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Filing and Service of Pleadings, Judgments and Other Papers

Section 1. Coverage. This Rule shall govern the filing of all pleadings and other papers, as well as
the service thereof, except those for which a different mode of service is prescribed. (n)
Section 2. Filing and service, defined. Filing is the act of presenting the pleading or other paper to
the clerk of court.
Service is the act of providing a party with a copy of the pleading or paper concerned. If any party has
appeared by counsel, service upon him shall be made upon his counsel or one of them, unless service
upon the party himself is ordered by the court. Where one counsel appears for several parties, he shall
only be entitled to one copy of any paper served upon him by the opposite side.
Section 3. Manner of filing. The filing of pleadings, appearances, motions, notices, orders,
judgments and all other papers shall be made by presenting the original copies thereof, plainly
indicated as such, personally to the clerk of court or by sending them by registered mail. In the first
case, the clerk of court shall endorse on the pleading the date and hour of filing. In the second case,
the date of the mailing of motions, pleadings, or any other papers or payments or deposits, as shown
by the post office stamp on the envelope or the registry receipt, shall be considered as the date of
their filing, payment, or deposit in court. The envelope shall be attached to the record of the case.
Section 4. Papers required to be filed and served. Every judgment, resolution, order, pleading
subsequent to the complaint, written motion, notice, appearance, demand, offer of judgment or
similar papers shall be filed with the court, and served upon the parties affected. (2a)
Section 5. Modes of service. Service of pleadings motions, notices, orders, judgments and other
papers shall be made either personally or by mail. (3a)
Section 6. Personal service. Service of the papers may be made by delivering personally a copy to
the party or his counsel, or by leaving it in his office with his clerk or with a person having charge
thereof. If no person is found in his office, or his office is not known, or he has no office, then by
leaving the copy, between the hours of eight in the morning and six in the evening, at the party's or
counsel's residence, if known, with a person of sufficient age and discretion then residing therein. (4a)
Section 7. Service by mail. Service by registered mail shall be made by depositing the copy in the
post office in a sealed envelope, plainly addressed to the party or his counsel at his office, if known,
otherwise at his residence, if known, with postage fully prepaid, and with instructions to the
postmaster to return the mail to the sender after ten (10) days if undelivered. If no registry service is
available in the locality of either the senders or the addressee, service may be done by ordinary mail.
(5a; Bar Matter No. 803, 17 February 1998)
Section 8. Substituted service. If service of pleadings, motions, notices, resolutions, orders and
other papers cannot be made under the two preceding sections, the office and place of residence of
the party or his counsel being unknown, service may be made by delivering the copy to the clerk of
court, with proof of failure of both personal service and service by mail. The service is complete at the
time of such delivery. (6a)
Section 9. Service of judgments, final orders, or resolutions. Judgments, final orders or resolutions
shall be served either personally or by registered mail. When a party summoned by publication has
failed to appear in the action, judgments, final orders or resolutions against him shall be served upon
him also by publication at the expense of the prevailing party. (7a)

Section 10. Completeness of service. Personal service is complete upon actual delivery. Service by
ordinary mail is complete upon the expiration of ten (10) days after mailing, unless the court
otherwise provides. Service by registered mail is complete upon actual receipt by the addressee, or
after five (5) days from the date he received the first notice of the postmaster, whichever date is
earlier. (8a)
Section 11. Priorities in modes of service and filing. Whenever practicable, the service and filing of
pleadings and other papers shall be done personally. Except with respect to papers emanating from
the court, a resort to other modes must be accompanied by a written explanation why the service or
filing was not done personally. A violation of this Rule may be cause to consider the paper as not filed.
Section 12. Proof of filing. The filing of a pleading or paper shall be proved by its existence in the
record of the case. If it is not in the record, but is claimed to have been filed personally, the filing shall
be proved by the written or stamped acknowledgment of its filing by the clerk of court on a copy of
the same; if filed by registered mail, by the registry receipt and by the affidavit of the person who did
the mailing, containing a full statement of the date and place of depositing the mail in the post office
in a sealed envelope addressed to the court, with postage fully prepaid, and with instructions to the
postmaster to return the mail to the sender after ten (10) days if not delivered. (n)
Section 13. Proof of Service. Proof of personal service shall consist of a written admission of the
party served, or the official return of the server, or the affidavit of the party serving, containing a full
statement of the date, place and manner of service. If the service is by ordinary mail, proof thereof
shall consist of an affidavit of the person mailing of facts showing compliance with section 7 of this
Rule. If service is made by registered mail, proof shall be made by such affidavit and the registry
receipt issued by the mailing office. The registry return card shall be filed immediately upon its receipt
by the sender, or in lieu thereof the unclaimed letter together with the certified or sworn copy of the
notice given by the postmaster to the addressee. (10a)
Section 14. Notice of lis pendens In an action affecting the title or the right of possession of real
property, the plaintiff and the defendant, when affirmative relief is claimed in his answer, may record
in the office of the registry of deeds of the province in which the property is situated notice of the
pendency of the action. Said notice shall contain the names of the parties and the object of the action
or defense, and a description of the property in that province affected thereby. Only from the time of
filing such notice for record shall a purchaser, or encumbrancer of the property affected thereby, be
deemed to have constructive notice of the pendency of the action, and only of its pendency against
the parties designated by their real names.
The notice of lis pendens hereinabove mentioned may be cancelled only upon order of the court, after
proper showing that the notice is for the purpose of molesting the adverse party, or that it is not
necessary to protect the rights of the rights of the party who caused it to be recorded. (24a, R-14)