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CSPK 101

COURSEPACKS

Professor’s Guide

in whole or in part. without the express permission of the author and/or publisher is strictly prohibited.In accordance with Canadian Copyright Law. reproduction of the works in this anthology. © 2010 McGill University All rights reserved for this anthology Image courtesy of Jymmie_h Photo .

There are a number of steps and procedures that must be completed before the final product is delivered and sold through the McGill University Bookstore. .) to manage the reproduction rights for their printed works and to ensure proper compensation to these individuals. Example: Chapter 7. publishers. One of the more complex procedures is copyright declaration. Copibec is the organization who acts on behalf of rights holders (authors. edition number. If page numbers are not specified in this manner. 2010. Notes. By following our guidelines set out below. Necessary Elements to be Included in the Table of Contents 1. 27-30. If including more than one chapter from a single source. New York: Cambridge University Publishing. EXAMPLE: Hunter. This includes the name of the publishing company. Page Numbers. Pp147-168.reader will assume that pages have accidentally been excluded. 23-25. 386-389.McGill University Course Pack Services The production of course packs is much more than simply photocopying materials and adding covers. year of publication and. pp. Page numbers ought to indicate whether pages in a chapter have been left out. Title of the Chapter and/or Number of Pages. country of publication. “The Ornithorhynchus Anatinus and You” Upending the Platypus. List all pages that are to be included in the course pack. 4. Title of the Work. This document addresses the most common questions and concerns related to the creation of a course pack. Please remember that endnotes or footnotes must be included in the page count. etc. you will ensure the efficient and timely processing of your course pack. if pertinent. 2. Author’s name. pp. John. 10th ed. We are required by law to maintain strict compliance with regulations set out by COPIBEC. the proof. 3. 5. Information Regarding Publishing. list each chapter heading and clearly indicate which pages are included in the individual chapters.

The symbols attached to each reading identify whether the reading is in the course pack. . However should you opt to include a syllabus instead. please refer to the following: The ability to label each reading helps to ensure that all appropriate material is included in the course pack. online or from the required text book. The figure shown to the right is a good example where a legend is used to identify the three areas where material is located. Labeling each reading on the syllabus so that individuals can identify exactly where to locate the readings is of tremendous help to students as well as the person compiling the original document.SYLLABUS: It is preferable to include a table of contents for each course pack.

it is imperative that you indicate that they are textbooks and not part of the course pack. If you wish to include your required textbook readings in your table of contents (or course outline/table of contents). the more likely it is that the Bookstore will be able to contact the author/organization and request authorization to reproduce the material. please ensure that the bibliography indicates which chapters belong to which books. If a work is from an unconventional source (such as another professor’s class notes or a transcription of a radio broadcast). it is preferable that the book titles appear on both the table of contents and the bibliography.Other Useful Information to be Included: A course pack will be quickly processed if the ISBN numbers or. it is particularly important to include ISBN/ISSN and. please indicate which readings are new and which of the old readings are to be removed. REPRINTS: If submitting a partial reprint. please provide an author’s name. The more information you are able to provide. in the case of journals and newspapers. For books only. Please indicate if you are the author of any work to be included in the course pack. If it is absolutely necessary that only chapters be listed. it is also helpful to include the total number of pages (including introductory and foot notes). the number of pages. for books only. This allows us to make correct statements to Copibec and ensures the total percentage of work reproduced complies with Copyright laws. are included in the Table of Contents. If including a rare or obscure publication. To Expedite the Compilation of Your Course Pack: List every work to be included in the course pack regardless of its origin. or any other available information. it is best to include the total number of pages in the document. name of organization. If a book has a publication date before 1970 or is lacking an ISBN number for any other reason. This applies even if the course pack is a reprint or if the work was never published. . ISSN numbers. If both a table of contents and bibliography are included in the course pack.

A lack of explicit copyright information does not mean that the material on such website may be used freely. the more likely it is the Bookstore will be able to contact the creator for express permission to reproduce. The more up-todate the website. Electronic Work. if it originally appeared in print. Websites: Permission must be granted by the website creator in order to publish material from a website. alternative or substitute material be prepared in case the request is denied. . 2. allowing for sufficient time for publishers. it may contain material that is obsolete. as the reproduction of e-journals is prohibited. The Bookstore cannot obtain permission to reproduce such material as the website creator is not in a position to grant such permissions because he/she is not the rightful owner of the copyright. Website Inclusion: Material from a website can only be included in a course pack without express permission when such website is expressly characterized as open-sourced (such as parts of Wikipedia) or participating in certain forms of Copyleft (licensing schemes). it must be assumed that all online material is copyrighted. we must have the print editions. Unless stated otherwise. 1. Our records suggest that special permission requests can take anywhere from four to six weeks before receiving a reply. 3. Including Journals: Frequently such electronic works also have print editions. the earlier a course pack should be submitted for reproduction. Please provide the Bookstore with the ISSN of the actual printed newspaper. Under the Copyright Act.Excluded Material & Special Permission There are a number of works that cannot be included in a course pack without the express permission from the copyright owners. etc. The greater the number of such works to be included. A newspaper article may be used in a course pack without any express permission. In addition. website creators. It should be noted that some website creators illegally post another author’s work (s). If a website is old. these requests do not guarantee favorable results. We recommend that in the event special permission is required. to respond to our requests for permission to reproduce.

5. This list names the countries and publishers that are not covered in the Copibec Agreement. In addition.qc. the website also lists those publishers that have opted out of Copibec.copibec. . Books and Journals Printed in Countries not Covered by Copibec: For the list of countries covered by Copibec (Société Québécoise de Gestion Collective des Droits de Reproduction) please visit the following webpage: http://www1.4. By clicking on the sitemap (located on the left hand side) and scrolling down to the category “Universities” you will find the heading for “exclusions”.ca/?action=pr_accueil Publishers that have Opted Out A description of the purpose and policies of Copibec are available at the same website. Material that has not been published in a Book or Journal: Permission of the copyright owner is an automatic requirement for any work that has not been published in a book or journal unless the work explicitly states that its contents may be commercially reproduced without authorial permission.

g. as the availability of books cannot be guaranteed. Press down lightly on the back of the book to avoid the inside text (next to the binding) curving or being hidden by a large black splotch. 6. This will ensure all the text is captured.) We appreciate your efforts in ensuring a quick and problem-free course pack. 5. This will ensure the text is unbroken and free of lines and spots. (e. it will cause a delay in the production. We do accept 8. it will expedite the production of your course pack.PHOTOCOPIES Before starting. It is best not to use waste paper – paper that might have been previously printed with material unassociated to your course pack. 2. Smudges or dirt on the glass will transfer to the photocopy. either as photocopies. 3. *Please note that supplying the original material. course packs will assist professors in locating the readings. Copy all material onto 8. . Be sure to position the page/pages in the upper left corner of the photocopier using the edges as a guide. 4. electronic data or textbooks is recommended. Attached is an example of a bad copy as well as a copy that will require very little cleaning. This is particularly problematic for the Winter Semester when books are often “out” of the library and will not be returned in time to allow the service to include the readings in the course packs. 7. ensure the glass of the photocopier is free from marks of any kind. While you may feel that this is extra work on your part. However. In extenuating circumstances. request that you re-photocopy some pages or try to obtain a textbook from the Library.5 x 11 inch white paper. All pages should be flat and not ‘dog-eared’ at the corners. Check for good contrast between black and white. take a quick look at what you have photocopied to ensure everything is complete and intact. Finally. This will also ensure that you have not missed any pages. This will hide the text. it might only take a few extra minutes. However. Ensure all the pages are numbered (if applicable) and in the correct order. If we are required to contact you for missed readings.5 x 14 inch paper for materials such as legal documents and jurisprudence. BOOKS: 1. this should be a last resort.

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.mcgill. It would also be preferable to send your Table of Contents at this time.ca/bookstore/coursepacks/ Submit this form and a confirmation will follow.ORDER FORM Complete the order form found on our web page at: http://www. It can be sent as an attachment in a word format or simply copied and pasted into the Special Information box.

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2. What material is considered public domain? 14. 3. How much and what is allowed to be copied? The comprehensive license permits copying parts of books and journals. but not to replace them. 2. excerpts can be reproduced from a wide range of copyrighted works from Canada and other countries.Frequently Asked Questions Concerning Copyright 1. Is previously cleared material given automatic clearance in the future? 9. Does McGill University have a license to permit the creation of coursepacks? How much and what is allowed to be copied? Can I post readings for my class on WebCT? What if I want to copy more than is allowed? What if the book I want to copy is out of print? Can I include an e-journal article in my coursepack? Is there a list of publishers who do not allow their works to be copied under the license? 8. Posting actual material on WebCT is a copyright infringement unless explicit permission is granted from the copyright owner. 6. . What is the difference of copying material for oneself and for an entire class? 13. Is everything on the web public domain? 10. Can I receive digitalized material for a coursepack? 11. The standard limit is 20% of the material. 4. Can I post readings for my class on WebCT? WebCT can be used to post links to readings. 3. Under this licence. Does McGill University have a license to permit the creation of Coursepacks? McGill University has a comprehensive licence with Copibec that permits the assembly and sale of coursepacks. 7. 5. Why are due dates for course packs so early? 1. You would like to prepare a package of reading material for each student in your class. 1. What are the consequences of violating copyright laws? 12.

Prior permission does not guarantee the material can be used again.qc. These articles can be distributed to students following the terms and conditions of the licence held by the library. 10. . What if the book I want to copy is out of print? Permission must first be requested when copying material from an out of print book. 9. Websites often contain copyright notices that specify how the works on the site can be used. However. Can I receive digitalized material for a coursepack? The transfer of digitized material is a form of reproduction and must be authorized by the rights holder.copibec. 6. What if I want to copy more than is allowed? Specific authorization from the copyright owner is required when exceeding the specified limit of 20% or when copying material not covered in the comprehensive licence (e. Is previously cleared material given automatic clearance in the future? Each time material is used it must be logged. The following is a link that provides further information: http://www1. Permission must be requested each time the material is copied. Can I include an e-journal article in my coursepack? E-Journals do not fall under the copyright agreement and as such cannot be used. the McGill library has purchased licences for some electronic journals that allow course pack copying. This type of copying is not considered “fair dealing” even if it is for teaching purposes. Is everything on the web public domain? Materials posted on websites are protected by copyright and should not be indiscriminately copied without permission. 7. digital media).4. Free access to a work does not mean that the rights holder has authorized its reproduction. Is there a list of publishers who do not allow their works to be copied under the license? Copibec does have a list of information indicating the sources that are excluded from their agreement. 5.ca/?action=usedun_unexclusion&langue=a 8. Please contact your subject specialist if you are unsure of the availability of an article in one of these journals.g. Clearance will be obtained once Copibec has determined the book to be out of print.

What is the difference of copying material for oneself and for an entire class? “Fair dealing” does not cover the multiple reproduction of works. In case of refusal. Why are due dates for course packs so early? Copyright research can be time consuming. Each entry needs to be logged. and works donated to the public by authors or artists. Copyright protection expires 50 years after the death of the author.11. professors require sufficient time to address the issue. 14. Hence. Material that resides in the public domain includes works whose copyright has expired. This request may or may not be granted. 13. the minute you make multiple copies fair dealing no longer applies. . What are the consequences of violating copyright laws? Copyright infringement occurs when material is copied without the authorization of the copyright owner. As a result. it is safe to assume that the deadline will be set at 6 weeks before the start of term. Material published prior to 1960 is considered public domain.000 for any copyright infringement of a work. works that were created too early to have copyright protection. 12. Those entries requiring special permission may take anywhere from 4-6 weeks for a reply. What material is considered public domain? Public domain refers to works that are available for unrestricted copying by the general public without prior permission. The Copyright Act sets out statutory damages guarantying penalties from $500 to $20.