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Course Title

BIRLA INSTITUTE OF TECHNOLOGY & SCIENCE, PILANI


WORK INTEGRATED LEARNING PROGRAMMES
Digital
Part A: Content Design
PROJECT MANAGEMENT

Course No(s)

MM ZG523

Credit Units

Credit Model
Content Authors

ARUN MAITY

Course Objectives
No
CO1

To understand the need of project management and deciding the right organization structure.

CO2

To understand the market and demand , technical and financial analyses for the selection and
prioritization of projects

CO3

To define the project scope, work breakdown structure and development of project network.
Loading, Scheduling and Allocation of Resources. Optimization of cost-time schedule and
monitoring the performance of the projects using earned value analysis.

CO4

To identify the project risks, contingency plans and change management system. To understand
the risk analysis methods and decision making.

CO5

To understand the process of outsourcing of project work, types of contracts and enterprise
contact management

CO6

To understand the project audit methods, project closure procedure and retrospectives. To
understand the project quality dimensions and methods of improving quality.

Text Book(s)
T1
Clifford F Grey. Erik W Larson, Gautam V Desai, Project Management: The Managerial
Process Mc Graw Hill Education (India) Private Limited, New Delhi, Sixth Edition, 2014.
T2

Prasanna Chandra, Projects: Planning, Analysis, Selection, Financing, Implementation &


Review, Mc Graw Hill Education (India) Private Limited, New Delhi, 8 th Edition, 2014.
Reference Book(s) & other resources
R1
Kerzner Harold, Project Management: A Systems Approach to Planning, Scheduling and
Controlling, Wiley Student Edition, Tenth Edition, 2013.

1.
1.1.
1.1.1.
1.1.2.
1.1.3.
1.1.4.
1.2.

R2

Saxena Anuj, Enterprise Contract Management: A Practical Guide to Successfully


Implementing an ECM Solution, Cengage Learning, First Edition, 2008.

R3

Adedeji Bodunde Badiru, Project Management in Manufacturing and High Technology


Operations, Wliey Interscience, Second Edition 1996.

Content Structure
Module Title : Integrated Project Management
Project and Importance of Project Management
What is Project?
Project of Manufacturing
Project Management Approach
Why do Projects Fail?
Project Life Cycle

1.2.1.
1.2.2.
1.3.
1.3.1.
1.3.2.
1.3.3.

Life Cycle Definitions


Project Life Cycle for various industries
Role and Responsibilities of Project Manager
Project Manager and Project Team
Interactions with Boss, Peers and Subordinates
Decision Making & Problem Solving
1.4
Project Integration Management
1.4.1
Current drivers of Project Management
1.4.2
Alignment of Projects with Organizational Strategy
1.4.3
Socio Technical Approach

2.
2.1.
2.1.1.
2.1.2.
2.1.3.
2.2.
2.2.1.
2.2.2.
2.3.
2.3.1.
2.3.2.
3.
3.1.
3.1.1.
3.1.2.
3.1.3.
3.2.
3.2.1.
3.2.2.
3.3.
3.3.1.
3.3.2.

Module Title : Project Management Structures


Organization Structures
Functional Organization
Dedicated Project Team / Projectized Organization Structure
Matrix Organization
Right Project Management Structures
Organization Considerations
Project Considerations
Organization Culture
What is Organizational Culture?
Identifying Cultural Characteristics
Module Title : Market and Demand Analyses
Market Analysis
Situational Analysis
Collection of Secondary Information
Conduct of Market Survey and Characterization
Demand Forecasting
Least Square Method
Exponential and Moving Average Method
Technical Analysis
Manufacturing Process / Technology
Project Clearances

4.
4.1.
4.1.1.
4.1.2.
4.2.
4.2.1.
4.2.2.
4.2.3.
4.2.4.
4.2.5.

Module Title : Financial Analysis


Financial Estimates and Projections
Cost of Project
Means of Finance
Projected Cash Flow Statement and Balance Sheet
Estimates of Sales and Production
Cost of Production
Working Capital Management
Project Cash Flow Statement
Projected Balance Sheet

5.
5.1.
5.1.1.
5.1.2.
5.2.
5.2.1.
5.2.2.

Module Title : Project Portfolio Management


Organization Strategy
Need to Understand Organization
Strategic Management Process
Portfolio Management System
Need for Project Portfolio Management System
Classification of Project

6.
6.1.
6.1.1.
6.1.2.

Module Title : Project Selection


Criteria for Project Selection
Financial Criteria
Non-Financial Criteria

6.1.3.
6.1.4.
6.2.
6.2.1.
6.2.2.
6.2.3.
6.2.4.
7.
7.1.
7.1.1.
7.1.2.
7.2.
7.2.1.
7.2.2.
7.2.3.
7.3.
7.3.1.
7.3.2.

Applying Selection Model


Managing the Portfolio System
Cost of Capital and Investment Criteria
Calculating Cost of Capital
NPV and modified NPV
IRR and MIRR
Payback and Discounted Payback
Module Title : Project Scope Statement
Defining the Project Scope
Project Scope Checklist
Establishing Project Priorities
Creating Work Breakdown Structure
WBS Hierarchy, Benefits and Development
Integrating WBS with the Organization
Process Breakdown Structure
Responsibility Matrix and Communication Plan
Responsibility Matrices
Project Communication Plan

8.
8.1.
8.1.1.
8.1.2.
8.2.
8.2.1.
8.2.2.
8.2.3.
8.3.
8.3.1.
8.3.2.

Module Title : Project Cost & Time Estimation


Quality of Estimates and Guidelines
Factors influencing Quality of Estimates
Estimating Guidelines for Times, Costs and Resources
Methods for Estimating Project Times and Costs
Top-Down Approach
Bottom-Up Approach
Range Estimating and Hybrid Phase Estimating
Project Costs
Types of Project Costs
Refining Estimates

9.
9.1.
9.1.1.
9.1.2.
9.1.3.
9.2.
9.2.1.
9.2.2.
9.2.3.
9.3.
9.3.1.
9.3.2.

Module Title : Project Planning


Developing a Project Plan
Developing a Project Network
Constructing a Project Network
AON and AOA Diagram
CPM Calculations
Forward Pass & Backward Pass Calculations
Determination of Slack, Critical Path
Time Scale Network
PERT Calculations
Project Activity Times
Probability of Completion

10.
10.1.
10.1.1.
10.1.2.
10.1.3.
10.2.
10.2.1.
10.2.2.

Module Title : Project Resource Scheduling


Resource Scheduling
Type of Resource Constraints
Resource Loading
Resource Leveling
Resource Allocation
Heuristics
Under Limited Resources

10.3.

Multiple Project Resource Schedules


10.3.1
Multi-Project Environment
10.3.2
Time Phased Budget Baseline

11.
11.1.
11.1.1.
11.1.2.
11.2.
11.2.1.
11.2.2.
11.3.
11.3.1.
11.3.2.

Module Title : Project Cost Schedule Optimization


Reducing Project Duration
Rationale for Reducing Project Duration
Options for Accelerating Project Completion
Project Cost Duration Graphs & Optimization
Direct and Indirect Costs
Crash Times
Decisions on Time and Cost Reductions
Time Reduction
Cost Reduction

12.
12.1.
12.1.1.
12.1.2.
12.1.3.
12.2.
12.2.1.
12.2.2.
12.3.
12.3.1.
12.3.2.
12.3.3.
12.3.4.
12.3.5.

Module Title : Project Information Management


Project Monitoring Information System
Structure of PMIS
Project Control Process
Monitoring Time Performance
Developing Status Reports
Baseline Development
Updating Status Report
Earned Value Analysis
Definition and Glossary of terms
Variance Analysis
Percent Completion Indexes
Performance Indices
Forecasting Final Project Cost

13.
13.1.
13.1.1.
13.1.2.
13.1.3.
13.2.
13.2.1.
13.2.2.
13.3.
13.3.1.
13.3.2.

Module Title : Project Risk Management


Risk Management Process
Risk Breakdown Structure
Risk Identification and Assessment
Risk response Development
Contingency Planning
Handling Risks
Contingency Funds and Time Buffers
Change and Control Management
Risk Response Control
Change Control Management

14.
14.1.
14.1.1.
14.1.2.
14.2.
14.2.1.
14.2.2.
14.2.3.
14.2.4.

Module Title : Project Contract Management


Outsourcing Project Work
Advantages and Disadvantages
Best Practice
Contracts
Procurement: Planning and Conducting
Types of Contracts
Contract Administration and Closure
Art of Negotiating

15.
15.1.
15.1.1.
15.1.2.
15.2.
15.2.1.
15.2.2.
15.2.3.
15.3.

Module Title : Project Audit and Closure


Project Audit Process
Types of Audit
Managing Audit
Project Closure Procedure
Types of Project Closure
Wrap-up Closure Procedure
Post Implementation Evaluation
Retrospectives

15.3.1.
15.3.2.

Need for Retrospectives


Managing Retrospectives

16.
16.1.
16.1.1.
16.1.2.
16.1.3.
16.2.
16.2.1.
16.2.2.
16.2.3.

Module Title : Project Quality and Agile Management


Project Quality Dimensions
Quality Dimensions
Benchmarking
Kaizen
Agile Project Management
Traditional Vs. Agile Methods
Scrum Meetings
Applications and Limitations
Learning Outcomes:
No

Learning Outcomes

LO1

Identify Projects in a project driven and non-project driven organization

L02

Prioritize Projects, Select Projects and Prepare Project Scope Statement

L03

Identify the sources of finance, prepare projected cash flow statement and balance sheet

L04

Project Planning, Scheduling and Control of Projects

LO5

Carry out work breakdown structure, assign responsibilities and prepare communication plan

LO6

Identify Project Risks and prepare contingency plans

L07

Identify the quality dimensions, benchmark and carry out kaizen activities

Part B: Learning Plan


Academic Term
Course Title
Course No
Lead Instructor

FIRST SEMESTER 2015-2016


PROJECT MANAGEMENT
MM ZG523
ARUN MAITY

Contact Hour 1
Type

Content Ref.

Pre CH

Topic Title

Study/HW Resource Reference

Identify Different Projects in your


Industry

Own Organization

During
CH

1.1, 1.2

Project and Importance of Project


Management
Project Life Cycle

T1: Chapter 1

Post CH

Appendix 1.1,
1.2. 1.3

Project and Program, Project Life


Cycle, Project Management
Processes

T1: Page 20 - 36

Content Ref.

Topic Title

Study/HW Resource Reference

Job Description of a Project


Manager and Skills required

Own Organization
T1: Chapter 1

Contact Hour 2
Type
Pre CH
During
CH

1.3, 1.4

Role and Responsibilities of


Project Manager;
Project Integration Management

Post CH

Appendix 1.2

Project Integration Management


T1: Page 37 -46, 48-53
Case 1.2 Coal Fired Boilers Project

Content Ref.

Topic Title

Study/HW Resource Reference

Draw the organization structure

Own Organization
T1: Chapter 3

Contact Hour 3
Type
Pre CH
During
CH

2.1, 2.2

Organization Structure
Right Project Management
Structure

Post CH

Exercise 2, 3

L.L. Company, Barbara Electronics T1: Page 138

Type

Content Ref.

Topic Title

Study/HW Resource Reference

Pre CH

Case 3.1

Moss and Mc Adams Accounting


Firm

T1: Page 141-144

During

2.3

Organization Culture

T1: Chapter 3

Contact Hour 4

CH
Post CH

Case 3.1 Discussion


Case 3.1

Views on Q 1 to 4 on Discussion
Forum

T1: Page 144

Content Ref.

Topic Title

Study/HW Resource Reference

Collection of Secondary
Information regarding Market and
Demand of Main Product

Own Organization

Market Analysis
Demand Forecasting

T2: Chapter 4

Contact Hour 5
Type
Pre CH

During
CH

3.1, 3.2

Post CH

Problem 1, 4, 5 Least Square Method, Elasticity

T2: Page 4.29

Content Ref.

Study/HW Resource Reference

Contact Hour 6
Type
Pre CH

During
CH

Topic Title

Prepare a note on Technology


Own Organization
Used, Technical Collaboration,
Plant Capacity, Inputs and Utilities,
Product Mix for Main Product
3.3

Post CH

Technical Analysis

T2: Chapter 5

Carry out technical analysis of ongoing project

Own Organization

Topic Title

Study/HW Resource Reference

Identify Sources of Finance for a


Industrial Project

Own Organization

Contact Hour 7
Type

Content Ref.

Pre CH
During
CH

4.1

Financial Estimates and


Projections

T2: Chapter 6, Page 6.1 6.10

Post CH

4.1

Working Capital Requirement and


Financing

T2: page 6.10

Content Ref.

Topic Title

Study/HW Resource Reference

Go through Balance Sheet from


Annual Report

Own Organization

Projected Cash Flow Statement


and Projected Balance Sheet
Examples and Problems

T2: Chapter 6, Page 6.11 6.19


T2: Chapter 6.28

Contact Hour 8
Type
Pre CH
During
CH
Post CH

4.2

Practice Problems

Contact Hour 9
Type

Content Ref.

Topic Title

Study/HW Resource Reference

Vision and Mission Statement,


Thrust Areas

Own Organization

Strategic Management Process

T1: Chapter 2

Identify Organization Strategies


for achieving Goals

Own Organization

Content Ref.

Topic Title

Study/HW Resource Reference

During
CH

5.2

Portfolio Management System

T1: Chapter 2

Post CH

Appendix 2.1

Classify the projects


Request for Proposals

Own Organization
T1: Page 86-88

Content Ref.

Topic Title

Study/HW Resource Reference

Project Selection Method Used

Own Organization

Criteria for Project Selection

T1: Chapter 2

Classify Projects selected as per


financial and non-financial criteria

Own Organization

Topic Title

Study/HW Resource Reference

Time Value of Money

T2: Chapter 7 Page 7.1 to 7.8

Cost of Capital and Investment


Criteria
Examples and Problems

T2: Chapter 8,
T2: Chapter 10, Page 10.1-10.2

Practice Problems 2, 3, 6, 7

T2: Pag3 8.29-8.30

Topic Title

Study/HW Resource Reference

Project Scope Statement

T1: Chapter 4, Page 152-153

Defining the Project

T1: Chapter 4

Pre CH
During
CH

5.1

Post CH

Contact Hour 10
Type
Pre CH

Contact Hour 11
Type
Pre CH
During
CH

6.1

Post CH

Contact Hour 12
Type

Content Ref.

Pre CH
During
CH

6.2

Post CH
Contact Hour 13
Type

Content Ref.

Pre CH
During

7.1

CH
Post CH

Project Scope Statement

T1: Page 196 - 200

Topic Title

Study/HW Resource Reference

List all the activities of Project


handled by you

Own Organization

Contact Hour 14
Type

Content Ref.

Pre CH
During
CH

7.2, 7.3

Work Breakdown Structure


Responsibility Matrix and
Communication Plan

T1: Chapter 4

Post CH

Case 4.3

Process Development at Union


Chemicals

T1: Page 201-207

Content Ref.

Topic Title

Study/HW Resource Reference

Estimate the time of each activities


for a project

Own Organization

Estimating of Project Costs and


Time

T1: Chapter 5

Carryout Bottom-Up approach for


a project

Own Organization

Contact Hour 15
Type
Pre CH
During
CH

8.1, 8.2

Post CH

Contact Hour 16
Type

Content Ref.

Topic Title

Study/HW Resource Reference

Pre CH

Case 5.1

Read Case 5.1 Sharp Printing, AG

T1: Chapter 5, Page 258-259

During
CH

8.3
Case 5.1

Project Costs
Sharp Printing AG

T1: Chapter 5
T1: Page 258 - 259

Post CH

Appendix 5.2

Project Cost Management

T1: Page 238 - 257

Content Ref.

Topic Title

Study/HW Resource Reference

Identify the relationship between


various activities

Own Organization

Project Planning, CPM


Calculations
Examples and Problems

T1: Chapter 6

Prepare a Project Plan in Project


Management Software

Own Organization

Contact Hour 17
Type
Pre CH
During
CH
Post CH

9.1, 9.2

Contact Hour 18
Type

Content Ref.

Pre CH
During
CH

9.3

Post CH

Topic Title

Study/HW Resource Reference

Understand Normal Distribution


Table

Statistical Tables

PERT Calculations

T1: Chapter 6

Practice Problems of CPM and


PERT

T1: Page 313-318, 376 - 377

Topic Title

Study/HW Resource Reference

Contact Hour 19
Type

Content Ref.

Pre CH
During
CH

Revise Time Scale Network


10.1

Post CH

Resource Scheduling
Examples

T1: Chapter 8

Problems 1, 2, 3

T1: Page 451-453

Topic Title

Study/HW Resource Reference

Contact Hour 20
Type

Content Ref.

Pre CH
During
CH

Revise Time Scale Network


10.2, 10.3

Post CH

Resource Allocation, Multi-project


Resource Schedules
Examples

T1: Chapter 8

Problems 4, 5

T1: Page 454-455

Topic Title

Study/HW Resource Reference

Contact Hour 21
Type

Content Ref.

Pre CH
During
CH

Revise CPM Calculation


11.1, 11.2

Post CH

Reducing Project Duration


Examples

T1: Chapter 9

Problems 1 - 4

T1: Page 494 - 496

Topic Title

Study/HW Resource Reference

Contact Hour 22
Type

Content Ref.

Pre CH
During
CH
Post CH

Revise CPM Calculations


11.3

Reducing Cost

T1: Chapter 9

Problems 5 -8

T1: Page 497 - 499

Contact Hour 23
Type

Content Ref.

Pre CH
During
CH

12.1, 12.2

Post CH

Topic Title

Study/HW Resource Reference

Data collection for monitoring


project progress

Own Organization

Project Management Information


System

T1: Chapter 13

Prepare a schedule and track the


project against Plan In MS Project

Own organization

Topic Title

Study/HW Resource Reference

Glossary of Terms used in Earned


Value Analysis

T1: Page 676

Earned Value Analysis


Examples

T1: Chapter 13

Problems 3 -8

T1: page 698 - 712

Topic Title

Study/HW Resource Reference

List various risks in any one


project

Own Organization

Risk Management Process

T1: Chapter 7

Draw Risk Breakdown Structure


and prepare a risk profile for one
project

Own Organization

Topic Title

Study/HW Resource Reference

Risk Assessment for one project


Read Case 7.1

Own organization
Page 394-395

Contact Hour 24
Type

Content Ref.

Pre CH
During
CH

12.3

Post CH
Contact Hour 25
Type

Content Ref.

Pre CH
During
CH

13.1

Post CH

Contact Hour 26
Type

Content Ref.

Pre CH
During
CH

13.2, 13.3

Risk Response and Change


Management
Case 7.1 Discussion

T1: Chapter 7

Post CH

Appendix 7.2

Project risk management

T1: page 377 -393

Content Ref.

Topic Title

Study/HW Resource Reference

Contact Hour 27
Type

Pre CH

List the part of project outsourced


and the basis

Own organization

During
CH

14.1

Outsourcing of Project Work

T1: Chapter 12

Post CH

Case 12.1

Shell Case Fabricators

T1: Page 661-663

Content Ref.

Topic Title

Study/HW Resource Reference

Go through contract document of


any project

Own Organization

Contact Hour 28
Type
Pre CH
During
CH

14.2

Contract Management

T1: Chapter 12

Post CH

Appendix 12.2

Project Procurement Management

T1: Page 650-661

Content Ref.

Topic Title

Study/HW Resource Reference

Study Audit Process of any


Project/ Product

Own Organization

Project Audit and Closure

T1: Chapter 14

Prepare Audit Checklist for any


one project

Own Organization

Topic Title

Study/HW Resource Reference

Identify any old project and list


what went wrong and what went
right in the project

Own Organization

Retrospectives

T1: Chapter 14

Prepare a Project Close-out


checklist for one project

Own Organization

Topic Title

Study/HW Resource Reference

List the quality parameters for a


project

Own organization

Project Quality Management

T1: Chapter 14 Page 765 - 776

Contact Hour 29
Type
Pre CH
During
CH

15.1, 15.2

Post CH

Contact Hour 30
Type

Content Ref.

Pre CH

During
CH

15.3

Post CH

Contact Hour 31
Type

Content Ref.

Pre CH
During

16.1

CH
Post CH

Identify the benchmarking


parameters and kaizen activities

Own Organization

Topic Title

Study/HW Resource Reference

Exercise 1

T1: page 846

Project Agile Management

T1: Chapter 17

Exercise 4

T1: Page 846-848

Contact Hour 32
Type

Content Ref.

Pre CH
During
CH

16.2

Post CH

Evaluation Scheme:
Legend: EC = Evaluation Component; AN = After Noon Session; FN = Fore Noon Session
No
Name
Type
Duratio Weight Day, Date, Session, Time
n
EC-1 Quiz-I

Online

5%

August 20-30, 2015

Quiz-II

5%

September 20-30, 2015

Quiz-III

5%

October 20-30, 2015

EC-2 Mid-Semester Test

Closed
Book

2 hours

35%

20/09/2015 (AN) 2 PM TO 4 PM

EC-3 Comprehensive Exam

Open Book 3 hours

50%

08/11/2015 (AN) 2 PM TO 5 PM

Note: If Assignment kindly remove Quiz-I, II, III


Syllabus for Mid-Semester Test (Closed Book): Topics in Session Nos. 1 TO 16
Syllabus for Comprehensive Exam (Open Book): All topics (Session Nos. 1 to 32)
Important links and information:
Elearn portal: https://elearn.bits-pilani.ac.in
Students are expected to visit the Elearn portal on a regular basis and stay up to date with the latest
announcements and deadlines.
Contact sessions: Students should attend the online lectures as per the schedule provided on the Elearn portal.
Evaluation Guidelines:
1. EC-1 consists of either two Assignments or three Quizzes. Students will attempt them through the course
pages on the Elearn portal. Announcements will be made on the portal, in a timely manner.
2. For Closed Book tests: No books or reference material of any kind will be permitted.
3. For Open Book exams: Use of books and any printed / written reference material (filed or bound) is
permitted. However, loose sheets of paper will not be allowed. Use of calculators is permitted in all
exams. Laptops/Mobiles of any kind are not allowed. Exchange of any material is not allowed.
4. If a student is unable to appear for the Regular Test/Exam due to genuine exigencies, the student should
follow the procedure to apply for the Make-Up Test/Exam which will be made available on the Elearn
portal. The Make-Up Test/Exam will be conducted only at selected exam centres on the dates to be
announced later.
It shall be the responsibility of the individual student to be regular in maintaining the self study schedule as given
in the course handout, attend the online lectures, and take all the prescribed evaluation components such as
Assignment/Quiz, Mid-Semester Test and Comprehensive Exam according to the evaluation scheme provided in
the handout.