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Project of In-Plant Training On Avalon Cosmetics Pvt. Ltd.


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B.G.P.S.
RAJARSHI SHAHU INSTITUTE OF MANAGEMENT
P-75, Behind Garware Polyster,Chikalthana M.I.D.C.
Aurangabad-431210

Project Report On

In-Plant Training at Avalon Cosmetics Pvt.


Ltd.
AT
F-6, Malegaon MIDC,
Sinnar, Nashik- 422103

Presented by Guided by
Mr. Santosh D Amilkanthwar Miss. Pranita Shroff
(MBA-Finace) (Professor)

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B.G.P.S.
RAJARSHI SHAHU INSTITUTE OF MANAGEMENT
P-75, Behind Garware Polyster,Chikalthana M.I.D.C.
Aurangabad-431210
CERTIFICATE
This is to certify that project report on,
In-Plant Training at Avalon Cosmetics Pvt. Ltd.
AT
F-6, Malegaon MIDC,
Sinnar, Nashik- 422103

Submitted By,
Mr. Santosh D Amilkanthwar
As per requirement of Dr. Babasaheb Ambedkar Marathwada
University,Aurangabad in partial fulfillment of the Master Degree in
Business Administration for the year 2009-2010.

Guided By Director
Prof. Pranita Shroff Prof. Ejaz Qureshi

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B.G.P.S.
RAJARSHI SHAHU INSTITUTE OF MANAGEMENT
P-75, Behind Garware Polyster,Chikalthana M.I.D.C.
Aurangabad-431210

DECLERATION

I hereby declare that this project report submitted by me in my


partial fulfillment of Master of Business Administration is a
genuine work of mine.
It has not been submitted either fully or partly to this or any
other institute prior, in any other connection.

Mr. Santosh D Amilkanthwar


M.B.A. (3rd SEM) (Finance)

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B.G.P.S.
RAJARSHI SHAHU INSTITUTE OF MANAGEMENT
P-75, Behind Garware Polyster,Chikalthana M.I.D.C.
Aurangabad-431210

ACKNOWLEDGEMENT
My foremost thanks to Prof. E.A.Qureshi, Director,
Rajarshi Shahu Institute Of Management, Aurangabad for
motivating me in my project work at “AVALON”.
My outmost thanks to all the staff members at there
for their valuable support, encouragement, guidance and
suggestion during the course of my summer in – plant
training.
I am also thankful to Prof. Pranita Shroff for their
valuable guidance during the course of my summer in –
plant training.
For M.B.A. students, his summer in – plant training is
very important for the career, everybody wishes to get a
good organization for the project, which has contributed
for me to get a project at “AVALON” and gave me a
chance to work with such good organization and learn out
most of it.
I also specially thankful to Mr. Sadashiv
Borse, Commercial Manager, Avalon Cosmatics for
allowing me to do IN PLANT Training in one of the
leading manufacturing industry-“AVALON
COSMATIC.”

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Mr. Santosh D Amilkanthwar


M.B.A. – 3rd SEM (Finance)

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Contents

1. Introduction 1

2. Objective of Training 3

3. Company Profile 4

4. Product 14

5. Various Departments studied at Avalon cosmetics

a. Purchase Department 15

b. Production Department 19

c. Marketing Department 28

d. Finance Department 32

e. Human Resource Department 42

f. R&D and Technological Department 48

g. Export Department 50

h. Stores Department 52

i. Safety Department 57

7.Achievements during the training session 64


8. SWOT Analysis 65
9 Conclusion 67
10 Suggestion 68
11 Bibliography 69
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INTRODUCTION

Talent and capability are of course necessary but opportunity is


very important back up without which no person can climb the mountain
of success.
Here in Dr. Babasaheb Ambedkar Marathwada University during
the academic year of MBA (Master of Business Administration) course
students get that opportunity to face the practical work in the industries.
Through the university curriculum.
In-Plant Training give students opportunity to work with
organization and get chance to experience actual production work,
machinery handling process as well as the work done by the officer in
various departments such as finance, marketing, Production, HR,
Research and Development and Safety Department
• In-Plant Training:

This technique, has been developed by business school, is the most


common form of industrial training. In such training the business schools
organizes training of there students in the industries the in-Plant training
is basically on the job training where the trainee is not an employee of the
organization. The trainee is introduced to various departments of the firm
or company where he/she get the information of the respected
departments. Special projects can also be assigning to these student
during there training program. During the training program the students
observe many things practically which trey have learn in their curriculum.

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On the basis of these observations they to prepare a report called as in


plant training report.
Training and development of human resources has evoked a great
deal of interest in recent years. Human resource management has two
basic approaches: a respective approach or problem-solving approach or a
provocative, of forward-looking approach. Training is used in both the
approaches. Training is the systematic process of changing the behavior,
knowledge, skills and attitudes of present employees to improve the
match between employee characteristics and employment requirements.
In the present day radical changes, organizations are shriving hard
to maintain a viable and knowledgeable work force. Obviously, employee
training and development has become not only an activity that is desirable
but also become a big business and getting bigger.

What is Training:
New problems, new procedures and developments in technology,
new knowledge and job requirements are constantly creating the need for
training thus making it a continuous process. Coping with the changes
essentially involves increased emphasis on human resources
development. Development of human resources involves acquisition of
new abilities with changed skills, knowledge and attitude of the employee
necessary for better performance. Development includes both training to
increase skills in performing a specific job and education to increase
general knowledge of the total environment.
Thus, training and development activities can become meaningful
when integrated with the overall human resource development strategy of
an organization.

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OBJECTIVES

1. To understand the economic factors related to industry such as


expenses over technology and HR. And how this factors affect the
sales volume and their opportunities.
2. To understand the competitive position of rival products in market
3. To observe the reaction of customers and consumers.
4. To understand the key areas and limitations of the products
5. To analyze the market size
6. To know the estimation of demand
7. To asses the volume of future sales and budgeting.
8. To study the nature of the market its location and its potentialities.
9. To understand the effects of competitors over production and the
strategies to overcome from weaknesses
10.To know the management attitude, discipline & problem solving skills
of managers & superiors.
11. Gain the knowledge of in-Plant Training about company structure,
environment and organization.
12.To get aware of HR practices followed by the organization.
13. To get aware of various legal acts and law applicable to diffe4ent
departments of a company like companies act 1956, labor laws,
contract act.
14.Quality policy of the company.
15.To understand the management culture.

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COMPANY PROFILE

Proprietors

1. Smt. Asha Ramanlal Kothari


Phone: 022-6527714

2. Mr. Sameer Ramanlal Kothari


Email: sameer@vanitycase.co.in
Phone: 022-6527715
Mobile: 09372747809
Education Qualification :
“MBA In Finance” from London in 1999

ABOUT US
The company introduce it selves as “leading
Manufacturer” of beauty products, Toilet Preparation and
Article of whatsoever nature in solid liquid gaseous semi
solid wax viscous emulsification or article form

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COMPANY PROFILE
The company is engaged into the contract manufacturing of
Cosmetics, Personal Care & Food products. We are catering to renowned
customers like HUL, Wipro Ltd, Cavin kline, Reckit Benkizer, Wipro
Ltd, Oriflame, Emami, Provogue, Reliance Industries and Subhiksha

MISSION STATEMENT
To provide world Class Solution for the Cosmetics, Personal Care
& Food Products industries in the areas of product development,
manufacturing and distribution.

CORPORATE HIGHLIGHTS
 Group Turnover 80 Cr. (2008-2009), increased by 25% by 2007-
2008
 Team of more than 800 people.
 International Exposure with joint ventures with US & European
companies and on-going distribution in the entire Middle East.
 Promoters with more than two decades of experience in
manufacturing of cosmetics and personal care products.

BUSINESS ACTIVITIES

 Manufacturing
 Contract Manufacturing Solutions
 Private Label Solutions
 Training

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 Distribution

MANUFACTURING HIGHLIGHTS

 More than 3,75,000 sq. meter. of owned manufacturing space.


Providing tax benefits to the customer. Having manufacturing units
at Silvassa, HP, Atgaon-Maharashtra and Nashik.
 Facilities inspected and audited by various multinational
companies.
 Complete confidentiality assurance of all data, especially
formulations for each customer.

MANUFACTURING PRODUCT CATEGORIES

 Hair Care: Hair food, Hair oil, Hair shampoo, Hair cream, Hair gel,
hot oil treatment.
 Skin Care: Body lotion, moisturizer, cream, shower gel, bubble
bath, face wash, body wash, face/body scrub.
 Personal Care : Talcum Powder, shaving cream, perfume, liquid
hand wash
 Fabric Care: Liquid detergent for woolen clothes.
 Home Care: Liquid dish wash, surface cleaner, glass cleaner, toilet
cleaner.
 Colour Cosmetics: Blush-ons, compacts, eye shadow, nail polish.
 Body Care: Baby cream, shampoo, hair oils, lotions and baby
powder.
 Food Products: Soups, Jams, Jelly, Ketch ups, Juices, squash,
dessert powder and other process foods.

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The company is engaged into the contract manufacturing of


Cosmetics, Personal Care & Food products. We are catering to renowned
customers like HUL, Wipro Ltd, Cavin Kline, Reckit Benkizer, Wipro
Ltd, Oriflame, Emami, Provogue, Reliance Industries and Subhiksha etc.

Sr.no Name and Address of Proprietor Number of Equity Shares


Taken By Each Subscriber
1. Smt. Asha Kothari

W/o. Shri Ramanlal Kothari


5000
904/b Kukreja Palace,
(Five Thousand)
V.B. lane, Santacruz (E),

Mumbai- 400 075.

2. Mr. Sameer Kothari

S/o. Shri Ramanlal Kothari


5000
904/b Kukreja Palace,
(Five Thousand)
V.B. lane, Santacruz (E),

Mumbai- 400 075.

10000
TOTAL (Ten Thousand)

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Sr. NO. Particulars Information


1. Company name Avalon Cosmetics Pvt.
Ltd.
2. Factory Address Plot No. F-6, Malegaon
MIDC, Sinnar, Nashik-422
103, Tel.:(02551) 230905

3. Correspondence 158, dani compound,


Address. C.S.T. Rd., Kalina,
Santacruz(East),Mumbai-
98. Tel.: 022-26527504
4. Plot Area 68,000 Squere Meter
5. Shaded Area 40,000 Squre Meter
6. Connected Load 107HP

SCOPE & QUALITY POLICY

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SCOPE

A. The main object of the company to be pursued by the company on its


incorporation.

1. To carry on the business s manufacturers, distiller, purifiers,


extractors, drawers refiners, packers, buyers, sellers, dealers ,importers,
exporters, processors, works contractors, agents and distributors,
licensors, of cosmetics and toilet preparation. Such as synthetic, aromatic
oil, perfumes, shampoos, lipsticks, hair dyes, facial power, lotions, facial
creams, snow, nail polish, hair oil, lavenders, spirituous preparations,
scents, perfumed hair oils, rouges, toilet soaps, bath soaps, shaving soaps,
shaving cream and other beauty products, toilet preparations and articles
of whatsoever nature in solid liquid, gaseous, semi-solid, wax viscous
emulsification or air sole form or a combination of any such forms.
B. The scope incidental or ancillary to the attainment of the main object
are:
2. To enter into negotiation, collaboration, technical or
otherwise with any person, firm, company, body corporate, institutions
or with government for obtaining for obtaining license and to obtain
technical information, know-how and expert advice.
3. To acquire from time, to time such stock-in-trade, chattels,
patents etc.
4. To lend and borrow money from banks, institution and other
agencies.
5. To open branch offices throughout India and abroad.
6. The company is engaged in manufacturing of branded
products such as DOVE shampoo (uniliver), knorr soup (uniliver),

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Glucovita, Emami, Provogue, Reliance Industries, Subhiksha and


HUL Etc.

QUALITY POLICY

AVALON is committed to supply its customers with the right


quality products on a consistence basis.

We will achieve this by……….


• Working to an agreed quality standards in line with customer
experience and international industry standards
• ensuring that all the key process from concept through
development and production are managed and controlled
• Developing quality management system based on adherence
to cGMP and the quality stand which increase ownership of quality by
all
• We will operate our company in an efficient and ethical
manner.

We believe this be achieved through continues improvement.

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OBJECTIVES
The company objectives are….

To provide safe and healthy environment for all its employees and
by every reasonable and practicable means to endeavor to eliminates
accidents and any other occurrences which might be prejudicial to their
welfare - to provide necessary equipments, facilities and training to its
concerned employees for the implementation of statutory environmental
requirements.
It is the responsibility of each employee to know and understand
their own roll in overall arrangement and procedure for safety in general
and through out the company and in particular with their own area of
working. Copies of the SHE statement (and any amendments and revision
to same) will be available at this Company’s. Office.

Company will provide appropriate instruction and where necessary


suitable training in matters of safety and good work practice. The safety,
health and welfare of all the employees are a priority of management and
to the best of its ability. The company will provide all the resources
necessary for the implementation and maintenance of this policy. To
fulfill our obligations under the law and to achieve all the objectives set
out in this SHE statement the full co-operation of each employee and
statement the full co-operation of each employee and any other person
affected by it is necessary.

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TECHNOLOGY

Avalon Cosmetics Pvt. Ltd. has got all the latest technology
upgraded equipment for each & every activity. From receiving of raw
materials up to the storage & delivery of product.

PLANT & MACHINARY


The following are the machine information which is use to produce
quality production to enhance the companies reputation. In Avalon
Cosmetics there are two types drying & sieving machine. It differentiate
as per the Batch size and type of soup ingredients.

I. TRAY DRIER MACHINE


The major work perform by machine is drying as well as sieving
the various flavor & raw material.

II. FEEDER BIN


This is the machine in which the dried raw material or ingredients
are pouring. The material is cast in big blander. The material then flowed
up towards next machine.

III. METAL DETECTOR MACHINE


This machine use to detect the metal filling & small stones etc.

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This machine is attached with the mess pack machine.

VI. CUP FILLER


The cups are use to pour the final product into the pouches.

V. MESS PACK MACHINE


Mess pack machine is the packing machine by which the dried
soup material is filled in pouches of 52gm.

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PRODUCTS
Knorr, Hindustan Unilever's largest soup brand in the country, is all set
to launch a new and exciting ad campaign this season.

The Avalon cosmetics is entitled to manufacture the four flavors of


Knorr Soup. Which are as follows.
1. Knorr Oriental Sweet Corn Vegetable Soup.
2. Knorr Oriental Hot n Sour vegetable Soup.
3. Knorr Classic Thick Tomato Soup
4. Knorr Creamy Mushroom Soup Powder

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PURCHASE DEPARTMENT

The purchase department plays a very important role in Avalon


because The quantity and type of orders are varies according to the
product which is being ordered by the client companies for manufacturing
.Purchasing has its effect on every vital factor concerning the
manufacturing, quality, cost, efficiency and prompt delivery to customers.
The main function of the purchasing department is first to register with
suppliers. Second is placing the purchase order.

REGISTRATION OF SUPPLIERS

 The suppliers are sent the registration form.


 The respective buyers are identified.
 Scrutinize the information provided by suppliers.
 Arrange for a visit by concerned personnel if necessary.
 Forward the recommendation to the plant head for decision
regarding approval.
 Include the name of approved suppliers in the list of suppliers.

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THE MAJOR SUPPLIERS ARE

A. Champions packaging industries Pvt. Ltd. Chennai


B. Vimal international Mumbai.
C. Unique sugar ltd.
D. Manjushri technologies Ltd. Bangalore.
E. Ridhi sidhi glucose bios ltd.
F. Sai printing press Mumbai.
G. IIS Chennai
H. Manadakini Papers ltd.
I. Hindustan Uniliver ltd. Kalwa.

The buyers are categorized according to the materials supplied.

THE MAJOR MATERIALS INCLUDES

a. Aluminum laminated pouches (champion packaging Chennai.)


b. Bottles -250gm./ 500gm/600gm./1000gm.(M.T.tech. Bangalore)
c. Acrobic acid- (vimal international.ltd.)
d. Glucose Powder
e. Paper wads
f. Flavors and Perfumes
g. Chemicals.

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h. Food oil.

Once the supplier is registered then the ordered is placed with them.

PURCHASING INFORMATION AND TRACK ON RAW


MATERIAL INVENTORY

 Receive monthly production plan from production planning and


control department and information about the stocks from the
stores departments.
 Estimates the order to be placed.
 Prepare purchase order giving details of schedule, quantity, price,
description of items.

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The order at the time of receipt has to pass from the inward quality
control. The material coming into the business is tested here for quality
and if material does not meet the specification it is rejected. For example,
the quality carton sheets are checked for thickness and hardness.

This quality test is done on the basis of sampling. The material


which is transferred to the rejection and rework section or is returned to
the vendor. The raw material like plastics, cartons, flavors and Perfumes
items are tested. The company follows a double sampling plan. If the
material is rejected for the first time it is again tested.

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PRODUCTION
DEPARTMENT

Avalon cosmetic have a huge set up. There is a systematic


procedure followed for carrying out the production process. The
production is carried out at various stages. Mainly they are as follows:-

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The production process of Avalon cosmetics is bieferget

as per the type of production. Mean while during the session of inplant
training there was two product. Are under process. Namely KNORR
SOUP and GLUCOVITA ENERGY DRINK each product having four
varieties. Which are-

SOUPS:
1) Knorr Oriental Sweet Corn Vegetable Soup.
2) Knorr Oriental Hot n Sour vegetable Soup.
3) Knorr Classic Thick Tomato Soup
4) Knorr Creamy Mushroom Soup Powder

ENERGY DRINK
1) New Glucovita Orange Energy
2) New Glucovita Lime Energy.
3) New Glucovita Pineapple Energy.
4) New Glucovita Plane Energy.

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1. Sourcing RM/PM

2. Transportation Of RM/PM

3. All Row Material Receipt

4. Storage At RMS

5. Issue RM To Production

11. Sorting 10. Heated


6. Drying of corn 7. Drying potato
weighing dehy. HVO
flour & fumigated flour / rice flour (in 8b. Sieving
Veg and noodles Filtered &
maida(try drier)if tray drier) if (10 & 8 mesh)
addition adding
required required

8a. sleving (10


9. Weighing
mesh)
ingredients(Creamers veg,
Powder, MSO, Salt, Sugar,
ETO, Treated Spices &
condiments)

12. Issuing pre weighted 12. Issuing pre weighted


Batches LOTS DEPARTMENT
noodles

13a.
R 13. Batch
E preparation in 13a.
IPC BLENDING R 13. Charging in
W DEPARTMENT
O E cage bin
R W
K O 14. Blending in cage &
14. Blending in RMG R Unload
& Unloading in IPC K

15. Feeder Bin,


15. Feeder Bin vibrator

16. Screw conveyor,


16. Screw conveyor, metal metal detector
detector

17. Packing in
17. Packing in MESPACK MESPACK

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PRODUCTION PROCESS

Sourcing of Row Material.


1) Transportation of RM/PM
2) All Row Material receipts
3) storage At RMS
4) Issue of raw material to Production

LOTS DEPARTMENT
1. Drying of Raw Material.
a. Drying of orange flour and fumigated maida.
b. Drying Potato flour/rice flour by using tray dryer. if required.
2. sieving
a. sieving (10 mesh)
b. sieving (10 & 8 mesh)
3. weighing ingredients (crèmes veg. powder, MSO, Salt , sugar,
ETO,Treated spices. condiments)
BLENDING DEPARTMENT
1.heated HVO Filtered and adding.
2. sorting weighing dehy.veg and noodles addition
6a.Essuing pre-weighted batches.
6b.Batch preparation in IPC
7 Charging in cage bin
8a Blending in RMG and unloading in IPC.
8b. Blending in Cage bin
9. Feeder Bin
10. Feeder Bin, vibrator
11. Screw conveyor, Metal Detector.
12. Packaging in Mess pack.

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As mentioned above in purchase department. The raw materials


such as soup ingredients ,dextrose content, treated Spices,& condiments,
flavor , milk solid, Acidity Regulators etc. are ordered from the vendors.
The each material Is being properly analyses with the various tests by
quality Assurance department. The Following are some kind of testes
1. salt contain
2. water activity
3. Moisture test.
If the raw material is successfully passed all the tests .Then the
material is sends to Row Material Storage Department.

RMS DEPARTMENT

Here in RMS department is being stored and the proper inventory


is being maintain The Head of department of the Inventory is Mr. Shirish
Godse.
The raw material is issued by the inventory department as
per the demand by the production department.
The production department received the raw material.
Before the use of raw material the quality assurance department
test the material for moisture testing and if incase of moisture
the product is send to the tray dryer machine. In Avalon
Cosmetics there are two types drying & sieving machine.
It differentiates as per the Batch size and type of soup
ingredients.

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TRAY DRIER MACHINE


The tray drier machine having capacity of 1400 liter. Tray
drier machine is playing initial role in production process. It’s
the highly automotive machine which dries the raw material &
mixes its all ingredients if needed in condition of weighted raw
materials such as: - corn flower & fumigated Maida, drying
potato flavor or rice flavor. The major work perform by machine
is drying as well as sieving the various flavor & raw material.

The raw material is firstly checked by the Quality Assurance


(QA) chemist and if in case of moisture. If it is Up to the
marked limit. such material is send to tray dryer machine

WEIGHING MACHINE

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After the process of drying material the dried material is send


for weighing machine the exact weight has been recorded.

FEEDER BIN
This is the machine in which the dried raw material or
ingredients are pouring. The material is cast in big blander. The
material then flowed up towards next machine.

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METAL DETECTOR MACHINE

It is one of the most essential machine which company have


assures the quality of the product. Metal detector machine have
all the upgrade function & best technology. This machine use to
detect the metal filling & small stones etc. This machine is
attached with the mess pack machine.

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CUP FILLER

In this machine the separate cup are used to carry the deferent
ingredients such as sugar potato pieces, corn etc. as shown in the
following picture. The cups are use to pour the final product into
the pouches.

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MESS PACK MACHINE

Mess pack machine is the packing machine by which the dried


soup material is filled in pouches of 52gm.

If there is any leakage in the system. The current voltage is checked and
required specification is given. The thermo gun is used to check the
temperature of the machine in consideration with the surroundings. Then
a sample test is carried out to check the quality of the product, which is
the final finished product.

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MARKETING DEPARTMENT

The marketing function of AVALON COSMETICS Pvt. Ltd is


operated from its head office situated at
15, Dani compound, C.S.T.Rd.m Kalina,
Santacruz(E),Mumbai-98. Tel: 022-26527504
And factory is situated at
Plot No. F-6, Malegaon MIDC,
Sinnar, Nashik-422 103,
Tel. :( 02551) 230905
Where all the marketing and promotional activities
are designed and are put to execution. The marketing
department is headed by Mr. Pramod Davrey.

Where all the marketing and the promotional


activities are designed and are put to execution. As the
proprietors are highly experienced and engaged in
manufacturing since last twenty five years. Now this
industry has reached to its maturity stage. And have a
best goodwill in marketing and among various brand
products and big industries in India as well as in abroad.
With the changing scenario Avalon’s marketing activity
have immensely increased.

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And for the very same purpose they have roped in Kajol as the brand
ambassador. Kajol would be seen playing a mummy in the ad campaign
which is scheduled to go on air from the 10th of August. The 2009 Knorr
soup campaign redefines the 7pm snacking trend by offering Knorr soups
as the perfect snack, represented through the campaign idea,

"Tummy bhi khush,


Mummy bhi khush"

Marketing department is responsible for negotiation


with their clients with foreign as well as domestic
countries for manufacturing the products as per the
orders.
The marketing mix of Avalon is consist of Product,
price, place, quality and safety.

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The marketing is the core areas of any business to


make it successful and competitive enough in the market
to with stand competitions.

DUTIES & RESPONSIBILITIES OF MARKETING


OFFICER
• Processing of inquiries, preparation of quotation, attained negation
and related marketing function.
• Follow up the production department for timely manufacture in
order to meet customer requirement.
• To attend to customer complaints in consultation with production
and R& D department.
• To monitor on continues basis outstanding dues with different
customers specified for them and control dispatches against
outstanding dues.
• Preparation of Monthly/quarterly production program and
preparation of monthly, quarterly/yearly dispatched budgets based
on market data feed back from zonal officers, estimated steel and
the industries growth data, availability of stocks at steel units,
requirement schedule and as per the guidelines of the director of
the company.
• Market position and current market survey

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PROCEDURE FOR MAKING OF SALES BUDGET

Sales is estimated on the basis of achievement made in last year as


well as customers demand zonal officer collect the requirements of the
customer & present the same in marketing meeting. base on the data
furnished by marketing head .Director formulate the budget as per the
situation.

PROCEDURE FOR PROCESS OF ENQUIERY

1) Receipt of enquiries
2) Scrutiny of enquiries
3) Formulation & submission of quotation

PROCEDURE FOR SECURING AND REGISTRATION


OF ORDERS

1) Tender opening for collecting details and follow-up


2) Extension of validity of quotation
3) Negotiation meeting
4) Review & registration of order

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FINANCE DEPARTMENT

The proprietor of Avalon Mr. Sameer Kothari itself takes care of


finance department.
The Avalon cosmetic is committed towards its sources of funds for
best utilization of funds. Finance department of any organization is
responsible for obtaining and effectively utilizing the funds necessary for
efficient operations. All the major decision related to finance are taken by
board of the directors
The finance department takes care of the following important areas-

1. finance
2. Accounting
3. costing
4. Taxation

The finance department takes care of all the financial activities of the
company keeping a track record of effective and efficient utilization of
financial resources.

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HIGHLIGHTS OF FINANCE DEPARTMENT


The all financial affairs are settled by the charter accountant Mr.
Heram Govilkar .
• The accounts are prepared on the historical cost convention and
materially comply with the mandatory accounting standards used
by the institute of chartered accountants of India. The significant as
accounting policies followed by the company are stated below.
• Sales are inclusive of excise duty and sales tax.
• Fixed assets are stated at their original cost of acquisition including
taxes, duties, freight and other incident expenses related to
equation and installation of the concerned assets.
• Technical know how is also capitalized is fixed assets.
• Depreciation on assets is charged on written down value method on
the existing assets and for additions to the fixed assets since the
year 1997-98 the depreciation will be charged on straight line
method.
• Raw material is valued at cost computed on monthly average basis
of the last month after providing for cost of obsolescence
• Store and spares are valued at cost after considering cost of
obsolescence and estimated useful life.
• Scrap other than raw material is valued at net realized value.

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• Investment are stated at cost.

The Finance Department is undoubtfully the lifeblood of the business.


The ambitious plans of business would remain mere dreams unless
adequate money is available to cover them into reality. The function
includes day to day concern for the use and control of funds as well as
long range planning which is involved in determining the future
requirement for funds and optimum uses to which they may put in.The
financial function of a firm includes its basic decisions about method of
financing growth, dividend and distribution policy.

Relation with leading institution, economic evaluation of alternative


investments in plant and equipment, and other activities, which involves
uses of funds.

The Finance Officer in company is known as controller or Treasurer.


His responsibilities vary widely from one business unit to another
Financial decisions are made by the Managing Director or Committee of
Board of Directors or by financial controller.

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FUNCTIONS

 Executive Finance Function


 Incidental Finance Function

EXECUTIVE FINANCE FUNCTION

It requires specialized knowledge and administrative skills. Some of


the executive functions are:

1) Financial Forecasting
2) Establishing Asset Management Policies
3) Allocation of net Profits
4) Cash flow and requirements
5) Deciding upon borrowing policy
6) Negotiation for outside financing
7) Checking upon financial performance

INCIDENT FINANCE FUNCTION

These functions are of routine nature, which are necessary for the
execution of the decisions taken by the executives such as supervision of
cash receipt and payments, custody of valuable papers, keeping and
reporting, cash planning and credit management etc.

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FINANCE ACTIVITIES

The major finance activities are as follows:

• Dealing with bank for Avalon’s credit limits

• Dealing with bank guarantees and letter of credit

• Maintenance of all bank accounts and their reconciliation

• Deposit of cheques received from customers

• Reduction of tax deduction at sources from party payment

• Advance payment to the parties

• Co-ordination for preparing pay roll

DISBURSEMENT OF WAGES
The department is basically involved in interpretation and analysis of
total financial and position of the enterprising. Given below is the
working procedure in brief of the department while dealing with bank
system and disbursement of wages:

BANK SYSTEM:
1) NON-FUND TRANSACTIONS:
*Bank Guarantee
*Letter of credit-inland/freight

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2) FUND BASED TRANSACTIONS:

• Discounting of B/R

• Availing cash credit facility

3) BANK STATEMENT:
A daily record of bank position is maintained which contains
details of available amount payment/receipts.

4) MONTHLY STATEMENT OF CASH FLOW:


Containing details of total inflow and outflow of cash for the
entire month. It also represent the break up of cash inflow, outflow
as per different heads.

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RECORDS OF WAGES:

A successful organization takes care to satisfy its employees in


providing of sufficient amounts of salaries for their servers. This in itself
forms an importance of accounts head.
The procedure adopted by the company is as follows:

= Individual salary records are made calculating are fixed and


= Valuable earnings along with the deduction made
= New appointee register is maintained with entries of employees
Promoted or placed with change of designation
=The above-mentioned working system ensures proper and timely
payment of salaries to employees as per their designation and
contributions made individually.

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THE FINANCIAL ANALYSIS OF THE PROFIT AND


LOSS ACCOUNT FOR THE YEAR 2007 & 2008

50
45
40
35
30 Income
25 Expenditure
20 Profit
15
10
5
0
2007 2008

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HUMAN RESOURCE
DEPARTMENT

OBJECTIVES

The first and foremost objective of the company is to select and


develop dedicated human resource for the organization. Its one of the
objective is also to create sense of belonging amongst employees and
ensure goals are achieved to the highest degree of satisfaction of the
organization and employees.

The company intends to achieve the mission by nurturing and


promoting respect for individual, encouraging individual initiative,
innovation, accountability, mutual trust and equality without
discrimination.
The management style is vertical and structure in a formal way.
THE MAIN FUNCTION OF HR DEPARTMENT
• Recruitment of executives.
• Assessesment of trainees /probationers.
• Promotion / Transfer of executives.
• Retirement action for executive.
• Quarterly return to employment exchange
• Monthly payment with break up fees.
• Training and development of employees.
• Implementation of performance management system.
• The payroll software is used to record all the above occurrences.

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OTHER FUNCTIONS OF HR DEPARTMENT

• Manpower planning.
• Compensating and welfare scheme.
• Health insurance ,safety ad education program
• Performance appraisal system and reward scheme.
• Working hours.
• Attendance system
• Leave facilities
• Transport facilities
• Loan facilities
• Industrial relation.
• Housing facilities.

MANPOWER PLANNING

Deals with minimizing, preparation of manpower budget,


grievances etc. manpower planning is the main function of personnel or
human resource manager. It is concerned with the task of hiring people to
fill current or future job needs in the company. So the contacts with the
contractors are need to be maintained.

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COMPENSATING AND WELFARE SCHEME

In Avalon cosmetics each staff member is getting meal passes


amounting rupees 400 for each month of the year.
Employee are covered under various schemes of welfare. The
soundness of compensation management depends upon the amount of
wage or salary paid to the employees. Formulation and administration of
sound remuneration policy to attract ad retain right personnel in the right
personnel in the right position is the prime responsibility of the personnel
department.

HEALTH, SAFETY AND EDUCATION PROGRAM

Avalon cosmetics provide health insurance up to Rupees. 100000


to each of its permanent employee. The company plays a vital role in this
regard also by taking care and steps required in this areas to the full and
all possible extent. Regular check is performed to avoid any accidents and
to take care of the safety of each employee.
Health care programs are conducted to ensure better health of
employees.
“Health is wealth. And only the healthy employee can produce the
healthy product.” Is the belief of the HR head.

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PERFORMANCE APPRAISAL

HR department has to concentrate on the performance of the


employees. This exercise is applicable to all the management staff
members. There are two types of appraisals. First is on monthly basis,
which is called performance priorities and second is management staff
performance appraises scheme, which is done once in a year.

• WORKING HOURS:

All departments in the factory except Production department operate


as per the following time schedule.

General Shift : 9.00 am to 5:00 pm


(i.e. 8 hrs.)

• ATTENDANCE SYSTEM:

The attendance system here at Avalon cosmetics is operated through


Electronic Punching Card System to keep time records. This machine is
connected to personnel department computer so as to assist all the details
at a glance like wages, leave records, late coming details etc.

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• LEAVE FACILITY:

In each year conform employee can avail leave as follows:

Privilege Leave : 12days


Sick Leave : 05 days
Casual Leave : 05 days

• TRANSPORT FACILITY:

The company provides four-wheeler Van to the Staff members of the


company.

• LOAN FACILITY:

This facility is applicable to all the permanent employees of the


company. The company provides loan to the employees for vehicle,
contingency loan and also on medical ground. The maximum limit for
such loans is depending upon the category and grade.

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• INDUSTRIAL RELATIONS:

The company has been successful in maintaining. Peaceful


cordial industrial relation with the other industries from factory
end. It has entered into a long-term agreement with the union.

• HOUSING FACILITIES

Company has its separate houses for the labors in the


premises of factory. The staff members are facilitated by
providing house rents.

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RESEARCH AND
DEVELOPMENT
DEPARTMENT

QALITY CONTROL

The Research and Developments is not the mandatory part for Avalon
cosmetics. As the research over products is made by the respective
vendors and further changes and developments are suggested by the
vendor’s company. If in case of contract regarding Research &
Development, Avalon takes initiatives for it.
Avalon believes in customer satisfaction. It believes that customer
is heart of any business depend on customer. . The quality control is
broadly divided into. They are: - Inward quality control: the material
coming into the business is tested here for quality and if the material
doesn’t meet to the Quality Assurance’s terms and conditions it is
rejected.
For example, the quality of the Bottles is checked for thickness,
hardness and the cap size. The quality test is done on the basis of
sampling. The material which is rejected is transferred to the rejection and
reworks section or is returned to the vendor. The raw material like plastic,
carton, flavors etc. are tested. The company uses.
The company follows a double sampling plan, if the material is
rejected for the first time quality control; line quality control is also called

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as process control. On the line process sheets are used to assure the
quality control at each stage. As the refrigerator passes from various
stages the details such as temperature, voltage is written on the sheet.
Helps in assigning responsibilities. The halogen detectors are used to
check if there is any leakage.
Major Duties Perform by Quality Assurance Department
• Quality Analysis
• Raw Material Analysis
• Packing Material Analysis (Pouches, sleeves, cartons.)
• Finished Goods Analysis.
• Record Keeping
• Auditing.

Testing Equipment used for testing at Avalon’s laboratory.

• Water Activity Meter.


• Moisture Meter
• Bursting Strength.
• Polari Meter
• Refracto Meter .
• Muffle furnance.
Avalon strongly believes in the 5’s.

They are:-

 Structure.
 Systematize.
 Sanitize.
 Standardize.
 Self Discipline.

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EXPORT DEPARTMENT
Mr. Mathew Tharein is the head of department of export.
AVALON cosmetics and its all sister concerned companies are
engaged in exporting of beauty products, food products etc. to various
countries across the glob. The quality of material has been widely
appreciated by overseas clients. Quality control measures adopted by
Avalon deliver dependable product, which is evident from repeat orders
by valuable customers. The Avalon is all set to meet quality and
quantitative requirements of various products such as cosmetic, toilet
preparations and food products as per the orders.
The company has a contract with various popular companies of India
as well as foreign countries such as
Hindustan Unilever ltd.
Wipro
Reckit bankzers.
Provogue
Oriflame
Christine Valmy
Some of the valuable customers of the Avalon cosmetics across the
globe are……
• Saudi Arabia
• Bahrain
• Nepal
• Doha
• Jordan
• Srilanka
• Bangladesh

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DOCUMENTATION

At factory level the following documents are need to prepare.


1. ERE one.
2. export invoice
3. Container seal – (such seals are apply to container after
thorough inspection by Central Excise Department of
government of India.)
4. Bill Of Lading.

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STORES DEPARTMENT
The location of store department is carefully plan and housed in such a
position, which is near to the production department. It is planned in such
a way to avoid delay in the movement of material to the department
which is needed. The stores is divided into racks which is further sub
divided into small places. All the small places are known as BINS and for
one item of material one bin is allotted. All bins are serially numbered.
Special attention is paid to storage of materials, which are liable to
leakage, evaporation of deterioration due to atmospheric conditions.

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Cold Storage Room

Raw Material Storage Room

THE MAIN OBJECTIVE OF STORE DEPARTMENT

 Availability of materials continuously to the production


department.
 There should be no excessive investment in inventory.
Overstocking or under stocking is avoided keeping in view the
disadvantages.
 Minimum possible wastage of materials while these are being
stored in the row houses by storekeeper of used in the factory by
the workers.
 Risk of spoilage and obsolescence of the materials must be
avoided. For this purpose, a maximum quantity of each material is
determined and proper method of issue of materials is followed.
The material received earlier should be issued earlier.

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 Information about availability of materials should be made


continuously available to the management so that planning of
production may be done.

PROCEDURE OF STORAGE AND PRODUCTION

1) Ensure that all items received in the stores are through delivery
challans. In case of non – stock stores make necessary entries in
material inward registered.
2) Ensure that all the items received are stored in the area designed as
“receipts stores”.
3) The offer items for inspection stores inspection cleared items in
main store. Stores items rejected during inspection are designated
as return to suppliers.
4) Stores accepted items are designated location such as racks,
cupboards, and floor.
5) Ensure that high value items such as Dextrose Content, Tricalcium
Phosphate flavors and treated Food Ingredients are stored under
lock and key security.
6) Ensure that various items are delivered to suppliers through stores
delivery challan. Stores all the flat glasses verticals.
7) The items are issued to production through material issue slip only
and in case of non – stock stores items issued through issue slip.

To determine the quantity of raw material inventory to be maintained they


use re – order level, it guides to place the order as and when required.

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RE – ORDERING LEVEL

The point at which the stock of particular material in store reaches a


particular level the store manager initiates purchase requisition for fresh
supplies of that material to the purchase department. The level is fixed
somewhere between the maximum and minimum level. The maximum
held in stock at any time. Stock not exceeds this quantity. The quantity is
fixed so that there will not be any overstocking. It should be avoided as
far as possible because of the following disadvantages:-
1. As the product is highly perishable it cannot be store for long time.
2. Overstocking unnecessarily blocks the working capital, which
could be profitably utilized somewhere else.
3. Overstocking will need more godown space, so more rent will have
to be paid.
4. There may be loss due to obsolesce on account of overstocking.
5. There are chances of deterioration in quality because large will
require more time before they consumed.
6. There may be fear of depreciation in market value of the
overstocked materials.

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The minimum level represents the minimum quantity of the material,


which must be maintained in hand at all times. The quantity is fixed so
that production may not be held up due to shortage of materials.

FORMAT MANNUAL
AVALON COSMETICS PRIVATE LIMITED (KNORR SOUP
DIVISION)

MATERIAL ISSUE SLIP Section:-


QR / 7 /STR / 15
B Dept / Section Shaft Date:-
Sr. No. SAP No. Description Unit Qty. Qty.
Req. Issued

Indented By Issued By Received By

Distribution: - Original with stores


(QR / 7 / STR / 15, Issue No. 1 / 01 – 03 – 2009, Rev. No. 0 / 01 – 03 –
2009)

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SAFETY DEPARTMENT

INTRODUCTION

A major emergency in a Factory plant building is the one, which has


potential to cause extensive damage to the property and serious
disruption both inside and outside the Office. In spite of best safety
measures taken in a plant building, the emergency could be as a
result of fire.

SCOPE

Whereas each industry is expected to take steps to assess, minimize


and wherever feasible estimate risks, Fire (which is the only hazard) may
still occur in spite of the best measures taken by any industry. Therefore,
emergency planning becomes a necessary element of mitigating the
affects of a major incident. Elimination will require prompt action by the
operating staff, the staff on various emergency teams and the outside help
when called. Often a quick plant stoppage, isolation from the effected
area of the plant etc. are called for minimizing the effects. Effects on
people can be minimized by prompt rescue, evacuation, rehabilitation and
communication. Emergency planning is an aspect of safety management
of Avalon cosmetics Ltd, Nasik is minimizing risk by adherence to safe
practice.

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OBJECTIVES OF THE EMERGENCY MANAGEMENT PLAN

An emergency occurring may cause damage to property or


disruption inside the premises or human sufferings.

The objective of this emergency plan is to –


1. Protect persons and property of the factory in case of emergency arises
at any time.
2. To inform people about happenings if it is likely to adversely affect
them.
3. To inform authorities including helping agencies like doctors,
hospitals, transport etc. in advance and also at the time of actual
happening.
4. To identify and work out various kinds of possible hazards their places
potential and damaging capacities.
5. To review, revise, redesigns, and reconstruct the process, plant and
control measures if so assessed.
6. To preserve relevant records and equipment for subsequent enquiry in
to the causes and circumstances of the emergency and taking steps to
prevent recurrence.

ABOUT THE AVALON COSMETICS INDIA LTD –


PLANT & UTILITY BUILDING

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Potential hazards and adequacy of existing methods/ resources/ arrangements to


control hazards.

1. STORAGE OF COMBUSTIBLE LIQUIDS LIKES PETROL,


DIESEL, AND
LUBRICANTS ETC.
Separate Storage facilities have been provided at different locations
of the plant to store these materials. A well-designed and maintained
store has been provided to store all types of lubricants. This store is
always kept locked on its both inner and outer gates to prevent any
person entering the store. The store is opened by a responsible person
on the fixed days to issue the lubricants required by the various
departments. Adequate number of first aid fire extinguishers and water
hydrants connection has been provided to immediately control the fire
(if any) occurs in the store.

2. DG set :
Avalon has a ---- Kv, DG Set to meet its power requirement in
addition to power from state grid. The DG set is run by the diesel and
furnace oil. These oils are stored in separate tanks (underground and
above ground). The area around these tanks has been well guarded.
Also adequate number of first aid fire extinguishers and fire hydrants
has been provided in this area to immediately fight the fire (if any) at
its initial stage.

1. Boiler. Capacity______,

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Boiler set installed to meet plant machinery requirement. Boiler set


is run by the diesel & furnace oil. These oil stored in separate tank,
underground tank having capacity _____, and above ground tank
having capacity _______. As a safety purpose around the tank area is
covered by wire fencing compound. So, un authorized person can not
be entered within tank area. Also, adequate number of first aid fire

extinguisher,

Courtyard hydrant point and fire bucket has been provided in this
area to immediately fight the fire at its initial stage.

In addition above add-on precaution shall be taken by utility/


maintenance staff during loading/ unloading. Spillage oil/ diesel
immediately wash by water.

2. TRANSFORMER
___________ KV capacity, transformer installed to meet plant
machinery electric supply requirement. Transformer room well build
room facilities with first aid fire extinguisher i.e. Co2, DCP, Fire
bucket.

FIRE SAFETY ORGANIZATION

It is hereby notified for the employees of all employees that the


Fire Safety Organization has been revised. The Fire Safety Organization
at Avlon cosmetics Ltd, has been formed with the object of rendering
necessary assistance in the case of sudden outbreak of fire for putting out
the fire and preventing any loss of life and property with the least possible
delay.

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Instructions as to what each one of them should do in such times of


emergency are given below for their information and guidance.

1. EMPLOYEE FIRST NOTICING THE FIRE:


To immediately inform Security on duty on phone or by going personally
and give him the following information-
• Department where fire is spotted.
• Exact location of fire
• Object/ material that has caught fire.
• Time when the fire was first detected.
• His name and T. No.
Attempt to put out the fire with the help of others in the vicinity by
making use of fire fighting equipment readily available in the near by
areas.
On hearing the main siren, the employees on duty within plant
building premises immediately, stop working activity and rush to collect
at nearest assembly point (There are two assembly points)
Security in-charge in co-ordination time office immediately shall be taken
out head counting and put on notice board.

2. SECURITY CHIEF ON DUTY:


On receipt of the information of fire, he will start warning siren
/Alarm of a high and low pitch sound alternatively for duration of three
minutes.

3. EMPLOYEES OF THE PLANT TRAINED IN FIRE


FIGHTING:
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On hearing the fire alarm the employees on duty trained in fire fighting will
immediately proceed to the fire station to find out the location of fire and
collect the additional fire fighting equipments and accessories.

They will then rush to the site of fire and will divide them in various
groups and work under the direction of group leader and fire chief for
extinguishing the fire.

5. FIRE CHIEF:
Factory General Manager is the designated fire chief. The entire
operation including rescue, salvage, fire-fighting etc. shall be performed
under his direction. He shall be assisted by the group leaders of the
various groups formed.

6. FIRE HYDRANTS:

All fire hydrants are painted red. Arrow showing the location of
fire hydrants has been located at prominent places all over the factory.

7. HOSE BOXES:

Generally hose boxes are installed near each fire hydrant. In case
hose boxes are away from the fire hydrant, the hosepipes and the nozzles
etc. will be available in the fire station.

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8. FIRE EXTINGUISHERS:

Fire extinguishers have been provided at prominent places

9. SAND BUCKETS:

These have been provided in various departments along with the


fire extinguishers.

FIRE CHIEF

(Mr. Ramesh Singh )

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ACHIEVEMENT WHILE
DOING THE TRAINING

Following are the various achievements and benefits derived while


working at R.L. Steel. Limited—
• Experienced and learnt about various departments practically being
at the company and understood the real situation the industries are
facing in today’s scenario.
• Got the opportunity to interact with managers working at the
company and experienced the challenges faced at the workplace.
• Got the opportunity to interact with managers working at the
company and experienced the challenges faced at the workplace
• Also had practical exposure to various aspects in the field of
management and learnt the ground realities of working life.
• This training helped me a lot to gain market knowledge.
• Increase in the industrial and personal contacts with various
managers and employees of the company
• The training provided up with knowledge from the practical point
of view to interrelate theoretical knowledge with practical
knowledge.
• Improved communication skills and management skills required for
handling situation better.

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SWOT ANALYSIS

STRANGTHS & WEAKNESSES

STRANGTHS

 The Avalon Cosmetics Pvt. Ltd. Is the manufacturer of baranded


products.
 Having good response from foreign Companies.
 The company has strong Research and Development dept. for
product and new technology.
 The company has many Bank facilities like long credit time and
other facilities.
 The company has qualified and experience Human Resource for
selection and recruitment.
 Good infrastructure facilities available nearby.

WEAKNESSES

 The company has seasonal product demands


 Lack of continuity.

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 The company has need to make continues changes in production


process according to the product type.
 The company has low production in off session.
 The company has less man power according to the work.

OPPORTUNITIES & THREAT

OPPORTUNITIES

 Avalon cosmetic having huge infrastructure of 68000 sq/ms.


 Large and growing market the available to the company is very
large continuously growing.
 The company has maintained growth from last many years.
 As the population increase the demand of product will increase.
 There is a large potential available in local and other than local
market as well.

THEREATS

 Threats from local communities and political unions.


 There are many competitors in the market.
 The Indian market is the main market of the company but it is very
unstable.
There are so many other factors like environment, political and
regional.

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CONCLUSION

AVALON COSMETICS having the good human resource. The


entire employees in the company are well trained and qualified in to the
work. All the departments are well established and fulfill the need of the
employee. So the work environment is very good.
The company is doing well in the market but have to improve the
quality of the product. The machinery used in production is also not so
updated. If company will improve in the all mentioned sector the sell of
the company will increase and the company will achieve the top rank in
the competition

AVALON COSMETICS is one of the leading manufacturing


companies in India. This company produces COSMETICS.

The AVALON COSMETICS in NASHIK is mainly produces the


COSMETICS and FOOD products. The production is done on the basics
of marketing requirement. The requirement and the other information is
gathered by the Marketing department this requirement is send to the
P.P.C. Department and this department makes the production plane for
the month and gives to the Production Department and products are made
and distributed in the market.

Project of In-Plant Training On Avalon Cosmetics Pvt. Ltd.


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SUGGESITION

1) AVALON COSMETICS should develop managerial skill


particularly to identify the weaker section to reach the benefits the social
and economic objects.
2) AVALON COSMETICS must play prominent role in financing
which may result in rising level of income and employment.
3) The present official staff of AVALON COSMETICS can be given
a suitable management training that modern management concept and
management technologies can be vitalized in the day to day business of V
AVALON Industries for the further improvement.

Project of In-Plant Training On Avalon Cosmetics Pvt. Ltd.


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BIBLIOGRAPHY

a. Annual report (2007 – 08, 2008 - 09).

b. Company training handbook.

c. www.infodartindia.com

d. www.sapbrain.com

e. www.wikipedia.com

f. www.thevanitycase.com
g. .Financial Management.-V.K.Bhalla.
h. Export Management.- Ashit Ghosh
i. www.google.co.in

Project of In-Plant Training On Avalon Cosmetics Pvt. Ltd.