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August 11, 2015

TAB

REGULAR MEETING - CALL TO ORDER - 9:00 AM

PRESENTATIONS ......................................................................................................

PUBLIC COMMENT ....................................................................................................

CONSENT ...................................................................................................................

TRANSPORTATION AGENCY ................................................................................

PUBLIC SERVICES AGENCY . .................................................................................

BOARD OF COMMISSIONERS ..................................................................................... 6

COMMUNITY DEVELOPMENT
HEARINGS ...........................................................................................................

PUBLIC COMMENT ....................................................................................................

COMMISSIONERS' PUBLIC ADDRESS ....................................................................

ADJOURN
Page 1 of 164

PRESENTATIONS
AGENDA COVER
REGULAR MEETING OF AUGUST 11, 2015
ITEM
NO.

To present the Proposed FY 2016 Budget and authorize a Pubic Hearing on the
Proposed Budget to be held on August 25, 2015 at the regularly scheduled Board of
Commissioners meeting.

To allow the presentation of an award letter from the National Association of County
& City Health Officials Model Practices Program to the Cobb County Safety
Village.

Page 2 of 164

Agenda Item Number. 1

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

August 11, 2015

PURPOSE
To present the Proposed FY 2016 Budget and authorize a Pubic Hearing on the Proposed
Budget to be held on August 25, 2015 at the regularly scheduled Board of Commissioners
meeting.

BACKGROUND
The FY 2016 Proposed Budget is ready for presentation to the Board of Commissioners. A
public hearing is required before adoption. The public hearing is scheduled for August 25,
2015, with the adoption scheduled for September 8, 2015.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners hear a presentation of the Proposed FY 2016 Budget and
authorize a Pubic Hearing on the Proposed Budget to be held on August 25, 2015 at the
regularly scheduled Board of Commissioners meeting.

Page 3 of 164

Comm. Dist.
All

Agenda Item Number. 2

Cobb County Board of Commissioners


Bob Weatherford, Commissioner, District 1
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Bob Weatherford, Commissioner, District 1


This item has been electronically signed by:
Bob Weatherford, Commissioner, District 1

DATE:

August 11, 2015

PURPOSE
To allow the presentation of an award letter from the National Association of County & City
Health Officials Model Practices Program to the Cobb County Safety Village.

BACKGROUND
The Safety Village and its educational programs address all of the CDC's winnable battles plus
many others including gun safety, stranger danger, and emergency preparedness. The Safety
Village is being recognized as an effective learning institution addressing the needs of the
community and demonstrates exemplary and replicable qualities in response to a local public
health need.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners allow the presentation of an award letter from the National
Association of County & City Health Officials Model Practices Program to the Cobb County
Safety Village.

Page 4 of 164

Comm. Dist.

PUBLIC COMMENT
(BEGINNING OF MEETING)
AUGUST 11, 2015
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.

Page 5 of 164

CONSENT AGENDA
REGULAR MEETING OF AUGUST 11, 2015
ITEM
NO.

WATER SYSTEM AGENCY


Engineering
1

To approve Change Order No. 1 (final) to the construction contract with Crowder
Construction Company for R. L. Sutton Water Reclamation Facility Biosolids
Receiving Station, Program No. T2018.
Stormwater

To approve Change Order No. 1 to the contract with Ray Campbell Contracting
Company, Inc. for 2014 Stormwater Management Mowing, Program No. SW1476.
TRANSPORTATION AGENCY
Administration

To determine that circumstances are such that it is necessary to proceed with


condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et seq.,
on two parcels on Factory Shoals Road, Project No. E4220.

To determine that circumstances are such that it is necessary to proceed with


condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et seq.,
on one parcel on Six Flags Drive, Project No. E6090.

To determine that circumstances are such that it is necessary to proceed with


condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et seq.,
on two parcels on Little Willeo Road Sidewalk, Project No. E7360.

To affirm previous action by the Board of Commissioners authorizing a rate


adjustment for the Street Light District service charge.
Engineering

To approve a Cobb Framework Agreement with the Town Center Area Community
Improvement District for thoroughfare improvements on Big Shanty Road, Project No.
TR485.

To approve a Cobb Framework Agreement with the Town Center Area Community
Improvement District for intersection improvements of Barrett Parkway at Chastain
Meadows Parkway, Project No. TR486.

To approve Project No. TR485-TO#02 to the 2014 Master Task Order Contract with
Gresham, Smith and Partners for engineering design services of thoroughfare
improvements on Big Shanty Road, MIS Contract No. 000796.
Page 6 of 164

10

To approve Project No. TR486-TO#03 to the 2014 Master Task Order Contract with
RS&H, Inc. for engineering design services for intersection improvements of Barrett
Parkway at Chastain Meadows Parkway, MIS Contract No. 000799.
Traffic Operations

11

To authorize the installation of speed humps on Mountain Trace, between McPherson


Road and Shallowford Road.
Transit

12

To approve Project No. 4826-TO#02 to the 2014 Master Task Order Contract with
Kimley-Horn and Associates, Inc., for Phase 2 of engineering design services for
renovation of the Cobb Community Transit Bus Fueling Station and Bus Wash
Facility, MIS Contract No. 000812.
PUBLIC SERVICES AGENCY
Library System

13

To authorize the acceptance of the Major Repair and Renovation Program Grant from
the Board of Regents, Georgia Public Library Services, and to authorize the allocation
of required Cobb County matching funds.
Senior Services

14

To authorize a correction to the funding statement and the date of grant


contract previously approved at the Board of Commissioners Regular Meeting on July
14, 2015, for the AG1608 Aging Subgrant Contract for Title III-B, C-1, C-2, and E,
CBS, CBS-Respite, NSIP_Federal, NSIP State, NSIP SSBG, Income Tax Check-off,
and Alzheimer's State between the Atlanta Regional Commission (ARC) and Senior
Services, for the period of July 1, 2014 to June 30, 2016 July 1, 2015 to June 30, 2016.
PUBLIC SAFETY AGENCY
Administration

15

To authorize the advertisement for and conduct of a Public Hearing prior to employing
an independent consultant or consulting firm where contract fees may
exceed $100,000.00 for architectural and engineering services for the future Police
Headquarters Building; and authorize issuance of a request for proposals to secure
these services.
Police

16

To authorize the replacement of eight fully equipped police vehicles and equipment to
fully outfit five additional vehicles currently on order.

17

To approve a contract with PMAM for false alarm billing and tracking services.
Fire & Emergency Services
Page 7 of 164

18

To authorize the advertisement and acceptance of sealed bids from interested fire and
emergency apparatus manufacturers regarding the proposed purchase of one
replacement technical rescue apparatus.

19

To authorize the purchase of three replacement engines for fire and emergency
response.

20

To authorize the advertisement and acceptance of sealed bids from interested fire and
emergency apparatus manufacturers regarding the proposed purchase of one ladder
truck.
FINANCE

21

To accept two grant awards from the Georgia Department of Economic Development,
Workforce Division.

22

To adopt a resolution adopting all budget amendments set forth in agenda items on this
date.

23

To approve a contract with Crace Galvis McGrath, LLC, for audit services for Fiscal
Years 2015, 2016 and 2017, with an option to extend for Fiscal Years 2018 and 2019.
EMERGENCY MANAGEMENT AGENCY

24

To authorize the acceptance of an award for the Project 25 Inter-Sub-System-Interface


(ISSI) for equipment, engineering and installation services from the Metro Atlanta
Urban Area Security Initiative.
SUPERIOR COURT

25

To authorize the creation of a full time Accountability Court Case Manager, grade 50,
using grant funds awarded by the Accountability Court Funding Committee through
the Criminal Justice Coordinating Council.
COUNTY CLERK

26

To approve the minutes of the following meetings:


July 22, 2015 - 3rd Public Hearing on the 2015 Millage
July 27, 2015 - Special Called Meeting/Agenda Work Session
July 28, 2015 - Special Called Meeting/1:30 Work Session
July 28, 2015 - Regular Meeting of the Board

MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary
documents by the appropriate County personnel.

Page 8 of 164

Page 9 of 164

Agenda Item Number. 1

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

August 11, 2015

PURPOSE
To approve Change Order No. 1 (final) to the construction contract with Crowder Construction
Company for R. L. Sutton Water Reclamation Facility Biosolids Receiving Station, Program
No. T2018.

BACKGROUND
On October 23, 2012, the Board of Commissioners awarded Crowder Construction Company a
contract for the construction of a process facility that will receive dewatered sewage sludge
from off-site sources for incineration. The construction has been completed at a cost of
$10,615,735.81 or $664.19 less than the approved contract amount of $10,616,400.00. This
decrease is due to final quantity adjustments.
Original Contract
Change Order No. 1 (final)
Revised Contract

$10,616,400.00
( $664.19)
$10,615,735.81

Page 10 of 164

Comm. Dist.
2

Agenda Item Number. 1

FUNDING

No additional funding is required for the Water Systems R. L. Sutton WRF Biosolids
Receiving Station.
Decrease Encumbrance:
GAE 580102312401C

580-500-6954-8260

T2018-C

$664.19

Transfer from:
R. L. Sutton WRF Biosolids Receiving Station
Construction Change Order No. 1 (final) 580-500-6954-8260

T2018-C

$664.19

T2018-Z

$664.19

Transfer to:
R. L. Sutton WRF Biosolids Receiving Station
FY13 Preliminary Estimates

580-500-6954-8005

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the construction contract
with Crowder Construction Company, a savings to the project in the amount of $664.19, for R.
L. Sutton WRF Biosolids Receiving Station, Program No. T2018; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Map

Page 11 of 164

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Project: R. L. Sutton Water Reclamation Facility
Biosolids Receiving Station
Program Number: T2018
Land Lot(s): As Shown
District(s): 17
Commission District(s):2

Page 12 of 164

:
Location
Map

Agenda Item Number. 2

Cobb County Water System


Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO:

David Hankerson, County Manager

FROM:

Stephen D. McCullers, P.E., Director


This item has been electronically signed by:
Stephen D. McCullers, P.E., Director

DATE:

August 11, 2015

PURPOSE
To approve Change Order No. 1 to the contract with Ray Campbell Contracting Company, Inc.
for 2014 Stormwater Management Mowing, Program No. SW1476.

BACKGROUND
For several years, the Water Systems Stormwater Management Division has utilized outside
services for the periodic maintenance of sections of 139 floodplain properties totaling 61.8
acres. This method has proven to be an efficient and cost effective approach for handling these
activities, and allows Water System crews to focus on other maintenance issues.
On June 10, 2014, the Board of Commissioners awarded the 2014 Stormwater Management
Mowing Contract to Ray Campbell Contracting Company, Inc. to provide ten cycles of
maintenance, expected to meet our needs through the end of the 2015 growing season. Due to a
wetter and warmer spring, it appears that the ten cycles will not be adequate.
Ray Campbell Contracting Company, Inc. has agreed to provide additional maintenance
of the 2014 Stormwater Management Mowing Contract properties at their original bid
pricing. We anticipate the need for two additional cycles of maintenance.
Original Contract
Change Order No. 1
Revised Contract

$184,750.00
$ 33,770.00
$218,520.00

Page 13 of 164

Comm. Dist.
All

Agenda Item Number. 2

FUNDING
Funding is available in the Water Systems CIP Budget as follows:
Increase Encumbrance:
GAE 500 510061014303

510-500-5758-6496

$33,770.00
SW1476-C

Transfer from:
Stormwater Multi-year Budget
Drainage Contract R & M Service

510-500-5758-6496 SW9999-Z $33,770.00

Transfer to:
2014 Stormwater Management Mowing Contract
Drainage Contract R & M Service

510-500-5758-6496

SW1476-C

$33,770.00

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 to the contract with Ray Campbell
Contracting Company, Inc., in the amount of $33,770.00, for 2014 Stormwater Management
Mowing, Program No. SW1476; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

Page 14 of 164

Agenda Item Number. 3

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et seq., on two parcels
on Factory Shoals Road, Project No. E4220.

BACKGROUND
Factory Shoals Road is an approved thoroughfare improvements project. The project consists of
realignment of vertical curves and the addition of curb and gutter, from the Cobb/Douglas
County Line to White Road. The project length is approximately 0.477 miles.
On April 28, 2015, the Board of Commissioners approved a Memorandum of Agreement with
SunCap Atlanta, LLC wherein the County agreed to acquire the rights-of-way and easements
necessary for the Factory Shoals Road project.
Additional rights-of-way and easements are needed on Parcels 1 and 3 to construct this project.
Right-of-way funding for this project is available in the 2011 SPLOST TIP Fund approved
budget.
Negotiations with the property owners are ongoing; however, in order to ensure project
deadlines are met, the Department is requesting condemnation approval by the Board of
Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review
Committee, consisting of the Departments Development Services, Right-of-Way and
Construction staff, and the Countys Legal personnel, recommends condemnation actions be
filed.

Page 15 of 164

Comm. Dist.
4

Agenda Item Number. 3

Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not
limited to, a desire for judicial ascertainment of all issues pertaining to the acquisition.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et
seq.; authorize the commencement of condemnation proceedings on two parcels on Factory
Shoals Road, Project No. E4220; adopt Resolutions and Orders in a form substantially similar to
the attached, and as approved by the County Attorneys Office; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Resolutions and Attachments 1 for Parcels 1 and 3

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DATE:
August 11, 2015

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Notes: Commission District 4

Page 17 of 164

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Page 21 of 164

Agenda Item Number. 4

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et seq., on one parcel on Six
Flags Drive, Project No. E6090.

BACKGROUND
Six Flags Drive, from Factory Shoals Road to Riverside Parkway, is an approved
roadway safety and operational improvements project in the 2011 SPLOST Transportation
Improvements Program (TIP).
The project consists of minor widening to include construction of curb and gutter and a fivefoot wide sidewalk along the north side of Six Flags Drive, from Factory Shoals Road
to Riverside Parkway. The project scope also includes adding a raised median designed for safer
pedestrian street crossings. The total project length is 0.64 miles.
On March 25, 2014, the Board of Commissioners held a public hearing and approved road name
changes in the Six Flags Area. This project lies within an area along Six Flags Drive that will be
renamed Riverside Parkway, effective Fall 2015.
Additional rights-of-way and easements are needed to construct this project. Right-ofway funding for this project is available in the 2011 SPLOST TIP Fund approved budget.

Page 22 of 164

Comm. Dist.
4

Agenda Item Number. 4

Negotiations with the property owners are ongoing; however, in order to ensure project
deadlines are met, the Department is requesting condemnation approval by the Board of
Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review
Committee, consisting of the Departments Development Services, Right-of-Way and
Construction staff, and the Countys Legal personnel, recommends condemnation actions be
filed.
Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not
limited to, a desire for judicial ascertainment of all issues pertaining to the acquisition.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et
seq.; authorize the commencement of condemnation proceedings on one parcel on Six Flags
Drive, Project No. E6090; adopt a Resolution and Order in a form substantially similar to the
attached, and as approved by the County Attorneys Office; and further authorize the Chairman
to execute the necessary documents.

ATTACHMENTS
Location Map
Resolution and Attachment 1 for Parcel 8

Page 23 of 164

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Cobb County
Department of Transportation

Notes: Commission District 4

PROJECT:
Six Flags Drive
Project No. E6090

DATE:
August 11, 2015

Page 24 of 164

Page 25 of 164

Page 26 of 164

Agenda Item Number. 5

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et seq., on two parcels on Little
Willeo Road Sidewalk, Project No. E7360.

BACKGROUND
Little Willeo Road Sidewalk is an approved pedestrian improvements project in the 2011
SPLOST Transportation Improvements Program (TIP).
The project consists of extending the sidewalk along Little Willeo Road, from Lake Fjord Pass
to Timber Ridge Road, to include a five-foot wide sidewalk. The project length is approximately
0.62 miles.
Additional rights-of-way and easements are needed to construct this project. Right-ofway funding for this project is available in the 2011 SPLOST TIP Fund approved budget.
Negotiations with the property owners are ongoing; however, in order to ensure project
deadlines are met, the Department is requesting condemnation approval by the Board of
Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review
Committee, consisting of the Departments Development Services, Right-of-Way and
Construction staff, and the Countys Legal personnel, recommends condemnation actions be
filed.

Page 27 of 164

Comm. Dist.
2,3

Agenda Item Number. 5

Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not
limited to, a desire for judicial ascertainment of all issues pertaining to the acquisition.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. 32-3-4, et
seq.; authorize the commencement of condemnation proceedings on two parcels on Little Willeo
Road Sidewalk, Project No. E7360; adopt Resolutions and Orders in a form substantially similar
to the attached, and as approved by the County Attorneys Office; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Resolutions and Attachments 1 for Parcels 5 and 6

Page 28 of 164

LOCATION MAP

DE
UL
BO AY
W

120

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DATE:
August 11, 2015

NT

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PROJECT:
Cobb County
Department of Transportation Little Willeo Road Sidewalk

Notes: Commission Districts 2 and 3

W IL
S HEFO RD

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[
Page 29 of 164

Page 30 of 164

Page 31 of 164

Page 32 of 164

Page 33 of 164

Agenda Item Number. 6

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


Jim Pehrson, Director, Finance
This item has been electronically signed by:
Faye DiMassimo, Director
James Pehrson, CPA, Director/Comptroller

DATE:

August 11, 2015

PURPOSE
To affirm previous action by the Board of Commissioners authorizing a rate adjustment for the
Street Light District service charge.

BACKGROUND
The Countys Street Light Program was initiated in 1979 and allows for the creation of Street
Light Districts (SLDs) which are geographic areas, often comprising a residential subdivision,
where lights are installed and all properties within those districts are assessed a service
charge for the service. There are about 3,200 such districts within the County and approximately
117,000 SLD customers. Until January of this year, the rate for this service was $3.50 per
month, as established by the Board of Commissioners on June 23, 1987.
On October 26, 2010, the Board established a Special Revenue Fund to segregate the revenue
and expenditure accounting of the SLDs from the General Fund. This ensures that all revenue
collected is accounted for within the SLD Fund and is utilized exclusively for SLD operations.
The cost for providing energy to the SLDs represents 94 percent of the total budgeted
expenditures. Due to continuing increases in the rates charged by the power companies
providing energy services, and more specifically due to a recent 16 percent rate increase from
Cobb EMC which raised annual expenditures by over $400,000.00, it was projected that the
SLDs would no longer generate sufficient revenue to sustain anticipated annual operations.

Page 34 of 164

Comm. Dist.
All

Agenda Item Number. 6

On November 25, 2014, the Board authorized a rate adjustment for the Street Light District
service charge. The approved increase of $0.50 to the monthly service charge resulted in a rate
change from $3.50 per month to $4.00 per month. This increase became effective January 1,
2015. Concurrent with the rate adjustment, the Board also established a policy for the SLD Fund
requiring a fund balance reserve to be maintained equal to 10 percent of the most recent SLD
Fund annual adopted budget, and allowing three years to achieve the 10 percent
requirement.
The Board directed, as part of their authorization of the service charge adjustment, that the
County Manager provide an update on the SLD Fund prior to the adoption of the FY16 budget
to determine whether the monthly rate should remain at $4.00 or be reduced.
On July 28, 2015, the County Manager and Finance Department presented an analysis of the
current state of the SLD Fund to the Board at the Work Session meeting. The results of the
analysis showed that the SLD Fund had not yet achieved its required 10 percent fund balance
reserve, but is projected to reach that requirement during FY16 with the current $4.00 monthly
rate. Therefore, no rate adjustment is recommended at this time.
The Department of Transportation and Finance Department recommend that the Board affirm
the now current service charge rate of $4.00 per month.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners affirm their previous action authorizing a rate adjustment for the
Street Light District service charge, from $3.50 per month to the current rate of $4.00 per
month.

Page 35 of 164

Agenda Item Number. 7

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve a Cobb Framework Agreement with the Town Center Area Community
Improvement District for thoroughfare improvements on Big Shanty Road, Project No. TR485.

BACKGROUND
On June 23, 2015, the Town Center Area Community Improvement District (TCACID) Board
approved funding to develop a preliminary concept for the feasibility of widening Big Shanty
Road from a two-lane to a four-lane divided roadway, from Chastain Meadows Parkway to
Bells Ferry Road. Traffic signal and environmental impacts are to also be assessed.
The Cobb Framework Agreement (CFA) details the responsibilities of the TCACID and the
County. Engineering of this project will be 100 percent funded by the TCACID. The
Departments role will be to secure the engineering consultant and provide oversight of all
engineering activities.
The CFA has been reviewed by the County Attorneys Office.
An agenda item to approve Project No. TR485-TO#02 to the Master Task Order Contract with
Gresham, Smith and Partners for engineering design of thoroughfare improvements on Big
Shanty Road is being presented to the Board of Commissioners concurrent with this item.

FUNDING
N/A

Page 36 of 164

Comm. Dist.
3

Agenda Item Number. 7

RECOMMENDATION
The Board of Commissioners approve a Cobb Framework Agreement with the Town Center
Area Community Improvement District (TCACID) for thoroughfare improvements on Big
Shanty Road, Project No. TR485, in a form substantially similar to the attached and as approved
by the County Attorneys Office; and authorize the Chairman to execute the necessary
documents.

ATTACHMENTS
Location Map
Cobb Framework Agreement to be provided under separate cover

Page 37 of 164

LOCATION MAP
ETHRI

XI

D
K
IC
H
W

LN

SUBURBAN DR

S
LL
BE

TO W

ID
LA K ES E PT

HARTLEY WOODS DR
PARKWOOD DR

DR

N PA R

K DR

OMB RIDG E WAY

C HA STA

End
Project

D
R
RY

E
G

RO CK
BR
ID

PROJECT:
Cobb County
Department of Transportation Big Shanty Road

Project No. TR485

T
B RIS

CT

M
A

RD
NT
O

LN
OL

DATE:
August 11, 2015

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Notes: Commission District 3

Page 38 of 164

Cobb Framework Agreement to be provided under separate cover.

Page 39 of 164

Agenda Item Number. 8

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve a Cobb Framework Agreement with the Town Center Area Community
Improvement District for intersection improvements of Barrett Parkway at Chastain Meadows
Parkway, Project No. TR486.

BACKGROUND
On June 23, 2015, the Town Center Area Community Improvement District (TCACID) Board
approved funding for engineering design services to add dual left turn lanes on southbound
Chastain Meadows Parkway to eastbound Barrett Parkway. A traffic study will be conducted to
establish storage capacity for the dual left turn lanes.
The Cobb Framework Agreement (CFA) details the responsibilities of the TCACID and the
County. Engineering design of this project will be 100 percent funded by the TCACID. The
Departments role will be to secure the engineering consultant and provide oversight of all
engineering activities.
The CFA has been reviewed by the County Attorneys Office.
An agenda item to approve Project No. TR486-TO#03 with RS&H, Inc., for engineering
design for intersection improvements of Barrett Parkway at Chastain Meadows Parkway
is being presented to the Board of Commissioners concurrent with this item.

FUNDING
N/A
Page 40 of 164

Comm. Dist.
3

Agenda Item Number. 8

RECOMMENDATION
The Board of Commissioners approve a Cobb Framework Agreement with the Town Center
Area Community Improvement District (TCACID) for intersection improvements of Barrett
Parkway at Chastain Meadows Parkway, Project No. TR486, in a form substantially similar to
the attached and as approved by the County Attorneys Office; and authorize the Chairman to
execute the necessary documents.

ATTACHMENTS
Location Map
Cobb Framework Agreement to be provided under separate cover

Page 41 of 164

LYNDON DR

RD

CT

D
TR

RO
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N
L L

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PARKST ONE WAY

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Location

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IN

DR

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LOCATION MAP

JANIS DR

KURT

RR

Marietta

VAL
L EY

DA

Cobb County
Department of Transportation

Notes: Commission District 3

OO
D

DR

DR

ARNOLD AVE
DUKE DR

DUCHESS DR

MARK AVE

N OOND
AY C

RCH RD
HU

MC COO

BA

K C
IR

SO
ND

SH I

OH

FE
R RY

DR

T RL

ES

ET
T

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LA

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LV
D

ARNO L D A VE

Z RD

RR
EL L

EY
VALL DR

KIN GS W

ANDY DR

SHI LO H

A
LI
IL
W

PROJECT:
Barrett Parkway at
Chastain Meadows Parkway
Project No. TR486

Page 42 of 164

DATE:
August 11, 2015

DR

Cobb Framework Agreement to be provided under separate cover.

Page 43 of 164

Agenda Item Number. 9

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve Project No. TR485-TO#02 to the 2014 Master Task Order Contract with Gresham,
Smith and Partners for engineering design services of thoroughfare improvements on Big
Shanty Road, MIS Contract No. 000796.

BACKGROUND
On June 10, 2014, the Board of Commissioners approved the 2014 Master Task Order
Contracts. Gresham, Smith and Partners was approved for Highway Design: Roadway, Bridge
& Surveying.
On June 23, 2015, the Town Center Area Community Improvement District (TCACID) Board
approved funding, in an amount not to exceed $125,244.60, to develop a preliminary concept
for the feasibility of widening Big Shanty Road from a two-lane to a four-lane divided roadway,
from Chastain Meadows Parkway to Bells Ferry Road. In addition, traffic signal and
environmental impacts are to be assessed.
Project No. TR485-TO#02 to the 2014 Master Task Order Contract with Gresham, Smith and
Partners, in an amount not to exceed $125,244.60, is requested for engineering design services
of thoroughfare improvements on Big Shanty Road. Engineering of this project will be 100
percent funded by the TCACID.
An agenda item to approve a Cobb Framework Agreement (CFA) between Cobb County and
the TCACID for the Big Shanty Road project is being presented to the Board concurrent with
this item.

Page 44 of 164

Comm. Dist.
3

Agenda Item Number. 9

FUNDING
Appropriate receipt of funding to the Capital Improvement Projects Fund from the Town Center
Area Community Improvement District for Big Shanty Road:
Increase Revenue Appropriation:

380-050-4594-4594-4505-TR485-E
(CID Revenue)

$125,244.60

Increase Expenditure Appropriation:

380-050-4594-4594-8676-TR485-E
(Professional Svcs.)

$125,244.60

RECOMMENDATION
The Board of Commissioners approve Project No. TR485-TO#02 to the 2014 Master Task
Order Contract with Gresham, Smith, and Partners, in an amount not to exceed $125,244.60, for
engineering design services of thoroughfare improvements on Big Shanty Road, MIS Contract
No. 000796; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 45 of 164

LOCATION MAP
ETHRI

XI

D
K
IC
H
W

LN

SUBURBAN DR

S
LL
BE

TO W

ID
LA K ES E PT

HARTLEY WOODS DR
PARKWOOD DR

DR

N PA R

K DR

OMB RIDG E WAY

C HA STA

End
Project

D
R
RY

E
G

RO CK
BR
ID

PROJECT:
Cobb County
Department of Transportation Big Shanty Road

Project No. TR485

T
B RIS

CT

M
A

RD
NT
O

LN
OL

DATE:
August 11, 2015

CAJUN DR

L A K EB

PI
ED
M
RE

C T

B LV

ROBERTS

CE

ROOKE

T CLSE

TREA

DR

PL
A

R
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B
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NN D R

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LN

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EA

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CH APMA N DR

LE

LB

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TT

L
MA

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PK W
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EN

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CHA
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IN M
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D
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R
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TO

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FE R
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75

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R E S T RD

M
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RD

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DR
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BU

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SHANTY TRL

""" """" """

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T RD
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RD

LY DR

RL
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BIG SHA NTY RD

SUMTER DR

IN

LOW

Begin
Project

PA XT ON

KEL

CIR

TAIN R

NEW CHASTAIN RD

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RD

CHAS

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KATHRYN DR

RD

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DR
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TO

DILLARD DR

DGE DR

NORT
HB

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[
Notes: Commission District 3

Page 46 of 164

Agenda Item Number. 10

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve Project No. TR486-TO#03 to the 2014 Master Task Order Contract with RS&H,
Inc. for engineering design services for intersection improvements of Barrett Parkway at
Chastain Meadows Parkway, MIS Contract No. 000799.

BACKGROUND
On June 10, 2014, the Board of Commissioners approved the 2014 Master Task Order
Contracts. RS&H, Inc., formerly known as Reynolds, Smith and Hills, Inc., was approved for
Highway Design: Roadway, Bridge & Surveying.
On June 23, 2015, the Town Center Area Community Improvement District (TCACID) Board
approved funding for engineering design services to add dual left turn lanes on southbound
Chastain Meadows Parkway to eastbound Barrett Parkway. A traffic study will be conducted to
establish storage capacity for the dual left turn lanes.
Project No. TR486-TO#03 to the 2014 Master Task Order Contract with RS&H, Inc., in an
amount not to exceed $161,699.12, is requested for engineering design services for intersection
improvements on Barrett Parkway at Chastain Meadows Parkway. Engineering design of this
project will be 100 percent funded by the TCACID.
An agenda item to approve a Cobb Framework Agreement (CFA) between Cobb County and
the TCACID for this project is being presented to the Board concurrent with this item.

Page 47 of 164

Comm. Dist.
3

Agenda Item Number. 10

FUNDING
Appropriate receipt of funding to the Capital Improvement Projects Fund from the Town Center
Area Community Improvement District for Barrett Parkway at Chastain Meadows Parkway:
Increase Revenue Appropriation:

380-050-4594-4594-4505-TR486-E
(CID Revenue)

$161,699.12

Increase Expenditure Appropriation:

380-050-4594-4594-8676-TR486-E
(Professional Svcs)

$161,699.12

RECOMMENDATION
The Board of Commissioners approve Project No. TR486-TO#03 to the 2014 Master Task
Order Contract with RS&H, Inc., in an amount not to exceed $161,699.12, for engineering
design services for intersection improvements of Barrett Parkway at Chastain Meadows
Parkway, MIS Contract No. 000799; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 48 of 164

LYNDON DR

RD

CT

D
TR

RO
BE

N
L L

RD

PARKST ONE WAY

IS TO
BR

RY
FE R
LS

D
LV

R T S CT

L A K EB

ROOKE

CAJUN DR

RE

TREA

T CLSE

TT
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WOOD F O

R E S T RD

E
G

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O
B
R
D
A
R
E
C

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N VALLEY R

HAVE N LN

BEL

B
CE

ER

ST
NE

R
BA

PK

AP
CH

PI EDM O N

DR

75

LN
PMAN
HA

LE

R
D

FE R

R
RIDGEWOO D D

Project
Location

CHAPM A N DR

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LN

D WO

OD

CHAS

COT
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ON

B A RR E

DO

PRA

PK
W

DR

TAIN MEA
D OW
S

C
TO WN ENTER

575

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SHANTY TRL

CT

RO
B E R TS TRL

COBB
P

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GEORGE BUSBEE PKWY

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Cobb County
Department of Transportation

Notes: Commission District 3

OO
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PROJECT:
Barrett Parkway at
Chastain Meadows Parkway
Project No. TR486

Page 49 of 164

DATE:
August 11, 2015

DR

Agenda Item Number. 11

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To authorize the installation of speed humps on Mountain Trace, between McPherson Road and
Shallowford Road.

BACKGROUND
Traffic calming on County roads is often requested by citizens. The Department has developed
a traffic calming program to address this need on local roads which have a posted speed limit of
25 MPH. The program includes deployment of a portable dynamic speed display sign and
potential installation of speed humps.
The County Speed Hump Policy provides a process whereby subdivisions or neighborhood
areas can obtain speed humps for traffic calming on local roads which have a 25 MPH speed
limit and meet required geometric, speed and volume criteria. Traffic data is collected from the
road studies to determine the 85th percentile traffic speed and the average daily traffic (ADT). If
the 85th percentile speed is equal to or greater than 35 MPH and the ADT is between 300 and
3,000 vehicles per day on the study roads, then the proposed speed hump district qualifies for
the petition process. A public meeting is conducted by the Department to provide affected
property owners in the proposed speed hump district with relevant information, prior to
circulation of the petition. To qualify for consideration, the petition must be returned with a
minimum of 65 percent of property owners having registered their support for speed humps.

Page 50 of 164

Comm. Dist.
3

Agenda Item Number. 11

Mountain Trace is a County-maintained street located in Commission District 3. Traffic speed


and volume data was collected on Mountain Trace in September 2014, revealing an 85th
percentile speed of 38 MPH and an ADT of 659 vehicles per day, thus qualifying for the
petition phase of the process. A public meeting was held with the community on March 17,
2015, and petition circulation was initiated. Verification of the petition signatures revealed 65
percent of the property owners supported the installation of speed humps on Mountain Trace.
Material cost for this project is estimated to be approximately $3,600.00, with the installation
completed by in-house crews.

FUNDING
Funding is available in the Departments approved FY15 General Fund budget as
follows:
010-050-0781-0785-6149 (Road Maintenance)

$3,600.00

RECOMMENDATION
The Board of Commissioners authorize the installation of speed humps on Mountain Trace,
between McPherson Road and Shallowford Road.

ATTACHMENTS
Location Map

Page 51 of 164

SR
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FAI
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PROJECT:
Mountain Trace
Speed Hump Installation

DATE:
August 11, 2015

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Cobb County
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Page 52 of 164

Agenda Item Number. 12

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve Project No. 4826-TO#02 to the 2014 Master Task Order Contract with KimleyHorn and Associates, Inc., for Phase 2 of engineering design services for renovation of the Cobb
Community Transit Bus Fueling Station and Bus Wash Facility, MIS Contract No. 000812.

BACKGROUND
In 2002, the Cobb Community Transit (CCT) bus fueling station and bus wash facility were
constructed at the CCT Maintenance Facility on Commerce Park Drive. Outdated technology
has become an ongoing maintenance issue at these facilities, creating the potential for
environmental, safety, and security issues.
On June 24, 2014, the Board of Commissioners approved the 2014 Master Task Order
Contracts. Kimley-Horn and Associates, Inc., was approved for Transit services.
On February 10, 2015, the Board authorized the advertisement for and conduct of a public
hearing to secure engineering design services for renovation of the CCT Maintenance Facility,
prior to expending more than $100,000.00 for these services. The public hearing was held on
March 10, 2015.
On March 24, 2015, the Board approved Project No. 4826-TO#01 with Kimley-Horn and
Associates, Inc., in an amount not to exceed $232,035.70, for Phase 1 of the CCT Maintenance
Facility renovations. Phase 1 consisted of initial engineering design services for programming
and preliminary plans, and also included services to develop an approved environmental
document. The majority of Phase 1 has been satisfactorily completed, with final completion
scheduled by the end of August 2015.

Page 53 of 164

Comm. Dist.
All

Agenda Item Number. 12

Details for action requested are as follows:


Phase 2 of the CCT Maintenance Facility renovations will consist of final engineering design
services for construction plans, specifications, and documents. Phase 2 will also include
services for assistance with development of required bid documents for construction of the bus
fueling station and bus wash facility.
Estimated costs for engineering and construction of the CCT Maintenance Facility renovation
project is $5,000,000.00. Funding for 80 percent of the estimated total costs, or $4,000,000.00,
is available in existing Federal Transit Administration (FTA) grants. The required 20 percent
local match, or $1,000,000.00, is available in the approved Transit Capital Projects Fund
Budget.
Project No. 4826-TO#02 to the 2014 Master Task Order Contract with Kimley-Horn and
Associates, Inc., in an amount not to exceed $332,582.00, is requested for final design services
for the renovation of the CCT Bus Fueling Station and Bus Wash Facility. Federal funding for
80 percent of the total cost, or $266,065.60, is available in existing FTA grants. The required 20
percent local match, or $66,516.40, is available in the approved Transit Capital Projects Fund
Budget.

FUNDING
Federal and local funding is available in the approved Transit Capital Projects Fund, with the
following budget transfers:
Transfer from:

Transfer to:

202-050-4826-8005 (Preliminary Est.)

$132,684.00

202-050-4829-8005 (Preliminary Est.)

$199,898.00

202-050-4826-8722 (Engineering)

$332,582.00

RECOMMENDATION
The Board of Commissioners approve Project No. 4826-TO#02 to the 2014 Master Task Order
Contract with Kimley-Horn and Associates, Inc., in an amount not to exceed $332,582.00, for
Phase 2 of engineering design services for renovation of the Cobb Community Transit Bus
Fueling Station and Bus Wash Facility, MIS Contract No. 000812; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

Page 54 of 164

Agenda Item Number. 13

Cobb County
Public Library System
Helen Poyer, Director
266 Roswell Street
Marietta, Georgia 30060-2004
(770) 528-2318 / fax: (770) 528-2349

TO:

David Hankerson, County Manager

FROM:

Helen Poyer, Director


Dr. Jackie McMorris, Director of Public Services
This item has been electronically signed by:
Helen Poyer, Director

DATE:

August 11, 2015

PURPOSE
To authorize the acceptance of the Major Repair and Renovation Program Grant from the Board
of Regents, Georgia Public Library Services, and to authorize the allocation of required Cobb
County matching funds.

BACKGROUND
The Board of Regents, Georgia Public Library Services, receives funds from the State for the
repair and renovation of library facilities. The stated purpose of the Major Repair and
Renovation Grant (MR&R) is to restore, modify or modernize public library facilities in order
that they can be effectively utilized for the purpose of providing library services in safe and
sustainable facilities. Cobb Countys Property Management personnel and the Library Systems
Facility Supervisor identified libraries in need of replacement of essential equipment and
materials for the life safety of patrons and staff. In 2013, the library system applied for the
FY2015 MR&R Grant to address the facility issues; however, the grant was not awarded. In
May 2015, the Library System was notified that the application submitted in 2013 was approved
for funding through the FY2016 MR&R Grant in the amount of $210,000.00. This grant will
enable the Cobb County Public Library System to replace the roof at Gritters Library, replace
carpet at Sibley Library and Stratton Library, and install ADA doors at Sibley Library. The
grant provides up to fifty percent (50%) of the total cost associated with major repairs and
renovations.

IMPACT STATEMENT
A local match of $210,000.00 will be required to be provided with a fund balance appropriation
from the General Fund and an interfund transfer to the Grant Fund.
Page 55 of 164

Comm. Dist.
1,3,4

Agenda Item Number. 13

FUNDING
Funding is available with the following transactions:
Increase Revenue:
Increase Expenditure:
Increase Revenue:
Increase Expenditure:
Increase Revenue:
Increase Expenditure:

010-080-1800-4980 (Fund Balance)


010-080-1800-6594 (Interfund Transfer)
270-080-S011-4960 (Interfund Transfer)
270-080-S011-8110 (Building Renovation)
270-080-S011-4455 (Board of Regents Rev)
270-080-S011-8110 (Building Renovation)

$210,000.00
$210,000.00
$210,000.00
$210,000.00
$210,000.00
$210,000.00

RECOMMENDATION
The Board of Commissioners authorize the acceptance of the Major Repair and Renovation
Program Grant from the Board of Regents, Georgia Public Library Services, in the initial
amount of $210,000.00; authorize the allocation of matching funds from the County's Fund
Balance in the amount of $210,000.00; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

Page 56 of 164

Agenda Item Number. 14

Cobb County Senior Services


Jessica Gill, Director
P.O. Box 649
Marietta, Georgia 30061-0649
(770) 528-5355 / fax: (770) 528-5378

TO:

David Hankerson, County Manager

FROM:

Jessica Gill, Director

Comm. Dist.
All

This item has been electronically signed by:


Jessica Gill, Director
Jackie R. McMorris, Director of Public Services

DATE:

August 11, 2015

PURPOSE
To authorize a correction to the funding statement and the date of grant contract previously approved
at the Board of Commissioners Regular Meeting on July 14, 2015, for the AG1608 Aging Subgrant
Contract for Title III-B, C-1, C-2, and E, CBS, CBS-Respite, NSIP_Federal, NSIP State, NSIP SSBG,
Income Tax Check-off, and Alzheimer's State between the Atlanta Regional Commission (ARC) and
Senior Services, for the period of July 1, 2014 to June 30, 2016 July 1, 2015 to June 30, 2016.

BACKGROUND
This is the final contract award for the 2016 Annual Update Contract AG1608. This contract is the
final award of grant funds through the Atlanta Regional Commission (ARC) and the Georgia
Department of Human Services to assist with funding services for the elderly citizens of Cobb
County. The total ARC contract for SFY16 is $1,576,566.00. This contract represents the fifth year
of a four-year extended contract submission approved by the Board of Commissioners on November
9, 2010, and accepted by ARC. The original agenda item was submitted using estimates provided
by ARC due to imposed deadlines. ARC has now submitted the final contract and these corrections
are necessary to align the final calculations with the final contract provided by ARC.

IMPACT STATEMENT
This 2016 contract reflects a decrease of $34,911.00 from the 2015 second amendment. The required
County local match for the SFY16 update is $95,967.00.

Page 57 of 164

Agenda Item Number. 14

FUNDING
The final contract with ARC includes:
Increase Revenue

Program

277-300-F011-4512
277-300-F011-4510
277-300-F011-4495
277-300-F011-4499
277-300-F011-4494
277-300-F011-4497
277-300-F011-4475
277-300-F011-4494
277-300-F011-4475
277-300-F011-4923
277-300-F011-4927
277-300-L001-4960

Title III Federal


Title III State
CBS State
CBS Respite
ITCK
Alzheimers State
NSIP Federal
NSIP State
NSIP SSBG
Client Contribution
Cost Share
County Match from
General Fund

Total Revenue:

Original Estimated
Total
$760,720.00
$52,294.00
$335,381.00
$54,373.00
$2,544.00
$65,593.00
$28,632.00
$13,359.00
$70,518.00
$9,362.00
$90,217.00

Final Contract
Total
$807,221.00
$55,582.00
$342,114.00
$56,684.00
$2,757.00
$71,639.00
$36,080.00
$25,162.00
$10,513.00
$63,644.00
$9,203.00
$95,967.00

$1,482,993.00

$1,576,566.00

$90,217.00
$1,392,776.00

$95,967.00
$1,480,599.00

$1,482,993.00

$1,576,566.00

Increase Expense:
277-300-L001-Various
277-300-F011-Various

(Local Match)
(Various Operating)

Total Expense:

RECOMMENDATION
The Board of Commissioners authorize a correction to the funding statement and the date of grant
contract in the previously approved agenda item from the Board of Commissioners Regular Meeting
on July 14, 2015, Tab 6, Item 17, for the AG1608 Aging Subgrant Contract for Title III-B, C-1, C-2,
and E, CBS, CBS-Respite, NSIP-Federal, NSIP-State, NSIP-SSBG, Income Tax Check-off, and
Alzheimer's State between the Atlanta Regional Commission (ARC) and Cobb County Senior
Services for the period of July 1, 2015 to June 30, 2016; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

Page 58 of 164

Agenda Item Number. 15

Cobb County
Department of Public Safety

Comm. Dist.
All

Sam Heaton, Director of Public Safety


100 Cherokee Street, Suite 460
Marietta, Georgia 30090-9682

TO:

David Hankerson, County Manager

FROM:

Sam Heaton, Director of Public Safety


This item has been electronically signed by:
Sam Heaton, Director of Public Safety

DATE:

August 11, 2015

PURPOSE
To authorize the advertisement for and conduct of a Public Hearing prior to employing an
independent consultant or consulting firm where contract fees may exceed $100,000.00 for
architectural and engineering services for the future Police Headquarters Building; and
authorize issuance of a request for proposals to secure these services.

BACKGROUND
The Police Headquarters Building project was approved in the 2016 Special Purpose Local
Option Sales Tax (SPLOST) program in the general election held on November 4, 2014.
In accordance with State of Georgia Code, the Board of Commissioners is required to conduct a
public hearing prior to expending funds of $100,000.00 or more to employ an independent
consulting firm or to conduct an independent study or survey. The Department anticipates
awarding a contract for this project that could exceed $100,000.00, and therefore, requests that
the Board authorize the advertisement for and conduct of a public hearing prior to expending
these funds.
In addition, the Department requests authorization to issue a Request for Proposals to retain
architectural and engineering services to provide a needs assessment and produce bridging
documents for bidding by design builders for the future Police Headquarters Building, utilizing
Selection Process 2 (Competitive Proposals) of the current Policy for Procurement of
Professional Services, as amended by the Board on November 25, 2014.
The County has included the Police Headquarters in the 2016 SPLOST. Once the architectural
and engineering services are procured, an agenda item will be submitted for funding.
Page 59 of 164

Agenda Item Number. 15

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners authorize the advertisement for and conduct of a Public Hearing
prior to expending more than $100,000.00 for the procurement for architectural and engineering
services, to provide a needs assessment, and produce bridging documents for future bidding by
design builders for the new 2016 SPLOST Police Headquarters Building; and authorize issuance
of a Request for Proposals, utilizing Selection Process 2 (Competitive Proposals) to secure these
services.

Page 60 of 164

Agenda Item Number. 16

Cobb County Police Department


John R. Houser, Police Chief
140 North Marietta Parkway
Marietta, Georgia 30060-1454

TO:

David Hankerson, County Manager

FROM:

Sam Heaton, Director of Public Safety


This item has been electronically signed by:
Sam Heaton, Director of Public Safety

DATE:

August 11, 2015

PURPOSE
To authorize the replacement of eight fully equipped police vehicles and equipment to fully
outfit five additional vehicles currently on order.

BACKGROUND
After reviewing Police vehicle replacement processes in June, it was determined that some
vehicles identified for replacement through Risk Management and some through Fleet had not
been ordered. While others had been ordered the current equipment was no longer compatible
due to a change in the make of the police vehicles.
There are five patrol vehicles and three detective vehicles that have been surplused due to high
mileage and/or high cost repairs since October of 2014 for which no funds were allocated.
In addition, funds are needed to fully equip the four patrol vehicles and one detective vehicle
currently on order as Risk replacements. Over time, all equipment salvaged from the original
vehicles was reallocated or is now obsolete due to changes in vehicle make and therefore will
need to be purchased to fully outfit the replacements.
The police department request funds in an amount not to exceed $441,000.00, for the
replacement of eight fully equipped police vehicles and equipment to fully outfit five vehicles
currently on order as Risk Management replacements.

Page 61 of 164

Comm. Dist.
All

Agenda Item Number. 16

FUNDING
Funding is available in the FY15 General Fund Balance with the following budget
appropriations:
Increase revenue:
010-130-2100-4980 (GF Fund Balance)
$441,000.00
Increase expenditure:

010-130-2100-8605 (Vehicles)

Increase expenditure:

010-130-2100-8480 (Safety Equipment)

Increase expenditure:

010-130-2100-8420

Increase expenditure:

010-130-2100-8410 (Radio Equipment)

Increase expenditure:

010-130-2100-6360 (Tags/Title)

(Computer
Equipment)

$202,000.00
$84,700.00
$102,000.00
$52,000.00
$300.00

RECOMMENDATION
The Board of Commissioners authorize the replacement of eight fully equipped surplused police
vehicles, in an amount not to exceed $441,000.00, and authorize the purchase of all necessary
equipment to fully outfit five vehicles currently on order as Risk Management replacements;
and further authorize corresponding budget transactions.

Page 62 of 164

Agenda Item Number. 17

Cobb County Police Department


John R. Houser, Police Chief
140 North Marietta Parkway
Marietta, Georgia 30060-1454

TO:

David Hankerson, County Manager

FROM:

John R. Houser, Police Chief


This item has been electronically signed by:
John R. Houser, Police Chief
Sam Heaton, Director of Public Safety

DATE:

August 11, 2015

PURPOSE
To approve a contract with PMAM for false alarm billing and tracking services.

BACKGROUND
The False Alarm Reduction Unit was created in 2009 to reduce the number of unnecessary
responses by police officers to false alarm calls. The False Alarm program is currently operated
in-part by an outside vender, Applied Ordinance Technology (AOT) Public Safety Corporation.
Since its inception, the number of false alarm responses by the Cobb County Police Department
(CCPD) has been reduced by 70 percent. The current contract with AOT Public Safety
Corporation expires on August 31, 2015.
In anticipation of this deadline, the CCPD put forth a Request for a Proposal for vendors to
assist the department in the billing and tracking of false alarms. Advanced software with greater
customer service options for the department and Cobb Countys alarm users, coupled with a
lower cost, led to the unanimous decision to utilize PMAM as the new vendor effective
September 1, 2015. PMAM will be responsible for: accounting, invoicing, receiving payments,
sending correspondence, maintaining the database with a bidirectional interface with data
received from the Cobb County Emergency Communications CAD and website portals.
The selection committee was comprised of five members including: Christopher Johnson, Tech
Service Manager for IS; Christopher Ledbetter, CAD Administrator; Roxanne Rush, Finance
Division Manager; Bill Thomas, Purchasing Supervisor and Tim Whitener, False Alarm
Administrator. The contract with PMAM will be a three year commitment with two, one-year
renewable options. The County will receive 70 percent of the revenue from civil fines accessed
through the program after banking fees and mailing expenses are paid. PMAM will receive 30
percent of the remaining revenue.
Page 63 of 164

Comm. Dist.
ALL

Agenda Item Number. 17

IMPACT STATEMENT
All program expenses to date have been paid for through the programs associated revenue.
With the increase in the countys portion in the new contract, it is anticipated that
the program will continue with revenues offsetting program expenses.

FUNDING
Per the negotiated contract, funding from the countys 70% portion of the revenue will be
appropriated as received as follows:
Increase Revenue
Increase Expense

010-130-2100-4506
010-130-2100-8810

False Alarm Revenue


Designated Contingency

RECOMMENDATION
The Board of Commissioners approve a contract with PMAM for False Alarm Billing and
Tracking Services; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
ATTACHMENT
Contract between Cobb County and PMAM to be provided under separate cover.

Page 64 of 164

Agenda Item Number. 18

Cobb County
Fire & Emergency Services
Randy Crider, Fire Chief
1595 County Services Pkwy
Marietta, Georgia 30008-4021

TO:

David Hankerson, County Manager

FROM:

Sam D. Heaton, Public Safety Director


Randy Crider, Fire Chief
This item has been electronically signed by:
Randy Crider, Fire Chief

DATE:

August 11, 2015

PURPOSE
To authorize the advertisement and acceptance of sealed bids from interested fire and emergency
apparatus manufacturers regarding the proposed purchase of one replacement technical rescue
apparatus.

BACKGROUND
Pursuant to the Capital Replacement Schedule, several pieces of fire apparatus are identified as
needing replacement. One of these apparatus is a truck for the Technical Rescue
Team. Currently, the Technical Rescue Team does not have a reserve apparatus when out of
service for repairs or maintenance.
Cobb Fire and Emergency Services (CCFES) wishes to solicit sealed bids from interested
manufacturers for this apparatus. The purchase of a technical rescue truck would enable CCFES
to move the present vehicle to reserve status, lowering costs for repairs and maintenance with a
newer truck with warranties, and eliminate the need to go out of service, or use multiple reserve
rescues not designed to carry required equipment.

IMPACT STATEMENT
N/A

FUNDING
N/A
Page 65 of 164

Comm. Dist.
All

Agenda Item Number. 18

RECOMMENDATION
The Cobb Board of Commissioners authorize the advertisement and acceptance of sealed bids from
interested fire and emergency apparatus manufacturers regarding the proposed purchase of one
replacement technical rescue apparatus.

Page 66 of 164

Agenda Item Number. 19

Cobb County
Fire & Emergency Services
Randy Crider, Fire Chief
1595 County Services Pkwy
Marietta, Georgia 30008-4021

TO:

David Hankerson, County Manager

FROM:

Sam D. Heaton, Public Safety Director


Randy Crider, Fire Chief
This item has been electronically signed by:
Sam Heaton, Director of Public Safety
Randy Crider, Fire Chief

DATE:

August 11, 2015

PURPOSE
To authorize the purchase of three replacement engines for fire and emergency response.

BACKGROUND
Pursuant to the Capital Replacement Schedule, several pieces of fire apparatus were identified
as needing replacement in the very near future. These essential Fire/EMS response apparatus
have reached the end of their useful service lives, and present increasing maintenance and repair
issues.
Three of these pieces of apparatus are engines assigned to the Cobb Fire and Emergency
Services fleet as first-line response engines. The replacement vehicles are presently under the
contract price of $556,481.79 (Cobb 2014 Sealed Bid #14-5926), and has been approved by the
Cobb County Purchasing Department.

Page 67 of 164

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Agenda Item Number. 19

FUNDING
Funding is available in the Fire Funds Fund Balance, with the following appropriations:

Increase Revenue:

230-130-1000-4980

Increase Expenditure: 230-130-1000-8610

(Fund BalanceDesignated
Appropriation)

$1,699.446.00

(Specially Equipped
$1,699,446.00
Vehicles)

RECOMMENDATION
The Board of Commissioners authorize the purchase of three replacement engines from
Pierce/Ten-8 Equipment, in an amount not to exceed $1,699,446.00; and authorize the
corresponding budget transactions.

Page 68 of 164

Agenda Item Number. 20

Cobb County
Fire & Emergency Services
Randy Crider, Fire Chief
1595 County Services Pkwy
Marietta, Georgia 30008-4021

TO:

David Hankerson, County Manager

FROM:

Sam D. Heaton, Public Safety Director


Randy Crider, Fire Chief
This item has been electronically signed by:
Randy Crider, Fire Chief

DATE:

August 11, 2015

PURPOSE
To authorize the advertisement and acceptance of sealed bids from interested fire and emergency
apparatus manufacturers regarding the proposed purchase of one ladder truck.

BACKGROUND
On July 14, 2015, the Cobb Board of Commissioners approved the purchase of a tractor-drawn
aerial ladder (tiller) apparatus for deployment in areas of Cobb County where mixed-use
development and roadway configuration has made response with a traditional ladder
problematic. This purchase would facilitate the Cobb County Fire and Emergency Services
(CCFES) Capital Replacement Schedule, as several pieces of fire apparatus were identified as
needing replacement.
One of these apparatus was a ladder truck to take the place of a first line truck, moving the
oldest truck to reserve status. The particular ladder truck that was scheduled to be surplused is a
20 year old LTI model which had reached the end of its useful service life. In the past few
weeks, this truck experienced a catastrophic driveline failure. Estimates for repair are costprohibitive, and this results in a reserve apparatus being removed from service. Currently, the
CCFES fleet only has one reserve ladder truck.
CCFES wishes to solicit sealed bids from interested manufacturers for this apparatus. The
purchase of a ladder truck would enable CCFES to move the present vehicle to reserve status,
lowering costs for repairs and maintenance with a newer truck with warranties, and eliminate
the need to go out of service or reduce response capabilities.
CCCFES would also like authorization to investigate the possibility of identifying a stock model
available that closely meets specifications. This has the potential to save time by purchasing an
Page 69 of 164

Comm. Dist.
All

Agenda Item Number. 20

already existing apparatus.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners authorize the advertisement and acceptance of sealed bids from
interested fire and emergency apparatus manufacturers regarding the proposed purchase of one
ladder truck.

Page 70 of 164

Agenda Item Number. 21

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

August 11, 2015

PURPOSE
To accept two grant awards from the Georgia Department of Economic Development,
Workforce Division.

BACKGROUND
CobbWorks has been awarded two PY15 grants totaling $354,527.00 from the Georgia
Department of Economic Development, Workforce Division. The first is a grant of $112,469.00
for the Adult Program which will be used to serve approximately 20 participants. The second is
a grant for $242,058.00 for the Dislocated Worker Program which will serve 44 clients. Eligible
participants are citizens age 18 or older who meet certain criteria including income and
job/unemployment status. Services provided include assessments, career counseling, job search
assistance, job training and individual training accounts for education and training.
The grant period is from July 1, 2015 through June 30, 2017.

IMPACT STATEMENT
All expenditures will be paid with grant funds. No local match from the County is required.

Page 71 of 164

Comm. Dist.
All

Agenda Item Number. 21

FUNDING
Funding for this Workforce Innovation and Opportunity Grant will be appropriated in the
WIOA Fund as follows:
Increase Revenue:
276-120-WP15-4430

Federal Grant Revenue

$354,527.00

276-120-WP15-WP15AD-A

Adult Grant Admin

$ 11,247.00

276-120-WP15-WP15AD-P
276-120-WP15-WP15DW-A
276-120-WP15-WP15DW-P

Adult Grant Program


$101,222.00
Dislocated Worker Admin $ 24,206.00
Dislocated Worker Program $217,852.00

Total Grant

See Attachment Details

Increase Expenditures:

$354,527.00

RECOMMENDATION
The Board of Commissioners accept an Adult Program grant award in the amount of
$112,469.00 and a Dislocated Worker grant award in the amount of $242,058.00 from the
Georgia Department of Economic Development, Workforce Division, for CobbWorks to
provide adult and dislocated worker training and employment services; authorize corresponding
budget transactions: and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Adult and Dislocated Worker Budgets

Page 72 of 164

Grant Period =
Grant Number:

07/01/15 -06/30/17
11-15-15-03-004
Adult
Program

Admin

Total

REVENUE

TOTAL REVENUE

101,222

11,247

101,222 $

11,247

$
$

112,469
112,469

EXPENDITURES

6112
6116
6122
6174
6192
6252
6258
6262
6302
6312
6326
6348
6382
6383
6384
6394
6395
6396
6400
6416
6432
6438
6452
6476
6478
6491
6494
6581
6584
6588
8420

Copy Machine Supplies


General Office Supplies
Computer Supplies
Janitorial Supplies
Radio, TV, Comm. Equip. Supplies
Small Appliances and Kitchenware
Accountable Equipment
Computer Software - Non Capital
Accounting and Auditing
Consultant Services (Staff)
Professional Services (Consnt/Contr Svc)
Contract Services
Computer Charges
Postage
Telephone Equipment
Telephone and Telegraph
Registration Fee
Training - WIA Expense
Mileage Reimbursement - Training
Travel Expense - Training
Travel Expense - Business
Advertising & Legal Notices
General Printing Charges
Property Insurance Premium
Public Utilities - Electric
Public Utilities - Gas
Annual Maintenance Contract
Building & Grounds-Repair/Maint Svc
Administrative Services
Memberships
Subscriptions, Directories, & Publications
Data Processing Equipment
Office Furniture
TOTAL EXPENDITURES

Page 73 of 164

3,000
500
550
500
1,250
10,000

300
100
1,000
4,429

3,300
500
650
500
1,250
1,000
14,429

100
1,750
150
1,250
1,250
64,472
1,000
2,500
750
750
1,500
1,750
1,000
2,500
200
3,000
500
1,000
101,222

250
250
2,168
250
250
500
1,500
250
11,247

100
1,750
150
1,250
1,250
64,472
1,250
2,750
750
750
1,500
2,168
2,000
1,250
3,000
200
4,500
750
1,000
112,469

Grant Period =
Grant Number:

07/01/15-06/30/17
31-15-15-03-004

REVENUE
Dislocated Worker Allocations

TOTAL REVENUE

Dislocated
Worker
Program

Admin

217,852

24,206

217,852

24,206

Total
$
$

242,058
242,058

EXPENDITURES

6112
6116
6122
6174
6192
6252
6258
6262
6302
6312
6326
6348
6382
6383
6384
6394
6395
6396
6400
6416
6432
6438
6452
6476
6478
6491
6494
6581
6584
6588
8420
8460

Copy Machine Supplies


General Office Supplies
Computer Supplies
Janitorial Supplies
Radio, TV, Comm. Equip. Supplies
Small Appliances and Kitchenware
Accountable Equipment
Computer Software - Non Capital
Accounting and Auditing
Consultant Services (Staff)
Professional Services (Consnt/Contr Svc)
Contract Services
Computer Charges
Postage
Telephone Equipment
Telephone and Telegraph
Registration Fee
Training - WIA Expense
Mileage Reimbursement - Training
Travel Expense - Training
Travel Expense - Business
Advertising & Legal Notices
General Printing Charges
Property Insurance Premium
Public Utilities - Electric
Public Utilities - Gas
Annual Maintenance Contract
Building & Grounds-Repair/Maint Svc
Administrative Services
Memberships
Subscriptions, Directories, & Publications
Data Processing Equipment
Office Furniture
TOTAL EXPENDITURES

2,500
1,250
750
800
600
30,000

500
750
250
550
250
2,000
11,406

3,000
2,000
1,000
1,350
850
2,000
41,406

3,750
3,000
4,000
350
3,000
2,500
109,502
3,250
3,000
2,500
1,500
7,500
1,000
5,000
2,000
15,500
600
12,000
1,000
1,000
217,852

500
150
300
500
250
250
500
500
250
1,000
300
3,000
250
750
24,206

3,750
3,500
4,000
500
3,300
2,500
109,502
3,750
3,000
2,750
1,500
7,750
1,500
5,500
2,250
16,500
900
15,000
1,250
1,750
242,058

Page 74 of 164

Agenda Item Number. 22

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

August 11, 2015

PURPOSE
To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND
Georgia Law, O.C.G.A. 36-81-3 (b), requires each unit of local government to operate under
an annual balanced budget adopted by ordinance or resolution. Cobb County Code 2-49
provides for revisions to the adopted budget during the year only by formal action of the
commission in a regular meeting.
In an official opinion date February 24, 1999, the Attorney General of the State of Georgia
concluded that all amendments to the budgets of local governments must be adopted by
ordinance at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners adopt a resolution adopting all budget amendments set forth in
agenda items on this date.

ATTACHMENTS
Resolution
Page 75 of 164

Comm. Dist.
All

Resolution

COBB COUNTY BOARD OF COMMISSIONERS

RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS


SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. 36-81-3 (b), requires each unit of government to
operate under an annual balanced budget adopted by ordinance or resolution; and
WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget
during the year only by formal action of the commission in a regular meeting; and
WHEREAS, in official opinion date February 24, 1999, the Attorney General of the
State of Georgia concluded that all amendments to the budgets of local government must be
adopted by ordinance or resolution;
NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners
does hereby adopt all such budget amendments as are set forth in agenda items which are
adopted by the Board of Commissioners without change this date, as well as other such budget
amendments as shall be specifically detailed in motions adopted by the Board of Commissions
this date.

This 11th of August 2015

Page 76 of 164

Agenda Item Number. 23

Office of Finance & Economic


Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO:

David Hankerson, County Manager

FROM:

James Pehrson, CPA, Director/Comptroller


This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller

DATE:

August 11, 2015

PURPOSE
To approve a contract with Crace Galvis McGrath, LLC, for audit services for Fiscal Years
2015, 2016 and 2017, with an option to extend for Fiscal Years 2018 and 2019.

BACKGROUND
In June of 2015, the Finance Department began to solicit proposals for audit services for Fiscal
Years 2015 through 2019. The Department followed the approved policy for the procurement
of professional services. The selection method used was competitive proposals where a
specifically defined scope of work is developed and the evaluation criterion is based on all
qualitative factors and price.
A Request for Proposal (RFP) was published on the internet. All firms had the option to attend
a pre-proposal conference on June 12, 2015. County, Coliseum Authority, and Board of Health
officials were on hand to answer questions about the RFP and County operations. Proposals
were opened on June 25, 2015. Two firms submitted proposals.
The auditing firms were asked in the RFP to bid on seven specific areas: the Financial audit, the
Single audit, the Cobb-Marietta Coliseum and Exhibit Hall Authority audit, The Cobb and
Douglas Board of Health audits, the System Development Fee (SDF) audit, and to report on
financial assurance requirements for the closure and post-closure care costs of the County's
Solid Waste handling facilities. The Coliseum Authority Board and the Board of Health will
approve their portions separately.
The evaluation committee was composed of the Cobb-Marietta Coliseum and Exhibit Hall
Authority Finance Director, Rob Turner; Cobb and Douglas Public Health Finance Director,
Virgil Moon; Cobb County Finance Department Accounting Manager, Lindy Tisdel; Cobb
County Finance Department Division Manager, Roxane Rush; Cobb County Purchasing
Page 77 of 164

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Agenda Item Number. 23

Department Supervisor, Bill Thomas; Cobb County Information Services Department


Technology Services Manager, Tara Crisp; and Cobb County Water Department Account,
Nancy McGregor. They considered all qualitative factors and price as warranted by the
selection method.
The initial evaluations were based on the following factors: staffing, experience, approach,
availability, financial stability and price. The evaluation committee determined that all firms
submitting a proposal were qualified to do the County's audit based on qualitative factors. No
firms were eliminated at this point. Therefore, price became an important factor as presented
below:

Crace Galvis McGrath LLC


Mauldin & Jenkins, LLC

Three Year
$283,935
$627,000

Five Year
$473,825
$1,069,750

*Note: These bid amounts exclude the Coliseum Authority and Board of Health, which will be
addressed by their respective Boards.
Based on all factors provided, the evaluation committee recommends that the audit services
contract be awarded to the firm that submitted the lowest bid Crace Galvis McGrath, LLC.

FUNDING
Fiscal Year 2015 audit services will be provided in the FY 2016 budget and will be invoiced and
paid in that year. The Office of Management and Budget will receive a schedule of audit cost
each year of the contract.

RECOMMENDATION
The Board of Commissioners approve a contract with Crace Galvis McGrath, LLC, for audit
services for Fiscal Years 2015, 2016 and 2017, with an option to extend for Fiscal Years 2018
and 2019, and authorize the Chairman to execute the necessary documents.

Page 78 of 164

Agenda Item Number. 24

Cobb County
Emergency Management Agency
140 North Marietta Parkway
Marietta, Georgia 30060

TO:

Board of Commissioners

FROM:

David Hankerson, County Manager/Emergency Management


Director
Cassie Reece, Emergency Management Deputy Director
This item has been electronically signed by:
David Hankerson, County Manager/Emergency Management Director

DATE:

August 11, 2015

PURPOSE
To authorize the acceptance of an award for the Project 25 Inter-Sub-System-Interface (ISSI) for
equipment, engineering and installation services from the Metro Atlanta Urban Area Security
Initiative.

BACKGROUND
The Urban Area Security Initiative (UASI) Atlanta region continues to support the sustainment
of the necessary response capabilities for the region. In 2004, the governments of Dekalb,
Fulton, Cobb, City of Atlanta and the State Agencies of Georgia Technology Authority, Georgia
Public Safety, and Georgia Emergency Management entered a fifty (50) year agreement creating
the Urban Area Security Initiative (UASI) Interoperable Communications Consortium. The
UASI Interoperability Communications Consortium was created to establish and plan for future
real-time interoperable communications among the first responder providers for the designated
urban area (as defined by GEMA) as set forth in the first strategic plan. In 2010, Cobb County
joined Metro Atlanta UASI as a member and award recipient.
UASI managers with the support of the Interoperable Communications Committee have
contracted for hardware and software equipment and engineering and installation services of the
Project 25 interoperable communications technology known as Inter-Sub-System-Interface
(ISSI). ISSI technology connects like Project 25 systems together to create real-time
interoperable and regional communications amongst public safety first responders. The
implementation of the ISSI technology amongst the participating UASI members will extend
regional interoperable communications across Clayton, Cobb, Dekalb, Fulton, Gwinnett
Counties and the City of Atlanta. This extends existing interoperable communications from
three counties to five counties and covers the current Metro Atlanta UASI area.
Page 79 of 164

Comm. Dist.

Agenda Item Number. 24

Cobb County will receive dedicated ISSI Equipment and Services, the approximate value of the
equipment is $128,879.00 and services is $69,046.00. There is additional ISSI equipment and
services being installed at Cobb County that supports the connections to other Metro Atlanta
UASI members. The approximate value of the additional UASI member ISSI equipment is
$1,033,786.00 and services is $103,575.00. The total approximate value of all ISSI equipment
and services hosted at Cobb County is $1,335,286.00.
Within the Memorandum of Understanding (MOU), Metro Atlanta UASI has agreed to fund the
ongoing maintenance support of this equipment, for all participating UASI members, as long as
grant funding is available. Should grant funding be discontinued the County will include the
continued maintenance of Cobbs issued hardware and software equipment within the annual
radio system maintenance contract. The current approximate value for maintenance of the ISSI
Equipment for 1 year is $31,456.50.

IMPACT STATEMENT
Equipment from Metro Atlanta UASI to be added to the 800 MHzs equipment inventory at no
cost.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners to authorize the acceptance of an award for the Project 25 InterSub-System-Interface (ISSI) equipment, engineering and installation services from the Metro
Atlanta Urban Area Security Initiative; and further authorize the Chairman to execute the
necessary documents.
ATTACHMENTS
The Memorandum of Understanding is provided under separate cover.

Page 80 of 164

Agenda Item Number. 25

Superior Court of Cobb County


Tom Charron, Court Administrator
30 Waddell Street
Marietta, Georgia 30090
(770) 528-1800

TO:

David Hankerson, County Manager

FROM:

Tom Charron, Court Administrator


This item has been electronically signed by:
Tom Charron, Court Administrator

DATE:

August 11, 2015

PURPOSE
To authorize the creation of a full time Accountability Court Case Manager, grade 50, using
grant funds awarded by the Accountability Court Funding Committee through the Criminal
Justice Coordinating Council.

BACKGROUND
The Superior Court has received $169,700.00, in grant funds from the Accountability Court
Funding Committee and Criminal Justice Coordinating Council for the period of July 1,
2015 through June 30, 2016. The total project budget is $188,556.00 which includes a match of
$18,856.00. Acceptance of funds was approved per the Consent Agenda of June 9, 2015.
The Superior Court is requesting to use already approved and existing grant funds to create an
Accountability Court Case Manager position for the Mental Health Court. The Superior Court
understands that if grant funding does not continue for this position, the position will be
terminated.

IMPACT STATEMENT
The full year cost for this position is $66,924.64 with fringe (per a cost-out prepared by Human
Resources on July 20, 2015). The position will be paid from the existing grant in the Grant
Fund. The creation of the full time Accountability Court Case Manager position will not impact
the General Fund. Authorization for the position will be limited to the term of the grant funding
period through June 30, 2016.

Page 81 of 164

Comm. Dist.
All

Agenda Item Number. 25

FUNDING
Funding for this position is available in the Grant Fund with the following budget transfer
within the Grant:
Transfer from:
270-225-S007-6326

(Professional Services)

$66,924.64

(Regular Salaries)

$38,355.20

Transfer to:
270-225-S007-6012

270-225-S007-6032

(Disability)

$138.08

270-225-S007-6034

(FICA)

270-225-S007-6036

(Medical)

270-225-S007-6038

(Life Insurance)

270-225-S007-6044

(Retirement)

270-225-S007-6052

(Workers Comp)

$503.22

270-225-S007-6054

(Dental)

$403.00

$2,934.17
$16,620.76
$153.42
$7,816.79

RECOMMENDATION
The Board of Commissioners authorize the creation of a full time Accountability Court Case
Manager position, grade 50, for the Mental Health Court program. The position be created in the
Grant Fund utilizing the grant award from the Accountability Court Funding Committee and
Criminal Justice Coordinating Council and authorize the corresponding budget transactions.

Page 82 of 164

Agenda Item Number. 26

Cobb County
County Clerk's Office
100 Cherokee Street, Suite 355
Marietta, Georgia 30090-9605
(770) 528-3307 / fax: (770) 528-3325

TO:

David Hankerson, County Manager

FROM:

County Clerk
This item has been electronically signed by:

DATE:

August 11, 2015

PURPOSE
To approve the minutes of the following meetings:
July 22, 2015 - 3rd Public Hearing on the 2015 Millage
July 27, 2015 - Special Called Meeting/Agenda Work Session
July 28, 2015 - Special Called Meeting/1:30 Work Session
July 28, 2015 - Regular Meeting of the Board

ATTACHMENTS
3rd PH for 2015 Millage
Worksession Minutes
BOC Regular Minutes
1:30 Worksession Minutes

Page 83 of 164

Comm. Dist.

MINUTES OF SPECIAL CALLED MEETING/PUBLIC HEARING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 22, 2015
4:00 P.M.

A Special Called Meeting of the Board of Commissioners was held on


Wednesday, July 22, 2015 at 4:00 p.m. in the second floor public meeting room, Cobb
County Building A, Marietta, Georgia. Present and comprising a quorum of the Board
were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Bob Weatherford
Not Present: Commissioner Bob Ott

1.

CALL TO ORDER CHAIRMAN LEE


Chairman Lee called the meeting to order at 4:00 p.m.

2.

FINANCE
2A.

CONDUCT OF THIRD PUBLIC HEARING ON THE 2015


PROPOSED PROPERTY TAX INCREASE AS DEFINED BY
GEORGIA LAW FINANCE

Mr. Jim Pehrson, Finance Director/Comptroller, provided a PowerPoint


presentation on the 2015 Tax Digest. A copy of the information presented is
attached and made a part of these minutes.
Chairman Lee explained, for the record, the public hearing and adoption
schedule for the 2015 Tax Digest, as well as, the methods employed to
disseminate that information.
Chairman Lee opened the third public hearing on the 2015 proposed
property increase as defined by Georgia law and asked those wishing to speak to
come forward. The public hearing was opened and Mr. Steve Covert and Ms.
Fran Mitchell addressed the Board.
2B.

ADOPTION OF RESOLUTION ESTABLISHING THE 2015 COBB


COUNTY TAX LEVY FOR COUNTYWIDE MAINTENANCE AND
OPERATION
OF
SCHOOLS
AND
FOR
SCHOOL
CONSTRUCTION PURPOSES AS REQUIRED BY LAW
FINANCE
MOTION: Motion by Lee, second by Weatherford, to adopt the Cobb
County Board of Education's resolution establishing the 2015 countywide
school tax for maintenance and operation of schools, 18.90 mills;
countywide school tax for construction bonds, 0.00 mills; Marietta
property annexed 1995 through 2004, 0.00 mills as required by law; and
authorize the Chairman to execute the necessary documents. A copy of
said resolution is attached and made a part of these minutes.
VOTE: ADOPTED 4-0, Ott absent

Page 84 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 22, 2015
PAGE 2
2.

FINANCE (CONT.)
2C.

ADOPTION OF RESOLUTION TO SET THE 2015 MILLAGE


RATE FOR THE GENERAL FUND, FIRE FUND, BOND FUND,
AND CUMBERLAND SPECIAL SERVICES DISTRICT II
FINANCE
MOTION: Motion by Lee, second by Birrell, to adopt a resolution that
sets the 2015 millage rates for the Cobb County General Fund, Fire Fund,
Bond Fund and the Cumberland Special Services District II, as follows:
2015 TAX LEVY
COBB COUNTY, GEORGIA

BE IT RESOLVED that the Tax Levy (exclusive of a countywide school tax for school
construction bond purposes and for maintenance and operation of schools) for Cobb
County as required by law, shall be:
Item 1. A tax of .05 mills on the One Dollar ($1.00) is levied on all property in Cobb County
to pay the principal and interest on any debt of the State of Georgia.
Item 2. A tax of .33 mills on the One Dollar ($1.00) is levied on all property in Cobb
County to provide funds for the payment of principal and interest on the bonded
indebtedness of Cobb County due and to become due, including all bond issues heretofore
voted by the electorate of Cobb County.
Item 3. A tax of 7.12 mills on the One Dollar ($1.00) is levied on all property in Incorporated
Cobb County: namely the cities of Acworth, Austell, Kennesaw, Marietta, Powder Springs,
and Smyrna; for
general county purposes to provide funds for all purposes designated
in the Constitution of the State of Georgia of 1983 and particularly Article 9, Section 4,
paragraphs I-III thereof and O.C.G.A. Subsection 48- 5-220, items (1) and (4) (21) inclusive.
The composite form of this levy for general purposes is made under and by virtue of an Act
approved February 8, 1955 (1955 Georgia Law, page 166).
Item 4. A tax of 7.12 mills on the One Dollar ($1.00) is levied on all property in
Unincorporated Cobb County for general county purposes to provide funds for all purposes
designated in the Constitution of the State of Georgia of 1983 and particularly Article 9,
Section 4, paragraphs I-III thereof and O.C.G.A. Subsection 48-5-220, items (1) and (4) (21)
inclusive. The composite form of this levy for general purposes is made under and by virtue
of an Act approved February 8, 1955 (1955 Georgia Law, page 166) and by virtue of
O.C.G.A. Subsection 33-8-8.3.
Item 5. A tax of 3.06 mills on the One Dollar ($1.00) is levied on all property within the limits
of the Cobb County Fire Protection District as extended and provided by law, as authorized
by Constitutional Amendments as set forth in Georgia Law 1937-38 Extra Session, page
20, and 1952 Georgia Laws, page 516, and continued in effect at Georgia Law 1986,
page 4501, together with such other acts and laws as may be applicable.
Item 6. A tax of 2.60 mills on the One Dollar ($1.00) is levied on all property within the
limits of the Cumberland Special Services District II as authorized by and for all purposes
designated in Article VI of Chapter 114 of the official code of Cobb County, Georgia.
Item 7. A tax of 3.50 mills on the One Dollar ($1.00) is levied on all property within the
limits of the Six Flags Special Service District as authorized by and for all purposes
designated in Article VII of Chapter 114 of the Official Code of Cobb County, Georgia.
Exclusive of a countywide school tax for school construction bond purposes and for
maintenance and operation of schools.
James D. Pehrson
County Clerk, Ex-Officio
Cobb County Board of Commissioners

VOTE: ADOPTED 4-0, Ott absent

Page 85 of 164

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JULY 22, 2015
PAGE 3
ADJOURNMENT
The meeting was adjourned at 4:24 p.m.

_____________________________________
Lori Barton
Deputy County Clerk
Cobb County Board of Commissioners

Page 86 of 164

MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION


COBB COUNTY BOARD OF COMMISSIONERS
JULY 27, 2015
9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended
a Special Called Meeting/Agenda Work Session on Monday, July 27, 2015 which began
at 9:04 a.m. in the third floor conference room, 100 Cherokee Street, Marietta, Georgia,
for the purpose of receiving information and participating in discussion regarding the
Boards July 28, 2015 agenda. Present and comprising a quorum of the Board were:

Chairman Tim Lee


Commissioner JoAnn Birrell
Commissioner Bob Weatherford
Not Present:

Commissioner Lisa Cupid


Commissioner Bob Ott

No official action was taken by the Board.

ADJOURNMENT
The discussion concluded at 9:22 a.m.

_____________________________________
Angela Cunningham
Deputy Clerk
Cobb County Board of Commissioners

Page 87 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
7:00 P.M.

The Regular Meeting of the Cobb County Board of Commissioners was held on
Tuesday, July 28, 2015 in the second floor public meeting room in the Cobb County
Building, Marietta, Georgia. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Bob Ott
Commissioner Bob Weatherford
Not Present:

1.

Commissioner Lisa Cupid

CALL TO ORDER CHAIRMAN LEE


Chairman Lee called the meeting to order at 7:06 p.m.
Clerk's Note: By general consensus of the Board, the following item was moved
forward on the agenda.

2.

PRESENTATION OF CERTIFICATE OF RECOGNITION TO TIM


CRUMPLER AND JOHN ERSKINE FOR EARNING THE RANK OF
EAGLE SCOUT

Chairman Lee presented Certificates of Recognition to Tim Crumpler and John


Erskine of Boy Scout Troop 702, in recognition of earning the rank of Eagle Scout, the
highest honor given by the Boy Scouts of America.
3.

PRESENTATION OF CERTIFICATE OF RECOGNITION TO SAMUEL


QUIROZ, DIEGO QUIROZ, NATHAN SANDERS DEVAN, MATTHEW
MARTRATT AND CARTER JAMES PETERSON FOR EARNING THE
RANK OF EAGLE SCOUT

Commissioner Birrell presented Certificates of Recognition to Samuel Quiroz,


Diego Quiroz, Nathan Sanders Devan, Matthew Martratt and Carter James Peterson of
Boy Scout Troop 008, in recognition of earning the rank of Eagle Scout, the highest
honor given by the Boy Scouts of America.
4.

PRESENTATION OF A PROCLAMATION TO THE FAMILY OF


JOSEPH HENRY FIGURA, III

Commissioner Birrell, the Board members, and representatives from the


Sherriffs Office and Police Department presented the following proclamation to the
family of Joseph Henry Figura, III for his dedicated service to our Country and to Cobb
County:
WHEREAS

Joseph Henry Figura, III honorably served this country in the


United States Marine Corps for 20 years, six months and 17 days.
He was a Gulf War veteran and worked as an aircraft maintenance
engineer officer who reached the rank of Chief Warrant Officer 3;
and

WHEREAS

While Figura served in the Marine Corps he received many


awards, including the Navy Achievement Medal (three times),
Good Conduct Medal (four times), Armed Forces Expedition
Medal, Meritorious Service Medal, Sea Service Deployment
Ribbon (four times), National Defense Service Medal, Meritorious
Unit Commendation (two times), Letter of Commendation,

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JULY 28, 2015
PAGE 2
Certificate of Commendation, Meritorious Mast and Letter of
Appreciation (four times); and
4.

PRESENTATION OF A PROCLAMATION TO THE FAMILY OF


JOSEPH HENRY FIGURA, III (CONT.)

WHEREAS

He served honorably as a police officer with the Cobb County


Police Department from Oct. 15, 2001 until Aug. 30, 2014. Officer
Figura received a Lifesaving Award from the Cobb County
Police Department in 2004, he was a member of the CCPD Crisis
Negotiation Team and was CCPD Class President of Mandate
Class 2007; and

WHEREAS

Figura transferred from the Cobb County Police Department to the


Cobb County Sheriff's Office on Sept. 1, 2014. He served as a
Cobb County Deputy Sheriff until his untimely death on Nov. 25,
2014. He was a dedicated husband to Suellen Figura for more than
31 years, a devoted father to Brea Lynn Figura and Joseph Henry
Figura IV; a brother to Sharon Kapolka-Celani and son to Donna
Figura; now

THEREFORE

We, the Cobb County Board of Commissioners, do hereby honor


Joseph Henry Figura III for his decades of service to his family,
the community and our nation. He set an example for all to follow.
This, the 28th day of July 2015.

5.

PRESENTATION OF A SYMBOLIC CHECK FROM THE NORTHEAST


COBB BUSINESS ASSOCIATION FOR THE K9 TEAM.

Commissioner Birrell and members of the Cobb Business Association presented


the Cobb County Police K9 unit with a symbolic check, in the amount of $15,000.00, for
the purchase of a service dog upon the retirement of Diesel, who has been a service dog
since 2007.
6.

PRESENTATION OF UPDATE REGARDING THE SUNTRUST PARK


STADIUM PROJECT

Mr. David Hankerson, County Manager, reviewed a PowerPoint presentation


regarding an update on the SunTrust Park Stadium Project. A copy of the information
presented is attached and made a part of these minutes.
7.

WATER SYSTEM AGENCY


Engineering
7A.

CONDUCT OF PUBLIC HEARING PRIOR TO EMPLOYING AN


INDEPENDENT CONSULTANT OR CONSULTING FIRM
WHERE CONTRACT FEES MAY EXCEED $100,000.00 FOR
THREE PUMP STATION IMPROVEMENTS WATER SYSTEM

Mr. Steve McCullers, P.E., Director, Water System Agency, provided


information on the three pump stations improvements.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. There being no public speakers, the Public Hearing was
closed
No official action was taken by the Board.

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COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 3
8.

TRANSPORTATION AGENCY
Engineering
8A.

CONDUCT OF PUBLIC HEARING PRIOR TO EMPLOYING AN


INDEPENDENT CONSULTANT OR CONSULTING FIRM
WHERE CONTRACT FEES MAY EXCEED $100,000.00 FOR
MABLETON PARKWAY PEDESTRIAN IMPROVEMENTS AND
INTERSTATE NORTH INTERSECTION IMPROVEMENTS TRANSPORTATION

Ms. Faye DiMassimo, Director, Department of Transportation, provided


information on Mableton Parkway Pedestrian improvements and Interstate North
Intersection improvements.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. There being no public speakers, the Public Hearing was
closed
No official action was taken by the Board.
9.

COMMUNITY DEVELOPMENT AGENCY


Administration
9A.

CONDUCT OF SECOND PUBLIC HEARING REGARDING


AMENDMENTS TO THE OFFICIAL CODE OF COBB COUNTY
COMMUNITY DEVELOPMENT AGENCY

Mr. Dana Johnson, Deputy Director, Community Development Agency,


reviewed a Power Point presentation regarding the proposed amendments to the
following chapters of the Official Code of Cobb County:
Chapter 2: Administration
Chapter 6: Alcoholic Beverages
Chapter 18: Building Regulations
Chapter 50: Environment
Chapter 78: Licenses, Permits, and Businesses
Chapter 102: Solid Waste
Chapter 126: Vehicles for Hire
Chapter 134: Zoning
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. Mr. Lynn Rainey, Ms. Carol Brown, and Ms. Jill
Flamm, addressed the Board. There being no further public comment, the Public
Hearing was closed.
Following discussion among the Board, the following motion was made:
MOTION: Motion by Lee, second by Weatherford, to approve the revised code
amendments as presented in Draft Amendment Package IV, with the following
changes:

Chapter 2, Article II, Division 2, Section 2-42(a) - add to the end:


Officers by their conduct should avoid the appearance of impropriety.
Page 16, Line 38 revise sentence to read: permitted by state or
federal law.
Page 36, Line 36 add to end: subject to district commissioner and
county arborist approval.
Page 35 Line 5 Delete including OSC Overlay Districts,

A copy of the approved amendments is attached and made a part of these minutes.
Clerks Note: Chairman Lee directed Mr. Dana Johnson to bring forward for
future consideration and discussions procedures related to anonymous complaints
and abuse of Code Enforcement.
VOTE: ADOPTED 4-0, Commissioner Cupid absent

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JULY 28, 2015
PAGE 4
10.

PUBLIC COMMENT MS. DUJUANA WEBSTER


Ms. DeJuana Webster addressed the Board regarding redevelopment of the Six
Flags area and the need for a Workforce Development Center.

11.

PUBLIC COMMENT MR. EDWARD HIMOT


Mr. Edward Himot addressed the Board regarding concerns with construction at
Woodlawn Road and Papermill Road.

12.

PUBLIC COMMENT MR. KALA ALEXANDER


Ms. Kala Alexander addressed the Board regarding redevelopment of the Six
Flags area and notifications to residents.

13.

PUBLIC COMMENT MS. GUENEVEVE REED


Ms. Gueneveve Reed addressed the Board regarding upcoming events in the
Powder Springs area and the need for Workforce development in Powder Springs.

14.

PUBLIC COMMENT MR. RON SIFEN


Mr. Ron Sifen addressed the Board regarding Connect Cobb.

15.

CONSENT AGENDA
MOTION: Motion by Lee, second by Weatherford, to approve the following
items on the Consent Agenda, as revised; and authorize execution of the
necessary documents by the appropriate County personnel.
WATER SYSTEM AGENCY
Business Services
15A.

APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE


AGREEMENT
WITH
NIAGARA
CONSERVATION
CORPORATION FOR MANAGEMENT OF THE MULTI-FAMILY
ULTRA HIGH EFFICIENCY TECHNOLOGY DIRECT INSTALL
PROGRAM WATER SYSTEM
To approve Supplemental Agreement No. 1 to the agreement with
Niagara Conservation Corporation for management of the Multi-Family
Ultra High Efficiency Technology Direct Install Program, Program No.
C0132; and authorize the Chairman to execute the necessary documents.

Engineering
15B.

APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 2 TO


EXTEND THE CURRENT UNIT PRICE CONTRACT WITH
DUKES ROOT CONTROL, INC. FOR FY13-FY14 SEWER ROOT
CONTROL - WATER SYSTEM
To approve Supplemental Agreement No. 2 to extend the unit price
contract with Dukes Root Control, Inc. for FY13-FY14 Sewer Root
Control through FY16; and authorize the Chairman to execute the
necessary documents.
Funding is available in the Water Systems Operating Budget.

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JULY 28, 2015
PAGE 5
15.

CONSENT AGENDA( CONT.)


WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
15C.

APPROVAL OF WORK ORDER UNDER THE FY12-FY13 UNIT


PRICE CONTRACT WITH WADE COOTS COMPANY, INC. FOR
SOPE CREEK INTERCEPTOR STABILIZATION _- WATER
SYSTEM
To approve a work order under the FY12-FY13 unit price contract for
Water, Sewer, and Miscellaneous Services with Wade Coots Company,
Inc., in the amount of $76,075.73, for Sope Creek Interceptor
Stabilization; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.
Funding is available in the Water Systems System Maintenance Water
and Sewer Line-Repair Maintenance Operating Budget as follows:
FY12-13 UPC Water, Sewer, Miscellaneous Services
Sewer Line-Repair & Maintenance Service
500-500-5416-6516
$76,075.73

15D.

APPROVAL OF CONSTRUCTION CONTRACT WITH D & H


CONSTRUCTION COMPANY FOR CHIMNEY SPRINGS PHASE
4 WATER MAIN REPLACEMENT WATER SYSTEM
To approve a construction contract with D & H Construction Company,
in the amount of $843,695.65, for Chimney Springs Phase 4 Water Main
Replacement, Program No. W2273; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding is available in the Water Systems CIP Budget as follows:
Transfer from:
Unidentified New/Replacement Water Mains
Preliminary Estimates
510-500-5754-8005
W1503-Z

$874,795.65

Transfer to:
Chimney Springs Phase 4 Water Main Replacement
Construction
510-500-5754-8260
W2273-C
$843,695.65
Interest Expense on Retainage
510-500-5754-6613
W2273-A

Materials & Supplies


510-500-5754-8265

W2273-M

$ 10,000.00

W2273-T
Total

$ 16,900.00
$874,795.65

Contingency
510-500-5754-8810

Page 92 of 164

4,200.00

MINUTES OF REGULAR MEETING


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JULY 28, 2015
PAGE 6
15.

CONSENT AGENDA ( CONT.)


WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
15E.

APPROVAL OF UNIT PRICE CONTRACT WITH HEARING


PLUMBING FOR FY16-FY17 MISCELLANEOUS PLUMBING
SERVICES WATER SYSTEM
To approve unit price contract with Hearing Plumbing for FY16-FY17
Miscellaneous Plumbing Services; and authorize the Chairman to execute
the necessary documents.
Funding for Miscellaneous Plumbing Services is available in the Water
System's Operating Budgets.

15F.

APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 2 TO


EXTEND THE CURRENT UNIT PRICE CONTRACT WITH K. M.
DAVIS CONTRACTING CO., INC. FOR FY13-FY14 NEW WATER
METER INSTALLATIONS WATER SYSTEM
To approve Supplemental Agreement No. 2 to extend the unit price
contract with K. M. Davis Contracting Co., Inc., for FY13-FY14 new
water meter installations through FY16; and authorize the Chairman to
execute the necessary documents.
Funding is available in the Water Systems CIP Budget, Fund 510,
Department 500, Unit 5751, Object 8005, Program No. MAPPR.

15G. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 2 TO


EXTEND THE CURRENT UNIT PRICE CONTRACT WITH
BARTOW PRECAST, INC. FOR FY13-FY14 LARGE WATER
METER VAULTS AND ASSOCIATED DELIVERY SERVICES
WATER SYSTEM
To approve Supplemental Agreement No. 2 to extend the unit price
contract with Bartow Precast, Inc. for FY13-FY14 Large Water Meter
Vaults and Associated Delivery Services through FY16; and authorize the
Chairman to execute the necessary documents.
Funding is available in the Water Systems CIP Budget, Fund 510,
Department 500, Unit 5751, Object 8005, Program No. MAPPR.
15H. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 3 TO
EXTEND THE CURRENT UNIT PRICE CONTRACT WITH
NATURCHEM, INC. FOR FY13 EASEMENT MAINTENANCE
SERVICES - WATER SYSTEM
To approve Supplemental Agreement No. 3 to extend the unit price
contract with NaturChem, Inc., for FY13 Easement Maintenance Services
through FY16; and authorize the Chairman to execute the necessary
documents.
Funding is available in the Water Systems Operating Budget.

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JULY 28, 2015
PAGE 7
15.

CONSENT AGENDA ( CONT.)


WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
15I.

APPROVAL OF UNIT PRICE CONTRACTS FOR FY16-FY17 FIRE


HYDRANT MAINTENANCE AND REPLACEMENT WATER SYSTEM

To approve unit price contracts for FY16-FY17 Fire Hydrant Maintenance


and Replacement with responsive, responsible firms and; authorize the
Chairman to execute the necessary documents.
Funding for Fire Hydrant Maintenance and Replacement Service is available
in the Water Systems System Maintenance Operating Budget. Funding of
new Fire Hydrant Installations and Replacements is available in the Water
Systems RE&I Miscellaneous Projects, Water Line Unit Price Contracts
Proposed CIP Budget, Fund 510, Department 500, Unit 5752, Account 8260,
Program C0140.
15J.

APPROVAL OF UNIT PRICE CONTRACTS FOR FY16-FY17


MANHOLE AND VALVE BOX ADJUSTMENTS WATER SYSTEM

To approve unit price contracts for FY16-FY17 Manhole and Valve Box
Adjustments with responsive, responsible firms; and authorize the Chairman
to execute the necessary documents.
Funding is available in the Water Systems System Maintenance Operating
Budget.
15K.

AUTHORIZATION TO ADVERTISE AND CONDUCT OF A PUBLIC


HEARING
PRIOR
TO
EMPLOYING
AN
INDEPENDENT
CONSULTANT OR CONSULTING FIRM WHERE CONTRACT FEES
MAY EXCEED $100,000.00 FOR THE DESIGN OF THE PINETREE-KSU
OUTFALL SEWER UPGRADE WATER SYSTEM

To authorize to advertise and conduct of a public hearing prior to employing


an independent consultant or consulting firm where contract fees may exceed
$100,000,00, for the design of the Pinetree-KSU outfall sewer upgrade,
Program S2064.

Operations
15L.

APPROVAL OF CONSTRUCTION CONTRACT WITH RAY


CAMPBELL CONTRACTING CO., INC. FOR SHANNON GLEN
WATER MAIN REPLACEMENT WATER SYSTEM

To approve construction contract with Ray Campbell Contracting Co., Inc.,


in the amount of $650,450.60, for Shannon Glen Water Main Replacement,
Program No. W2278; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

Funding is available in the Water Systems CIP Budget as follows:


Transfer from:
Shannon Glen Water Main Replacement Preliminary Estimates
510-500-5754-8005
W2278-Z
$600,000.00
Unidentified New/Replacement Water Mains Preliminary Estimates
510-500-5754-8005
W1503-Z
$ 71,750.60
Total
$671,750.60

Transfer to:
Shannon Glen Water Main Replacement Construction
510-500-5754-8260
W2278-C
$650,450.60
Interest Expense on Retainage
510-500-5754-6613
W2278-A
Materials & Supplies
510-500-5754-8265
Contingency
510-500-5754-8810

W2278-M
W2278-T
Total

Page 94 of 164

3,260.00

5,000.00

$ 13,040.00
$671,750.60

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 8
15.

CONSENT AGENDA(CONT.)
WATER SYSTEM AGENCY (CONT.)
Operations
15M. AUTHORIZATION TO ACCEPT A CONTRIBUTION FROM THE
MASTER GARDENER VOLUNTEERS OF COBB COUNTY, INC.
FOR THE WATERSHED STEWARDSHIP PROGRAM'S
EDUCATIONAL RAIN GARDEN - WATER SYSTEM
To authorize the acceptance of a contribution, in the amount of $675.00,
from the Master Gardener Volunteers of Cobb County, Inc., for the
Watershed Stewardship Program's Educational Rain Garden; authorize
the corresponding budget transactions; and further authorize the
Chairman to execute any necessary documents.
Funding will be made available with the following appropriations:
Increase Revenue Appropriations:
Other Local Revenue
500-500-5100-4506

675.00

Increase Expense Appropriations:


Landscaping Supplies
500-500-5201-6178

675.00

TRANSPORTATION AGENCY
Airport
15N.

APPROVAL OF THE 2014 MASTER TASK ORDER


CONTRACT WITH PRIME ENGINEERING, INC. FOR DESIGN
AND
BIDDING
SERVICES AT
COBB
COUNTY
INTERNATIONAL
AIRPORTMCCOLLUM
FIELD,
AND
AUTHORIZATION TO
SUBMIT A STATE OF GEORGIA
DIVISION OF AVIATION GRANT APPLICATION FOR
CONSTRUCTION FUNDING - TRANSPORTATION
To approve Project No. S012-TO#01 to the 2014 Master Task Order
Contract with Prime Engineering, Inc., in an amount not to exceed
$54,920.00, for design and bidding services for a Medium Approach Light
System with Sequenced Flashers at Cobb County International Airport McCollum Field, MIS Contract No. 000820; accept and authorize the
appropriation of funding, in an amount not to exceed $54,920.00, from the
Town Center Area Community Improvement District; authorize
submission of a State of Georgia Division of Aviation Grant Application
for construction funding; and further authorize the Chairman to execute
the necessary documents.
Funding: Appropriate receipt of additional funding to the Grant Fund from
the Town Center Area Community Improvement District, as follows:
Increase Revenue Appropriation:
270-050-S012-4505
(CID Revenue)

$54,920.00

Increase Expenditure Appropriation:


270-050-S012-6314
(Engineering)

$54,920.00

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JULY 28, 2015
PAGE 9
15.

CONSENT AGENDA (CONT.)


TRANSPORTATION AGENCY ( CONT.)
Airport (cont.)
15O. APPROVAL OF REQUEST FROM HAWTHORNE GLOBAL
AVIATION SERVICES, LLC TO ENTER INTO A LONG TERM
SUBLEASE OF HANGAR 200 WITH MR. THOMAS HUFF TRANSPORTATION
To approve a request from Hawthorne Global Aviation Services, LLC, to
enter into a long term sublease of Hangar 200 with Mr. Thomas Huff at
Cobb County International Airport McCollum Field; and authorize the
Chairman to execute the necessary documents.
Transit
15P.

APPROVAL
OF
CONTRACT WITH
THE
GEORGIA
DEPARTMENT
OF HUMAN SERVICES FOR FY16 FEDERAL
TRANSIT ADMINISTRATION SECTION 5310 PROGRAM
FUNDING
- TRANSPORTATION
To approve a contract with the Georgia Department of Human Services
(DHS), in an amount not to exceed $16,534.40, for FY16 Federal Transit
Administration (FTA) Section 5310 Program funding; authorize the
corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Appropriate receipt of FY16 Federal Transit Administration Section 5310
Program funding to the Transit Capital Projects Fund as follows:

Q.

Increase Revenue Appropriation:


202-050-4868-4435
(FTA 5310-DHS Mobility)

$16,534.40

Increase Expenditure Appropriation:


202-050-4868-6628
(Transit Fare Media)

$16,534.40

APPROVAL OF MEMORANDUMS OF UNDERSTANDING FOR


FY16 FEDERAL TRANSIT ADMINISTRATION SECTION 5310
PROGRAM FUNDING TRANSPORTATION
To approve Memorandums of Understanding (MOU) with the Family and
Children Services (DFCS), in an amount not to exceed $15,000.00, and
the Cobb and Douglas Community Services Board, Inc. (CSB), in an
amount not to exceed $1,534.40, for FY16 Federal Transit Administration
(FTA) Section 5310 Program funding; and authorize the Chairman to
execute the necessary documents.

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JULY 28, 2015
PAGE 10
15.

CONSENT AGENDA (CONT.)


SUPPORT SERVICES AGENCY
Information Services
15R.

APPROVAL OF CHANGE ORDER NO. 6 TO THE CONTRACT


WITH ACCELA, INC. FOR IMPROVEMENTS TO THE UTILITY
INFORMATION MANAGEMENT SYSTEM INFORMATION
SERVICES
To approve Change Order No. 6 to the contract with Accela, Inc., in an
amount not to exceed $42,200.00, for improvements to the Utility
Information Management System; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.
Funding: Available in the Departments approved FY15 Operating Budget
with the following transfer from General Fund Undesignated Contingency:
Transfer from:
010-015-0145-8820

(Undesignated Contingency) $42,200.00

Transfer to:
010-050-0730-8676

(Professional Services)

$42,200.00

Property Management
15S.

AUTHORIZATION TO ADVERTISE FOR AND CONDUCT OF A


PUBLIC HEARING PRIOR TO EMPLOYING AN INDEPENDENT
CONSULTANT OR CONSULTING FIRM WHERE CONTRACT
FEES MAY EXCEED $100,000.00 FOR ARCHITECTURAL AND
ENGINEERING SERVICES PROPERTY MANAGEMENT
To authorize to advertise and conduct of a Public Hearing prior to
employing an independent consultant or consulting firm where contract
fees may exceed $100,000.00 for architectural and engineering design
services.

PUBLIC SAFETY AGENCY


Police
15T.

APPROVAL TO AMEND THE CONTRACT WITH WEST


CHATHAM WARNING DEVICES AND DANA SAFETY SUPPLY
FOR SAFETY EQUIPMENT AND ACCESSORIES FOR POLICE
VEHICLES AND AUTHORIZATION TO ADD A NEW VENDOR
TO THE CONTRACT POLICE
To approve an amendment to the contract with West Chatham Warning
Devices and Dana Safety Supply for safety equipment and accessories for
police vehicles; authorize the addition of a new vendor to the Law
Enforcement Supply contract; and further authorize the Chairman to
execute the necessary documents.

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JULY 28, 2015
PAGE 11
15.

CONSENT AGENDA ( CONT.)


COMMUNITY DEVELOPMENT AGENCY
Planning
15U.

ADOPTION OF ANNEXATION RESPONSE PER HB489


INTERGOVERNMENTAL AGREEMENT AND HB2 REGARDING
A PETITION FOR ISLAND ANNEXATION IN THE CITY OF
MARIETTA KNOWN AS 296 SOURWOOD DRIVE
COMMUNITY DEVELOPMENT
To adopt annexation response per HB489 Intergovernmental Agreement
and HB2 regarding a petition for annexation Land Lot 1168, 16th District,
parcel 64, 2nd Section located on 0.3 acre tract in the city of Marietta
known as 296 sourwood Drive.

15V.

ADOPTION OF ANNEXATION RESPONSE PER HB489


INTERGOVERNMENTAL AGREEMENT AND HB2 REGARDING
A PETITION FOR ISLAND ANNEXATION IN THE CITY OF
POWDER SPRINGS KNOWN AS UNADDRESSED PROPERTY
ON BROWNSVILLE ROAD
To adopt annexation response per HB489 Intergovernmental Agreement
and HB2 regarding a petition for annexation Land Lot 1046, 19th District,
parcel 8, 2nd Section located on 3.9 acre tract in the city of Powder Springs
known as unaddressed property on Brownsville Road

FINANCE
15W. APPROVAL OF CONTRACT WITH W. FRANK NEWTON, INC.
FOR THE PROVISION OF ADMINISTRATIVE SERVICES FINANCE
To approve a contract with W. Frank Newton, Inc. for the provision of
administrative services for U. S. Department of Housing and Urban
Development (HUD) and other federal and state grant programs;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding: The contract fees for administration of HUD and other federal
and state grant programs are paid entirely with grant funds. No monies
from the Countys General Fund are used. The addition or deletion of
grant programs received by the County may result in changes to contract
fees. Funding for administrative fees are already included in each of the
budgets for the various grant programs being administered.
15X.

AUTHORIZATION TO ALLOCATE ADDITIONAL FUNDING


FOR THE COMMUNITY SERVICES BLOCK GRANT PROGRAM
EXCLUDING ALL ALLOCATIONS TO MUST MINISTRIES FINANCE
To authorize the allocation of additional funding for the Community
Services Block Grant program excluding all allocations to MUST
Ministries; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: The budget appropriations which account for the additional
funds in the amount of $110,173.43 are listed in Attachment A.

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JULY 28, 2015
PAGE 12
15.

CONSENT AGENDA (CONT.)


FINANCE (CONT.)
15Y.

ADOPTION
OF
A
RESOLUTION
APPROVING
THE
DEVELOPMENT AUTHORITY REFUNDING LEASE REVENUE
BONDS FOR ASSISTING KENNESAW STATE UNIVERSITY FINANCE
To adopt a resolution from the Development Authority, approving the
issuance of its Parking and University Facilities Refunding Lease Revenue
Bonds, in a principal amount not to exceed $100,000,000, to refinance
parking, dining and other facilities used by Kennesaw State University;
and authorize the Chairman to execute the necessary documents.

15Z.

ADOPTION OF RESOLUTION ADOPTING ALL BUDGET


AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS
DATE FINANCE
To adopt a resolution adopting all budget amendments set forth in agenda
items on this date. Said resolution is attached and made a part of these
minutes.

SUPERIOR COURT
15AA. AUTHORIZATION TO ACCEPT AND APPROPRIATE A
CRIMINAL
JUSTICE
COORDINATING
COUNCIL
SUPPLEMENTAL GRANT AWARD TO SUPPORT THE MENTAL
HEALTH COURT - SUPERIOR COURT
To authorize the acceptance and appropriation of supplemental grant
funds from the Criminal Justice Coordinating Council, in the amount of
$11,700.00, for the period July 1, 2015 through June 30, 2016, to support
the Mental Health Court; authorize the corresponding budget
transactions; allow Judge Mary E. Staley or Court Coordinator Adrienne
Bowen to sign quarterly reimbursement requests on behalf of the County;
and further authorize the Chairman to execute the necessary documents
COUNTY CLERK
15BB. APPROVAL OF MINUTES COUNTY CLERK
To approve the minutes of the following meetings:
July 13, 2015 - Special Called Meeting/Agenda Work Session
July 14, 2015 - Regular Meeting of the Board
July 14, 2015 - Special Called Meeting/
Second Public Hearing on the 2015 Millage
July 21, 2015 - BOC Zoning Hearing
CONSENT VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 99 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 13
16.

TRANSPORTATION AGENCY
Engineering
16A.

APPROVAL OF CONTRACT WITH D&H CONSTRUCTION


COMPANY, INC. FOR DRAINAGE SYSTEM IMPROVEMENTS
ON LIBERTY HILL ROAD TRANSPORTATION
MOTION: Motion by Birrell, second by Ott, to approve a contract with
D&H Construction Company, Inc., in an amount not to exceed
$139,685.00, for drainage system improvements on Liberty Hill Road,
Project No. E2560, MIS Contract No. 000841; authorize the
corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfer:
Transfer from:
345-050-E002-E226-8761-E2260-C
(Preliminary Est.)

$132,785.00

Transfer to:
345-050-E002-E256-8762-E2560-C
(Turnkey Const.)

$132,785.00

Available in the Water Systems SPLOST Projects-Relocate Lines


Adopted CIP Budget with the following budget transfers:
Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z

7,075.00

Transfer to:
Liberty Hill Drainage Improvements Construction
510-500-5756-8260-W4340-C
$

6,900.00

Interest on Retainage
510-500-5756-6613-W4340-A

35.00

Contingency
510-500-5756-8810-W4340-T
Total:

$
$

140.00
7,075.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent


16B.

APPROVAL OF THE CONCEPT PLAN FOR DESIGN OF THE I285 MULTI-USE BRIDGE TRANSPORTATION
MOTION: Motion by Lee, second by Birrell, to approve the concept plan
for design of the I-285 Multi-Use Bridge, Project No. E4210; and
authorize the Department to proceed with the project.
VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 100 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 14
16.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
16C.

APPROVAL
OF
A
CONTRACT
WITH
GEORGIA
DEVELOPMENT PARTNERS, LLC FOR IMPROVEMENTS ON
LITTLE WILLEO ROAD SIDEWALK TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a contract with
Georgia Development Partners, LLC, in an amount not to exceed
$1,442,253.85, for improvements on Little Willeo Road Sidewalk, Phase
2, Project No. E7360, MIS Contract No. 000837; authorize the
corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Available in the 2011 SPLOST Transportation Improvements Program
Fund with the following budget transfers:
Transfer from:
345-050-E007-E736-8761-E7360-C
(Preliminary Est.)

$ 406,366.00

345-050-E007-E751-8761-E7510-C
(Preliminary Est.)

$ 264,850.00

345-050-E007-E753-8761-E7530-C
(Preliminary Est.)

$ 185,000.00

345-050-E007-E754-8761-E7540-C
(Preliminary Est.)

$ 189,724.08

Transfer to:
345-050-E007-E736-8762-E7360-C
(Turnkey Const.)

$1,045,940.08

Available in the Water Systems SPLOST Projects-Relocate Lines


Adopted CIP Budget with the following budget transfers:
Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z

$406,423.77

Transfer to:
Little Willeo Road Sidewalk, Phase 2 Construction
510-500-5756-8260-W4336-C
$396,313.77
Interest on Retainage
510-500-5756-6613-W4336-A

1,980.00

Meter Purchase Replacement


510-500-5756-8456-W4336-M

200.00

Contingency
510-500-5756-8810-W4336-T

$ 7,930.00
Total: $406,423.77

VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 101 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 15
16.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
16D.

APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH


RS&H, INC. FOR ENGINEERING DESIGN SERVICES OF
WINDY
RIDGE
PARKWAY
BRIDGE
PEDESTRIAN
IMPROVEMENTS TRANSPORTATION
MOTION: Motion by Ott, second by Weatherford, to approve a
Consultant Services Agreement with RS&H, Inc., in an amount not to
exceed $784,495.00, for engineering design services of Windy Ridge
Parkway Bridge Pedestrian Improvements, Project No. E7520, MIS
Contract No. 000858; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.
Available in the 2011 SPLOST Transportation Improvements Program
Fund with the following budget transfers:
Transfer from:
345-050-E007-E752-8761-E7520-C
(Preliminary Est.)

$264,350.00

345-050-E007-E716-8761-E7160-C
(Prelminary Est.)

$106,275.00

345-050-E007-E729-8721-E7290-E
(Preliminary Est.)

$ 39,200.00

345-050-E007-E729-8741-E7290-R
(Preliminary Est.)

$ 58,700.00

345-050-E007-E729-8761-E7290-C
(Preliminary Est.)

$188,000.00

345-050-E007-E757-8761-E7570-C
(Preliminary Est.)

$127,970.00

Transfer to:
345-050-E007-E752-8722-E7520-E
(Engineering)

$784,495.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent


16E.

APPROVAL OF CONTRACT WITH BALDWIN PAVING


COMPANY, INC. FOR CONSTRUCTION OF WHITE ROAD AT
RIVERSIDE PARKWAY TRANSPORTATION
MOTION: Motion by Lee, second by Birrell, to approve a contract with
Baldwin Paving Company, Inc., in an amount not to exceed $628,418.33,
for construction of White Road at Riverside Parkway, Project No. E9180,
MIS Contract No. 000877; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.

Page 102 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 16
16.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
16E.

APPROVAL OF CONTRACT WITH BALDWIN PAVING


COMPANY, INC. FOR CONSTRUCTION OF WHITE ROAD AT
RIVERSIDE PARKWAY TRANSPORTATION (CONT.)
Available in the 2011 SPLOST Transportation Improvements Program
Fund with the following budget transfers:
Transfer from:
345-050-E009-E918-8761-E9180-C
(Preliminary Est.)

$450,000.00

345-050-E009-E920-8761-E9200-C
(Preliminary Est.)

$112,812.48

Transfer to:
345-050-E009-E918-8762-E9180-C
(Turnkey Const.)

$562,812.48

Available in the Water Systems SPLOST Projects-Relocate Lines Adopted


CIP Budget with the following budget transfers:

Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z

$ 67,445.85

Transfer to:
White Road at Riverside Parkway Construction
510-500-5756-8260-W4338-C

$ 65,605.85

Interest on Retainage
510-500-5756-6613-W4338-A

330.00

Meter Purchase Replacement


510-500-5756-8456-W4338-M

200.00

Contingency
510-500-5756-8810-W4338-T

$ 1,310.00
Total: $ 67,445.85
VOTE: ADOPTED 4-0, Commissioner Cupid absent
16F.

RATIFICATION OF PREVIOUS ACTION BY THE COUNTY


MANAGER AUTHORIZING EMERGENCY REPAIRS TO A
SEGMENT OF KARLS GATE DRIVE, AND APPROVAL OF
CONTRACT WITH AMERICAN CONTRACTORS GRADING
AND PAVING, INC. FOR SAID REPAIRS - TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to ratify previous action by the
County Manager authorizing emergency repairs to a segment of Karls Gate
Drive; approve a contract with American Contractors Grading and Paving,
Inc., in an amount not to exceed $103,783.05, for said repairs, Project No.
E2610, MIS Contract No. 000889; authorize the corresponding budget
transaction; and further authorize the Chairman to execute the necessary
documents.

Funding: Available in the 2011 SPLOST Transportation Improvements


Program Fund with the following budget transfer:
Transfer from:
345-050-E002-E226-8761-E2260-C
(Preliminary Est.)

$103,783.05

Transfer to:
345-050-E002-E261-8762-E2610-C
(Turnkey Const.)

$103,783.05

VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 103 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 17
16.

TRANSPORTATION AGENCY (CONT.)


Engineering (cont.)
16G. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH
GEORGIA
POWER
COMPANY
FOR
PRELIMINARY
ENGINEERING AND RELOCATION OF FACILITIES ON FLOYD
ROAD TRAIL, PHASE 2 TRANSPORTATION
MOTION: Motion by Lee, second by Weatherford, to approve a Utility
Relocation Agreement with Georgia Power Company, as approved by the
County Attorneys Office, in an amount not to exceed $119,335.00, for
preliminary engineering and relocation of facilities on Floyd Road Trail,
Phase 2, Project No. D11J0, MIS Contract No. 000890; authorize the
corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Funding: Available in the 2005 SPLOST Transportation Improvements
Program Fund with the following budget transfers:
Transfer from:
340-050-7511-D11J-8781-D11J0-U
(Preliminary Est.)

$ 80,000.00

340-050-7511-D11J-8761-D11J0-C
(Preliminary Est.)

$ 39,335.00

Transfer to:
340-050-7511-D11J-8786-D11J0-U
(Utility Reloc.)

$119,335.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent


16H. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH
GEORGIA
POWER
COMPANY
FOR
PRELIMINARY
ENGINEERING AND RELOCATION OF FACILITIES ON COBB
PARKWAY/US41/SR3
AT
WINDY
HILL
ROAD
TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a Utility
Relocation Agreement with Georgia Power Company, as approved by the
County Attorneys Office, in an amount not to exceed $346,066.00, for
preliminary engineering and relocation of facilities on Cobb
Parkway/US41/SR3 at Windy Hill Road, Project No. E3030, MIS
Contract No. 000891; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund with the following budget transfer:
Transfer from:
345-050-E003-E303-8781-E3030-U
(Preliminary Est.)

$346,066.00

Transfer to:
345-050-E003-E303-8786-E3030-U
(Utility Reloc.)

$346,066.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 104 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 18
16.

TRANSPORTATION AGENCY (CONT.)


Traffic Operations
16I.

AUTHORIZATION OF PROCUREMENT OF RADAR VEHICLE


DETECTION DEVICES FOR TWO TRAFFIC SIGNALS AS PART
OF A PILOT PROJECT TO EVALUATE NEW TECHNOLOGY TRANSPORTATION
MOTION: Motion by Weatherford, second by Lee, to authorize the
procurement of radar vehicle detection devices for two traffic signals, at a
cost not to exceed $36,550.52, as part of a pilot project to evaluate new
technology, Project No. E5040; and authorize the corresponding budget
transaction.
Available in the 2011 SPLOST Transportation Improvements Program
Fund with the following budget transfer:
Transfer from:
345-050-E005-E504-8005-E5040-P
(Preliminary Est.)

$36,550.52

Transfer to:
345-050-E005-E504-8486-E5040-P
(Traffic Control Equip.)

$36,550.52

VOTE: ADOPTED 4-0, Commissioner Cupid absent


17.

PUBLIC SERVICES AGENCY


Parks, Recreation and Cultural Affairs
17A.

APPROVAL
OF
FINAL
CLOSEOUT
SUPPLEMENTAL
AGREEMENT AND DEDUCTIVE CHANGE ORDER NO. 1 TO
THE CONTRACT WITH Q. T. CONTRACTING, INC. D/B/A
POWERS
HEATING AND
AIR,
FOR
CONSTRUCTION
SERVICES AT JIM R. MILLER PARK BUILDING B - PARKS,
RECREATION AND CULTURAL AFFAIRS
MOTION: Motion by Lee, second by Weatherford, to approve Final
Closeout Supplemental Agreement and Deductive Change Order No. 1 to
the contract with Q. T. Contracting, Inc. d/b/a Powers Heating and Air,
reducing the contract by $10,000.00, for a revised total contract amount of
$93,582.00, for construction services related to the redevelopment of Jim
R. Miller Park, Building B, under the 2011 SPLOST Parks, Recreation
and Cultural Affairs Improvement Program Fund (SPLOST); authorize
the corresponding budget transaction; and further authorize the
Chairman to execute the necessary documents.
This reflects a savings to the 2011 SPLOST Parks, Recreation and
Cultural Affairs Improvement Program Fund. Funds will remain within
the Jim R. Miller Rehabilitation project.
Decrease GAE 345101414708
345-105-E030-EP328 C-8435
(Miller Park Infrastructure Buildings)

$10,000.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 105 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 19
17.

PUBLIC SERVICES AGENCY (CONT.)


Parks, Recreation and Cultural Affairs ( cont.)
17B.

APPROVAL
OF
FINAL
CLOSEOUT
SUPPLEMENTAL
AGREEMENT AND DEDUCTIVE CHANGE ORDER NO. 1 TO
THE CONTRACT WITH INTEGRATED CONSTRUCTION AND
NOBILITY, INC. FOR CONSTRUCTION OF THE MIDWAY
RESTROOM BUILDING AT JIM R. MILLER PARK - PARKS,
RECREATION AND CULTURAL AFFAIRS
MOTION: Motion by Lee, second by Ott, to approve the Final Closeout
Supplemental Agreement and Deductive Change Order No. 1 to the
contract with Integrated Construction and Nobility, Inc., reducing the
contract by $20,199.90, for a revised total contract amount of
$494,245.51, for construction services related to the redevelopment of the
midway restroom building at Jim R. Miller Park, under the 2011 SPLOST
Parks, Recreation and Cultural Affairs Improvement Program Fund
(SPLOST); authorize the corresponding budget transaction; and further
authorize the Chairman to execute the necessary documents.
This reflects a savings to the 2011 SPLOST Parks, Recreation and
Cultural Affairs Improvement Program Fund. Funds will remain within
the Jim R. Miller Park Rehabilitation project.
Decrease GAE 345102814901
345-105-E030-EP328 C-8125
(Miller Park Infrastructure Buildings)

$20,199.90

VOTE: ADOPTED 4-0, Commissioner Cupid absent


17C.

APPROVAL OF CONTRACT WITH ALLSTAR LIGHTING &


ELECTRICAL SERVICE, INC. FOR ATHLETIC FIELD
LIGHTING AT NICKAJACK PARK - PARKS, RECREATION
AND CULTURAL AFFAIRS
MOTION: Motion by Lee, second by Weatherford, to approve a contract
with AllStar Lighting & Electrical Service, in an amount not to exceed
$145,290.00, for the installation of new sports lighting fixtures and related
equipment to serve athletic field lighting at Nickajack Park under the 2011
SPLOST Parks, Recreation and Cultural Affairs Improvement Program
Fund (SPLOST); authorize the corresponding budget transaction; and
further authorize the Chairman to execute the necessary documents.
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
345-105-E040-EP430 C-8024
(Nickajack Park Field Renovation)

$145,290.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 106 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 20
17.

PUBLIC SERVICES AGENCY (CONT.)


Parks, Recreation and Cultural Affairs ( cont.)
17D.

APPROVAL
OF
FINAL
CLOSEOUT
SUPPLEMENTAL
AGREEMENT AND DEDUCTIVE CHANGE ORDER NO. 1 TO
THE
CONTRACT
WITH
MULTIPLEX,
LLC,
FOR
CONSTRUCTION REDEVELOPMENT OF WALLACE PARK PARKS, RECREATION AND CULTURAL AFFAIRS
MOTION: Motion by Lee, second by Weatherford, to approve Final
Closeout Supplemental Agreement and Deductive Change Order No.1 to
the contract with Multiplex, LLC, reducing the contract by $10,638.00, for
a revised total contract amount of $1,100,362.00, for construction services
related to the redevelopment of Wallace Park, under the 2011 SPLOST
Parks, Recreation and Cultural Affairs Improvement Program Fund;
authorize the corresponding budget transaction; and further authorize
the Chairman to execute the necessary documents.
This reflects a savings to the 2011 SPLOST Parks, Recreation and
Cultural Affairs Improvement Program Fund. Funds will remain within
the Wallace Park Rehabilitation project.
Decrease GAE 345121013602
345-105-E030-EP361 C-8125
(Wallace Park Building Number 1)

$ 10,638.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent


18.

SUPPORT SERVICES AGENCY


Property Management
18A.

APPROVE A CONTRACT WITH Q. T. CONTRACTING, INC.


D/B/A POWERS HEATING AND AIR, FOR HEATING,
VENTILATING AND AIR CONDITIONING FOR THE
DEPARTMENT OF TRANSPORTATION ADMINISTRATIVE
OFFICES PROPERTY MANAGEMENT
MOTION: Motion by Lee, second by Birrell, to approve a contract with
Q.T. Contracting, Inc., d/b/a Powers Heating and Air, in the amount of
$240,000.00, for the 2011 SPLOST heating, ventilating, and air
conditioning project for the Department of Transportation Administrative
Offices, located at 1890 County Services Parkway, Marietta; authorize
the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents
Funding is available in Property Management's 2011 SPLOST Program
Project Budget as follows:
345-110-E076-8005-E0788-C
(DOT Admin HVAC)

$102,900.00

Additional funding is available with the following transfers:


Transfer from:
345-110-E076-8005-E0791-C
(Pub Safety Bldg HVAC)

$ 89,910.00

345-110-E076-8005-E0775-C
(Police Supply HVAC)

$ 11,389.00

345-110-E076-8005-E0780-C
(East Cobb Sr HVAC)

$ 25,384.00

345-110-E076-8005-E0787-C
(CCT Hdq HVAC)

$ 10,417.00

Transfer to:
345-110-E076-8435-E0788-C
(DOT Admin HVAC)

$137,100.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent

Page 107 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 21
18.

SUPPORT SERVICES AGENCY (CONT.)


Property Management (cont.)
18B.

APPROVE A CONTRACT WITH MAXAIR MECHANICAL, INC.


FOR HEATING, VENTILATING AND AIR CONDITIONING
PROJECT AT THE PUBLIC SAFETY BUILDING PROPERTY
MANAGEMENT
MOTION: Motion by Lee, second by Birrell, to approve a contract with
Maxair Mechanical, Inc., in the amount of $156,300.00, for the 2011
SPLOST heating, ventilating, and air conditioning project for the Public
Safety Building, located at 185 Roswell Street Marietta; authorize the
corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents.
Funding is available in the 2011 SPLOST Project Budget:
345-110-E076-8005-E0791-C
(Public Safety Bldg HVAC)

$156,300.00

VOTE: ADOPTED 4-0, Commissioner Cupid absent


19.

BOARD OF COMMISSIONERS
19A.

RECOMMENDATION TO APPOINT THE DIRECTOR OF


COMMUNICATIONS BOARD OF COMMISSIONERS
MOTION: Motion by Lee, second by Birrell, to approve the appointment
of Sheri M. Kell as Communications Director.
VOTE: ADOPTED 3-1-0, Commissioner Ott opposed, Commissioner
Cupid absent

19B.

DIRECTION TO DELAY THE TRAFFIC SIGNAL DESIGN FOR A


TEMPORARY TRAFFIC SIGNAL PLANNED FOR THE
INTERSECTION OF PAPER MILL ROAD AND WOODLAWN
DRIVE BOARD OF COMMISSIONERS
MOTION: Motion by Ott, second by Birrell, to direct Cobb County
Department of Transportation to delay the recommended and alternative
traffic signal designs for the intersection of Paper Mill Road and
Woodlawn Drive, and allow for further study and analysis, if determined
necessary, Project No. TR487.
VOTE: FAILED 1-3-0, Chairman Lee, Commissioners Birrell, and
Weatherford opposed, Commissioner Cupid absent

Page 108 of 164

MINUTES OF REGULAR MEETING


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 22
20.

FINANCE
20A.

AUTHORIZATION TO ACCEPT AND ALLOCATE ADDITIONAL


FUNDING FOR THE COMMUNITY SERVICES BLOCK GRANT
PROGRAM FOR FUNDS FOR MUST MINISTRIES - FINANCE
MOTION: Motion by Birrell, second by Weatherford, to authorize the
acceptance and allocation of additional funding for the Community
Services Block Grant program for MUST Ministries which is covered
under separate agenda item; authorize the necessary budget transactions;
and further authorize the Vice Chairman to execute the necessary
documents.
The following budget appropriations account for the additional funds for
MUST Ministries in the amount of $7,167.19.
Increase Revenue/Expenditure:
220-310-C15L-4457-6574-C15L
MUST Ministries

$7,167.19

VOTE: ADOPTED 3-1-0, Chairman Lee recused, Commissioner Cupid


absent
21.

APPOINTMENT CAROL HOLTZ TO THE COBB DOUGLAS BOARD


OF HEALTH
MOTION: Motion by Lee, second by Birrell, to approve the appointment of Ms.
Carol Holtz to the Cobb Douglas Board of Health for a term balance to expire
December 31, 2015.
VOTE: ADOPTED 4-0, Commissioner Cupid absent

22.

APPOINTMENT TODD HELMS TO THE CIVIL SERVICE BOARD


MOTION: Motion by Lee, second by Birrell, to approve the appointment of Mr.
Todd Helms to the Civil Service Board for a four year term to expire March 31,
2019.
VOTE: ADOPTED 4-0, Commissioner Cupid absent

23.

APPOINTMENT CAROL HOLTZ TO THE COMMUNITY SERVICE


BOARD
MOTION: Motion by Lee, second by Birrell, to approve the appointment of Ms.
Carol Holtz to the Community Service Board for a term balance to expire
December 31, 2015.
VOTE: ADOPTED 4-0, Commissioner Cupid absent

ADJOURNMENT
The meeting was adjourned at 9:15 p.m.

____________________________________________
Angela Cunningham
Deputy County Clerk
Cobb County Board of Commissioners

Page 109 of 164

MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
1:30 P.M.

The Special Called Meeting/Work Session of the Cobb County Board of


Commissioners was held on Tuesday, July 28, 2015 in the second floor public meeting
room in the Cobb County Building, 100 Cherokee Street, Marietta, Georgia. Present and
comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Bob Ott
Commissioner Bob Weatherford
Not Present:

1.

Commissioner Lisa Cupid

CALL TO ORDER CHAIRMAN LEE


Chairman Lee called the meeting to order at 1:30 p.m.

2.

DEPARTMENT OF TRANSPORTATION
Engineering
2A.

PRESENTATION OF THE CONCEPT PLAN FOR DESIGN


OF THE I-285 MULTI-USE BRIDGE- TRANSPORTATION

Ms. Faye DiMassimo, Transportation Agency Director, made introductory


comments and introduced Mr. Scott Gero, Sr Engineer, Project Manager,
AECOM who presented information regarding the concept plan for design of the
I-285 Multi-Use Bridge.
A copy of the information presented is attached and made a part of these
minutes.
No official action was taken by the Board.
3.

SUPPORT SERVICES AGENCY


Information Services
3A.

PRESENTATION OF THE COBB COMMUTE WEB MAP


APPLICATION FOR DISPLAYING TRAFFIC CONDITIONS
INFORMATION SERVICES

Sharon A. Stanley, Director and Mr. Ed Biggs of Information Services


presented information regarding the Cobb Commute web map application for
displaying traffic conditions.
A copy of the information presented is attached and made a part of these
minutes.
No official action was taken by the Board.

Page 110 of 164

MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


COBB COUNTY BOARD OF COMMISSIONERS
JULY 28, 2015
PAGE 2
4.

BOARD OF COMMISSIONERS
4A.

PRESENTATION OF QUARTERLY UPDATE OF THE 2011


SPECIAL PURPOSE LOCAL OPTION SALES TAX (SPLOST)
PROGRAM BOARD OF COMMISSIONERS

Ms. Faye DiMassimo, Transportation Agency Director, made introductory


comments on the quarterly update of the 2011 Special Purpose Local Option Sales
Tax (SPLOST) program. The following speakers presented information on
scheduling and implementation of the 2011 SPLOST program:

Mr. Eric Randall, City of Smyrna


Mr. John Reida, Property Management Division Manager
Mr. Randy Crider, Fire Chief
Mr. Eddie Canon, Director, Parks, Recreation, and Cultural Affairs
Ms. Faye DiMassimo, Director, Department of Transportation

A copy of the information presented is attached and made a part of these


minutes.
No official action was taken by the Board.
5.

FINANCE
5A.

PRESENTATION OF UPDATE ON THE STREET LIGHT


PROGRAM
AND
INFORMATION
REGARDING
THE
PROGRAMS REVENUE AND EXPENDITURES - FINANCE

Mr. David Hankerson, County Manager made introductory comments and


introduced Mr. Bill Volckmann who presented information on the Street Light
Fund, reviewed a PowerPoint presentation, and provided a program update.
A copy of the information presented is attached and made a part of these
minutes.

ADJOURNMENT
The meeting was adjourned at 2:49 p.m.

________________________________________
Angela Cunningham
Deputy County Clerk
Cobb County Board of Commissioners

Page 111 of 164

COBB COUNTY TRANSPORTATION AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF AUGUST 11, 2015
ITEM
NO.

Engineering
1

To approve a contract with Glosson Enterprises, LLC for construction of West


Sandtown Road Sidewalk, Project No. E7310, MIS Contract No. 000874.

To approve Change Order No. 1 (final) to the contract with Glosson Enterprises,
LLC for construction of Pete Shaw Road Sidewalk, Project No. E7390, MIS Contract
No. 000684.

To approve the ranking of the top qualified firms to provide program management
services for the 2016 SPLOST Transportation Improvements Program, limited general
engineering services, individual major infrastructure projects as necessary, and airport
programs.

To ratify previous action by the County Manager authorizing emergency repairs to a


segment of Oak Lane, and approve Project No. E2600-WO#06 to the 2013 Countywide
Unit Price Contract with Chatfield Contracting, Inc. for said repairs, MIS Contract
No. 000612.
Traffic Operations

To approve a contract with Carlson Construction Services for installation of 30 closed


circuit television cameras and 30 Ethernet field switches for Incident Management ATMS Phase 8, Project No. E5020, MIS Contract No. 000886, and authorize
procurement of the required Ethernet field switches.

Page 112 of 164

Agenda Item Number. 1

Cobb County
Department of Transportation
Faye DiMassimo, Director

1890 County Services Parkway


Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

Comm. Dist.

August 11, 2015

PURPOSE
To approve a contract with Glosson Enterprises, LLC for construction of West Sandtown Road
Sidewalk, Project No. E7310, MIS Contract No. 000874.

BACKGROUND
West Sandtown Road Sidewalk is an approved project in the Sidewalks Component of the 2011
SPLOST Transportation Improvements Program.
The project consists of adding curb and gutter, a 5-foot wide sidewalk and drainage to the west
side of West Sandtown Road, from Friendship Church Road to existing sidewalk near Brody
Lane.
The Invitation to Bid was advertised in the Marietta Daily Journal on May 1, 8, 15 and 22,
2015. Bids were received on May 28, 2015, from the following companies:
Company

Bid Amount

Glosson Enterprises, LLC


Ohmshiv Construction, LLC
CMES, Inc.
Archimetric Design & Construction, LLC
Knight & Associates, Inc.
Baldwin Paving Company, Inc.

$412,454.75
$467,067.00
$488,854.75
$511,625.55
$543,927.50
$567,410.37

Page 113 of 164

Agenda Item Number. 1

The low bid of $412,454.75 from Glosson Enterprises, LLC was reviewed and found to be
reasonable and responsive. Bid tabulation consisted of $363,126.25 in roadway costs and
$49,328.50 in Water System costs. The completion date for this project is 180 consecutive
calendar days from issuance of the Notice to Proceed.

FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund with the following
budget transfers:
Transfer from:

345-050-E007-E731-8761-E7310-C (Preliminary Est.)


345-050-E007-E731-8721-E7310-E (Preliminary Est.)
345-050-E007-E731-8741-E7310-R (Preliminary Est.)
345-050-E007-E730-8741-E7300-R (Preliminary Est.)

$154,000.00
$ 50,000.00
$ 43,847.00
$115,279.25

Transfer to:

345-050-E007-E731-8762-E7310-C (Turnkey Const.) $363,126.25

Available in the Water Systems SPLOST Projects-Relocate Lines Adopted CIP Budget with
the following budget transfers:
Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates

510-500-5756-8005-W4069-Z

$50,778.50

Transfer to:
West Sandtown Road Sidewalk
Construction
510-500-5756-8260-W4334-C
Interest on Retainage
510-500-5756-6613-W4334-A
Materials and Supplies
510-500-5756-8456-W4334-M
Contingency
510-500-5756-8810-W4334-T

$49,328.50
$ 250.00
$ 200.00
$ 1,000.00

Total:

$50,778.50

RECOMMENDATION
The Board of Commissioners approve a contract with Glosson Enterprises, LLC, in an amount
not to exceed $412,454.75, for construction of West Sandtown Road Sidewalk, Project No.
E7310, MIS Contract No. 000874; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Page 114 of 164

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PROJECT:
Cobb County
Department of Transportation West Sandtown Road Sidewalk
Project No. E7310

Notes: Commission District 1

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DATE:
August 11, 2015

Agenda Item Number. 2

Cobb County
Department of Transportation
Faye DiMassimo, Director

Comm. Dist.
3

1890 County Services Parkway


Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve Change Order No. 1 (final) to the contract with Glosson Enterprises, LLC for construction
of Pete Shaw Road Sidewalk, Project No. E7390, MIS Contract No. 000684.

BACKGROUND
Pete Shaw Road Sidewalk is an approved school related/Safe Routes to School project in the Sidewalks
Component of the 2011 SPLOST Transportation Improvements Program.
The project consisted of adding curb and gutter, sidewalk, and drainage system on the north side of Pete
Shaw Road, from Steinhauer Road to Hazelhurst Drive, to provide sidewalks in the vicinity of Lassiter
High School and Rocky Mountain Elementary School.
On April 22, 2014, the Board of Commissioners approved a contract with Glosson Enterprises, LLC for
construction of Pete Shaw Road Sidewalk.
Details for action requested are as follows:
Construction is complete and Change Order No. 1 (final) to the contract with Glosson Enterprises,
LLC, a savings to the project in the amount of $52,227.12, is requested due to variations between the
original and final plan quantities. These are the final changes necessary to close this contract with
Glosson Enterprises, LLC.
Original Contract
Change Order No. 1 (final)
Revised Contract

$347,632.19
($ 52,227.12)
$295,405.07
Page 116 of 164

Agenda Item Number. 2

FUNDING
A savings to the 2011 SPLOST Transportation Improvements Program Fund.
Decrease GAE 345042214903: 345-050-E007-E739-8762-E7390-C (Turnkey Const.)

$37,002.12

A savings to the Water Systems SPLOST Projects-Relocate Lines Adopted CIP Budget with the
following budget transfers:
Decrease GAE 510042214903: 510-500-5756-8260-W4312-C (Construction)

$ 15,225.00

Transfer from:
Pete Shaw Road Sidewalk
Construction

510-500-5756-8260-W4312-C

$15,225.00

Interest on Retainage

510-500-5756-6613-W4312-A

75.00

Meter Purchase Replacement

510-500-5756-8456-W4312-M

200.00

Contingency

510-500-5756-8810-W4312-T

420.00

Total

$15,920.00

Transfer to:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z

$15,920.00

RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the contract with Glosson
Enterprises, LLC, a savings to the project of $52,227.12, for construction of Pete Shaw Road Sidewalk,
Project No. E7390, MIS Contract No. 000684; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map

Page 117 of 164

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PROJECT:
Cobb County
Department of Transportation Pete Shaw Road Sidewalk

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Page 118 of 164

Agenda Item Number. 3

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve the ranking of the top qualified firms to provide program management services for
the 2016 SPLOST Transportation Improvements Program, limited general engineering services,
individual major infrastructure projects as necessary, and airport programs.

BACKGROUND
The 2016 Transportation Improvements Program (TIP) is the transportation portion of the 2016
Special Purpose Local Option Sales Tax (SPLOST) program approved in the general election
held on November 4, 2014.
The scope of work for this program management services contract will include program
management assistance, pre-construction services, right-of-way services, and construction
management services. Management services will also include limited general engineering
services, major infrastructure projects that may develop over the term of the 2016 management
contract, as necessary, and airport programs.
On February 24, 2015, the Board of Commissioners authorized advertisement for and conduct
of a public hearing, and also authorized the Department to issue a Request for Proposals (RFP)
to secure engineering design services for program management services. The public hearing was
held on March 24, 2015.
A Request for Proposals was advertised in the Marietta Daily Journal on May 15, 22, and 29,
2015, and also on June 5, 12, and 19, 2015, in accordance with Selection Process 1 (Competitive
Negotiations) in the Policy for the Procurement of Professional Services, as amended by the
Board on November 25, 2014. Proposals were received on June 28, 2015, with two firms
responding.
Page 119 of 164

Comm. Dist.
All

Agenda Item Number. 3

The following selection committee was approved for this project: Eddie Cannon, Director,
Parks, Recreation and Cultural Affairs; Russ Ford, District 4 Engineer, Department of
Transportation (DOT); Sam Heaton, Director, Public Safety; Jim Pehrson, Finance Director;
Bill Shelton, Roadway Maintenance Division Manager, DOT; Karl Von Hagel, Airport Division
Manager, DOT; and Kathy Zahul, District 7 Engineer, Georgia Department of
Transportation. The following served as technical advisors to the selection committee: Faye
DiMassimo, DOT Director; Chris Pruitt, DOT Transportation Division Manager; and Jim
Wilgus, DOT Deputy Director.
The selection committee reviewed the proposals and ranked the firms based on their
understanding of the project, their proposed staffing, level of experience, past performance,
project approach, availability and schedule, and financial stability. The committee ranked the
two teams of firms, in order, as follows:
Atkins North America, Inc.
Moreland Altobelli Associates, Inc.
The Department requests authorization to enter into negotiations with the top-ranked firm,
Atkins North America, Inc., for final scope of services and fee.

FUNDING
N/A

RECOMMENDATION
The Board of Commissioners approve the ranking of the top qualified firms to provide program
management services for the 2016 SPLOST Transportation Improvements Program (TIP),
limited general engineering services, individual major infrastructure projects as necessary, and
airport programs; and authorize negotiations for final scope of services and fees with the topranked firm, Atkins North America, Inc., utilizing Selection Process 1 (Competitive
Negotiations).

Page 120 of 164

Agenda Item Number. 4

Cobb County
Department of Transportation
Faye DiMassimo, Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To ratify previous action by the County Manager authorizing emergency repairs to a segment
of Oak Lane, and approve Project No. E2600-WO#06 to the 2013 Countywide Unit Price
Contract with Chatfield Contracting, Inc. for said repairs, MIS Contract No. 000612.

BACKGROUND
Drainage System Improvements is an approved component in the 2011 SPLOST Transportation
Improvements Program.
During milling operations, in preparation for resurfacing the roadway, the catch basin lid and
throat at 4416 Oak Lane collapsed due to a pipe failure. An inspection revealed the 18-inch
metal cross drain pipe had corroded below the pavement and was in need of replacement prior
to resurfacing. This unforeseen event has caused the paving project to be placed on
hold, causing traffic to drive on a milled surface. The Department subsequently recommended
retaining a unit price contractor to repair the roadway. On June 15, 2105, the County Manager,
under emergency authority granted by the Board of Commissioners, approved commencement
of repairs.
On December 11, 2012, the Board approved the 2013 Countywide Unit Price Contracts.
Project No. E2600-WO#06 to the 2013 Countywide Unit Price Contract with Chatfield
Contracting, Inc., the lowest responsive unit price contractor, in an amount not to exceed
$33,979.75, is requested for emergency drainage system repairs on Oak Lane.

Page 121 of 164

Comm. Dist.
2

Agenda Item Number. 4

FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund with the following
budget transfer:
Transfer from:

345-050-E002-E226-8761-E2260-C (Preliminary Est.)

$33,979.75

Transfer to:

345-050-E002-E260-8762-E2600-C (Turnkey Const.)

$33.979.75

RECOMMENDATION
The Board of Commissioners ratify previous action by the County Manager authorizing
emergency repairs to a segment of Oak Lane, in response to a pipe failure; approve Project No.
E2600-WO#06 to the 2013 Countywide Unit Price Contract with Chatfield Contracting, Inc., in
an amount not to exceed $33,979.75, for said repairs, MIS Contract No. 000612; authorize the
corresponding budget transaction; and further authorize the Chairman to execute the necessary
documents.

ATTACHMENTS
Location Map

Page 122 of 164

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PROJECT:
Cobb County
Department of Transportation Oak Lane

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August 11, 2015

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[
Page 123 of 164

Agenda Item Number. 5

Cobb County
Department of Transportation

Comm. Dist.

Faye DiMassimo, Director


1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO:

David Hankerson, County Manager

FROM:

Faye DiMassimo, Director


This item has been electronically signed by:
Faye DiMassimo, Director

DATE:

August 11, 2015

PURPOSE
To approve a contract with Carlson Construction Services for installation of 30 closed circuit
television cameras and 30 Ethernet field switches for Incident Management - ATMS Phase 8,
Project No. E5020, MIS Contract No. 000886, and authorize procurement of the required Ethernet
field switches.

BACKGROUND
Incident Management is an approved project in the Traffic Management, Traffic Signal Timing,
and Planning Component of the 2011 SPLOST Transportation Improvements Program.
The scope of this project includes installation of 30 closed circuit television (CCTV) cameras and
30 Ethernet field switches at Cobb County traffic signals. The contractor shall supply the required
Type H CCTV cameras, and Cobb County will provide the required Ethernet field switches.
On March 12, 2013, the Board of Commissioners approved the initial installation of CCTV
cameras in the southern portion of Cobb County. This project will complete our countywide
coverage by installing additional cameras in the northern portion of Cobb County.
The Invitation to Bid for this project was advertised in the Marietta Daily Journal on June 26,
2015, and on July 3, 10, and 17, 2015. Bids were received on July 23, 2015, from the following
companies:

Page 124 of 164

All

Agenda Item Number. 5

Company

Amount

Carlson Construction Services

$210,000.00

World Fiber Technologies, Inc.

$239,473.17

The low bid of $210,000.00 from Carslon Construction Services was reviewed and found to be
reasonable and responsive. The contract time for completion is 180 consecutive calendar days from
issuance of the Notice to Proceed.
The Department also requests authorization to procure the 30 Ethernet field switches required for
this project, utilizing the State Contract with Dimension Data, at a cost not to exceed $46,101.00.

FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following
budget transfers:
Transfer from:

Transfer to:

345-050-E005-E502-8761-E5020-C (Preliminary Est.)

$210,000.00

345-050-E005-E502-8005-E5020-P (Preliminary Est.)

$ 46,101.00

345-050-E005-E502-8770-E5020-C (Special Const.)

$210,000.00

345-050-E005-E502-8486-E5020-P (Traffic Control Equip.) $ 46,101.00

RECOMMENDATION
The Board of Commissioners approve a contract with Carslon Construction Services, in an amount
not to exceed $210,000.00, for installation of 30 closed circuit television cameras and 30 Ethernet
field switches for Incident Management - ATMS Phase 8, Project No. E5020, MIS Contract No.
000886; authorize procurement of 30 Ethernet field switches, in an amount not to exceed
$46,101.00; authorize the corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.

ATTACHMENTS
Location Map

Page 125 of 164

LOCATION MAP

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PROJECT:
Cobb County
Department of Transportation Incident Management
Project No. E5020

DATE:
August 11, 2015

[
Notes: Commission Districts 1, 2, 3, and 4

Page 126 of 164

COBB COUNTY PUBLIC SERVICES AGENCY


REGULAR AGENDA COVER
REGULAR MEETING OF AUGUST 11, 2015
ITEM
NO.

Parks, Recreation, and Cultural Affairs


1

To approve a contract with Aqua Underground, Inc. for construction services related
to the installation of a new athletic field irrigation system at Bells Ferry Park, under
the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

To approve a contract with AllStar Lighting & Electrical Service, Inc. for the
installation of new lighting fixtures and related equipment to illuminate the concrete
walking loop at Mud Creek Soccer Complex under the 2011 Parks, Recreation and
Cultural Affairs SPLOST Program.

To approve a contract with Integrated Construction and Nobility, Inc. for construction
services related to the redevelopment of the Parks, Recreation and Cultural Affairs
Eastern District office building at Noonday Creek Park, under the 2011 Parks,
Recreation and Cultural Affairs SPLOST Program.

Page 127 of 164

Agenda Item Number. 1

Cobb County
Parks, Recreation & Cultural Affairs
Eddie Canon, Director
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813

TO:

David Hankerson, County Manager

FROM:

Eddie Canon, Director


This item has been electronically signed by:
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services

DATE:

August 11, 2015

PURPOSE
To approve a contract with Aqua Underground, Inc. for construction services related to the
installation of a new athletic field irrigation system at Bells Ferry Park, under the 2011 Parks,
Recreation and Cultural Affairs SPLOST Program.

BACKGROUND
The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes the redevelopment
of athletic fields at Bells Ferry Park, 2334 Bells Ferry Road, Marietta. The existing irrigation
system has outlived its reasonable service life and must be replaced. Due to scheduling and cost
efficiencies, the installation of the irrigation system will be most effectively completed by a
specialized contractor.
The project scope includes furnishing all labor, materials, equipment, etc. for the installation of
the irrigation system for softball fields 1, 2, and 3, and valves on field 4. This includes
installation of the irrigation water main, sprinklers, valves, piping, piping fittings, controller(s),
associated accessories and wiring.
An Invitation to Bid was published on the County Purchasing website, and advertised in the
Marietta Daily Journal on June 26 and July 3, 10, and 17, 2015 in accordance with Purchasing
Policies. Sealed Bids were received from two responsive firms and opened on July 23, 2015.
The bidders and their total bid amounts are:

Page 128 of 164

Comm. Dist.
3

Agenda Item Number. 1

Aqua Underground, Inc.


Tri Scapes, Inc.

$130,400.00
$131,126.26

Bids and Supporting Information were reviewed by Purchasing and Parks, Recreation and
Cultural Affairs staff, and the qualified low bidder was identified as Aqua Underground, Inc.
with a total bid amount of $130,400.00.

FUNDING
Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as
follows:
345-105-E040-EP401 C-8125 (Bells Ferry Park Field Renovation)

$130,400.00

RECOMMENDATION
The Board of Commissioners approve a contract with Aqua Underground, Inc., in an amount
not to exceed $130,400.00, for construction services related to the installation of a new athletic
field irrigation system at Bells Ferry Park, under the 2011 Parks, Recreation and Cultural
Affairs SPLOST Program; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

Page 129 of 164

Agenda Item Number. 2

Cobb County
Parks, Recreation & Cultural Affairs
Eddie Canon, Director
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813

TO:

David Hankerson, County Manager

FROM:

Eddie Canon, Director


This item has been electronically signed by:
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services

DATE:

August 11, 2015

PURPOSE
To approve a contract with AllStar Lighting & Electrical Service, Inc. for the installation of new
lighting fixtures and related equipment to illuminate the concrete walking loop at Mud Creek
Soccer Complex under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND
Improvements to the Mud Creek Soccer Complex, 5600 Ernest Barrett Parkway, are an
approved component of the 2011 Parks, Recreation and Cultural Affairs SPLOST Program. In
addition to the heavily used soccer fields, Mud Creek also provides other exercise opportunities,
including a very popular concrete surface walking loop. While activities on the soccer fields
tend to be more seasonal in nature, citizens use the half mile walking track year round. When
soccer fields are not in use, and the field lights are turned off, this track can be very dark at
night.
This proposed project is the result of numerous citizen requests to illuminate the track. It
involves the installation of twenty-seven 24 foot tall fiberglass poles, each fitted with LED
shoebox lighting fixtures, along with all related breakers, contactors and buried wiring. The
LED fixtures are much more energy efficient and last considerably longer than equivalent metal
halide fixtures. The new lights will greatly increase security for users of the track.
On April 1, 2013, following a competitive bidding process, the County approved a county-wide
Annual Contract with AllStar Lighting & Electrical Service, Inc. to cover light pole removal,
replacement, and related electrical materials and services. This contract was renewed on April
1, 2015. AllStar has presented a proposal totaling $145,450.00, which references approved unit
prices for materials, equipment and labor, in order to complete the project scope. Because this
expenditure will exceed $50,000.00 in SPLOST funding, Parks, Recreation and Cultural Affairs
is requesting Board of Commissioners approval.
Page 130 of 164

Comm. Dist.
4

Agenda Item Number. 2

FUNDING
Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as
follows:
345-105-E040-EP428 C-8024 (Mud Creek Field Renovation)

$145,450.00

RECOMMENDATION
The Board of Commissioners approve a contract with AllStar Lighting & Electrical Service,
Inc., in an amount not to exceed $145,450.00, for the installation of new lighting fixtures and
related equipment to illuminate the concrete walking loop at Mud Creek Soccer Complex under
the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

Page 131 of 164

Agenda Item Number. 3

Cobb County
Parks, Recreation & Cultural Affairs
Eddie Canon, Director
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813

TO:

David Hankerson, County Manager

FROM:

Eddie Canon, Director


This item has been electronically signed by:
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services

DATE:

August 11, 2015

PURPOSE
To approve a contract with Integrated Construction and Nobility, Inc. for construction services
related to the redevelopment of the Parks, Recreation and Cultural Affairs Eastern District office
building at Noonday Creek Park, under the 2011 Parks, Recreation and Cultural Affairs
SPLOST Program.

BACKGROUND
The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes the replacement of
the Parks, Recreation and Cultural Affairs Eastern District office building located at Noonday
Creek Park, 489 Hawkins Store Road, Kennesaw. The current offices are located in a converted
1960s era ranch house, which no longer adequately serves the required purpose. The new
building will have upgraded office space, modern restroom facilities, additional storage space,
and a meeting room that will be available for public meetings, including the volunteer athletic
associations active in the park. Pavement and access improvements are also included in the
project.
Under a previously approved contract, Parks, Recreation and Cultural Affairs retained the
services of a professional architecture and engineering team to create construction documents
sufficient to permit the work and to include in a bid package to obtain competitive bids for
construction.
An Invitation to Bid for Construction Services was published on the County Purchasing website,
and advertised in the Marietta Daily Journal on June 26, and July 3, 10, and 17, 2015 in
accordance with Purchasing Policies. Sealed Bids were received from six firms and opened on
July 23, 2015. The qualified bidders and their total bid amounts, taking into account all
approved alternates, were:
Page 132 of 164

Comm. Dist.
3

Agenda Item Number. 3

Integrated Construction and Nobility, Inc.

$ 755,123.05

Hardimon Contracting Company

$ 772,000.00

Lichty Commercial Construction, Inc.

$ 806,157.00

Beatty Construction, Inc.

$ 847,800.00

Bayne Development Group, LLC

$ 924,933.00

Diversified Construction of Georgia, Inc.

$1,004,168.00

Bids and Supporting Information were reviewed by Purchasing and Parks, Recreation and
Cultural Affairs staff, and the qualified low bidder was identified as Integrated Construction and
Nobility, Inc. with a total bid amount of $755,123.05. Contract documents will be approved by
County legal staff prior to execution.

FUNDING
Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as
follows:
345-105-E030-EP 333 C-8125 (Noonday Office Building)

$626,248.75

345-105-E040-EP 434 C-8125 (Noonday Field Renovation)

$ 43,840.10

345-105-E050-EP 512 C-8125 (Noonday Paving)

$ 85,034.20

RECOMMENDATION
The Board of Commissioners approve a contract with Integrated Construction and Nobility,
Inc., in an amount not to exceed $755,123.05, for construction services related to the
redevelopment of the Parks, Recreation and Cultural Affairs Eastern District office building at
Noonday Creek Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program;
authorize the corresponding budget transactions; and further authorize the Chairman to execute
the necessary documents.

Page 133 of 164

COBB COUNTY BOARD OF COMMISSIONERS


REGULAR AGENDA COVER
REGULAR MEETING OF AUGUST 11, 2015
ITEM
NO.

Chair (County-wide)
1

To approve the naming of the Board room in the existing Public Health Building A
located at 1650 County Services Parkway to the Dan B Stephens Board Room".

Page 134 of 164

Agenda Item Number. 1

Cobb County Board of Commissioners


Tim Lee, Chairman
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO:

David Hankerson, County Manager

FROM:

Tim Lee, Chairman


This item has been electronically signed by:
Tim Lee, Chairman

DATE:

August 11, 2015

PURPOSE
To approve the naming of the Board room in the existing Public Health Building A located at
1650 County Services Parkway to the Dan B Stephens Board Room".

BACKGROUND
Dr. Dan Stephens recently stepped down from his role as Chairman of the Cobb & Douglas
Public Health Board, and the Cobb & Douglas Community Services Board. Dr. Stephens served
Cobb County and the region in this capacity for more than 20 years. Dr. Stephens has served on
the Public Health Board of Cobb County since 1988, and as its chairman since 1992. He has
served as Chairman of the Cobb & Douglas Community Services Board since 1994.
Dr. Stephens has dedicated more than 2 decades of his life to enhancing and implementing Cobb
Public Healths mission and vision and is a recognized public health leader in the Southeastern
United States. He has been named one of Atlanta's Health-care Heroes by Atlanta Business
Chronicle and was the Marietta Citizen of the Year in 2006.
Under his leadership, Cobb & Douglas Public Health has offered cost effective services and
improved the health of tens of thousands of adults and children. The department and employees
have been the recipients of dozens of awards recognizing service excellence, maintained a
healthy reserve fund balance and is in the process of a $6 million renovation to its existing
building.

RECOMMENDATION
The Board of Commissioners to approve the naming of the Board room in the existing Public
Health Building A located at 1650 County Services Parkway to the Dan B Stephens Board
Room".
Page 135 of 164

Comm. Dist.
All

COBB COUNTY COMMUNITY DEVELOPMENT HEARINGS


REGULAR AGENDA COVER
REGULAR MEETING OF AUGUST 11, 2015
ITEM
NO.

Community Development Hearings


1

To request that a Show Cause Hearing be conducted to determine if due cause exists
to suspend, revoke or place on probation the Cobb County Beer, Wine, and Sunday
Sales Package License for Global Finvest, LLC, d/b/a Koala Express, located at 1280
Johnson Ferry Rd., Marietta, GA 30068, Suhel Kazani, licensee.

To request that a Show Cause Hearing be conducted to determine if due cause exists
to suspend, revoke or place on probation the Cobb County Liquor, Beer, Wine, and
Sunday Sales Package License for Radha Krishna, Inc., d/b/a Merchants Package
Store, located at 1272 Johnson Ferry Rd., Marietta, GA 30068, Rajnikant Patel,
licensee.

Page 136 of 164

Agenda Item Number. 1

Cobb County
Community Development Agency
Rob Hosack, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Rob Hosack, AICP, Director


This item has been electronically signed by:
Rob Hosack, AICP, Director

DATE:

August 11, 2015

PURPOSE
To request that a Show Cause Hearing be conducted to determine if due cause exists to
suspend, revoke or place on probation the Cobb County Beer, Wine, and Sunday Sales Package
License for Global Finvest, LLC, d/b/a Koala Express, located at 1280 Johnson Ferry Rd.,
Marietta, GA 30068, Suhel Kazani, licensee.

BACKGROUND
According to the Cobb County Police Department, on January 29, 2015, Kiflom A. Gebrerufael,
an employee of Global Finvest, LLC, sold alcohol to an underage person while working at
Koala Express. As an aggravating factor, Koala Express received a thirty day suspension in
2007 and a sixty day suspension in 2010. Both suspensions were the result of underage sales to
a minor. On May 7, 2015, the Cobb County License Review Board conducted a show cause
hearing, and after considering all evidence, testimony, and the Online License Review Board
Questionnaire, the License Review Board recommended a 45-day suspension of the beer, wine,
and Sunday sales package license for Global Finvest, LLC, d/b/a Koala Express. On May 26,
2015 the Cobb County Board of Commissioners did not affirm the decision of the License
Review Board by removing the item from the consent agenda, and the Business License
Division was directed to schedule a hearing on July 14, 2015 before the Board of
Commissioners. However, legal counsel for Global Finvest, LLC, d/b/a Koala Express was not
available on July 14, 2015. Therefore the hearing has been scheduled for August 11, 2015.

FUNDING
N/A

Page 137 of 164

Comm. Dist.
2

Agenda Item Number. 1

RECOMMENDATION
The Board of Commissioners conduct a Show Cause Hearing to consider if due cause exists
to suspend, revoke or place on probation the Cobb County Beer, Wine, and Sunday Sales
Package License issued to Global Finvest, LLC, d/b/a Koala Express, located at 1280 Johnson
Ferry Rd., Marietta, GA 30068, Suhel Kazani, licensee.

ATTACHMENTS
License Review Board Questionnaire
Letter from the Business License Division Manager including Procedures and Charges and
Specifications

Page 138 of 164

COBB COUNTY
COMMUNITY DEVELOPMENT AGENCY
P.O. Box 649
Marietta, Georgia 30061-0649
phone: (770) 528-8410
Email: BLRenewal@cobbcounty.org

Sandra S. Richardson
Business License
Division Manager

Cobb County License Review Board


FACTORS TO CONSIDER IN SHOW CAUSE HEARING REGARDING THE
LICENSE DUE TO A SALE OF ALCOHOL TO AN UNDERAGE PERSON
QUESTIONS FOR THE LICENSEE
License Number: 901340

Licensee: SUHEL KAZANI

1. What was the violation(s)?


Furnished/Sale of alcohol to an underage
2. Were there more than one violation?
No
3. Was the compliance check in regard to a complaint?
No
4. Did all employees have work permits at the time of the compliance check?
Yes
5. How long have you, the licensee, operated the business?
8 years
6. Have there been previous violations at this location or other locations where you were the licensee?
Yes
7. If so, how many, where, and when?
Two previous violation at the same location. First on 12/11/2007 and other on 2/18/2010
8. What were the sanctions?
2007 violation resulted in 30 day suspension & 2010 resulted in 60 day suspension
9. Are you remorseful regarding the violation(s) or was it an employee or someone else`s fault?
The violation was someone else`s fault, I am nevertheless remorseful as a business owner
10. Were there written procedures in place prior to the violations or after?

901340

PAGE: 1
SCHR_ALCH_LICENSEE_UUSALE

Page 139 of 164

5/15/2015 10:19:03 AM

Yesare the employees held accountable to follow the policies and procedures of the business?
11. How
Many violations of policies and procedures result in immediate termination
12. What are the consequences for the employee and managers for violations of policies and procedures?
Depending on the violation, the consequence may be suspension or immediate termination.
13. What are the consequences for the employee and managers for violations of law/ordinances?
Violation of failure to card anyone who appears under 40 may result in immediate termination.
14. How are the consequences communicated to the employee?
During performance review and periodic training
15. When are the consequences communicated to the employee?
Upon hiring and during the course of empoyment
16. Was there training of employees prior to the violation?
Yes
17. Was there training of employees after the violation?
Yes
18. Was there any retraining of employees after the violation?
Yes
19. Will there be any reoccurring training of employees?
Yes
20. How may employees work at this location?
2
21. How many locations are you the licensee?
3
22. What experience do you the owner/licensee have in the sale of alcohol?
Business and industry training and RASS training.
23. Do you the owner/licensee have a secret shopper program in place?
No
24. What has been the results of the program?
NA

901340

PAGE: 2
SCHR_ALCH_LICENSEE_UUSALE

Page 140 of 164

5/15/2015 10:19:03 AM

25. Are you the owner/licensee, managers, and employees familiar with the Georgia Drivers License?
Yes
26. Are you the owner/licensee, managers, and employees familiar with the Georgia Drivers License?
Date of birth
27. Do you the owner/licensee have a point of sale system (i.e. - cash register) which prompts for identification
prior to the sale of alcohol?
Yes
28. Is there an override feature?
No
29. If there is an override feature, who can override the system?
NA
30. What is your policy on when to check ID prior to the sale of alcohol?
Card every who looks younger than 40 years old
31. What type of business is being operated at this location?
Gas Station with Convenience Store
32. Is the type of business being operated at this location different from the type of business that was approved to
operate in the original application?
No
33. Are there cameras in the establishment?
Yes
34. If so, how many?
16
35. How often are they reviewed?
As necessary
36. Why are they reviewed?
Customer complaint, vendor issue, police request
37. How long is the video maintained?
15 days
38. Has the video been reviewed regarding the violation(s)?

901340

PAGE: 3
SCHR_ALCH_LICENSEE_UUSALE

Page 141 of 164

5/15/2015 10:19:03 AM

Yes
39. If so, by whom?
Owner/Licensee
40. What was determined from the video?
The employee carded the underage before making the purchase and entering the date of birth in
the POS
41. Have you discussed with the employee that committed the violation what occurred when he/she committed the
violation?
Yes
42. What explanation did the employee have regarding the violation?
Employee stated that he carded the customer and misread the age of birth and entered the
erroneous date of birth in the point of sale
43. What has been the consequence to the employee for the violation?
Termination
44. What assurance can you provide the LRB that you the owner/licensee and your employees will not sell/provide
alcohol in violation of State or County Law again.
There are series of action underway to eliminate future occurrence of underage sale including: (1)
Customer ID Scanner (2)Tips training for all employees hired and (3) Retaining Secret Shopper
service provider
45. What evidence can you provide the LRB that you and your employees understand State and County law
regarding the sale and service of alcohol?
Certification of employee training and implementation of series of action stated above
46. Do you take responsibility for the actions of your employees and any violations that the employees may
commit?
Yes
47. Does the cash register or point of sale system track alcohol sales?
Yes
48. Does the cash register or point of sale system track when they were sold?
Yes
49. Does the cash register or point of sale system track by whom they were sold?

901340

PAGE: 4
SCHR_ALCH_LICENSEE_UUSALE

Page 142 of 164

5/15/2015 10:19:03 AM

Yes
50. Does the cash register or point of sale system track if ID was checked?
No
51. Does the cash register or point of sale system track the Date of Birth prior to the sale of alcohol?
No

901340

PAGE: 5
SCHR_ALCH_LICENSEE_UUSALE

Page 143 of 164

5/15/2015 10:19:03 AM

Page 144 of 164

Page 145 of 164

Page 146 of 164

Page 147 of 164

Page 148 of 164

Page 149 of 164

Agenda Item Number. 2

Cobb County
Community Development Agency
Rob Hosack, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO:

David Hankerson, County Manager

FROM:

Rob Hosack, AICP, Director


This item has been electronically signed by:
Rob Hosack, AICP, Director

DATE:

August 11, 2015

PURPOSE
To request that a Show Cause Hearing be conducted to determine if due cause exists to
suspend, revoke or place on probation the Cobb County Liquor, Beer, Wine, and Sunday Sales
Package License for Radha Krishna, Inc., d/b/a Merchants Package Store, located at 1272
Johnson Ferry Rd., Marietta, GA 30068, Rajnikant Patel, licensee.

BACKGROUND
According to the Cobb County Police Department, on January 29, 2015, Jon D. Sciarrone, an
employee of Radha Krishna, Inc., sold alcohol to an underage person while working at
Merchants Package Store. As an aggravating factor, Merchants Package Store received a six
day suspension in 2010 as a result of an underage sale to a minor. On May 7, 2015, the Cobb
County License Review Board conducted a show cause hearing, and after considering all
evidence, testimony, and the Online License Review Board Questionnaire, the License Review
Board recommended a 6-day suspension of the liquor, beer, wine, and Sunday sales package
license for Radha Krishna, Inc., d/b/a Merchants Package Store. On May 26, 2015 the Cobb
County Board of Commissioners did not affirm the decision of the License Review Board by
removing the item from the consent agenda, and the Business License Division was directed to
schedule a hearing on July 14, 2015 before the Board of Commissioners. However, legal
counsel for Radha Krishna, Inc., d/b/a Merchants Package Store was not available on July 14,
2015. Therefore the hearing has been scheduled for August 11, 2015.

FUNDING
N/A

Page 150 of 164

Comm. Dist.
2

Agenda Item Number. 2

RECOMMENDATION
The Board of Commissioners conduct a Show Cause Hearing to consider if due cause exists
to suspend, revoke or place on probation the Cobb County Liquor, Beer, Wine, and Sunday
Sales Package License issued to Radha Krishna, Inc., d/b/a Merchants Package Store, located at
1272 Johnson Ferry Rd., Marietta, GA 30068, Rajnikant Patel, licensee.

ATTACHMENTS
License Review Board Questionnaire
Letter from the Business License Division Manager including Procedures and Charges and
Specifications

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COBB COUNTY
COMMUNITY DEVELOPMENT AGENCY
P.O. Box 649
Marietta, Georgia 30061-0649
phone: (770) 528-8410
Email: BLRenewal@cobbcounty.org

Sandra S. Richardson
Business License
Division Manager

Cobb County License Review Board


FACTORS TO CONSIDER IN SHOW CAUSE HEARING REGARDING THE
LICENSE DUE TO A SALE OF ALCOHOL TO AN UNDERAGE PERSON
QUESTIONS FOR THE LICENSEE
License Number: 900770

Licensee: RAJNIKANT AMBALAL PATEL

1. What was the violation(s)?


Furnishing/selling alcohol to an underage person.
2. Were there more than one violation?
No
3. Was the compliance check in regard to a complaint?
No
4. Did all employees have work permits at the time of the compliance check?
Yes
5. How long have you, the licensee, operated the business?
For more than eleven (11) years.
6. Have there been previous violations at this location or other locations where you were the licensee?
Yes
7. If so, how many, where, and when?
One violation, a sale of alcohol to an underage person, that occurred in February of 2010.
8. What were the sanctions?
Alcohol license was suspended for six (6) consecutive days.
9. Are you remorseful regarding the violation(s) or was it an employee or someone else`s fault?
While I am remorseful and regret that an employee of my business sold/furnished alcohol to an
underage person, I am extremely disappointed in the former employee who, this one time,
apparently due to personal issues, was distracted and did not follow our company procedures.

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10. Were there written procedures in place prior to the violations or after?
Both prior to and after the violation.
11. How are the employees held accountable to follow the policies and procedures of the business?
Since 2010, with the exception of an approximately two (2) year period, we have used the Training
Institute for Responsible Vendors to perform at least a monthly secret shopper program.
Additionally, I review our policies and procedures with our staff at least one time every two (2)
weeks and at least one (1) time each week during our busiest season.
12. What are the consequences for the employee and managers for violations of policies and procedures?
Failure to require identification from persons less than thirty five (35) years of age or service of
alcohol to an intoxicated person, which to our knowledge has never happened, results in
immediate termination from employment. For other violations of policies and procedures, such as
taking excessive breaks, failing to timely complete inventory, not treating customers properly,
consequences typically are a verbal warning for a first violation, written warning for a second
violation and termination for a third violation.
13. What are the consequences for the employee and managers for violations of law/ordinances?
Immediate termination.
14. How are the consequences communicated to the employee?
In our written policies, verbally at the time of hire, and verbally at least every two (2) weeks.
15. When are the consequences communicated to the employee?
Please see response to Question 14.
16. Was there training of employees prior to the violation?
Yes
17. Was there training of employees after the violation?
Yes
18. Was there any retraining of employees after the violation?
Yes
19. Will there be any reoccurring training of employees?
Yes
20. How may employees work at this location?
Six (6) employees.
21. How many locations are you the licensee?
Two (2) locations, the subject liquor store and a convenience store located outside of Cobb
County.
22. What experience do you the owner/licensee have in the sale of alcohol?

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I have continuously owned and operated businesses that sell and serve alcoholic beverages since
October 1993.
23. Do you the owner/licensee have a secret shopper program in place?
Yes
24. What has been the results of the program?
When in place, excellent. None of our employees has sold alcohol to an underage person during
the secret shopper program.
25. Are you the owner/licensee, managers, and employees familiar with the Georgia Drivers License?
Yes
26. Are you the owner/licensee, managers, and employees familiar with the Georgia Drivers License?
Under 21 drivers license is vertical rather than horizontal. The under 21 drivers license states
Under 21 near the top of the license.
27. Do you the owner/licensee have a point of sale system (i.e. - cash register) which prompts for identification
prior to the sale of alcohol?
No
28. Is there an override feature?
No
29. If there is an override feature, who can override the system?
NA
30. What is your policy on when to check ID prior to the sale of alcohol?
Our policy is to card anyone who enters the store, regardless of whether they are trying to
purchase alcohol, who appears to be less than thirty five (35) years of age, and to card anyone
who wishes to purchase alcoholic beverages who appear to be less than forty (40) years of age.
31. What type of business is being operated at this location?
Liquor store.
32. Is the type of business being operated at this location different from the type of business that was approved to
operate in the original application?
No
33. Are there cameras in the establishment?
Yes
34. If so, how many?
Eighteen (18) cameras.
35. How often are they reviewed?

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Camera images are visible from the cash register at all times. Further, I randomly review camera
images to confirm that staff is following policies and procedures at least one time each week.
36. Why are they reviewed?
To confirm that staff is following policies and procedures. To monitor loss prevention including
shop lifting, incorrect ring ups in cash register and employee theft.
37. How long is the video maintained?
Twenty (20) days.
38. Has the video been reviewed regarding the violation(s)?
Yes.
39. If so, by whom?
Rajnikant Patel, the store manager and all employees.
40. What was determined from the video?
The employee asked for identification, received the identification, studied the identification for at
least ten (10) seconds and miscalculated the persons age. It is not unusual for the Georgia
vertical drivers license to expire more than one (1) year following the persons twenty first (21st)
birthday i.e., twenty second (22nd) or twenty third (23rd) birthday, and therefore, sometimes
employees must calculate the purchasers age.
41. Have you discussed with the employee that committed the violation what occurred when he/she committed the
violation?
Yes
42. What explanation did the employee have regarding the violation?
He made a mistake and misread the year of the customers birth.
43. What has been the consequence to the employee for the violation?
Immediate termination from employment.
44. What assurance can you provide the LRB that you the owner/licensee and your employees will not sell/provide
alcohol in violation of State or County Law again.
We have re-engaged the Training Institute to perform secret shopper and to re-train our staff. We
had neglected to maintain our relationship with the Training Institute due to family distractions
with my critically ill daughter. While her doctors had expected that my daughter would not live,
thankfully, she has made a significant recovery which has been a big relief to me and has allowed
me to re-focus on my business.
45. What evidence can you provide the LRB that you and your employees understand State and County law
regarding the sale and service of alcohol?

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Training Institute certificates and test results for all of our staff.
46. Do you take responsibility for the actions of your employees and any violations that the employees may
commit?
Yes
47. Does the cash register or point of sale system track alcohol sales?
Yes
48. Does the cash register or point of sale system track when they were sold?
Yes
49. Does the cash register or point of sale system track by whom they were sold?
Yes
50. Does the cash register or point of sale system track if ID was checked?
No
51. Does the cash register or point of sale system track the Date of Birth prior to the sale of alcohol?
No

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PUBLIC COMMENT
(CONCLUSION OF MEETING)
AUGUST 11, 2015
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.

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COMMISSIONERS' PUBLIC ADDRESS


AUGUST 11, 2015
(Per Section 2.01.01 of the Rules of Procedure of the Board)

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