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Guidelines for Preparation of Interim Reports

Prepared by
Prof. Asoka S. Karunananda

Degree of Bachelor of Information Technology (External)
Faculty of Information Technology
University of Moratuwa

There can be more than one Interim Report for a project. Each chapter should have a section called Introduction at the beginning and a Summary at the end. bottom. 1-1/2 inches. Margins: Left. Different interim report covers achievements at different stages of a project. and right. It should cover the topics ranging from problem identification (literature survey) to early steps of implementation. and numbered accordingly. Tables and Figures: All Tables and Figures must be named with captions.5 line spacing for the body of the text and the list of Reference entries. See the sample for reference and citations (Appendix C). if necessary. and also a name for each appendix should be given. …. All Appendices must be cited inside the text by its name. Chapters and Sections: All chapters must be numbered (Arabic). assembling of pre pages.1.). Chapter names and the headings of the chapters must be 18 in font size and bold. and numbered in square brackets. You are required to produce one interim report for your project. Appendix B. and cited inside the text. Reference and citations: The list of Reference must be arranged in alphabetical order of the name of the first author. See the sample for using tables and figures (Appendix B). Introduction Interim reports are a way to access the success of a project at different stages. hard cover Paper: Printed on good quality A4 size paper Lettering: Times New Roman Printing: A laser quality printing. All items in list of reference must be cited inside the text. See the sample for chapters and sections (Appendix A). Cover: White colour. 1 inch. . General Guidelines Submission: One copy of spiral-bound interim report must be submitted to your supervisor. top. The interim report is due in four month from the commencement of your project or after completion of half of the project duration. Headings of sections and subsections must be 12 in font size and bold. This instruction includes general guidelines. Spacing: 1. do not use colours. The corresponding number of a reference must be used to cite the particular work inside the text. 2. Sections through Introduction to Summary must be structured with subsections. The interim report must be prepared according to the following instructions. Appendices: Appendices must be named in alphabetical order (Appendix A. and structuring of the body of the report.

bold. List of Figures/Tables . The title page should not be numbered. centered) Index Number (12 font. output. bold. centered) Title of the Project (14 font. centered) University of Moratuwa (12 font. centered) Your name (12 font. Use Roman numbers to number the prepages. Assembling of Pre pages The pre-pages of an interim report includes: Abstract. centered) University of Moratuwa (12 font. centered) Page numbering: All page numbers must be centered at the bottom of each page. centered) Supervised by: Name of the Supervisor Faculty of Information Technology (12 font. Table of Contents. bold.pages. process. bold. centered) Year (12 font. Abstract This may be maximum of one page description of the problem you address. centered) Level 4 (14 font. centered) Your name (12 font. analysis & design. Arabic numbers must be used for the body of the report. bold. List of Figures and List of Tables. abbreviations. centered) Level 4 (14 font. further work (mention only what you have done) in the abstract. by leaving appropriate line spacing Interim Report (16 font. input. your approach (users. on the A4 size white hard cover. Table of Contents Here you should list headings of chapters/sections/subsections with page numbers. centered) 2006 (12 font. centered) 3. See the sample for table of contents (Appendix D). centered) Index Number (12 font. Roman numbers must be used for pre. This is the same as the cover page. Do not use citations.Cover Page: Print the following information. You have already learned this matter when prepare your project proposal. centered) Title of the Project (14 font. These headings must be centered. bold. and implementation details. centered) Supervised by: Name of the Supervisor Faculty of Information Technology (12 font. Interim Report (16 font. Title Page: Print the following information by leaving appropriate line spacing. over all features).

This section should also show the importance of the problem with the support from literature. bold). you should use citations to refer to items in the list of reference. Note that the names of the headings given below are too generic and you must rename them to suit with your project. This section may read as Chapter 2 reports on a critical literature review and define the problem addressed in the project. Now you should write about your solution to the problem. and the body of the text must be 12pt in font size. Try to provide a table for comparison of different approaches. evaluation of the project and final documentation. See the sample for list of figures and tables (Appendix E).Here you should list Figures/Tables captions followed by names. Technology adapted . Chapter 3 is a survey on technology used for similar problems with an emphasis on technology to be used in this project. output. Therefore. which generally refer to in depth study of <problem area>. For example: Current issues in MIS. This section should necessarily have citations to refer to items in the list of reference. The second section is about Aim and Objectives of the project. technology and over all features of the proposed system. Chapter 3 ……. give a suitable name for this heading. Body of the Interim Report After the pre-pages. For this purpose you can also state about the technology/methodology that you have used to solve the problem. Fourth section can outline the structure of the rest of the report. critical review of technology used. process. For this purpose you can write about users. 4. There are many generic objectives. In the first section you should write a brief introduction including Background and motivation for the project. Appendix A shows a sample for chapters and sections. body of the report starts. A generic Aim for a project can be written as “The aim of this project is to develop a software solution for solving the <problem> with the use of <technology/methodology>. input. For this purpose. Introduction This is the Chapter 1 of the report. The third section should briefly state about the proposed solution. It may have three-four sections. you should state about others’ approaches to solve similar problems and highlight your problem. This section should give a full description about background information of the project. As the output of this chapter you must highlight the problem very clearly. but many Objectives. with page numbers. All headings must be numbered (12 font. design and development of a prototype solution. Do not use any decorations on headings. Review of others’ work Do not use the heading “Review of others’ work” as it is. The body must be structured with reference to the chapters listed below. Based on a literature survey. A project should have just one Aim. You have already learned this concept as well.

However. Using expert systems for expanding MIS). after the implementation chapter. Whenever you introduce a Figure/Table remember to name Figures/Tables with a caption. this chapter should provide a discussion. you can report them here. Here you can also introduce a name for your approach (e. software. and cite Figure (using the caption) in the body of the text. without referring to the problem that you address. etc. code segments as per each module in the design. hardware. If you have some test results. source codes. this chapter may not be very descriptive.g. algorithms. class. use case. you should report on the evaluation/testing of the solution. it can be XMIS implementation. Clearly point out how/why these techniques are appropriate to solve your problem. an acronym). in this chapter you provide implementation details of each module that is stated in the design diagram. Your Approach Again give a name to reflect what your project is about (e. Implementation This Chapter should also be named to a meaningful title. Here you should state about the technology that you adapt to solve the problem. you may not have done a proper testing. Discussion In general. Otherwise. Extra details of implementations (e. to suit with your above approach to expand an MIS through Expert Systems. outputs. Detailed design diagrams (e. This chapter contains details of design (or analysis and design) of your solution. For example. Remember to maintain the consistency between design and the implementation sections. This should not be a description of some technologies. This description may be presented with reference to users. However.Sometimes. For example. activity. Give a suitable name for this heading too. screenshots) should go to an Appendix. You can use this name to describe other chapters too. flowcharts. pseudo codes. For example. may be defined as figures or listing and cite them inside the text. process.beyond MIS. you should state about. Describe the modules in the diagram stating WHAT each module does and its interaction with other modules/components. This section should also have citations to refer to items in the list of reference. this section will not be complete. In describing the implementation. The discussion is a summary about what you have stated in the report and a brief description on further work. at the interim report level. Analysis and Design Name this chapter also to give meaningful name as per your approach. technology and overall features of the proposed solution. you may name your approach as X-MIS. . algorithms. You may name the above diagram as “Top Level Architecture of X-MIS” Without such a diagram. you may name it as “Design of X-MIS”. An example title could be Expert Systems .) for each module can also be added here or send to an appendix.g. you may have more than one chapter for this topic. Here you should necessarily include a diagram to show at least the top level design of the proposed system.g. All these flowcharts.g. Here you write on how you adopt the technology to solve the said problem. In this interim report. etc. inputs.

and Implementation. This is because these aspects are not fully covered in this report. . There are various reference and citation styles.Remember to highlight key features of your work and how your solution differs from similar works by others. Analysis and Design. Reference In the list of reference. An entry in list of reference generally includes information such as Author. Also briefly describe your further work with a special emphasis on implementation and evaluation. Appendices You may have several appendices to refer to further details related to chapters like: Technology adapted. Name of Journal/conference. but you should use the one shown in the Appendix C. you should give details of citations that you have used in the text. Year. page numbers. Title of the Article.

3.2 3.2.1 Introduction (12 font) Briefly report on what you said in the previous chapter.2 Major Areas of AI You must always write something under sections/subsections. Write also one totwo lines on what the next chapter is about.10 Summary Summarize key points that you have presented in this chapter.1 Expert Systems 3.Appendix A. 3. but write at least few lines. Do not limit such a description to one line. .Sample for Chapters and sections/subsections Use the following chapter format together with the prescribed font sizes.2. Chapter 3 Artificial Intelligence – The State of the Art (18 font) 3. Then report on what this chapter is about.

Appendix B . a caption must be defined with reference to the respective chapter number. student database.Sample for Using Tables and Figures Whenever there is a figure/table you must cite it as follows. As such. and expert system.1 shows the interaction among these modules.1 reads as figure 1 of the chapter 3. Then write more about these modules. user interface. ………………………The top level architecture of the proposed system comprises of three modules namely. User Interface Expert System Student Database Figure 3. Note that the caption Figure 3. Figure 3.1: Top Level Architecture of the Proposed System .

Semantic web has been identified as a major application area of ontological modeling [2].org/sources. 3(2).. there are many sources to obtain information about the state of the art of semantic web research [1. At present. References [1] Perera. Tokyo. pp 120-145 [2] Silva. you should refer to items in the list of reference in the following manner (using square brackets). Using Semantic Web.Appendix C . A. 3]. the list of references must be arranged as follows.html . The list of references appears after the chapter on conclusion and further work. This is a process of citing of others work.sematicweb. Guidelines for preparation of project proposals gave a more detailed description of reference and citations. In order to cite inside the text in the above manner.Sample for Reference and Citations Inside the body of the text. Silva [2] has identified five issues in ontological modeling. Applications of ontological modeling. Note that this list is prepared in accordance with the alphabetical order of names of authors. A (2004). In proceedings of the 8th International Conference on Ontological Modelling. …………………. pp 150-170. Japan [3] www. B. (2003). Journal of Ontology.

1 Introduction 30 30 .Appendix D .Sample for Table of Contents Contents Page Chapter 1 – Introduction 01 1.1 Introduction 10 Chapter 3 – Technology Adapted 3.2 Background 02 Chapter 2 – Others’ works 10 2.1 Introduction 01 1.

List of Figures Page Figure 2.Appendix E .1 – Comparison of optimization techniques 30 Figure 3. Use the same format for List of Tables too.Sample for List of Figures Below is the format for List of Figures.1 – Benefits and limitations of AI techniques 40 .