms(C form) (Program name


does not contain C-Form) Issue Processing
program needs to be run

Finance Team

Manual

Page 15 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILPO209

Issue of C-Forms to
Suppliers

As & When Required

Form related information can be captured in


form by navigating to India Local Payables
Suppliers Issue ST Forms Search for
specified Supplier, Site & Form Type and enter
Financial Year, Form Number, Form Amount,
Form Date, Transaction Date

Finance Team

Manual

ILPO210

C-Form Upload
Format

As & When Required

C-Form upload format can be downloaded by


running program DBD AP CForm Upload and
same will be uploaded in to Goa VAT
department webside and C forms issued from
site. We should get uploadable file from Oracle
compatible to Government web site. Yes,
uploadable file was shown during CRP-II

Finance Team

Manual

Entry tax applicable on Inter state & Imports.


Entry tax is calculated based on the product
category classification and the rates prescribed
for each product category as per Entry Tax
Rules of Goa Government,
We need more clarity on ET in Oracle. Entry tax
accounting also should get triggered as a result
of receipt of any item on which Entry tax is
applicable. It should show Entry tax as
Receivable credit for raw material and entry tax
to be received on for capital goods 50% to be
parked in 50% receivable and 50% in capital
goods deferred and credit to Entry tax payable.
This should get triggered at each item receipt
stage. So each item code needs to have tax
master applied for it. Yes, this is how system
works and demonstrated in CRP-II

Purchasing Transactions - Imports


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
Page 16 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

Confidential Internal Use Only


275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-IMP01

Raise PO with customs duty, CVD etc.

As & When
Required

Procurement team raises PO on


supplier who is operating from
outside India and goes for
approval as per approval
hierarchy set up

Procurement Team

Manual

IL-IMP02

Receipt of material against PO

As & When
Required

Stores Personnel receive the


material

Stores

Manual

IL-IMP03

Customs authorities need to be paid


equivalent to the duty amount on
assessable value of imported material

As & When
Required

BOE invoice needs to be prepared


and paid to customs authorities

Finance

Manual

IL-IMP04

Matching of BOE invoice against the


received material

As & When
Required

BOE invoice matching needs to be


done against GRN that is required

Finance

Manual

System

Automatic

As per BOE assessable value


capture in the system We
necessarily need field for
capturing Annexure III details
while taking the receipt of BOE
OK we will enable 2 Fields, one
for 20 number & one for capturing
date
IL-IMP05

RG register needs to be updated with


quantity and duty payment paid to
customs authorities

As & When
Required

RG 23 A Part I will hit with quantity


of material received and RG 23 A
Part II will hit with value equivalent
to duty payment made to customs
authorities
for cenvatable items during AP
Booking process. Advance paid to
custom authority during the
clearance of material will get
knocked off against advancde.
We also need to know how much
is the actual utilization of
Annexure III Certification upon
receipt of each BOE in a separate
customized report. Further BOE
credit can be availed in RG 23
Part II only upon physical receipt
of copy of bill of entry. Needs
clarity on RG 23 Part II RG 23
Part II should hit only upon receipt
of original BOE copy.
Report required for reconciliation
Total GL balance & RG 23 A Part
II, RG 23 C Part II

Purchasing Transactions Purchase Returns


ote:

The process step catalogue identifies the process steps that make up the business process.
Page 17 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

Confidential Internal Use Only


275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
ID

Description

Frequency

Notes

Agent

Automation

IL-RTV01

In case of any material return to supplier,


Supply Chain Team returns the material
to supplier from MRB Sub Inventory

As & When
Requried

Search GRN number by


navigating to India Local
Purchasing Receiving
Return to Vendor (India) and enter
quantity that is required to be sent
back with RMA reference number
and need to enter India Return to
Vendor information for generation
of Excise Invoice

Supply Chain Team

Manual

IL-RTV02

Excise Invoice has to be generated

As & When
Required

Excise invoice is required to be


generated with unique numbering
series of Excise invoice with
continuous numbering sequence.
Excise invoice preferably should
mention RMA Reference No. and
word Return to Vendor for
Testing/Repair/Rejected Material
etc. For imported supplier, it
should also capture GR Waiver
number against which the material
is being returned to the vendor.
Capturing GR Waiver Number ,
GR Waiver Date would be part of
BP080. It is part of MD050

Manual

IL-RTV03

Respective taxes on GRN have to be


reversed

As & When
Required

As soon as Supply Chain Team


does RTV, appropriate tax entries
(Excise, VAT etc.) will be reversed
as per supplier PO details
mentioned.

Automatic

Page 18 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

RTV material received from


vender required define the
process with RMA reference
number.Upon RTV, immediately
the cenvat receivable should get
credited with original cenvat
availed, however for Invoice
purpose, we should show current
Excise duty rate and VATtaxes
payable for Invoice purpose only
as Invoice will have to always
reflect current taxes. Needs
Clarity on Invoice Purpose
Return within 180 days, VAT is
Import RTV Excise Invoice,
Export Invoice in USD, Packing
List and ARE1 are to be prepared.
Invoice should contain Goods
being sent for repair and MD050
should be sent for Export Invoice
in USD. When receiving rejected
imported material, it should link
RTV number, GR Waiver Number,
GR Waiver Date, RMA reference
number, flag that it is rejected
material receipt and knock off
against RTV at AP stage.

Purchasing Transactions Capital Deferment


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

Page 19 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-CD01

Excise Duty payment has to be done on


procurement of material from a supplier
to whom machinery was supplied by
Diebold

As & When
Required

Excise duty calculation is done on


excise assessable pricelist that is
attached to supplier site. Excise
assessable price list should
contain RM item and excise
assessable price. Basically capital
deferrement rules of CENVAT will
apply here. Excise duty % if
applied to the basic material price
will not be the same appearing on
the invoice price of such suppliers.
Hence such suppliers and such
assessable value has to be
identified by way of a tag/Flag in
to the supplier master. Yes, it is
part of MDM and business has to
provide this information

Finance

Manual

Purchasing Transactions Capital Goods


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

Agent

Automation

ILCAP01

PO is to be raised for purchase of capital


goods

As & When
Required

Place PO with appropriate tax


category based on whether
intrastate purchase or interstate
purchase or imports

Procurement Team

Manual

ILCAP02

Receipt of capital goods

As & When
Required

Capital goods would be received


by stores personnel and creates
GRN

Stores Personnel

Manual

Page 20 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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275842486

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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILCAP03

RG 23 C Part I & II register should be


updated with quantity and 50% of value
of duty paid on receipt of capital goods

As & When
Required

RG 23 C Part I would hit with


quantity of capital goods received
and and RG 23 C Part II would hit
with 50% of cenvatttable amount
that is paid against receipt of
material. Remaining 50% of
cenvattable amount will hit in the
next financial year

System

Automatic

Finance

Manual

Finance

Manual

If capital item purchased for


manufacturing purpose excise
duty receivable GL debited.
If asset purchased for other
than manufacturing all duties
and taxes required to
capitalized along with cost.,
hence for item of capital asset
not used in or in relation to
manufacturing no cenvat
should be claimed either in GL
or for RG 23 C Part II purpose.
This works as per tax
category attached at PO level
and modifications happened
at receipt level
ILCAP04

Supplier sends invoice

As & When
Required

AP invoice has to be booked and


to be matched with GRN that is
created. In invoice distributions,
distribution line has to be marked
as Track as an asset.

If capital good purchased outside


Goa, CST cant avail input credit
and required to capitalized along
with cost. Yes, this is how
system works
ILCAP05

Capital Goods has to be imported to FA


module

As & When
Required

Refer: AP & FA modules for details


on steps how to import into FA
from AP module. When Capital
Good is imported into FA, Capital
Good base value along with non
cenvattable amount would be
imported if cenvat is allowed to be
availedbut if cenvat is not
allowed to be availed then full
value including CENVAT to be
imported into FA . If cenvat is
availed then depreciation cannot
be charged on CENVAT portion.
Yes, this is how system works

Page 21 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILCAP06

Once Capital Good is imported in FA


module, asset is to be categorized as per
income tax act

As & When
Required

Once Capital Good is imported


into FA, block of asset and date of
acquisition details have to be
entered in India B of Assets DFF

Finance

Manual

ILCAP07

Depreciation Calculation as per income


tax act is to be calculated

Monthly /
Quarterly /
Yearly

Depreciation as per income tax


act can be calculated by running
program India Income Tax Act
Fixed Asset Schedule. Opening
Balances will be taken from that
are mentioned as per values
mentioned in Opening Balance of
Block as per income tax act

Finance

Manual

What method & rate ? Income tax


recognized only Written down
value methodopening balances
as on the date of import will be of
1st April , although import data will
happen on 1st January, 2014. How
transactions from 1st April to 31st
December will be captured for
Income tax WDV purpose?
This needs to be discussed

Custom Duty on capital goods

If the asset is imported custom


duty can avail input credit 50%
immediately and balance 50%
subsequent year. This is how
system works

Entry tax

ET can avail input credit as per


VAT on capital goods i.e 50%
immediately and 50%
subsequent year This is how
system works

Service Procurement or Indirect Procurement


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
Page 22 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

Confidential Internal Use Only


275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

the Bill of Material process.


Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
ID

Description

Frequency

Notes

Agent

Automation

IL-SP01

Place a PO for service that is required to


be received

As & When
Required

Place a PO with service item that


is defined for service and service
tax category. Service tax category
should include12% service tax,
2% education cess, 1% SHE

Procurement Team

Manual

IL-SP02

Logical receipt of service that is provided


by service provider

As & When
Required

Service receipt has to be shown in


system

Stores / Finance

Manual

IL-SP03

Supplier sends invoice and booked as


liability

As & When
Required

AP invoice is to be booked with


service tax component

Finance

Manual

IL-SP04

Payment to supplier is to be made

As & When
Required

Invoice with service tax amount


will be paid. Pl. refer AP BP080 for
payment steps

Finance

Manual

IL-SP05

Service Tax Register should update with


service tax credit amount paid

As & When
Required

India Service Tax Processing


has to be run from India Local
Payables module.

Finance

Manual

Negative Service Tax


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

Page 23 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILNST-01

Place a PO for service that is required to


be received

As & When
Required

Place a PO with service item that


is defined for service and service
tax category. Service tax category
should include service tax % that
is to be paid to supplier and
remaining % to be paid to service
tax authorities (this can be found
out by looking at third party vendor
in tax screen)

Procurement Team

Manual

ILNST-02

Logical receipt of service that is provided


by service provider

As & When
Required

Service receipt has to be shown in


system

Stores / Finance

Manual

ILNST-03

Supplier sends invoice and booked as


liability

As & When
Required

AP invoice is to be booked with


service tax component equal to %
of service tax that is to be paid to
supplier

Finance

Manual

ILNST-04

Payment to supplier is to be made

As & When
Required

Invoice with service tax amount


will be paid. Pl. refer AP BP080 for
payment steps

Finance

Manual

ILNST-05

Liability is to be created against service


tax authorities to the extent of remaining
% of service tax

As &When
Required

India Concurrent for 3rd Party


Invoices has to be run to create
liability against Service Tax
Authorities

Finance

Manual

ILNST-06

Service Tax Register should update with


service tax credit amount equivalent to
100% of service tax

As & When
Required

India Service Tax Processing


has to be run from India Local
Payables module.

Finance

Manual

How about Services where tax is not levied by the service provider, shouldnt system pass automatically entry for Service
tax payable? For taxi hire service, it should generate auto service tax payable entry. Further, services where partial credit
can be taken and remaining credit needs to be shown as payable, auto system entry should be passed..--> This is how
system works and is demonstrated in CRP-II. Creation of service item It is part of MDM

Reverse Service Tax


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
Page 24 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

Confidential Internal Use Only


275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILRST-01

Place a PO for import of software from


supplier outside India

As & When
Required

Place a PO with service item that


is defined for service and service
tax category. Service tax category
should include service tax 12%
that should be paid to service tax
authorities (this can be found out
by looking at third party vendor in
tax screen

Procurement Team

Manual

ILRST-02

Logical receipt of service that is provided


by service provider

As & When
Required

Service receipt has to be shown in


system

Stores / Finance

Manual

ILRST-03

Supplier sends invoice and booked as


liability

As & When
Required

AP invoice is to be booked . At the


same time service tax payable
liability also needs to be booked
by debit to Service tax
receivable.--> This is covered in
step 5 of this process

Finance

Manual

ILRST-04

Payment to supplier is to be made

As & When
Required

Invoice with service tax amount


will be paid. Pl. refer AP BP080 for
payment steps

Finance

Manual

ILRST-05

Liability is to be created against service


tax authorities

As &When
Required

India Concurrent for 3rd Party


Invoices has to be run to create
liability against Service Tax
Authorities

Finance

Manual

ILRST-06

Service Tax Register should update with


service tax credit amount equivalent to

As & When
Required

India Service Tax Processing


has to be run from India Local
Payables module.

Finance

Manual

Suprisingly , no mention of Service Tax Statutory Register, how the data will be imported in to the Statutory registers, for
receipt of services, payment of services , reconciliation with GL ..why all these basic things are missing? Service Tax
Register is taken as part of reporting requirements. I will include

Tax Deducted at Source


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Page 25 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

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275842486

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Revision: 04/2008

Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
ID

Description

Frequency

Notes

Agent

Automation

IL-TDS01

TDS has to be deducted at prescribed


rate under applicable section

As & When
Required

When user matches invoice with


service GRN (Professional
Services or Labor Charges etc..)
i.e. receipt of services, Applicable
TDS tax type gets defaulted in
distributions if Supplier Site is
having default TDS section and
TDS tax how about Service
Provider who has given us the
TDS Exemption Certificate or
partial Certificate? This is
covered in 8th step

Finance

Manual

IL-TDS02

TDS amount to be deducted to the


extent of applicable rate and is to be paid
to income tax authorities

As & When
required

As soon as user validates invoice,


Credit Memo in favor of supplier
with amount equivalent to amount
that is required to be deducted
from Supplier Invoice will be
generated and Standard Invoice in
favor of Income Tax Authorities
will be created with amount equal
to TDS amount that is to be
deducted from supplier invoice.

System

Automatic

IL-TDS03

Supplier is to be paid with supplier


invoice amount TDS amount

As & When
Required

User needs to combine both


standard invoice and credit memo
that got created by system to
make payment to supplier

Finance Team

Manual

ILTDS_0
4

Income Tax Authorities have to be paid


with TDS amount that was deducted

Monthly /
Quarterly

Income Tax Authorities have to be


paid with TDS amount for
deductions happened so far in that
month or quarter. User requires to
enter Payment Challan details like
challan number, date & bank in
which TDS payment was made in
India Payment Information

Finance Team

Manual

TDS Quarterly eReturns

Quarterly

Program to Generate eTDS


Quarterly Returns as per the
format shared in uploaded format
defined by Income Tax >
Business to confirm on flat file
being generated by Oracle

Page 26 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-TDS05

TDS Certificate is to be generated

Monthly /
Quarterly

User needs to run below programs

Finance Team

Manual

1.

India Process TDS


Payments

2.

India Generate TDS


Certificates

3.

India TDS Certificates

User can also generate eTDS


certificates
1.

India Process TDS


Payments

2.

India Program to
Generate eTDS
Certificates

3.

India Program
Generate eTDS
Quarterly Certificates 16
A 26Q

4.

India Program
Generate eTDS
Quarterly Certificates 16
A 27EQ

IL-TDS06

TDS Certificates have to be sent to


Supplier

Monthly /
Quarterly

User can send it to supplier via


mail or courier. Can TDS
Certificate once generated be auto
sent to the email id mentioned in
the Supplier master? Ideally for
bank payment advices and this
supplier master necessarily needs
to have supplier email id .- Yes,
user can save TDS certificate and
send it to supplier email id.
Automatic mailing is not
considered under present scope

Finance Team

Manual

IL-TDS07

TDS has to be deducted on advance


amount

As & When
Required

While booking a prepayment


invoice, user needs to select
appropriate TDS tax has to be
selected in India Distributions.

Finance Team

Manual

Page 27 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-TDS08

Exceptionally, supplier invoice is to be


deducted at lower rate if supplier
provides exemption certificate from
government

As & When
Required

User needs to follow same


process mentioned in IL-TDS-01.
While defining TDS tax type, it
should contain form type and
original tax percentage

Finance Team

Manual

Tax structure to be defined in the


system for contractor, professional
service, scrap dealer, Rent out
along with Company or individual.
This can be taken as part of
MDM and business to provide all
required tax masters, tax
categories
IL-TDS09

Exceptionally, supplier invoices may


require to deduct TDS based on
tolerance amount that is set up for
eligibility of deducting TDS amount. If
supplier invoice does not meet this
eligibility then TDS amount should not be
deducted.

As & When
Required

User needs to follow same


process mentioned in IL-TDS-02
but India Supplier Threshold set
up needs to be done for deducting
TDS amount after cumulative
supplier invoice amount has
crossed limit that is set up in India
Supplier Threshold Set Up

Domestic Sales
Below process flow needs to be followed for Oracle design purpose which has been agreed yesterday by all
business stake holders viz. Finance.. Will include

MU1(OU1)- Sales and Distribution Operating Unit


MU2 (OU2) Manufacturing Operating Unit
MU3 (OU3) Software Operating Unit
1

Here understanding is MU2 will be immediately doing the stock transfer to MU1 at Standard Cost
upon manufacture of FG through Oracle IST process

Excise Permission will be obtained for Storing the Finished goods (ATMs) at a place adjacent (within
3 km as far as possible) . This will be MU1 Warehouse.

Excise duty , VAT liability creation and payment if any will be generated only at MU1 Stage upon
actual need for movement of ATM/Spares from MU1 Warehouse by any trigger from customers end.

Page 28 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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Revision: 04/2008

Similarly stock transfer intra MU1 will be dealt within the books of MU1. MU1 while doing intra
operating unit stock transfers, will need to pay the Excise duty on the Banks final purchase Order
Price.

MU1 will be the end customer interface and book entire profit for end customer transactions at MU1
Operating Unit .

MU2 will be the pure Cost Center from Manufacturing stand point and will have Variances and
realized Gain/ Losses as its bottom line (profit /Loss) . If any item of cost is incurred by MU2 not
covered through standards, MU2 will reflect unrecoverable expense in the form of expense to MU2
Operating Unit P&L

Interest on Overdraft , audit fees and Corporate office expenses will be mapped to either MU1 or
MU2 or MU3 depending upon who has borrowed the money and for what need

Revenue recognition will be done at MU1

ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

Agent

Automation

IL-DS01

Domestic sale order would be received


as an internal sale order

As & When
Required

Domestic Sale Order booked,


which in turn will convert as
internal sales order in Goa Mfg
Plant. Excise duty calculation
would be on customer sales price.
For more details on order booking,
pl. refer Order Management
BP080- Please refer the
understanding mentioned on the
top of the page accordingly this
process needs to be amended.

System

Automatic

Page 29 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-DS02

Pick Release & Shipping from


Manufacturing Plant

As & When
Required

Pl. refer Order Management


BP080 for detailed steps. After
ship confirm, system generates
delivery number for dispatch.

Dispatch Section

Manual

System

Automatic

Dispatch / Finance

Manual

Finance / Dispatch

Manual

Please refer the understanding


mentioned on the top of the page
accordingly this process needs to
be amended.
IL-DS03

RG Registers have to be updated

As & When
Required

FG quantity in RG1 would be


reduced to the extent of shipped
quantity.
RG 23 A Part II, RG 23 C Part II or
PLA would be reduced by value to
the extent of excise duty
calculation based on end
customer sales price as per
preference set up.- Entire excise
duty debits will happen upon
actual shipment of Finished
Goods from MU1 to either end
customer i.e. bank or intra MU1.

IL-DS04

Excise Invoice Number has to be


generated with unique series

As & When
Required

After shipping, India Excise


Invoice Number Generation
program has to be run by passing
delivery number for generating
Excise Invoice Number.
Everytime when the shipment
happens from MU2 to MU1IST
Internal Stock Transfer Invoice
has to happen by MU2 to MU1.
No Excise duty debit to happen at
this point of time. Excise invoice
will be generated only after
dispatch /removal of material from
MU1 to any other locations of
MU1 or to the end customer i.e.
bank.. At this point necessarily
excise duty needs to be
discharged on the final banks PO
Price.

IL-DS05

Excise Invoice has to be generated

As & When
Required

Oracle provides Excise Invoice by


running India Excise / VAT
Invoice Template. However, in
order to generate as per format
provided, this report needs to be
customized
This will be MU1 invoice, hence all
possibilities of dispatch intra MU1
and to the end customer needs to
be thought of and discussed.

Page 30 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
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275842486

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Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-DS06

Transfer to Accounts Receivables

As & When
Required

Pl. refer Accounts Receivables


BP080 for detailed steps to
transfer from OM to AR

Finance

Manual

Finance

Manual

As a result of IST Transfer of FG


i.e. either Spares or Finished
Goods, MU1 will get debited in the
books of MU2 and MU2 will get
credited in the books of MU1 for
Standard cost.

IL-DS07

Tax details are to be transferred to


Accounts Receivables

As & When
Required

Tax details in delivery can be


transferred to Accounts
Receivables by running India
Local Concurrent For Processing
Order Lines to AR Please refer
above process which is to be
followed.

Spares Sales
ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

Agent

Automation

IL-SS01

Spares sale order would be received as


an internal sale order

As & When
Required

Spares Sale Order booked, which


in turn will convert as internal
sales order in Goa Mfg Plant.
Excise duty calculation would be
on customer sales price. For more
details on order booking, pl. refer
Order Management BP080 this is
not correcteverything will be
from MU1excise duty and all
taxesfurther MU1 will order PD
part but while selling will sell it as
inventory partthis aspect is not
covered.

System

Automatic

Page 31 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-SS02

Pick Release & Shipping from


Manufacturing Plant

As & When
Required

Pl. refer Order Management


BP080 for detailed steps. After
ship confirm, system generates
delivery number for dispatch.

Dispatch Section

Manual

System

Automatic

Dispatch / Finance

Manual

Finance / Dispatch

Manual

Manufacturing will keep on


exporting spares/ATMs to Inter
Companies ONLY This process is
not covered.in that case
invoicing will happen from MU2
which will be cost +11.12% mark
up however service spares/bank
specific spares ordered will be
delivered through IST to MU2 and
MU1 will cut the Excise invoice for
the same Will discuss in call

IL-SS03

RG Registers have to be updated

As & When
Required

Spares quantity in RG1 would be


reduced to the extent of shipped
quantity.
RG 23 A Part II, RG 23 C Part II or
PLA would be reduced by value to
the extent of excise duty
calculation based on end
customer sales price as per
preference set up.
This all will happen at MU1 only.

IL-SS04

Excise Invoice Number has to be


generated with unique series

As & When
Required

After shipping, India Excise


Invoice Number Generation
program has to be run by passing
delivery number for generating
Excise Invoice Number.
This will happen at MU1 ONLY.

IL-SS05

Excise Invoice has to be generated

As & When
Required

Oracle provides Excise Invoice by


running India Excise / VAT
Invoice Template. However, in
order to generate as per format
provided, this report needs to be
customized. This will happen at
MU1 only.

Page 32 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-SS06

Transfer to Accounts Receivables

As & When
Required

Pl. refer Accounts Receivables


BP080 for detailed steps to
transfer from OM to AR through
IST MU1 will be debited and all
taxes will get booked at MU1.

Finance

Manual

IL-SS07

Tax details are to be transferred to


Accounts Receivables

As & When
Required

Tax details in delivery can be


transferred to Accounts
Receivables by running India
Local Concurrent For Processing
Order Lines to AR

Finance

Manual

Scrap Sales (Material Scrap & Waste Scrap)


There are basically two types of Scrap Packing material scrap and Inventory/FG
item to be scrapped. Treatment of Excise duty differs for each of this scrap. OK
ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

Page 33 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILSCS01

Scrap sale order is to be booked and


TCS type of taxes are to be applied

As & When
Required

Scrap Sales Order is booked. TCS


tax category will get defaulted
from customer site and item
category set up. For steps to
book scrap order, pl. refer to Order
Management BP080

System

Automatic

Raw material scrap generate


excise invoice as per SO, Waste
scrap non inventory invoice from
Oracle. Scrap sales order will
need to have to two types
Inventory and Non
Inventory.Inventory scrap sales
order should hit inventory
Material scrap is inventory scrap
and packing material scrap is non
inventory scrap. Pl. communicate
business SCM team to incorporate
as separate order types Scrap
Invoice MD050 needs to be
prepared and sent to business.
Non Inentory Bill Only flow needs
to be added with GL code packing
material starting with 6
ILSCS02

Pick Release & Shipping from


Manufacturing Plant in case it is a
material scrap. If it is a Waste Scrap, this
step can be ignored.

As & When
Required

Pl. refer Order Management


BP080 for detailed steps. After
ship confirm, system generates
delivery number for dispatch. For
Waste Scrap still Oracle needs to
generate an invoice but not
mapped to any GL Code. OK

Dispatch Section

Manual

ILSCS03

Transfer to Accounts Receivables

As & When
Required

Pl. refer Accounts Receivables


BP080 for detailed steps to
transfer from OM to AR .

Finance

Manual

ILSCS04

Tax details are to be transferred to


Accounts Receivables

As & When
Required

Tax details in delivery can be


transferred to Accounts
Receivables by running India
Local Concurrent For Processing
Order Lines to AR For MU1, these
taxes will appear but nothing for
MU2 Needs Clarity Scrap sales
will happen at MU2 & MU1

Finance

Manual

ILSCS05

Receipt of payment from scrap dealer

As & When
Required

Receive payment using payment


method defined for TCS
transactions. For other steps for
payment receipts from customers,
pl. refer Accounts Receivables
BP080. Run Auto invoice for TCS
Debit Memo and apply to
transaction that is imported into
Accounts Receivables

Finance

Manual

Page 34 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILSCS06

Export Sales
ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

IL-ES01

Export Sale Order in USD in INRis


booked in Goa Manufacturing Plant

As & When
Required

For details on order booking, pl.


refer Order Management BP080.

Agent

Automation
Manual

If SO generated in USD invoice


can INVOICE t be prepared in
INR.? Further, Excise invoice for
ATM needs to have check whether
rebate claim to be applied or
otherwise? Needs clarity
IL-ES02

Pick Release & Shipping from


Manufacturing Plant

As & When
Required

Pl. refer Order Management


BP080 for detailed steps. After
ship confirm, system generates
delivery number for dispatch.

Dispatch Section

Manual

Page 35 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-ES03

RG Registers have to be updated

As & When
Required

FG quantity in RG1 would be


reduced to the extent of shipped
quantity.

System

Automatic

If excise invoice generated on INR


with excise duty on invoice,
RG 23 A Part II, RG 23 C Part II or
PLA would be reduced by value to
the extent of excise duty
calculation based on end
customer sales price
Please refer the changed process.
IL-ES04

Excise Invoice Number is to be


generated with unique series

As & When
Required

After shipping, India Excise


Invoice Number Generation
program has to be run by passing
delivery number for generating
Excise Invoice Number. This is
applicable for only MU2 Export as
well as RTV invoices , as most of
domestic invoicing to happen from
MU1. OK

Dispatch / Finance

Manual

IL-ES05

Excise Invoice in INR is to be generated

As & When
Required

Oracle provides Excise Invoice by


running India Excise / VAT
Invoice Template. However, in
order to generate as per format
provided, this report needs to be
customized. Excise invoice format
will be the one which MU1 will use
for the end customer. OK

Finance / Dispatch

Manual

IL-ES06

Export Invoice in USD is to be generated


for customer purpose

As & When
Required

This needs to be customized as


per formatExport invoices will
be both in INR and USD. OK

Finance

Manual

IL-ES07

Packing List is to be generated

As & When
Required

Pl. refer Order Management


BP080

Dispatch

Manual

IL-ES08

ARE1 is to be generated

As & When
Required

This can be generated by running


India ARE1 Report for 6 copies
OK

Finance / Dispatch

Manual

IL-ES09

Transfer to Accounts Receivables

As & When
Required

Pl. refer Accounts Receivables


BP080 for detailed steps to
transfer from OM to AR . It
generates AR Invoice Number in
Transaction Number Field.

Finance

Manual

IL-ES10

Tax details are to be transferred to


Accounts Receivables

As & When
Required

Tax details in delivery can be


transferred to Accounts
Receivables by running India
Local Concurrent For Processing
Order Lines to AR

Finance

Manual

Page 36 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-ES11

Proof of Export details are to be entered

As & When
Required

Proof Of Export details are to be


entered against transaction
number generated by Accounts
Receivables with AR4 number, Bill
Number, Shipping Bill Date &
Destination Details

Finance

Manual

IL-ES12

If Export sale is under bond or LUT, bond


register is to be updated with export sale
details

As & When
Required

As soon as export sale is imported


in Accounts Receivables and
Proof of Export details are
entered, bond register gets
updated with export sale details
and bond amount gets reduced to
the extent of excise duty on that
shipment. These details are
tracked in Bond Summary screen

System

Manual

Where will you capture bond No.,


bond expiry date? It is captured
in bond definition form

Bond Register (Exports)


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

Agent

Automation

ILBRE01

Bond Register (Exports) details are to be


captured

Yearly

Bond Register details with bond


number, bond expiry date, bond
amount and order type for these
types of transactions against
Inventory Organization, Location
and Register type as Bond
Register

Finance

Manual

Page 37 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILBRE02

Additional bond details are to be


captured

As & When
Required

Additional bond amount can be


captured against same bond
number

Finance

Manual

Bond Register (Imports)


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

Agent

Automation

IL-BRI01

Bond Register (Imports) details are to be


captured

Yearly

It is part of customization

Finance

Manual

IL-BRI02

CEC number has to be captured and


report generation based on this CEC
number

As & When
Required

It is part of customization

Finance

Manual

It is a mandatory statutory
requirement. OK

TCS Settlement
ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Page 38 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

Confidential Internal Use Only


275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
ID

Description

Frequency

Notes

Agent

Automation

ILTCS01

At period end, verification of TCS related


transactions

Monthly /
Quarterly /
Yearly

India TCS Settlement Report is


to be run from India Local
Receivables for verifying details
before carrying out TCS
Settlement Process

Finance

Manual

ILTCS02

Processing of TCS Settlement

Monthly /
Quarterly /
Yearly

Once India TCS Settlement


Report is verified and validated,
TCS settlement can be carried out
by navigating to India Local
Receivables Period End
Settlement Select Regime Type
as Tax Collected at Source

Finance

Manual

ILTCS03

Liability to TCS Authorities

Monthly /
Quarterly /
Yearly

TCS payable amount would


default as result of above step,
payment details are to be entered
for payment authority, payment
authority site, Challan No and
Challan Date and process it to
create liability against TCS
authorities. AP module will create
invoice number automatically

Finance

Manual

ILTCS04

Payment to TCS Authorities

Monthly /
Quarterly /
Yearly

Against liability that is created in


AP module, proceed with payment
against AP invoice that is created.
For steps to make payments
against an AP invoice, pl. refer
Accounts Payables BP080 and
capture challan number , Challan
Date & Bank Name in India
Payment Information DFF.

Finance

Manual

ILTCS05

Update Payment Additional Information


Details

Monthly /
Quarterly /
Yearly

These details are to be entered by


accessing screen India Local
Receivables India
TCS/VAT/Service Tax Settlement
Period End Additional
Payment Information and enter
mandatory information like BSR
Code, Check deposit date, Bank
Name, Challan Number etc.

Finance

Manual

ILTCS06

Finalize Settlement

Monthly /
Quarterly /
Yearly

To process TCS payments, pl.


navigate to India Local
Receivables India
TCS/VAT/Service Tax Period
End Settlement Payment
Details Select settlement status
as Payment Due and click on
Process Payment

Finance

Manual

Page 39 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

ILTCS007

TCS Certificate Generation

Monthly /
Quarterly /
Yearly

India Generate TCS


Certificates program is to be run
from India Local Receivables and
run India TCS Certificates

Finance

Manual

ILTCS08

TCS Quarterly Report

Quarterly

India TCS Quarterly Report is


to be run from India Local
Receivables.

Finance

Manual

ILTCS09

TCS Quarterly eReturns

Quarterly

India Program to Generate


eTCS Quarterly Returns will
generate TCS returns This has to
be in the compatible uploadable
format.of TCS Uploadable format
on to the site. Business to
check flat file that Oracle is
generating

Finance

Manual

ILTCS10

TCS Yearly Report

Yearly

India TCS Yearly Report is to


be run from India Local
Receivables Not
applicalbeapplicable OK

Finance

Manual

ILTCS-11

TCS Yearly eReturns

Yearly

India Program to Generate


eTCS yearly Returns will generate
TCS returns Not applicable

Finance

Manual

This has to be in the compatible


uploadable format.of TCS
Uploadable format on to the site.
Business to check flat file that
is being generated by Oracle
Not Applicable

VAT Settlement
ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
Page 40 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999

Confidential Internal Use Only


275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-VAT01

At period end, verification of VAT related


transactions

Monthly /
Quarterly /
Yearly

India VAT Claim Processor is to


e be run. India VAT Returns
Report is to be run from India
Local Payables for verifying
details before carrying out VAT
Settlement Process. This report is
to be run for each registration.
One can also run this report with
registration number and
organization, location combination
as well

Finance

Manual

IL-VAT02

Processing of VAT Settlement

Monthly /
Quarterly /
Yearly

Once India VAT Settlement


Report is verified and validated,
VAT settlement can be carried out
by navigating to India Local
Receivables Period End
Settlement Select Regime Type
as Value Added Tax

Finance

Manual

IL-VAT03

Liability to VAT Authorities on monthly

Monthly /
Quarterly /
Yearly

VAT payable amount would default


as result of above step, payment
details are to be entered for
payment authority, payment
authority site, Challan No and
Challan Date and process it to
create liability against VAT
authorities. AP module will create
invoice number automatically

Finance

Manual

IL-VAT04

Payment to VAT Authorities on monthly

Monthly /
Quarterly /
Yearly

Against liability that is created in


AP module, proceed with payment
against AP invoice that is created.
For steps to make payments
against an AP invoice, pl. refer
Accounts Payables BP080 and
capture challan number , Challan
Date & Bank Name in India
Payment Information DFF.

Finance

Manual

IL-VAT05

VAT Quarterly Report

Quarterly

India VAT Returns Report is to


be run from India Local Payables
by passing appropriate registration
number, organization , location
and appropriate date range

Finance

Manual

IL-VAT06

VAT Yearly Report

Yearly

India VAT Yearly Report is to be


run from India Local Payables by
passing appropriate registration
number, organization , location
and appropriate date range This
report consists of all 4 return and
as per signed financials for the
period. OK

Finance

Manual

IL-VAT07

Goa VAT Returns

Monthly

Goa VAT Returns as per format


provided has to be customized

Finance

Manual

Page 41 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Service Tax Settlement


ote:

The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.

ID

Description

Frequency

Notes

Agent

Automation

IL-ST-01

At period end, verification of SERVICE


TAX related transactions

Monthly /
Quarterly /
Yearly

India Service Tax Processing is


to be run either from India Local
Receivable or India Local
Payables . India SERVICE
TAX Credit Register Report,
India Pending Recovery are to
be run from India Local Payables
and India Service Tax Liability
Report , India Pending Liability
Report are to be run from India
Local Receivables. for verifying
details before carrying out
SERVICE TAX Settlement
Process. These report is to be
run for each registration. One can
also run this report with
registration number and
organization, location
combination as well

Finance

Manual

Page 42 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-ST-02

Processing of SERVICE TAX Settlement

Monthly /
Quarterly /
Yearly

Once India SERVICE TAX


Settlement Report is verified and
validated, SERVICE TAX
settlement can be carried out by
navigating to India Local
Receivables Period End
Settlement Select Regime
Type as Service Tax

Finance

Manual

On availed Service tax from


service provide will reflect to
Service register? Yes based
on tax category attached to the
transaction
IL-ST-03

Liability to SERVICE TAX Authorities

Monthly /
Quarterly /
Yearly

SERVICE TAX payable amount


would default as result of above
step, payment details are to be
entered for payment authority,
payment authority site, Challan
No and Challan Date and process
it to create liability against
SERVICE TAX authorities. AP
module will create invoice number
automatically

Finance

Manual

IL-ST-04

Payment to SERVICE TAX Authorities


on monthly basis.

Monthly /
Quarterly /
Yearly

Against liability that is created in


AP module, proceed with
payment against AP invoice that
is created. For steps to make
payments against an AP invoice,
pl. refer Accounts Payables
BP080 and capture challan
number , Challan Date & Bank
Name in India Payment
Information DFF.

Finance

Manual

IL-ST-05

SERVICE TAX Register

Quarterly
DAILY
required

India SERVICE TAX Report is


to be run from India Local
Payables or India Local
Receivables by passing
appropriate registration number,
organization , location and
appropriate date range

Finance

Manual

Payment to service tax authorities


will hit to Service tax register as
well as GL.Service tax register
format, reconciliation nothing is
getting discussed here. How the
payment made will be captured ?
Will discuss in call

Page 43 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

ID

Description

Frequency

Notes

Agent

Automation

IL-ST-06

SERVICE TAX Half Yearly Report

Half Yearly

India-Service Tax ST3 Report is


to be run from India Local
Receivables by passing
registration number, appropriate
date range, organization and
service type, if required.

Finance

Manual

Service tax return has to be


prepared and made available in
the uploadable format.. What is
the date of commitment of
delivery of this return? I
believe government has not
finalized on format. Pl. correct me
if I am wrong

Page 44 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
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Revision: 04/2008

To-Be Activities
This component provides details of the activities to be carried out as part of the process flow.

Covered in above process steps.

Page 45 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Open and Closed Issues for this Deliverable


Open Issues

ID

Issue

Resolution

Responsibility

Target Date

IL-DS-05

Excise Invoice as per format provided

Customization

ITAC

KUT

IL-ES-06

Export Invoice in USD is to be generated


as per format

Customization

ITAC

KUT

IL-BRI-01

Bond Details for imports have to be


captured

Customization

ITAC

Post Go Live

IL-BRI-02

CEC number capturing and report based


on CEC number

Customization

ITAC

Post Go Live

IL-VAT-07

Goa VAT Returns as per format

Customization

ITAC

KUT

Impact Date

There is Gaap analysis is done based on


reports available in Oracle and return
required to customization. In the future
process documents few reports are not
covered. Required to define the future
process for such reports and send it for
vetting. Returns / Reports are taken as
part of reporting requirements and hence
not covered under this document

We have already mentioned few future


process related to IL not covered. Pl.
mention which are all not covered
Non of the process is not covered
transaction flow (GL entry)

Where is the committed date for each


return and report?

Where are service tax and excise


reconciliation statements/reports
appearing ?

There are lot of lose end in the processes


drafted everything cannot be written here
but there are a lot of open item if you read
all red comments.

Page 46 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008

Closed Issues

ID

Issue

Resolution

Responsibility

Target Date

Impact Date

Page 47 of 47
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486

Diebold, Inc. All rights reserved 2008

Revision: 04/2008