POSITION GUIDELINE

TITLE

FINANCIAL CONTROLLER

DEPT./FUNCTION :

A&G / FINANCE & ADMINISTRATION

REPORTS TO

- General Manager - Administratively

- Asset Manager Disciplinary

SUPERVISES

- Assistant Controller
- Accountant
- EDP Manager
- Senior Accounting Clerks
- Accounting Clerks
- Credit Manager (if so delegated by the General Manager)

POSITION SCOPE :
Under the general direction of the hotel General Manager,
yet with disciplinary reporting line to the hotels Asset Manager, and within limits of
established G&A and local policies and procedures ensures effective implementation
of all accounting policies and procedures, to interpret financial results, and to provide
management with the tools for future planning.

1.
To know all terms and conditions of the management agreement and to ensure
that they are adhered to.
2.
To maintain complete and supported accounting records of the hotel as per the
company's policies and procedures.
3.
To implement local accounting procedures to ensure compliance with local
government regulations, after approval from the area and/or corporate offices.
4.
To prepare and interpret the financial statements and reports of the hotel.
5.
To audit the accounts, records and transactions of the hotel, aided by ongoing
efforts to streamline internal control procedures.
6.
To implement all necessary controls in order to safeguard the assets of the
hotel and to maintain records for the fixed assets, operating equipment, supplies
and inventories.
7.
To ensure that physical inventories of all supplies are being taken on a
monthly basis, and of all operating equipment on a quarterly basis.
8.
To assist in compiling together with the General Manager and Heads of
Department, all budgets and forecasts covering all activities of the hotel and to
maintain all budget control procedures.
9.
To assist in the administration of credit and collection procedures. which are
in fact the responsibility of the General's Manager.
10.
To understand and/or hotel tax obligations, using the assistance of locallyappointed auditors or tax experts.
11.
To obtain the requisite licenses for foreign exchange dealings, imports,
swimming pools, entertainment and so forth from the appropriate regulatory
agencies.

12.
To review and ensure proper procedures and controls of purchasing, receiving,
storing, and requisitioning functions, i.e. materials management functions.
13.
To administer and control cash management, which includes investing in time
deposits in banks approved by, as well as obtaining overdraft facilities whenever
necessary.
14.
To liaise with both internal and external auditors in compliance with the
company's requirements.
15.
To administer the EDP section and ensure that the hotel computer system and
it's software are fully utilized, well safeguarded and properly maintained.
16.
To keep and safeguard all contracts, leases, insurance policies, licenses, and all
legal and financial documents.
17.
To administer and hotel insurance matters in conjunction with the locally
appointed insurance agent.
18.
To assist the General Manager in the compilation of all the departments'
written policies and procedures into the hotel's own in-house policy manual.
Employee Handling:
1.
To manage the staffing of the Accounting Department, liaising closely with the
hotel's Director of Talent Management and with the approval of the General
Manager. Staffing management involves the selection, employment, supervision,
transfer, review, promotion and dismissal (with due cause) of individuals within the
Accounting Department.
2.
To implement appropriate training programmes in computing / accounting /
finance in conjunction with the Training Manager and to develop Departmental
Trainers in the Accounting Department.
3.
To maximize productivity by setting goals, providing clear guidelines and by
developing team spirit.
GENERAL
1.
To respond to any changes in the Accounting function as dictated by the
industry, company or hotel.
2.
To attend briefings and meetings as requested.
3.
To maintain good working relationships with your own colleagues and all
other departments.
4.
To have a complete understanding of the hotel's employee handbook and
adhere to the regulations contained therein.
5.
To have a complete understanding of and adhere to the hotel's policy relating
to fire, hygiene, health and safety.
6.
To maintain a high standard of personal appearance and hygiene at all times.
7.
To carry out any other reasonable duties and responsibilities as requested.