PROJECT STATUS REPORT

[Project Name]
REPORTING PERIOD: [DD/MM/YYY] to [DD/MM/YYY]

1. Project Governance
Project Name
Summary
Program ID:
Project Manager:
Project Sponsor:
Business Owner:

Budget Code:
Business Case No:
Project Folder:

Steering Committee

Phase
Initiation
Planning
Build
Closing

This Meeting

Last Meeting Date

[DD/MM/YYY]
HH:MM

[DD/MM/YYY]

Baseline
Start Date
[DD/MM/YYY
]
[DD/MM/YYY
]
[DD/MM/YYY
]
[DD/MM/YYY
]

Baseline
End Date
[DD/MM/YYY
]
[DD/MM/YYY
]
[DD/MM/YYY
]
[DD/MM/YYY
]

Forecasted
End Date
[DD/MM/YYY
]
[DD/MM/YYY
]
[DD/MM/YYY
]
[DD/MM/YYY
]

Next Meeting Date
[DD/MM/YYY]

Comment

2. Project Status
2.1

Project Traffic Light

Project Status

Traffic
Light

Overall

G

Scope

G

Schedule

G

Budget

G

Decisions

G

Variations

G

Issues

G

Risks

G

Resourcing

A

Technical

G

Change Management

R

Brief Comment for any Amber or Red Items

Business Analyst recruitment on hold
Lack of Change Management expertise in the organisation

Page 1 of 7

PROJECT STATUS REPORT
[Project Name]
3. Project Financials
Prior Years
Spent

This Year
Budget

YTD
Spent

Forecast for
Completion

Comments

Initiation
Planning
Build
Approved Variations
Total
Pending Variations

4. Project Progression Review
4.1

Project Status Commentary
The project is within the approved budget and on track to meet the next Milestones indicated in
the project Schedule.

The development of the [work package] is progressing well with an expected completion
time of the first version of the module in [DD/MM/YY].

Work on integration is progressing well, The QA environment configuration was
completed and the project team is able to create and update records.

Weekly workshops with users were organised to validate the work done to date and
finalise the modules. Changes are expected to be implemented before [DD/MM/YY] for
the [Module] demo scheduled with the end users.

The first version of the [Module] was completed as planned on [DD/MM/YY]. Workshops
with the end users will be organised to validate the [Module] functionality.

Page 2 of 7

PROJECT STATUS REPORT
[Project Name]
4.2

Milestone Log (list only main deliverable milestones from PMP)

The following notations have been used in the milestone table:
Strikethrough: Item is complete.
Italic:
Item is in progress.
Bold:
Item is overdue or require attention.
Phase / Deliverable
Requirements
Business Requirements
[Module 1] Functional Specifications
[Module 2] Functional Specifications
[Module 3] Functional Specifications
[Module 4] Functional Specifications
[Interface 1] Technical Specifications
[Interface 2] Technical Specifications
[Interface 3] Technical Specifications
Solution Design
Solution Architecture
Solution Design
System Build
[System 1] Integration
[System 2] Integration
[System 3] Integration
[System 4 Integration
[System 5] Integration
System Development
Iteration 1 – Environments Configuration
Iteration 2 - Module 1
Iteration 3 - Module 2
Iteration 4 - Module 3
Iteration 5 - Module 4
Iteration 6 - Integration with other systems
Iteration 7 - Reporting
Iteration 8 - Clear Backlog
End to End System Testing
Integration Testing

Scheduled
Completion
Date (Base)
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY

Page 3 of 7

Latest
Outlook
Date
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y

Actual
Completio
n Date
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY

%
100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

100

Completed

50

In Progress

50
75
DD/MM/YY

100
50

DD/MM/YY

DD/MM/YY
DD/MM/YY
DD/MM/YY

Status

100

In Progress
In Progress
Completed
In Progress
Not
Required

60

In Progress

100

Completed

100

Completed

100

Completed

70

In Progress

50

In Progress

50

In Progress

30

In Progress

PROJECT STATUS REPORT
[Project Name]
Phase / Deliverable

Data Migration
Archive data
Testing
Develop Test Plan and Scripts
User Acceptance testing
Defect Resolution
Organisational Change Management
Business Process Documentation
Training
Production Deployment
Go/No Go Decision
Change Control
Production Deployment
Go Live
Transition to BAU Support
Decommission old system
Closeout
Complete Close-Out Tasks
Evaluation
End Project Report Completed
Final Meeting
Close Project

4.3

DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY
DD/MM/YY

Latest
Outlook
Date
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y
DD/MM/Y
Y

Actual
Completio
n Date

%

20
20

Status

In Progress
In Progress

Achievements Last Period

Phase / Deliverable

4.4

Scheduled
Completion
Date (Base)

Achievement
Date

Achievement Comment

Planned Date

Comment/Issue

Achievements Missed

Phase / Deliverable

Page 4 of 7

PROJECT STATUS REPORT
[Project Name]
Phase / Deliverable

4.5

Planned Date

Comment/Issue

Planned Date

Planned Achievement

Plan for Next Period

Phase / Deliverable

Page 5 of 7

PROJECT STATUS REPORT
[Project Name]
5. Pending Decisions
Ref

Description

Date Raised

Raised By

Status

Value

Progress update / Comments

Closed
Date

Raised By

Status

Value

Progress update / Comments

Approved
Date

6. V
ar
ia
ti
o
n

Requests Requiring Approval
Ref

Description

Date Raised

Requiring Attention

Page 6 of 7

7. Is
s
u
e
s

PROJECT STATUS REPORT
[Project Name]
Ref

Description

Date Raised

Raised By

Date Raised

Raised By

Escalated
To

Action
Required

Progress update/Comments

Approved
Date

Mitigation
Plan

Progress update/Comments

Approved
Date

Requiring Attention
Ref

Description

Escalated
To

Page 7 of 7

8. Ri
s
k
s