You are on page 1of 3

C a r n a va l

S an F r a n c i s c o
2 01 0
Mayai29
aP&a30, er
rtn2010
GGaia Partner
SF Cultural Arts Traditions
pporting Sponsor)
Zona Verde V
Vendor Application
May 29 & 30, 2010
HARRISON STREET, BETWEEN 16TH AND 22ND
REGULAR COST DEADLINE: MARCH 30, 2010
$50 LATE FEE FOR ALL APPLICATIONS SUBMITTED AFTER MARCH 30, 2010
VENDOR APPLICATION
CARNAVAL IS PRESENTED BY San Francisco Cultural Arts Traditions.
THIS TWO-DAY CULTURAL CELEBRATION IS PLANNED TO PROMOTE THE RICH DIVERSITY OF THE GREATER MISSION
San Francisco’s
DISTRICT. THE EVENT Carnaval
WILL FEATURE celebration
CROSS CULTURAL MUSICtakes place
, DANCE , ARTSin& the Mission
CRAFTS , FOODDistrict over .
AND BEVERAGES
INDICATE MemorialSERVICES
Day weekend, May 29-30, Early 2010.Bird
California’s COST
largest annual multi-cultural
TOTAL ENCLOSED
QUANTITY SPACES ARE
celebration, 10’X 10’ showcases the best
Carnaval of Latin
By March REGULAR
15 American and Caribbean cultures
REGULAR BOOTH
and SPACESwith
traditions – THIS
a INC . ALL GOV
diverse array of food, music, dance$550.00
and artistry, including
AGENCIES, RETAIL STORES & CORPORATIONS
$495.00
works created by Mission District residents and Bay Area artists.
ARTS & CRAFTS – NON-RETAIL STORES $315.00 $350.00
Gaia Partnership:
NON-PROFIT (PROOF OF 501(C)(3) REQUIRED) $225.00 $250.00
• 6’The
NON-PROFIT SpaceGaia sponsors
Only for of
your table San Francisco Carnaval are$175.00
$150.00 our Supporting sponsors
TENT (10’ X 10’) and partners.
FOR USE AS YOURWhile
BOOTH we strive to provide excellent marketing support services
$150.00
$200.00
6’ to all vendors, our
8’ BANQUET TABLE – WITH BLACK DRAPE supporting sponsors are unique.$35.00
CHAIR Event Promotion and Advertising: $10.00
• Gaia partner ID will be on marketing and collateral material, including but
not limited to official signage, official website and mention in public
TOTAL ENCLOSED $ relations
campaign.
On-Site
WILL YOU Exposure:
BE USING: PLEASE CIRCLE ONE IF GENERATOR PROPANE OTHER
APPLICABLE

Gaia partner will receive prominent placement of exhibitor space. The 10x20
areaofwill
Please complete all three pages allow your
application company to execute marketing outreach campaign.
form.
Name of Organization/ Contact
• Gaia partner to receive signage (100% corporate branding) along the
parade route, (signage must meet San Francisco City specs).
Resale #
• One float, or contingent sponsorship, in Grand Parade.
Hospitality:
Address
• Six (6) complimentary passes to the San Francisco Carnaval VIP hospitality
City, State, Zip Code
tent. Hospitality tent includes food, beverages, and seating for VIPs and their
guests.
Tel. No./Fax No. • San Francisco Carnaval is an internationally
Mobile/Evening Phone:known event, musicians and artists
are invited from around the globe. Gaia partner will be invited to select
Email Address (Required)
behind the scene activities and artist meet and greets.
Investment:
Description of Exhibit • Our Gaia partnership can also be tailored to fit your specific objectives. Your
support of this event benefits, San Francisco Cultural Arts Traditions, a public
Signature benefit organization dedicated to preserving the integrity of San Francisco’s
Date Signed
cultural and artistic talent in the Bay Area.
• Gaia partnershipcall
Information, investment: $45,000
our hotline: net
(415) 642-1748
Mail to: SFCAT, 1380 Valencia Street, San Francisco CA 94110

For more information please go to sfCarnaval.com
C a r n a va l
S an F r a n c i s c o
2 01 0
May iaaia&PPa30,
GGa29 e
rartnt2010
n er r
SF Cultural Arts Traditions
Sponsor)
(Supporting
VENDOR APPLICATION INSTRUCTIONS

1. Copy: Please make a copy of all three pages of this application for your records.
2. Acceptance: You will be notified of your acceptance status on or before April 27, 2010.
3. Cancellation of Event: If weather, acts of God, or other circumstances beyond the control of
San Francisco Cultural Arts Traditions causes the event to
be canceled, participation fees will not be returned. San Francisco Cultural Arts Traditions
San Francisco’s Carnaval celebration takes place in the Mission District over
cannot be held liable by Vendors for the failure of the event to take
Memorial
place or if Vendor Day weekend, May 29-30, 2010. California’s largest annual multi-cultural
is a “no-show.”
celebration,
4. Space Assignment and Final Carnaval showcasesAccepted
Instructions: the best ofVendors
Latin American and Caribbean
will receive cultures
a final information
and traditions with a diverse array of food, music, dance and artistry, including
packet no later than May 15, 2010. This will include space assignment, as well as detailed day
works created
of the event, load-in by Mission
and load-out District residents and Bay Area artists.
instructions.
Gaia Partnership:
• The Gaia sponsors of San Francisco Carnaval are our Supporting sponsors
PAYMENT OPTIONS:
and partners. While we strive to provide excellent marketing support services
to all vendors, our supporting sponsors are unique.
*No personal Event
checksPromotion
will be accepted
and Advertising:

Gaia partner ID will be on marketing and collateral material, including but
not limited to official signage, official website and mention in public relations
You can pay by Cashiers Check or Money Order: Pay to the order of SFCAT
campaign.
On-Site Exposure:
Please mail to: SFCAT,• Gaia partner will receive prominent placement of exhibitor space. The 10x20
area will allow your company to execute marketing outreach campaign.
1380 Valencia Street, SF CA 94110
• Gaia partner to receive signage (100% corporate branding) along the
parade route, (signage must meet San Francisco City specs).
• One
For Credit Card Charges: float,
Please payor online
contingent sponsorship, in Grand Parade.
Hospitality:
• Six (6) complimentary passes to the San Francisco Carnaval VIP hospitality
Once you have paid please print out your receipt confirmation and submit it with your application
tent. Hospitality tent includes food, beverages, and seating for VIPs and their
guests.
• San Francisco Carnaval is an internationally known event, musicians and artists
BLOCK PREFERENCE: are invited from around the globe. Gaia partner will be invited to select
behind the scene activities and artist meet and greets.
Please indicate block preference (no guarantee is implied) or area that you would like to be located in/near:
Investment:
• Our Gaia partnership can also be tailored to fit your specific objectives. Your
___16 ___17 ___18 ___19 support
___20 of___21 ___22
this event benefits, San Francisco Cultural Arts Traditions, a public
benefit organization dedicated to preserving the integrity of San Francisco’s
cultural and artistic talent in the Bay Area.
_____ Health Pavilion _____ Zona Verde _____Ninolandia
• Gaia partnership investment: $45,000 net

For more information please go to sfCarnaval.com
C a r n a va l
S an F r a n c i s c o
2 01 0
May aiaP
Gai29 &P e r
rartnt2010
a30, n er
Ga
SF Cultural Arts Traditionssor)
(Supporting Spon

VENDOR RELEASE & HOLD HARMLESS AGREEMENT

This agreement is entered into by and between the sponsor of the event, San Francisco Cultural Arts
Traditions (SFCAT) (Client) and the Artist or Craftsperson filling out, signing and
returning the application (Vendor).
San Francisco’s Carnaval celebration takes place in the Mission District over
SFCAT is in the business
Memorial of Day
providing
weekend, space
Mayat29-30,
the SF2010.
Carnaval event largest
California’s for theannual multi-cultural
display and sale of arts or crafts, commercial goods, food, small business/information
celebration, Carnaval showcases the best of Latin American and Caribbean and cultures
non-profit
booths. and traditions with a diverse array of food, music, dance and artistry, including
works created by Mission District residents and Bay Area artists.
SFCAT and Festival Coordinator do not participate in the construction or assembly of the individual
Gaia Partnership:
Vendor’s exhibit. Festival Coordinator, on behalf of SFCAT, provides only space at the event.
• The Gaia sponsors of San Francisco Carnaval are our Supporting sponsors
The Vendor hereby indemnifies and holds
and partners. WhileSFCAT, its agents,
we strive employees
to provide excellentand servants
marketing and the
support services
Client, its agents, employees,to alland servants
vendors, harmless sponsors
our supporting from any areand all claims, including costs and
unique.
attorney’s fees resulting from,
Event arisingand
Promotion out Advertising:
of said Vendor’s participation in this event. For the purposes
of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment,
merchandise, structures• and Gaia partner
product to ID willdesignated
their be on marketing and collateral
location, the set upmaterial, including
and display but such
of any
not limited to official signage, official website and mention in public
structure and arts or crafts, and the dismantling and removal of all such items from the area provided by relations
or through the Producer or campaign.
its agents, employees and servants or the Client or its agents, employees and
servants. On-Site Exposure:
• Gaia partner will receive prominent placement of exhibitor space. The 10x20
The Vendor hereby expressly assumes
area anyyour
will allow riskcompany
of harmtotoexecute
the Vendor arising
marketing out of campaign.
outreach their participation
and the participation of other artists in SF Carnaval, including any risk resulting from the
• space
particular location of the Gaiadesignated
partner totoreceive signage
them by (100% Coordinator.
the Festival corporate branding) along the
parade route, (signage must meet San Francisco City specs).
This agreement shall be
• effective immediately
One float, upon
or contingent executionin and
sponsorship, shall
Grand continue in effect throughout
Parade.
the event period. Hospitality:
• Six (6)
I have read, fully understand andcomplimentary
agree to abide passes to the
by the San Francisco Carnaval VIP hospitality
agreement.
tent. Hospitality tent includes food, beverages, and seating for VIPs and their
guests.
_________________________________________________ ________________________________
• San(signature)
VENDOR Francisco Carnaval is an internationally known event, musicians and artists
DATE
are invited from around the globe. Gaia partner will be invited to select
behind the scene activities and artist meet and greets.
Investment: For Carnaval Staff Use Only:
Make check payable to and Mail to:
SFCAT • Our GaiaReceived
partnership
by: can also be tailored to fit your
Booth No.specific objectives. Your
1380 Valencia Street support of this event benefits, San Francisco Cultural Arts Traditions, a public
San Francisco, CA 94110 Date: Agent:
benefit organization dedicated to preserving the integrity of San Francisco’s
Amount
cultural and Paid:talent in the Bay Area.
artistic Approved by:

• Gaia partnership investment: $45,000 net

For more information please go to sfCarnaval.com