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MIS DEPARTMENT:

The MIS we design is a computer based system that manage with the tools forently
and running their departments

In order to provide past, present and prediction information our MIS can develop
software that helps in decision making, data resources such as data bases and
computerize processes that enable the department to run efficiently.

MIS MISSION STATEMENT:


To provide comprehensive and high quality information technology (IT) services
to our users with in the organization & Establish systems, processes, and solutions
based on best practices and industry standards.

MIS VISION STATEMENT:


Use Information Technology as a tool for learning, for management support, and
for process simplification and innovation. In order to achieve the
ORGANIZATION MISSION we must be creative and vigilant in seeking
technology solutions. In future we also develop a DYNAMIC website for our
customers.
MIS GOAL:
Our MIS department Goal is

1Enhance communication among employees.

2Deliver complex material through out the organization.

3Provide an objective system for recording and aggregating information.

4Reduce expense related to labor intensive manual activities.

5Support our organization strategic goals and direction.

OBJECTIVES OF MIS:
1Development and implementation of Management Information Systems in
order to deliver cost-effective Information and Communication Technology
solutions that strengthen the efficiency of business processes, introduce
better controls, greater accountability and improved decision-making.
2Enhanced computer literacy and implementation of new off-the-shelf software
in order to improve utilization of Information Technology by administration,
& technical programs.
2Understand differences between good and bad data presentation.
3To evaluate whether MIS applications provide users with timely,
accurate, consistent, complete, and relevant information.

1To determine whether MIS applications and enhancements to existing


systems adequately support corporate goals.

2To determine if management is committed to providing the resources


needed to develop the required MIS.

3Identify the role and reporting alternatives of management information


systems.
4To fulfill the industry standards.
Main Function of MIS:
Our main function is solving business problem with technology and others are

1.Time lines:
To simplify prompt decision making, OUR MIS should be capable of
providing and distributing current information to appropriate users.
Information systems should be designed to expedite reporting information.
The system should be able to quickly collect and edit data, summarize results,
and be able to adjust and correct errors promptly.
2.Accuracy:
A sound system of automated and manual internal controls must exist
throughout all information systems processing activities. Information should
receive appropriate editing, balancing, and internal control checks. A
comprehensive internal and external audit program should be employed to
ensure the adequacy of internal controls.
3.Consistency:
To be reliable, data should be processed and compiled consistently and
uniformly. Variations in how data is collected and reported can distort
information and trend analysis. In addition, because data collection and
reporting processes will change over time, management must establish sound
procedures to allow for systems changes. These procedures should be well
defined and documented, clearly communicated to appropriate employees, and
should include an effective monitoring system.
4.Completeness:
Decision makers need complete and pertinent in information a summarized
form. Reports should be designed to eliminate clutter and voluminous detail,
thereby avoiding "information overload."

5.Relevance:
Information provided to management must be relevant. Information that is
inappropriate, unnecessary, or too detailed for effective decision
making has no value. MIS must be appropriate to support the management
level using it. The relevance and level of detail provided through MIS systems
directly correlate to what is needed by the board of directors, executive
management, departmental or area mid-level managers, etc. in the performance
of their.

Software for Our Organization:


For our organization we buy a software that help for our organization to access
data, evaluate it and keeping record of all kind of data related to every department
of an organization. The software we are using is most suitable for our firm.
Through this each departments can have access it needs related to its own
departments and other departments. We buy a software from a company that name
is BAZISH.NET

Bazish.Net is a full service Graphic Design, Web, Multimedia and Software


Company, designed to provide leading-edge technology solutions since 2002.
Integrating our strategy, design, aesthetics, service, expertise and experience, we
deliver high-quality, on-schedule services to our clients in a cost-effective-manner.
Since our inception, Bazish.Net has gone from strength to strength. The
combination of cost and quality coupled with the reputation of delivering on time
has made us a choice provider for several companies.
Strength and vision:
Our strength is our technology platform and our vision to define targeted solutions
ahead of our clients needs. Our results are a precursor of long-term benefits and
our portfolio speaks for our substantial expertise in the domain of IT. Our
professionals have helped us gain long-term relations with our clients.

Software Development:
Bazish.Net offers full-scale software development services in various application
development environments. Our expertise spread over a wide spectrum of
programming languages. Our expertise is developing client server application
under Oracle database and Visual Basic environment.
Our pragmatic approach to systems development and effective client participative
project management ensures optimal use of resources and facilities hassle-free
system implementation. We provide custom applications in the following areas

• Sales/Purchase Management System


• Inventory Control Management System
• Finance Management System
• Human Resources Management System
• Scheduling
• Quoting & Estimating
• Order Entry
• Order Fulfillment
• CRM- customer relationship management
• Help Desk
• Contact Management
• Medical Records billing

IT ISSUE:
1) Accuracy:
Who is responsible for the authenticity, fidelity and accuracy of information?
Similarly, who is to be held accountable for errors in information and how is the
injured party to be made who

2) Privacy:
What information about one's self or one's associations must a person reveal to
others, under what conditions and with what safeguards? What things can people
keep to themselves and not be forced to reveal to others?

3) Accessibility:
What information does a person or an organization have a right or a privilege to
obtain, under what conditions and with what safeguards?

4) Improving the effectiveness of software development:


It is the main IT issue. Due to the continuous change of new technology platforms
and the demand for new software, IT departments are required to re-skill their IT
professionals and to adopt new/better software approaches, development
methods/standards, quality assurance processes, and productivity tools in order to
improve/maintain the effectiveness of software development.
5) Improving IT security and Control:
This is also an important issue for our IT department to improve it security and
control. So that data of organization will be secure properly. And we provide full
security to our entire department and their data.
6) Responsive IT structure:
It also an important issue so that’s why we make our IT structure is very
responsive.

POLOCIES & PROCESS OF MIS:


IT POLICIES:
1Security policy:
Data held on IT a system is valuable and critical. We all rely on IT to store and
process information, so it is essential that we maintain Information Security.

The purpose of information security policies is to preserve:


1Confidentiality
Data is only accessed by those with the right to view the data.
 Integrity
Data can be relied upon to be accurate and processed correctly.
 Availability
Data can be accessed when needed.

1Shared Access to Data:

We set up a shared database or share files / folders on our local disk, and then we
must ensure that Information Security is not compromised. it is our policy that we
must
1Ensure that access is only given to those users authorized to share this data.
2Decide how data will continue to be shared in the event of failure or loss of your
system.
3Document the system so that it can be recovered in the event of loss.

1Policy of Response to Security Incidents:


IT POLICY is to response security incidents. An information security incident is
an event which may compromise the confidentiality, existence, accuracy or
availability of stored information.

If anyone becomes aware of any security incident that affects you or your
colleagues then he or she should report it. Examples of activities which constitute
security incidents include:
1Password is Compromised
2Computer Virus Infection
3Computer Files Missing
4Unexplained Changes to System Data / Configuration
5Loss of IT Equipment
6Unauthorized People Using or Attempting to Use IT Equipment

 CAMERAS:

1Record Update & Maintenance:

a)DISTRIBUTION RECORD

b)EACH DEPARTMENT RECORD

WE UPDATE THESE RECORDS ON DAILY BASES. IF SOME THING


DELETE FROM RECORD WE NEED TO UPDATE EACH RECORD. WE
CREATE DATA BASE THROUGH SOFTWARE WHERE UPDATION WILL
BE DONE ON DAILY BASES.

STATIC WEBSITE:
 The website we have designed static.
 The range of product line will be available on the website.
 The consumers can have information about all the products we are offering.
 Static website can help our business to present our products, services, and any
other important information that visitors wants and they have access to it.

Website Index:
A Home page where:
There is a brief description of the company, its core values and services and
contact details including a welcome note and a signature from the director of the
company (which we shall provide)

1About us:
This is where we describe the company's core values and give a brief description
of the firm (We shall provide the content for this page).

2Our brands:
Information about our brands. That is
1BAXTERS
2HARRODS
3BRITVIC

3Career Development:
A page for people looking for job opportunities through us (We shall provide the
content for this)

1Contact Us:
A listing of the firm's contact details (We shall provide the content for this)

2Feedback:
Lastly a feedback page where people can leave us feedback or get in contact with
us via a contact form.

ROCEDURE OR INTER-DEPARTMENTAL
COMMUNICATION:
We install software in our company that gives access to every department that is
1SALES AND MARKETING
2OPERATION
3ADMINISTRATION

We have given different access to different department we given the distribution


right so we also give access to each department according to their designation. For
Example:
a)The MIS system gives complete assess to their marketing and sales
department where GM of marketing and sales check the promotion of their
product. Sales manager can also check the target which he has given to their
ASM( assistant sales manager) where as ASM have assess to see what his
FSO achieving with help of DSR. They take the data in the data form, from
the retailers and give it to the FSO. They will enter the data in the
information system that has been provided by the MIS department.
b) The MIS system give assess to operation department that also have the asses
of marketing department because in operation we need information about
sales of our product according to this information they check the product
stock and also check the demand of product in market
c)Administration department have asses of all departments like marketing and
sales as well as operations because account department need the sale
information.
1Finance department maintain the company record by getting
complete information which they required.
2The HR Department maintain the salary plain, check the vacancy in
the organization and giving compensation to employ by following
giving information for this they need complete detail of each
department.
2The IT manager has check and balance about the software and the
complete system inside the organization as well as distribution
system.

Hierarchy OF MIS DEPARTMENT: