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Z_DP96

Work Instruction

Z_DP96 Resource Related Billing for Capital Projects
Purpose
Use this procedure to create collective customer billing requests for costs posted to a capital project.

Trigger
Perform this procedure at month-end or on a schedule determined by your bureau.

Prerequisites


ZPRJ billing requests exist and have WBS elements assigned to them
WBS elements belong to capital projects that have a 'released' status
Costs have been posted to the WBS projects

Menu Path
Use the following menu path to begin this transaction:
N/A

Transaction Code
Z_DP96

Helpful Hints


R/O/C column in tables represents Required, Optional, or Conditional entry.
If you know the service order number for which you want to create a single cost recovery
billing request, you can simply use transaction DP90.
Z_DP96 is similar to transaction Z_DP97. However, the main difference is that Z_DP97
performs cost recovery against service orders, and Z_DP96 performs cost recovery against
capital projects. DP90 works with either service orders or projects, but allows you to create a
billing request only for a single selection instead of a range.

7/28/20112:41 AM

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within your bureau.Selection screen displays.SD .Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Procedure 1. or departments. Collective Processing of Resource-Related Billing .Selection 2. Start the transaction using the menu path or transaction code. Click the Division field . 3. The Division range field allows the entry of one division or a range of divisions. As required.SD . The Collective Processing of Resource-Related Billing . complete/review the following fields: Field 7/28/20112:41 AM R/O/C Description Page 2 of 14 . If you are responsible for producing the billing requests for several divisions. you may want to enter the range of divisions to simplify your work.

Click the Posting Date To field be 'gathered' to create the billing request(s). to specify the date through which unbilled costs will Ensure that the Test Run check box is selected 7/28/20112:41 AM . Example: P4 4.Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Field Division R/O/C R Description A unit that represents a city bureau or major department within a bureau. Page 3 of 14 . Divisions are recorded in billing requests and billing documents for the purpose of fee calculation. 5. and revenue posting. sales reporting.

Additionally. you can disable this feature by deselecting Test Run. 7/28/20112:41 AM Page 4 of 14 . you can request to have Z_DP96 run automatically at scheduled dates through the SAP Support Team. Once you are comfortable with how costs are gathered.SD .Basic List screen displays. The Collective Processing of Resource-Related Billing .SD . Collective Processing of Resource-Related Billing .Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects By default. Click the Execute button to preview the resource-related billing request(s) that will be generated for the parameters specified. the Test Run feature is selected so that you can preview the results prior to creating the billing requests.Selection 6.

Click the Detail List button 7/28/20112:41 AM to view the list of billing requests identified for billing.SD . Page 5 of 14 .Basic List 7.Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Collective Processing of Resource-Related Billing .

Collective Processing of ResourceRelated Billing . 7/28/20112:41 AM Page 6 of 14 .Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Collective Processing of Resource-Related Billing .Selection. Click the Back button to return to the main screen.SD .Detail List 8. The list displays one billing request identified for resource-related billing.SD .

Click the Back button 7/28/20112:41 AM . Page 7 of 14 .Basic List 9.Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Collective Processing of Resource-Related Billing .SD .

Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Collective Processing of Resource-Related Billing .SD . 7/28/20112:41 AM Page 8 of 14 .Basic List screen displays. The Collective Processing of Resource-Related Billing . Click the Execute button to create the billing request(s) based on the parameters specified.SD .Selection 10. Deselect the Test Run check box to disable the test mode. 11.

SD . Page 9 of 14 .Basic List 12.Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Collective Processing of Resource-Related Billing . Click the Detail List button 7/28/20112:41 AM to view the list of billing requests generated.

but remember to never remove the billing block on a credit request .Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Collective Processing of Resource-Related Billing . You can click the document number to display the credit memo request. From VA03 (Display mode) you can launch VA02 (Change mode) to remove the billing block(s). Notice that the system-assigned number for the debit memo request is the same as the billing request number. Display RRB Billing Request. 7/28/20112:41 AM Page 10 of 14 .billing blocks must be removed via SAP workflow. Clicking on the Debit Memo Request will launch transaction VA03. which lets you view the billing request. using the Adjustment Approval process.Detail List 13. Click the Debit Memo Request field to view the billing request and/or remove billing block(s). a credit memo request would be generated. If any negative costs or credits were posted to the project.SD .

The Change RRB If you do not remove the billing block at this time. 7/28/20112:41 AM Page 11 of 14 . Validate that the costs are billed correctly.Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Display RRB Billing Request XXXX: Overview 14. Click Sales document from the main menu. 15. Select Sales document Change Billing Request screen displays. to launch transaction VA02. you can run transaction Y_DRP_63000008 to find the billing requests which contain billing blocks.

Click the Save button to save the changes. 7/28/20112:41 AM Page 12 of 14 . 17. Click the Billing block combo box . The Collective Processing of Resource-Related Billing .Detail List screen displays. 18.SD . Select a blank list item to remove the billing block.Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Change RRB Billing Request XXXX: Overview 16.

"RRB (Resource-Related Billing) Billing Request xxx has been saved".Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Collective Processing of Resource-Related Billing .SD . The system returns the message. Click the Exit button .Detail List 19. 7/28/20112:41 AM Page 13 of 14 .

Z_DP96 Work Instruction Z_DP96 Resource Related Billing for Capital Projects Result You have created a customer billing request for costs posted to a capital project. 7/28/20112:41 AM Page 14 of 14 .