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SRI LANKA RED CROSS SOCIETY

Mission End Report


Psychosocial Support Program IDP
Operations Vavuniya
Pramudith Dhanaja Rupasinghe
Program Manager
Psychosocial Support IDP Operations

2009

THIS DOCUMENT CONTAINS CONFIDENTIAL INFORMATION HENCE THIS SHOULD NOT BE


SHARED OUTSIDE
Contents

1.INTRODUCTION
1.1 EXECUTIVE SUMMARY------------------------------------------------------------------------------------------------------------------------------04
1.2 THE GEOGRAPHY AND DEMOGRAPHY OF THE WORKING AREA-----------------------------------------------------------------------------05
1.3 THE BLOCK ALLOCATION FOR THE HUMANITARIAN AID ORGANIZATIONS --------------------------------------------------------------05

2. TECHNICAL REVIEW
2.1 TECHNICAL REVIEW OBJECTIVE AND OUT-PUT LEVEL --------------------------------------------------------------------------------------06
2.2 TECHNICAL REVIEW APPROACH ------------------------------------------------------------------------------------------------------------------08

3 INTEGRATION MECHANISM
3.1 INTEGRATION MECHANISM SUMMERY-----------------------------------------------------------------------------------------------------------10
3.2 INTEGRATION IN THE OPERATION (OG)---------------------------------------------------------------------------------------------------------10

4 DISTRICT BRANCH PROFILE

4.1 DISTRICT BRANCH PROFILE IN PSYCHOSOCIAL RESPONSES---------------------------------------------------------------------------------11


4.3 ANALYSIS OF BRACH CAPACITY FOR FUTURE PSYCHOSOCIAL RESPONSES--------------------------------------------------------------- 12

5 NEED ANALYSIS AND TECHNICAL GUIDANCE


5.1 NEED ANALYSIS AND TECHNICAL GUIDANCE ON FIELD ACTIVITIES----------------------------------------------------------------------13
5.2 QUALITATIVE ASSESSMENT FINDINGS----------------------------------------------------------------------------------------------------------15

6 PROGRESS AND PLAN


6.1 PROGRAMMATIC PROGRESS (ACTIVITY BASED)-----------------------------------------------------------------------------------------------18
6.2 ACTIVITIES NEEDED FOR THE NEXT THREE MONTHS WITH ASSISTANCE OF CRC------------------------------------------------------19
6.3 PLAN 30 TH SEPTEMBER AHEAD-------------------------------------------------------------------------------------------------------------------20

7 FINANCIAL PROGRESS
7.1 RESUMPTION OF EXPENDITURE IN ACCORDANCE WITH OUTPUTS------------------------------------------------------------------------ 21
7.2 EXPLANATION FOR VARIATIONS----------------------------------------------------------------------------------------------------------------- 23

8 PARTICIPATION
8.1 COMMUNITY PARTICIPATION----------------------------------------------------------------------------------------------------------------------25
8.2 CROSS CUTTING GROUPS ---------------------------------------------------------------------------------------------------------------------------26

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9. OPERATIONAL MODEL FOR THE EXTENSION
9.1 OPERATIONAL AND ADMINISTRATIVE MECHANISM FOR THE NEXT THREE MONTHS--------------------------------------------------27
9.2 ALTERED ROLES AND RESPONSIBILITIES OF THE STAFF------------------------------------------------------------------------------------28

10.ASSETS
10.1ASSETS REGISTRY OF THE PSYCHOSOCIAL SUPPORT PROGRAM--------------------------------------------------------------------------- 29
10.2 ASSETS HAND-OVER REGISTRY ----------------------------------------------------------------------------------------------------------------- 30
10.3 PROJECT TOOLS DEVELOPED FOR THE IDP PSP OPERATIONS

11. LESSONS LEARNED


11.1 CHALLENGES ,LESSONS LEARNED & RECOMMENDATIONS --------------------------------------------------------------------------------32

12SUSTAINABILITY------------------------------------------------------------------------------------------------------------------33

13 ADVOCACY -----------------------------------------------------------------------------------------------------------------------34

14. MISSION END NOTE


14.1 MISSION END NOTE BY P M ---------------------------------------------------------------------------------------------------------------------35
14.2 NOTE OF ACCEPTANCE –BRANCH (MANAGEMENT AND GOVERNANCE) DANISH RED CROSS, SLRCS NHQ------------------------35

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1. INTRODUCTION
1.1 EXECUTIVE SUMMARY

The psychosocial support IDP operations was designed aiming at enhancing the psychosocial wellbeing of
the Internally Displaced People (IDPs) displaced by the conflict in the North and East of Sri Lanka who are currently living in
camps provided for them in Vavuniya District. In Manic Farm Relief Village (Annex 001 Geography – Zone allocation table)

The project focused on 3 main project areas:

(1) Building resilience of IDPs through developing local capacities to provide psychological first aid,
(2) Assist existing govt. health services to the IDPs, in meeting the increase in demand for psycho-social services. ,
(3) Ensuring the safety for vulnerable groups such as women and children, elderly and disabled.

Over a period of three months, the project aimed to provide PSP support to the IDPS living in Vavuniya District.
According to current statistical reports produced based on secondary data (during the time that the project was designed)
approximately 32,000 IDPs people currently were living in the Refugee camps (Transitional Refugee centers) in Vavuniya
District , with more people expected to enter the region in the following months. This project, while recognizing the PSP needs
for all IDPs located in Vavuniya in the month of March, will initially address the PSP needs for approximately 10 000 direct
program beneficiaries. The project does not provide curative services, rather works to strengthen the resilience of IDPs through
a process of establishing self help groups within the camps

When the project was officially on the ground (in Mid June) the conflict had been completely ended and
approximately 325,000 IDP s had been in the transitional refugee centers in Vavuniya district. The Government of democratic
socialist republic of Sri Lanka had established a welfare village for those who have been brought from LTTE controlled areas
(Manic Farm) .Starting from zone 0 -4 the zones were allocated for the Humanitarian workers and the Sri Lanka Red Cross
(SLRCS) PSP funded by the Danish Red Cross and the Emergency Health Program of Sri Lanka Red Cross (SLRCS)
technically and financially supported by Canadian Red Cross were given the zone 04 where most of the other humanitarian
actors were not active at the beginning of the June.
The PSP program, though designed for approximately 10,000 direct beneficiaries, chosen to deliver its service for
the whole population concentrated in zone -04 which was approximately 37000.The approach and the strategies had to be
altered when compared to the desk-designed model of the program (annex 02 illustration on the adaptations)
When the program reaches its mid-term a brief base line data oriented assessment was done by the Program
Technical Staff for ensuring that the program is aligned with the psychosocial needs of the focal populations and especially for
assessing the needs which are remaining unmet. Further a technical review of the activities and the trainings was done as there
were significant changes compared to the pre-designed model hence there were divers changes required for the program to be
pragmatic in the focal area.( Annex 08 Table of analysis initial need assessment PSP zone 04 Vavuniya )

Hence as a resumption the program is significantly different in approach, operation and the strategies compared to
the Psychosocial support Program in the Proposal of Sri Lanka Red Cross Society funded by Danish Red Cross though the
program is based on the same objectives and the overall goal ““Enhancing psychosocial wellbeing of the internally displaced
people (IDPs) in Vavuniya
District”. (Sri Lanka Red Cross Society-Psychosocial Support Program IDP operations Funded by Danish Red
Cross annex 004) Supporting documents\PSP Proposal Vavuniya 9 March 09.pdf

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1.2 GEOGRAPHY & DEMOGRAPHY OF WORKING AREA 1.3 BLOCK ALLOCATION

10000
9000 Blocks Agency Blocks Agency
Block Block
8000 A0 SLRCS/CRC/DRC D4 SLRCS/CRC/DRC
7000 Block Block
A1 SLRCS/CRC/DRC D5 SLRCS/CRC/DRC
6000 Block Block
5000 A2 SLRCS/CRC/DRC D6 SLRCS/CRC/DRC
Block Block
4000 A3 SLRCS/CRC/DRC D7 SLRCS/CRC/DRC
3000 Populaion Block Block
2000 A4 SLRCS/CRC/DRC D8 SLRCS/CRC/DRC
Block Block
1000 B0 SLRCS/CRC/DRC E0 SLRCS/CRC/DRC
0 Block Block
B1 SLRCS/CRC/DRC E1 SLRCS/CRC/DRC
Sector A Secotor Sector C Sector D Sector E Block Block
B B2 SLRCS/CRC/DRC E2 SLRCS/CRC/DRC
Block Block
B3 SLRCS/CRC/DRC E3 SLRCS/CRC/DRC
Block Block
B4 SLRCS/CRC/DRC E4 SLRCS/CRC/DRC
1.2 Block Block
B5 SLRCS/CRC/DRC E5 SLRCS/CRC/DRC
Block Block
C0 SLRCS/CRC/DRC E6 SLRCS/CRC/DRC
Block Block
C1 SLRCS/CRC/DRC E7 SLRCS/CRC/DRC
Block Block
C2 SLRCS/CRC/DRC E8 SLRCS/CRCDRC
Block Block
C3 SLRCS/CRC/DRC E9 SLRCS/CRC/DRC
Block Block
C4 SLRCS/CRC/DRC E10 SLRCS/CRC/DRC
Block Block
C5 SLRCS/CRC/DRC F1
Block Block
C6 SLRCS/CRC/DRC F2
Block Block
C7 SLRCS/CRC/DRC F3
Block Block
D0 SLRCS/CRC/DRC F4
Block Block
D1 SLRCS/CRC/DRC F5
Block Block
D2 SLRCS/CRC/DRC F6
Block Block
D3 SLRCS/CRC/DRC F7

Supporting documents\Zone allocation for humanitarian aid.xls

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2 TECHNICAL REVIEW
2.1 TECHNICAL REVIEW -OBJECTIVE AND OUTPUT LEVEL
objective Pre-Existed Form Reviewed Form Rational
(1)Enhance (1) Training 50 Branch Level (1) Training 12 Branchy
psychosocial volunteers in SLRCS Vavuniya volunteers in ToT in Post Conflict (1) The branch capacity in PSP was
well-being of the Branch PFA to provide Crisis Intervention to train the at the least level and there were
IDPs by Psychological first aid in the IDP Volunteers in PFA no prior experiences of
facilitating the camps (2) Training 25 Volunteers form psychosocial support responses
recovery Chettikulum for Providing PSP in relief of the branch hence it as a timely
process through villages need for preparing a strategic
strengthening (3) Training 25 volunteers in level mechanism for sustaining
existing social Vavuniya branch (in relief and the PSP expertise at the branch
networks and Health services ) level for the increasing demand
promoting further (4) Training trained PSP for psychosocial support
social volunteers on Child Protection (2) Chettikulum being the division of
interaction in post conflict context most of the IDP operations the
25 volunteers were trained to
keep as a stand by trained PSP
providers when ever needed
(3) The protection component is a
highly needed doctrine for the
post conflict psychosocial
program approaches with which
the volunteers should be
equipped

(2) Training 5 PSP SLRCS staff in (1) Training 8 SLRCS (1) As District branch doesn’t have
providing psychosocial support and personnel in PSP (4 staff of a ToT level PSS capacity the
for training Volunteers PSP project,2 staff from participation was expanded
Canadian red Cross funded giving an opportunity to the
EMH project,2 Branch core Branch staff as a strategy of
staff ) sustainability and transition
(2) Follow-up training of PSP (2) The DRC funded PSP program
staff training is operationally integrated to the
CRC funded EHP hence as the
field level operations are done
as one team 2 filed officers too
trained in PSP as an alternative
strategy and seeking an efficient
team work

(2) Assist existing (1) Health promotion activities (by PSP (1) Fund Canadian red Cross (1) Filing gaps avoiding the
govt. health team) supported program for duplication and approach the
services to the implementation of health beneficiaries through an
IDPs, in meeting promotion activities (Gap filling integrated program as one
the increase in activities) red cross on the ground
demand for psycho- (2) Using the already existing
social services expertise in the movement for
filling gaps in the service
rendered to the beneficiaries
ensuring a quality service
delivery

(2) Assist the mental health unit of (1) Most of the acute cases form
Vavuniya Hospital for meeting the zones of Makin farm are
the increase in demand of admitted to the M H ward of
psychosocial services Vavuniya GH and to improve
the service to meet the
increase of demand the sub-
objective was altered as per
the need of the field

(3) Ensure the Safety and protection promotion activities (1) Implementation of the protection (1) Utilizing already available
safety of vulnerable (Trainings and awareness programs by awareness programs with the resources in the movement
groups such as PSP Staff ) technical support of the for avoiding the duplication
elderly persons, Canadian Red Cross funded “Be and for a quality service
women, children safe” program delivery through an
and disabled integrated program
approach

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2.2 APPROACH

Planned Model ( Ref: 1) Alterations Rational

The project will use a participatory approach to The project implementation strategies were
implement activities whereby IDPs will be identified significantly altered adopting to the ground reality but The project was planned in the mid part of
and invited by project staff to form Self Help Groups. the concept was not violated through the adaptation of the month of march focusing 10,000 direct
These IDPs will receive basic training in PSP and the approach beneficiaries and there were not much
will subsequently act as a link between project staff elaborative study of the community,
and the community in which they serve. The leader organizational and the administrative
of the Self Help Group will then work with the project behaviors in the post conflict IDP setting in
staff to implement activities. For example these will Vavuniya. Hence the designed approach had
include, though not be limited to: raising awareness not been practical when the project
among camp residents about PFA, self care, risks commenced implementation. Therefore the
and resources; recreational activities for children approach was altered in divers ways (Ref:
and youth and activities that promotes the sense of Approach-alterations-technical review)
place of the communities such as Shramadana.
Special attention will be give to vulnerable members
of the community i.e. women, children, the elderly
and disabled Alterations
Supporting documents\PSP Proposal Vavuniya 9
March 09.pdf 1. In spite of establishing the new self-help Avoiding duplication the existed self help
groups ,taken necessary steps to empower groups were empowered
existing self-help teams in the focal area
avoiding the duplication

2. To bridge the IDP residents with the PSP As an auxiliary organization to government
field staff the Health Promoters of zone 04 and as the health team was on process on
(selected by Ministry of Health and the selecting a group of (300) IDP residents as
Canadian Red Cross Funded Emergency volunteer healthy promoters, PSP promoted
health Program) were used with the intention an integrated program approach without
of implementing the program with a overlapping and duplication. Hence both
multidisciplinary team of volunteers at the program agreed upon using the same team
camp level equipping them in both disciplines as a
multidisciplinary team of volunteers

3. Integrated operationally with the The PSP staff was hired based on the pre-
Canadian Red Cross funded emergency planned program focused on 10,000 direct
Health Program and field work is done in one beneficiaries hence for the demand the staff
team (annex 004 integration mechanism ) was not adequate and the volunteers at the
branch level didn’t have the access for the
camp hence the staff of PSP and The EHP of
CRC was operationally intergraded for
meeting the demand of need of 37,000 IDPs
The Integration at the operational level
was intended to get the access for the DRC
PSP program (as the government was hyper
sensitive on the PSP domain) hence as a
cross cutting component of the Emergency
health program the PSP activities were
intended to be implemented through an
integrated approach
The transitional strategy of the PSP DRC
funded project ( As the Emergency health
program was scheduled to exit at the end of
the March 2010 and DRC PSP was only a 3
months intensive PFA based approach,)PSP
needed the E H P to takeover some selected
activities happening I the field based on the
identified psychosocial needs in zone 04

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4. PFA (psychological first aid ) incorporated The psychological first aid is nor a concept
in to the First Aid curriculum of the First aid that is not allowed in the IDPs and as it’s a
training delivered to the health promoters highly needed element PSP integrated PFA
in to the FA curriculum of the health
promoters in zone 04

5. The identification of Risks and the protective Identification of the risks and the resources
factors in PSS program and activity design in the camp is not a feasible exercise in post
was replaced by SWAT analysis conflict concentration areas therefore for
getting a clear assessment of the protective
factors and the threats (psychological ) PSP
utilized the SWAT analysis

6. The protection component excluded at the The protection component is not allowed by
operational level in zone 04 the government

7. All awareness programs included hygiene PSP is not allowed to practice as a separate
and PSS components sector in the zone 04 therefore all the
programs implemented with health umbrella

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3 INTEGRATION MECHANISM
3.1 SUMMARY ON INTEGRATED MECHANISM
The model of integration of Danish Red Cross funded psychosocial support program and the Canadian Red Cross funded
Emergency health promotion program is on a non-allied policy mostly based on coordination than a directly integrated model
.Therefore the roles of each program was demarcated with clarity and the operations were launched in on team

 The Psychosocial Support Program funded by Danish Red Cross and Emergency Health Promotion program funded by
Canadian Red Cross are operationally integrated (The implementation of activities are done as one team)
 The identified PSP needs will be addressed by the Danish Red Cross PSP and health needs are referred to the
Canadian Funded program (Verso-versa)
 The identified health needs are addressed by the Canadian Red Cross funded Emergency health promotion program
 The health promotion budget line in Danish Red Cross funded Psychosocial Support Program are utilized for filling the
gaps in the domain of health promotion and the activities are carries out by the Canadian Red Cross funded Emergency
Health Promotion program
 The Capacity building in both areas (emergency health and psychosocial support )are equally provided for the both staff
 Logistical support (Transportation and Office space ) provided by the Canadian Red Cross funded Emergency Health
Program
 Neither Danish Red Cross funded Psychosocial Support Program or Canadian Red Cross funded Emergency Health
Program administratively allied
 The technical advocacy are separately provided to both staff but general program guidance are provided commonly
 For each sector of zone 04 both program has appointed focal persons who work together at each level of program
implementation
 Reporting process are independent at the level of PNS and to NHQ of each program , however inter-program reporting
system has been introduced (plans and progress) at level of Program Managers
 Technical advocacy and assistance from the Canadian Red Cross “Be Safe” Program for the workshops in child
protection in post conflict context (training volunteers and the staff)
 Action plan of both programs done together avoiding overlapping in the program implementation
 SWAT based capacity analysis for both teams and use more Canadian Red Cross Emergency Health Staff for PSS
activities based on their capacity

3.2 INTEGRATION IN OPERATION

Executive Director Health


Health Coordinator
SLRCS Country Coordinator
Canadian Red Cross
Danish Red Cross

Close Program Manger


Program Manager
coordi
nation PSP
EHP

PSP FO 01 PSP FO 02 PSP FO 03

EHP FO 01 EHP FO 02 EHP FO 03 EHP FO 04 EHP FO 05

EH FO 01 & 02 Coordinate with PSP FO 01 EHP FO 03 & 04 With PSP FO 02 EHP FO 04 & 05 with PSP 3
Working area zone 04 sector A B & C working area zone 04 sector D working area Zone 04 E

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4 DISTRICT BRANCH PROFILE
4.1 BRANCH PROFILE IN PSYCHOSOCIAL SUPPORT
Psychosocial Sopport is a new domain for the Vavuniya Branch of SLRCS,thogh demand exceeds the capacity
of the SLRCS Vavuniya Branch.
Being a leading humanitarian actor in the distrcit SLRCS Vavuniya branch had been implementing divers
humanitarian responses targeting the IDP populations along with ICRC ,(International the branch had been involved
in deverse appraches in humanitarian response for last few decades during the conflict and even in the post match
of the conflict (in IDP settings) .However the SLRCS Vavuniya branch had not responded an immense scale
demand of humanitarian assistence ever before. Hence in wholostically the
Committee of the Red Cross) and with PNS such as (German Red Cross )( Relief ) and with the fanancial
asssitance of diverse local and international organizations. Also in a short period of time the human resources had
been up-brought for meeting the increasing demand in the field. But logisticaly , capacity wise and experience wise
the branch was under the expected level of a qultiy srveice delivery hence a substandeard service delivery was
highlighted some times with regard to identification of need and design a proper response , and analisis of the
impact. H owever the SLRCS Vavuniya branch played a major role in the IDP operations wholistically specially
in the areas of health and relief

25 volunteers had been trained in psychological first aid by the American Red Cross funded pscyschoosicial
support program at the early stages of the IDP movement to Vavuniya from the conflict areas. But the trained
volunteers were not at the branch level when the psychsoocial support program commenced its implementation in
Vavuniya forcusing the Internally displaced population. Hence the branch capacity building was the priority in th
early stages of the prgram (refer –technical review –objective level-rational) Introduction of a “trainers of trainings
module in Post Conflict Crisis Intervention in PSS and Operational Training Module for the PSS interventionists were
developped for meeting the identified gaps in the existed level at the branch when compared with the asumed level
of the capacity.
Further for the short term intensive humanitarian assistence projects were new concepts to be operationalize in
Vavuniya Branch hence unavavilability of systamatic operatioal machanism for theshort missions ensuring the time
frame and the target highlighted as a major challenge for the rapid response and short missions designed to be
implemented for the internally displaced populations in Vauniaya district .
Being a brand new concept for the district branch and as there pre-exisited capacity psychosicial support program
re-adjusted some of its activites to empower the district branch in capacity ensuring the sustainability not only of the
in psychosocial but also in short term humantarian responses
Hence the district branch posses at present 61 Volunteers trained in (registration information sheet of the
volunteers trained in PSP )Supporting documents\Volunteers data base PSP.xls “Operational Training in Crisis
Intervention in Post Conflict Context”( module and curriculm operational training annex 006)Supporting
documents\Schedule for Crisis Interventionalists Training Volunteer TOT.pdf OTCIPCC in which 12 are “Trainers
of Trainer” in Crisis Intervention.And all the PSP modules in both the above mentioned trainings have been
transtaled to Local language “Tamil” and to the local context which are existing ta the branch level.
Further two (3) branch staff have been trained in the Staff training in the crisis intervention who are at the
Interventionist level in psychsocial support and they have been invlved in the psychosocial nterventions in the IDP
sites in each stage of intervention and at the same time the orientations have been given to the senior governance
and the management on the basics of psychsocial so that the SLRCS Vavuniya branch is at the moment equipped
with an adequate knowladge in carrying out the psychsocial interventions at the distrcit level with the existing
capacity and experience
Networking with the exisiting humanitarian actors and the government institutes who are practitioners of
psychsocial in the IDP sites and conducting the cross fertilization sessions with the organizations in the field SLRCS
Vavuniya branch is at present possess a operational supporting group fpr psychosocial initiatives at the distrct level .
Therefore withing a limited period of 3 months the profile of Vavuniya branch has been significantly changed with
experience and the expertise (Ref-annex 007 Analisis on branch capacity for future PSS responses –lesson learned and
recoemndation based )

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4.2 ANALISIS ON BRANCH CAPACITY FOR FUTURE PSS RESPONSES

Idetified Gap Solution oriented Expected change Recomendations


respose (PSP)

Lack of expertise and the Orientation on the framework and the Raise awareness in the branch staff Motivation of staff for efficiant work
experiences existing at the branch goals for related staff in IDP on the short missions and ensure that and dead lines should be prioratised
level for an emmergency respose operaiton the respective staff respect the
oriented short projects deadlines

Lack of prior experiences with Training 12 ToT amonth the active Develop branch capacity building in The trained volunteers should be
Psychosocial support appraches and volunteers in the branch pscyhosocial support retained with the branch hence the
lack of expertise in the sector at the Training pre-planned 50 volunteers district branch should use the trained
branch level as per the adopted PSP curriculm for Branch posses quick referal system vulunteers for the branch`s exisiti g
post conflict context of the trained personels at the district programs even after the PSP exit so
Training 3 staff memebers form the level that the sustainability of the trainings
branch in post cconflict crisis will be ensured
interventions Branch is equipped with proper The district branch should try to
Traing all the PSP branch staff in program tools in the setor keep one PSS trained staff as
application level Crisis interventionist psychsocisl focal point of the branch
follow up training as there will be more PSS needs
Translate all the modules and the highlighted at ethe resettlement stage
presentations in PSS in to local in Vavuniya north and even in the
language “Tamil” other districts in the Nothern province
Develop a data base of trained The district barnch has to use the
volunteers in PSP at the branch level ToTs for training the new volunteers
(annex 008 data base of trained in PSP
vilunteers) Supporting The training tools and the project
documents\Volunteers data base tools sholud be dessiminated and
PSP.xls should use them at the operaitons

Develop the concept paper model


and the technical asessment
formatfor PSP for the Vavuiya IDP
operations

Unavailability of flexible and efficient Development of program and the Efficiancy at work ensuring the time For future Psychsocial initiatives
respose system for the emmergency setor tools focusing the lines are respected, distrcit branch can utilize developped
programs and short missions which accounatbility,efficiancy and the Improve the efficiancy at work, tools and at the same time the
are time bounded and with a clarity maintaining an optimum level of general tools can be utilized for IDP
specificaly planned target aaccountability to beneficiairesand operatios with inor adoptations
stakeholders
Maintaining a proper recording
system in the project as well as in the
branch

Volunteers who are involved in the Conduct a series of debriefing Ensure a quality service delivery Maintain the established self-help
relief and the health sector are not sessions for the branch volunteers throgh the branch volunteers through machanism of the volunteers
having a self-help sysetm at the Formation of the self-help teams in estalishing a se;f care machanism in
branch level the volunteer base through the the volunteer base
tea,leaders to carryout the debriefing
sessions

Workig envoirenment is a stressor Introduction of a program to create a Stress free workign envoirnment for Branch can continue introduced
specially midts of massive response healthy working envoirenment for the the staff stress free zone program
like present IDP operation staff “Branch stress free zone”

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5 NEEDS ANALYSIS AND TECHNICAL GUIDENCE
5.1 NEED ANALYSIS AND TECHNICAL GUIDANCE ON FIELD ACTIVITIES
Before After Intervention Requierd interventions TG

Unability of practising the cultural and Rerestablishment of cultural sense of Facilitatted to condct a series of PSP future interventions in cultural
the social events as a community place a need as long as the IDP are cultural events “Navarathari” sense of place can be launched in
in a position to organize,and practise average level with more coordination
the cultural activities hence still the with the exisiting organizations who
needs are existing and most of the are doing social events (to minimize
organizaitions are doing cultural the overlapping and duplicacy )
activities the zone 04 hence the However there should be a more
access for cultural practises are social focus in future approaches
increased

Lack of awareness on coping with the Still there is a need of awareness Conducted a series of PFA and Self- Awreness raising and community
stressful events related to the conflict raising mostly on areas of coping , care awareness programs based trainings should be prioratised
(memories ,loss of property,death of self care,and the dealing with focusing on direct intervetions
loved ones) changing evvoirenment and PFA as through the trained volunteers
the pupultion is higher than expected

Difficulties in aduptation to the IDP Aduptation is not highlighted at Ecological sense of place building Ecological sense of place building
setting being villagers was present but the level of needs related activites such as Shranadana , activiites need to be promoted but t
highlighted ( Ecological sense of to aduptation should be at level the Ineteraction pomotion activites
place related issues) external assistant is necessary ,

Axiety and isolation due to The sense of isolation is increasing Interraction promotion activites and Self help should be promoted further
inadequate information flow in to the with the resettlement process of the the recreation more
zones civilians of Jaffna,Trinkomalee and Empowerment of self-help groups
Batticoloa as those who are from and organize activites throgh the self-
Mullative and Kilinochchi will be left in hel groups
the zone 04
There is an increase of mental
health needs (individual
interventions-clinical and
theraphetical)

The inactiveness of the established The self-help pattern is changing in Empowerment of the self-help groups The future interventions should be
self-help groups to assist the IDPs as the IDPs gradually in to interrest asssiting them with meterials and focused on the skill development
the self-help groups were not groups based on skill development advocacy (No new self-help teams
empowered established )

Safty of wonem and the children was Still the protection needs are PSP IDP model didn’t have a The future PSP initiatives should be
a major issue remaining unmet significan role in protection though intergrated with protection
there were minor activities for comprnants than safty and security
ensuring safety and the apprach should be more an
assiting role to gevernment
appraches as Gvt have taken
initiatives for meeting protection
needs

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There were diverse hygine sanitation Most of the health sanitation and Funded CRC project for filing the Gap filling helath promotion activities
and health related issues hygine issues are addressed by gaps should be excluded from PSP model
movement partners as well as other as CRC program and the other
organizations and at the sametime organizations with the government
government too take pragmatic are implementing a series of
initiatives for health and hygine established programs
promotion

The number of accute mental helath The admission of the accute mental PSP didn’t have an access to referal Support to the mental health unit of
cases were lesser health cases from all the zones have systems in the first few months but in Vavunoya for meeting the increase of
been increased last part of the program a psychsocial needs of the IDPs
collaborative efforts were taken to
improve the M H service given to
zone 04 by the govenrnment

Stress reactions of the children and a Still the children are at risk hence he Psychological interventions for the Continuation of childrens
considerable number of ASD cases there is a significant need of children proiratized ( Creative and interventions through the UNICEF
were identifed children`s activiites expressive,confidence building childre friendly spaces
recreation and games)

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5.2 QUALITATIVE ASSESSMENT FINDINGS

1. Immediately, a high number of people experienced an acute stress reaction, feeling distraught, dazed
and highly emotional. This reaction lasted only a few weeks and few days after coming to welfare
villages, so those affected have now got over this initial reaction.

2. There has been a high degree of loss of life: e.g. many family members lost in one family, most of the
families in Manic Farm zone 04 losing family members or close friends. Consequently whole
communities are grieving together. One of the main psychological problems identified was grief
reaction, some atypical in nature, commonly complicated by guilt, anger and hostility, and suicidal
ideation. Psychotic reactions needed medical treatment

3. Those who have not lost family members may have experienced a high degree of property and
financial loss. At the same time the multiple displacement experience has up brought significantly the
level of distress of the camp residents.

4. Usual support systems have been destroyed, as many or all in a community were affected, the
individual cannot receive community support. Village structures and organizations were also destroyed,
and people were displaced from their familiar surroundings and social context

5. Affected people have to deal with practical stresses: e.g. the registration system, trying to reunite
surviving family members, perceived inequities in the distribution of aid, multiple displacements and
settling in temporary shelters, being restricted in interaction with neighbors, inadequate health services.

6. Families have been separated after the displacement between different welfare centers, or were
separated at the time of the war. Unresolved emotions, hopes and unanswered questions relating to
missing relatives, or cases where bodies have not been recovered or identified are common, and may
interfere with the natural grieving process.

7. There has been less opportunity to carry out the traditional funeral rituals, which may also interfere with
the natural grieving process

8. Initially, fear of the sounds (explosions) and nightmares have been commonly reported. The secondary
data at the MH unit highlights that a significant number of children are at risk of developing Post-
traumatic Stress Disorder, and many others showed symptoms. For some of these children, symptoms
will resolve over the next few months, but a significant minority are likely to need specialist help

9. There were reports of a lack of sensitivity and sympathy in some authorities dealing with war survivors
(like principals, government officers etc).at the same time the lack of trust and reliability are common
issues

10. Many of the affected people have experienced multiple displacement and losses in the past, which
might increase their resilience in the present circumstances. However, the present trauma may also
bring to the surface memories and emotional reactions related to previous traumatic experiences during
last two decades thus making it more difficult for individuals to cope.

11. There was a high number of widowers (men who lost their wives), many of whom were finding it difficult
to cope with young children and babies. Some had taken to alcohol as a way of coping.

12. Another vulnerable group identified after the war as having specific needs were adolescents ,
particularly those having lost a parent and ex-LTTE carders. They were seen in the rehabilitation

15 | P a g e
centers as quiet, withdrawn. If specific programs are not advanced to this vulnerable age group, there is
a risk of deviant personality development, such as anti-social personality and exploitation by authorities
for their own purposes.

16 | P a g e
6 PROGRESS OF PROGRAM
6.1 PROGRAMATIC PROGRESS
Activity Venue Number Beneficiaries Expences Budgeted amount Rating of success
of Direct and based on feed back
activities indirect forms
Volunteer Training (Crisis Intervention Branch 03 61 79%
operational training in post conflict context )

Staff Training (ToT Training in Crisis Nelly Star 01 08 Refer the hyperlink (the actiivty summery sheet PSP 82%
Inetrvention in post conflict context) IDP oprations )

Wastmenagement program for the zone 04 Zone 04 01 83 Month of July expences 55%
Supporting documents\Activity summery sheet.xls
Empowerment of Shramadana self help group Zone 04 01 37000 Moth of August expences 64%
Supporting documents\Activity summery sheet
Creative and expressive activities Zone 04 12 3000 Augst.xls 74%
Month of september expences
Shramadana activites Zone 04 05 4500 67%

Children`s play grounds Zone 04 02 6000 79%

Awareness programs in PFA and Self care Zone 04 19 4300 59%

Leadership programs Zone 04 05 550 34%

Team building programs Zone 04 05 300 56%

Recreational Kit distribution Zone 04 01 37000 67%

Navarathtri Cultural event Zone o4 10 37000 59%

Friendly matches Zone 04 11 250 27%

Dam and Carom activites Zone 04 05 300 69%

Chidrens play activities Zone 04 10 270 81%

Childrens Home (Recreation) Sencholei 01 350 74%

First Aid with PFA Training Zone 04 01 25 84%

Branch Stress free zone Branch 01 55 76%

Debriefing activiites for Vullunteers Branch 35 184 55%

Counselling sessions for the Branch staff Branch 04 07 12%

Social Event for Volunteers Branch 01 50 69%

Social event for branch staff Branch 01 55 67%

17 | P a g e
Protection training for the volunteers Branch 02 60 72%

Self help training for the volunteers Branch 02 50 94%

Follow up training for the staff Branch 01 08 83%

Assisting the Z 04 schools Zone 04 02 4000 89%

Recreational kit for the shools Zone 04 02 4000 76%

Recreational and Dramma team Zone 04 02 30 81%

Capacity building sewing and handicraft activity Zone 04 03 300 79%

(Please refer annexe 010 summery of expences )

18 | P a g e
6.2 ACTIVIITES THAT ARE NEEDED FOR NEXT THREE MONTHS WITH THE ASSISTENCE OF C R C
Activity Venue Number of activities needed Expecting number of Budgeted
beneficiaries amount
Empowerment of the self-help groups Zone 04 12 75% existing self help groups 600,000.00

Childrens activiites Zone 04 12 100% children 500,000.00

Social and Cultural events Zone 04 6 90% total population 300,000.00

PSP awareness programs Zone 04 30 60% of total population 350,000.00

Recreational activiites Zone 04 10 30% total population 250,000.00

Assisting the mental health unit of Vavuniya GH Zone 04 02 N/A 200,000.00

Protection activiites Zone 04 N/A 20% of total population 300,000.00

Follow up trainings Branch 02 100% of trained staff and 108,500.00


Volunteers

(Refer Annex 011 the suggested bugdet for the extension)

19 | P a g e
6.3 PLAN OF ACTION (30 TH SEPTEMBER AHEAD)

Psychosocial Support Program ( IDP Operation)

Sri Lanka Red Cross Society


Program implementation & follow-up plan

Operational References of
Activity Area Month 001 Month 002 Month 003 Month 004 Month 005 Month 006 codes
Activities that are
Capacity Building W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 supposed to be
Debriefing Activities to implemented with
Volunteers the financial
N/A
assistance of
Staff Training In PSP Canadian Red
(Trainers of Trainees) Branch Cross
Relaxation and stress
management
programs for the staff
of the branch
Volunteer Training in
PSP -Crisis
interventionist training Branch

Resilience activities
empowerment of Self
help groups Zone 04
Children’s activities
Zone 04
Social and cultural
events Zone 04 The activities
Awareness programs carried out by DRC
of PSP Zone 04 project
Health Promotion Activities
Assisting the M H unit
Vavuniya HP Zone 04
Protection Activities
Protection promotion
activities Zone 04
Monitoring & Evaluation
Monitoring
Evaluation

20 | P a g e
7 FINANCIAL PROGRESS

7.1THE RESUMPTION OF EXPENDITURE (DISAGGREGATED BY THE OUTPUTS)


Dimensio Code Dimension Value Transactions Budget Period Variation in Variation Year to date Year to date Variation in Variation % to
n in Period period % transactions Budget year to date date
Activity 1.1.1 Salaries 499.989,23 493.350.00 6.639,23 1,35 499.989,23 493.350.00 6.639,23 1,35
Activity 1.1.2 Staff Per diem 8.850,00 20.000,00 -11.150,00 -55,75 8.850,00 20.000,00 -11.150,00 -55,75
Activity 1.3.1 Travelling allowance 50.000,00 37.500,00 12.500,00 33,33 50.000,00 37.500,00 12.500,00 33,33
Activity 1.5.1 Insurance 30,000.00 -30,000.00 -100,00 30,000.00 -30,000.00 -100,00
Activity 2.1.1 Self Help groups 949.569,90 500.000,00 449.569.90 89,91 949.569,90 500.000,00 449.569.90 89,91
Activity 2.1.2 Children’s activities 911.836,00 800.000,00 111.836,00 13,98 911.836,00 800.000,00 111.836,00 13,98
Activity 2.1.3 PSP awareness programs 250.632,00 500.000,00 -249.368,00 -49,87 250.632,00 500.000,00 -249.368,00 -49,87
Activity 2.1.4 HP activities 140.050,00 450.000,00 -309.950,00 -68,88 140.050,00 450.000,00 -309.950,00 -68,88
Activity 2.1.5 Safety activities 500.000,00 -500.000,00 -100.00 500.000,00 -500.000,00 -100.00
Activity 2.2.1 Vol reimbursements 210.000,00 -210.000,00 -100,00 210.000,00 -210.000,00 -100,00
Activity 2.3.1 Visibility Items 9.500,00 100.000,00 -90,500,00 -90,50 9.500,00 100.000,00 -90,500,00 -90,50
Activity 2.3.2 Staff trainings 112.505,00 200.000,00 -87.495,00 -43,75 112.505,00 200.000,00 -87.495,00 -43,75
Activity 2.4.1 IEC materials 198.000,00 400.000,00 -202.000.00 -50,50 198.000,00 400.000,00 -202.000.00 -50,50
Activity 2.5.1 Monitoring & reporting 60.000,00 -60.000,00 -100,00 60.000,00 -60.000,00 -100,00
Activity 4.1.1 Audit 242.000,00 -242.000,00 -100,00 242.000,00 -242.000,00 -100,00
Activity 4.1.2 Transport cost to IFRC 50.202,05 50.2020,05 50.202,05 50.202,05
Activity 5.1.2 Fuel 34.662,00 90.000,00 -55.338.00 -61,49 34.662,00 90.000,00 -55.338.00 -61,49
Activity 5.1.3 Vehicle maintenance 21.476,00 20.000,00 1.476,00 7,38 21.476,00 20.000,00 1.476,00 7,38
Activity 8.1.1 Bank Charges 10.794,72 10.794,72 10.794,72 10.794,72
Activity 9.1.1 Stationary 15.145,77 30.000,00 -14.854,23 -49,51 15.145,77 30.000,00 -14.854,23 -49,51
Activity 9.1.2 Office equipment 251.980,00 438.162,96 -186.182,96 -42,49 251.980,00 438.162,96 -186.182,96 -42,49
Activity 9.1.3 Motorbikes 260.000,00 -260.000,00 -100,00 260.000,00 -260.000,00 -100,00
Activity 9.1.4 Mobile & Internet 18.143,01 46,500.00 -28.356,00 -60,98 18.143,01 46,500.00 -28.356,00 -60,98
Activity 9.1.5 Guest house rental 21.642,47 30.000,00 -8.357,00 -27,86 21.642,47 30.000,00 -8.357,00 -27,86
Activity 9.1.6 SSR 7% 401.976,64 -401.976,64 -100,00 401.976,64 -401.976,64 1,35
Grand Total 3.811.206,15 6.144.500,00 -2.333.293.85 -37,97 3.811.206,15 6.144.500,0 2.333.293.85 -37.97
0

Explantations on variations (B V T comment) in annexe021 page 22

21 | P a g e
21,642.00
Activity level expenditire ( Direct 18,143.00
Admin and HR
Beneficiary Costs) 0.00
0.00
Salaries
0.00 112,505.00 198,000.00
, 0% , 4% , 8% Perdiem
Self Help Groups
0.00 , 0%
140,050.00 Travlling allowence
Children`s activities
, 5% Insurance
PSP Awareness programs 251,980.00
250,632.00 Audit
, 10% 949,569.00 , HP Activities
499,989.00 Transport to IFRC
37%
Protection activities 15,145.00
Fuel
Vol payments 10,794.00
911,836.00 , 21,476.00 Vehicle maintenance
36% Staff training
34,662.00 Bank charges
IEC meterials 50,202.00 Stationary
0.00 0.00 50,000.00 8,850.00

Admin and HR against Direct Budget verses Expenditure


beneficiary costs

992,883.00 3,811,206.00 , Total budget


, 28% Admin & HR 38% 6,144,500.00 , Total expenditure
Direct Beneficiary costs 62%

2,562,592.00 ,
72%

22 | P a g e
7.2 EXPLANATION ON VARIATIONS

The PSP IDP program was designed for needs based on the assumptions speculated during the early stages of IDP movement to Vavuniya, further the program was planned for 10,000
beneficiaries who were in the welfare centers in Manic Farm but when the program started implementation in zone 004 there were major changes that the program needed to address hence the
program approach was altered as per the ground reality. Therefore few budget lines were changed as per the need (refer annex 003 program approach alteration)

1. The Self help budget line was over spent.

 The ground reality in the Manic Farm Zones were that there were no interaction and integrity among the camp residents , also most of the time the
camp residents were feeling restrictive and suspicious about each other hence for enhancing the interaction between the community members the
self help groups were empowered but as the budget line of self help groups was designed targeting 10,000 individuals the allocated amount was
not sufficient for addressing the needs of 37,000 individuals who were in the Manic Farm Zone 04 during the IDP PSP project period. Therefore we
had to spend the allocations of unspent budget lines for addressing the needs of IDP residence as self help is the mostly needed psychosocial
component in post conflict psychosocial interventions ( without empowerment of self help groups the reestablishment of Human capital sense of
place is impossible) .
 The Protection activities were not allowed in the camps and in the DRC IDP PSP project design there was a significant proportion for ensuring the
safety of women children and elderly. But as the protection activities were not allowed in the camps and some other humanitarian actors were doing
activities specifically focusing the safety whenever the needs related to infrastructure based safety of cross cutting (SPHERE indicators) groups we
referred to the Oxfam and UNHCR and Relief. Apart from that we networked the health promoters of each block with the other existing humanitarian
actors who were holding the relevant area of responsibilities hence the budget line for the "safely of cross cutting groups" was almost unspent and it
was used for the children’s activities and self help groups which were really needed for at that time for DIP residents

2. The Children activity budget line was overspent

 The children’s were acutely affected psychologically due to many reasons , also at the same time there were no school based psychosocial
component in the DRC PSP IDP operations but the school based interventions were the most effective psychosocial interventions which can be
systematically done (as the children can be intervened within the peer system and easy to guide them in the school environment) Hence the
allocated amount for the children`s activities were not sufficient for doing both "community level PSS interventions for children" and "school based
interventions" hence we gave priority to children`s activities taking below mentioned facts in to consideration

1. The Children were the mostly affected group and there were no proper PSP interventions done by any other organizations
for children at that time
2. The School component was the most effective part of the PSP interventions for children in Vavuniya context therefore we needed
to implement some school based PSP activities finding funds among the unspent budget lines such as volunteer reimbursements
3. The number of children were higher than we anticipated in the camps hence we had to address the needs respecting the
principles of the PSP interventions and as well as of the movement

23 | P a g e
3. The overall budget was under spent

 Though the direct beneficiary funds have been overspent the overall program budget is under spent because of most of the administrative costs
such as equipments, fuel ,per-diem, mobile and internet, transportation costs for IFRC, and the rentals for guest house of the staff were used with
control ,and at the same time the budget line allocated for safety activities was under spent as Safety activities were not done by DRC funded PSP
as the protection activities were carries out by the government and the UN agencies. However, as a whole, the program direct beneficiary funds
have not caused the variance as mostly the direct beneficiary activities are almost fully used.

24 | P a g e
8. PARTICIPATION
8.1 COMMUNITY PARTICIPATION
Pre-set target (10,000) direct beneficiaries

The participation of the community in the project is gender and sanitized and cross cutting target groups focused

4500

4000

3500

3000

2500

2000

1500

1000

500

0
June July August September
Male 96 330 1234 4063
Female 72 252 2213 3934
Children 33 57 3400 58
Elderly 0 41 41 11
Disabled 0 0 10 35

25 | P a g e
8.2 CROSS CUTTING GROUPS
The representation of both Male and Female are almost equitable all throughout
the program and at inputs of both genders were taken during the consultative process
of activity planning that was done cyclically during the project period in each fortnight
with the participation of RC volunteers (health promoters) RC filed staff, beneficiaries,
and other stakeholders such as governmental agencies and nongovernmental
humanitarian actors operated within the Manic Farm Zone 04.

The resilience activities were designed during the planning process in a gender
sensitized and at the same time short term resilience projects were introduced
mainstreaming the genders as per the needs of the field. Ex: handicraft and patchwork
projects for women. Carving courses for men.

The field staff was equipped with one male filed officer and two female filed officers
who were trained to identify the PSS issues with regard each gender group and there was a referral system in place with women`s helping desk. Further
the project was well coordinated with the SGBV forum for technical assistance. Hence the project was implemented in a gender sanitized manner
mainstreaming the genders and taking technical advocacy from the existed specialist network in the clusters.

Participation of elderly, children and disabled was encouraged in the program introducing
the activities at the interest of each cross cutting group. At the same time the activities were
planned sensitizing to the specific issues related to the specific groups.

Simultaneously the PSP IDP operation was well coordinated with the other humanitarian
actors who work with the cross cutting groups such as Handicap International, Save the
children, UNICEF and Relief International.

26 | P a g e
9 OPERATIONAL MODEL FOR NEXT THREE MONTHS
9.1THE SUGGESTED OPERATIONAL MACHANISM FOR THE PSP IDP OPERATIONS IN VAVUNIYA FOR NEXT
THREE MONTHS

Executive Director Health SLRCS

Technical advocacy from NHQ


technical person for PSP
activities.

1. Proposal approval Program Manager


2. Monitoring visits EHP
3. Technical assistance
CRC Funded program

PSP PO

FO PSP FO PSP FO EHP FO EHP FO EHP FO EHP FO EHP

The program structure has been altered for that the porgram runs smoothly ensuring a smooth transtition to the
Canadian Red Cross Funded Emmergency Health Promotion program and the roles and the responsibilities too
have been altered in the new model of operation as the administrative programatic and gaps are to be filled in the
operational structure.
The alterations have been illustrated below :

27 | P a g e
9.2 ALTERED ROLES AND RESPOSIBILITIES OF STAFF
Designation Roles and responsibilities Rational
Porject officer (1) Planning and reporting the Psychsoocisal As there is no program manager specifically
support activiites in IDP PSP program for the psychsocial support program ,and the
1.Monthly programatic report (Directly emmergency health assistence program also at
reporting to program manager EHP) its optimum level of field operation ,in order to
2.Monthy programatic implementation ensure a smooth runing of the program making
plan sure that the PSP administrative and
3.Weekly programatic up-date & operational intergration does not interrupt the
implementation plan existing EHAP
4.Key person in concept paper
development process at the branch level
Liase with the techical assistence focal
point of the head quarters
Monitor the daily PSP activiites in the
filed and report to line manager
Assist program manager emmergency
health assistence program for PSP
activiites

And the below mentioned elements of the


job descriptions of the field officers are also
included in to the role of the project officer

Filed officer (2) Reference J D of field officer PSP SLRCS


Danish Red Cross Funded Project (annex 013
Job Descriptions)

Project assistenct /Driver Reference Job Description IFRC driver There is no need of separate nehicle for the
/Project assistant –PSP Danish Red Cross new model
Funded IDP operations (annex -014 Jod
Descriptions IFRC)

Required alteration for suggested model


–There is no need of a vehicle for the
suggested model

28 | P a g e
10 THE ASSETS
10.1 ASSET REGISTRY OF THE PSP PROGRAM

Catagary 001-IT divices


Item Quantity Description Serial number User (DRC project) Condition
Lap top 01 Acer –extenza laptop – LXEB40C040970D45E2000 Pramudith D Rupasinghe Excellent
Extensa5630 (Program manager PSP)
USB external 01 USB Pen driver –Mass storage Project team( Filed Staff) Excellent
starage device (Pen divice kingston -4 G B
Drive)
USB external 01 No Touch- 150 GB USB SNT 26250900640 Pramudith D Rupasinghe Excellent
starage device supported external mass (Program manager PSP)
(Hard Drive) storaage divice
Printer 01 Hawlet Packerd Desk Jet Pramudith D Rupasinghe Excellent
(Color) USB supported printer - (Program manager PSP)
1560 code of item

Category 002-Communication divices

Item Quantity Description Serial number User (DRC project) Condition


Internet Dongal 01 HUAWEI E220 dialogue broad E02CA10940804610 Pramudith D Rupasinghe Excellent
band dongal (Program manager PSP
Sim( phone) 03 Dialogue SLRCS package N/A Madumita Eswarapillai & Active
Hamsajini Sundaralingam
(field officers PSP DRC
funded Project)Pramudith
D Rupasinghe
Connection 01 Dialogue –sim owned by city N/A Rushdy Mahomad (Field Disconnected
brach SLRCS –extended to DRC Officer PSP)
PSP program

Category 003- IFRC Porpeties

Item Quantity Description Serial Number User (DRC Project) Condition


Vehicle 01 Nissan X-trail –Jeep white colur – Registration number Driver –Mr –Deen Running
HS and VHS communication WP-JZ 0241
divices anabled (annex 015 the
vehicle hand over document )

Catogary 004-Training and dissimination tools

Item Quantity Description Serial number User Condition


Training tool kit 01 The stationary and tools used for N/A PSP team Refilled
the PSP trainings (Box)
Presentations (tamil) N/A In form of a Compact disck all N/A PSP team Tested and
the transtaled (tamil) PSP usable in the IDP
resources e context
Training Curriculums 02 In form of a Compact disk PSP N/A PSP Team Applicable to
operational and ToT training IDP context
module (tested)
PSP practioners guide 01 Trastation is ongoing N/A Hamsajini Sundaralingam Translation on
going
Phyramid tool 01 Self care and inner resources N/A PSP team Usable
training tool
Moods tool 01 Many moods –childrens ativity N/A PSP team Usable
tool

29 | P a g e
10.2 ASSESTS HAND OVER TABLE

Catagary 001-IT divices

Item Quantity Description Serial number Handed over to Handed over by Date
Lap top 01 Acer –extenza laptop – Extensa5630 LXEB40C040970D45E2000 CRC-PSP DRC-PSP -PM 30th Sept 09
USB external 01 USB Pen driver –Mass storage divice CRC -PSP DRC-PSP-PM 30th Sept 09
starage device kingston -4 G B
(Pen Drive)
USB external 01 No Touch- 150 GB USB supported SNT 26250900640 CRC -PSP DRC-PSP-PM 30th Sept 09
starage device external mass storaage divice
(Hard Drive)
Printer 01 Hawlet Packerd Desk Jet (Color) USB CRC-PSP DRC-PSP-PM 30th Sept 09
supported printer -1560 code of item

Category 002-Communication divices

Item Quantity Description Serial number Handed over to Handed over by Date
Internet Dongal 01 HUAWEI E220 dialogue broad band E02CA10940804610 DRC-CD DRC -PSP 01st Oct 09
dongal
Sim( phone) 03 Dialogue SLRCS package N/A Extended with the N/A On effect of 1st
project Oct 09
Connection 01 Dialogue –sim owned by city brach N/A Disactivaed N/A On effect of 1st
SLRCS –extended to DRC PSP program Oct 09
Sim( phone) 03 Dialogue SLRCS package N/A Extended with the N/A On effect of 1st
Dengue project Oct 09

Category 003- IFRC Porpeties

Item Quantity Description Serial number Handed over to Handed over by Date
Vehicle 01 Nissan X-trail –Jeep white colur –HS and Registration number CRC DRC PSP 1st Oct 09
VHS communication divices anabled WP-JZ 0241
(annex 015 the vehicle hand over
document )

Item Quantity Description Serial number Handed over to Handed over by Date
Training tool kit 01 The stationary and tools used for the N/A CRC PSP DRC PSP 30th Sept 09
PSP trainings (Box)
Presentations N/A In form of a Compact disck all the N/A CRC PSP DRC PSP 30th Sept 09
(tamil) transtaled (tamil) PSP resources e
Training 02 In form of a Compact disk PSP N/A CRC PSP DRC PSP 30th Sept 09
Curriculums operational and ToT training module
PSP practioners 01 Trastation is ongoing N/A CRC PSP DRC PSP 30th Sept 09
guide
30 | P a g e
10.3 THE PROJECT TOOLS DEVELOPPED FOR THE PSYCHSOCIAL SUPPORT IDP OPERATIONS –DRC SLRCS

Tool Description

1. Activity concept paper format for the The activity concept paper fomat is a compresensive program tool that reflect on the basic
PSP IDP operations four question form of the << Crisis to recovery guidelines >> ref-Pan american mental health
guide book 03 volume-
The concept paper reflects on 1,The community participation , Ownership,intergration,
stakeholders,
(Annex 016-activity concept paper) Supporting documents\Activity Concept paper format PSP
DRC.doc

2. Activity Summery sheet Conprehensive financial and programatic management tool that reflects on the expenditure,
Inventry of the goods, B v A (budget verses actuall review) and the analysis of expences and the
impact of program verses invesments (The activity summery sheet wil be updated monthly
along with the monthly financial and programatic report)
(Annex 017 actiivty summery sheet ) Supporting documents\Activity summery sheet.xlsSupporting
documents\Activity summery sheet Augst.xls
3. Field Report format Simple but an informative reporting format delepped for the field offciers based on
which the statistcal data are collected for monthly programatic reporting process
(annex 018 field report format)

4. PSP activity attendence sheet An accountable tool on participation that supports the financial and programatic claity
in implementation (with DRC and SLRCS logo)

(annex 019 attendence sheet format)Supporting documents\Attendance Sheet.doc

5. Good received note (form field) A tool developped for keeping the accounatbility to beneficiaries .the delivered goods
to the field should be mentioned ( Q v Q system) and the community members should
certify the quality and the quantity
(annex 020 good revieved format)

6. The Training presentations The PFA ,Self-care,Stress ,PSS assessments , Commmunication, and all the sectorial
presentation in operational and ToT level have been developped in local lnguage
(annex folder 021 comprehensive training pack for the post conflict psychsocial workers)

7. Debriefing reporting frmat Analysis report on the debriefing sessions that the field staff can easily use
(annex 022 debrifeing report format )Supporting documents\Report format for the
volunteer debriefing report Psychosocial Support Program.docx

8. Training analysis reporting The result analysis template is a programatic tool which is used for evaluating the
template impact on learning of PSP trainings
(annex 023 Training analysis reporting template )

9. PSP Trained volunteers capacity A programatic tool utilized for assessing the capacity of the trained volunteers for
& working hours tracker further capacity building and in assigning duties in a more efficiant way
(annex 024 PSP Trained volunteers capacity & working hours tracker)Supporting
documents\Volunteers data base PSP.xls

10. Activity booklet for building Adupting the resilience activiites for children to the post conflict context the “activity
resiliency in children booklet for building resiliency in children” has been developped in lacal language for
use of childrens resiliency activities

11. Guidebook for psychsocial The guide book for the psychosocial interventions developped by the reference centre
interventions (IFRC reference for psychosocial of Internetional Federation of Red Cross and Creascent Societies is
centre for psychosocial) being translated to locl langusge
participants guide

31 | P a g e
11 LESSONS LEARNED
1.1 CHALLENGES, LESSONS LEARNED AND RECOEMDATIONS
Challenge /Issue Lesson learned Recommendation

Access for humanitarian workers remaining Plan activities based on the access rather than Plansharing the work plans with the camp
uncertain (Access is granted for two weeks and the advance planing which is always interrupted by management and maintain a good level of
renewal is uncertain sometimes) changing enviorenment coordination for minimize the potential obstacles
,However the situation is not under controle of
humanitarian workers who operate in the focal
area

The limited access to the beneficiaries with Implementing PSP activities under allowed Rather than waiting for delivering the complete
a comprehensive psychosocial package is a categories ( Recreation ,Cultural sense of place , package of PSS Its always result oriented to reach
challenge Children’s resiliency ,Capacity Building ) the beneficiaries within the access given and at the
same time advocate for the rest of activities

Implementation of the psychosocial support The Implementing the psychosocial activities Networking and integration support to develop a
activities in an environment where even the basic being a part of health assistance program rather comprehensive need based service and PSP can
needs are not met than deliver the service as a standing alone be used as the hub where other programs can
program liaise with

Unavailability of a proper system in the host district Promoted an integrated planning system for that Should be referred to Organizational
branch for short intensive missions the branch management and the governance take development department of S LRCS
part in the program `s each stage in planning and
implementation so that they get adopted to the
systems and the pace of the program

Lack of capacity in the branch (Human Resources) Develop the supporting tools and share the Intensive trainings for branch level capacity
for emergency increasing workload building along with a series of follow up trainings

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12 SUSTAINABILITY.
The PSP IDP operation was designed as an imidiate psychosocial intervention for the post conflict IDP
population who were moving to Welfare centres in Manic farm in Chettikulum Vavuniya . Hence most of the program
componants focued on the activities for the response phrase (short term interventions) . However the program focus
was given for brach capacity biilding of the Branch Volunteers ,Community Members and for development of tools
that can be successfully utilized in future Psychosocial Suppport Interventions in Sri Lanakan contecxt .Further a
series of trainings was designed for (psychological ) crisis interventionists and the Training of trainers in
psychosocial support in post conflict context.
The Crisis Interventionists Training series was designed focusing the capacity building of the Red Cross
Volunteers in psychoosical interventions in post conflict context. Fruther that training curriculum has been
developped based on the guide books of “Community Based Psychosocial Support” developped by the reference
centre for psychosocial of The International Federation of Red Cross and Creasent Societies .Also the training tools
were widely inspired by the tools introduced in the trainers hand book of “Community Based Psyhosocisl Suppprt”
and those tools have been adopted to Sri Lanhan context. At the initial stage of the IDP PSP program 50 Branach
Volunteers were trained as the Crisis Interventionists and 12 Branch Volunteers were trained as trainers of trainers
in Post Conflict Crisis Interventions.Hence at the moment (when the propghram is transited to the Emmergency
Health Program –funded by Canadian Red Cross ) there are 62 Crisis interventionists (among 12 are ToT) at the
District Red Cross Branch for deploying when ever an adverse even occures and when PSP interventios are
needed.
Further the meterials for assessments (based on ethnographical field assessment tools) Translated Training
tools such as presentations, flip chart tools, Fact sheets and the training modules (Tamil) are the resources
developped for the future PSP programs of SLRCS .
Formation of self help machanism within the camp residents by train the Health Promoters ( The Camp residents
(volunteers) who work for the EHP and PHIs in the camp) to do the community psychosocial interventions through
the peer approach assits the HPs to facilitate the recovery process of their own community members at the
resettlement stage. In addition to that reestablishment of five componants of sense of place and strengthened social
supporting system ( grace to the human capital and cultural sense of place based resilience activities ) will facilitate
the dispalced communities at the resettlemet phrase for accelerating the recovery process and getting the sense of
place reestablised in the place where they will be resettled.
Children as one of the cross cutting group, were given a special focus in the PSP IDP operations. The volunteers
teachers at the child friendly spaces were the main group who were used as the interventionists for the children.
Recreation, Creative and Expressive activities, Chldrens gams, Quizzs, Ciltural practices specific for children and
the activities that fortifies the relation ship between the parents and the children ( Child parent activities) were the
series of PSP interventions designed and implemented for the children in IDPs. The focus of the activities was to
enhance the resiliency of the children though accelarate the recovery process of children and stop the development
of further psychological disorders in children.Hence at the initial stage the interventions were disigned adopting to
the post conflict context within the limitations given by the camp authorities .Though there were limitations ( PSP
was considered as a taboo) the impact of the activities implemented by the IDP PSP Program was at a higher level
that the children were sharing the feelings with the loved ones so that the interventions had nade a significan
change.
Hence the sustainability of the PSP IDP operations are mainly at two levels community level and branch level
,and prgram has reached a significal level in sustainabilit though there were diverse obstacles to inplement the filed
level psychsocial interventios in the welfaire villages. However the suatainability of the PSP interventions in IDP
operations have reached all three expeceted levels “Knowledge Attitude and Practice” when the main indicaotors of
the IDP PSP operation logocal framwork is considered .

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13 ADVOCACY
The psychsocial interventios for the internally duisplaced populations who are in welfare villages in Vavuniya were
not allowed to be done by the external agencies by the government .And the Ministry of Social Service and Ministry
of Health had taken initiatives for addressing the psychological needs of the survivors through the trained
counsellors of the Ministry of Social Services. At the same time the Mental Health Unit of Vavuniya District hospital
provided the clinical services ( Mobile Clinic ) in the welfare villages but all these responses were not adiquate to
reach the number of people grieving hidden withing the tents.
In such a situation Danish red Cross funded Psychosocial Support IDP operations came in to field under the
umbrella of Emmergency Health Assistance Program of Canadian Red Cross.Hence during the first month of the
project PSP program manager attended to the health and protection cluster meetings and started coordinating with
INGO s and the government agencies who address the protection and psychosocial issues of the manic farm
residents. Also at the same time the recreational activities and the creative and expressive activities were initiated
with the children by SLRCS PSP IDP ( DRC Funded) operaitons ( The creative and expressive activities and the
recrational activities were done by many organizations without being based on PSP guidelines –MHPSS ) but
SLRCS PSP IDP program slowly intergrated the international standards in to the recreational activities done in
Manic Farm.Also ,simultaniously the trainings of volunteers in psychosocial interventions were done in the camp
intergrating the psychological first aid in to the physical first aid package done by Canadian Red Cross funded
SLRCS Emmergency Health Assistance Program and the trained personels were used for the health activities in the
Zone 04 by the Ministry of Health.At the end of third month of the program, the trained team of volunteers in the
camp ( health promotors) were used by MOH CRC funded EHA and DRC funded PSP as a multidiciplanary team.
At district level , the PSP program manager represented SLRCS PSP in cluster meetings, Mental health forum ,
and protection clusters and gradually the PSP IDP operations started a close coordination with the mental health
unit of Vavuniya hospital and several cross furtilization sessions were done to share knoledge between the
agencies. At the same time a roster of crisis interventionists ( contained of trained RC volunteers in PSP
interventions in post conflict context,by DRC funded PSP program ) was established paralel to the volunteer
deployment in Hospitals and PSP IDP operations ensured four crisis interventionists are deployed every day to
mental helath unit of Vavuniya hospital.
Though the PSP interventions by the external organizatiuons were considered as a toboo the local health
authorities tended to seek assistence from DRC funded SLRCS PSP IDP operations and the program was
recognized by them. In the latter part of the program the results of consistent attemps of collaborations became
reality not only the DRC funded PSP is allowed to operate in the filed with its PSP identity but also being requested
to be a part of district level mental health initiatives of government. Hence at last the PSP strategy in advocacy can
be intriduced as a practical approach which is gradually initiated midst of divers restrictions .

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14.DECLARATION OF MISSON COMPLETION
14.1 MISSION END DELCATION OF PORGRAM MANAGER

I hereby do confirm that the “Psychosocial Suppport Program” IDP operations of Sri Lanka Red Cross
Society,funded by Danish Red Cross , which was in implementation from 1st of June 2009 to 31st of September
2009, is offically transited to the Emmergency Health Assistance Program of Sri Lanka Red Cross Society -funded
by Canadian Red Cross from 1st of October 2009.

Pramudith Dhanaja Rupasinghe


Program Manager
Psychsocial Suppport Program
Sri Lanka Red Cross Society

pramudithrupasinghe@yahoo.com
pspprogrammanager@ymail.com
humanitarian.aid.consultants@gmail.com
+94(0)33 22 25 99 5
+94(0)71 83 67 13 4

14.2 Acceptacne of mission end

-------------------------------------------------------- ---------------------------------------------------------
Ronald R Srikanth John Enwhistle
Branach Executive Officer Country coodinator
Sri Lanka Red Cross Society Danish Red Cross
Vavuniya Branch Sri Lanka Delegation

Date ------------------------------------------------ Date ---------------------------------------------------

------------------------------------------------------
Dr Lasantha Kodithuwakku
Executive Director Health
Sri Lanka Red Cross Society
Date -----------------------------------------------

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PSYCHOSOCIAL SUPPORT PROGRAM

Post conflict IDP operations-vavuniya-Sri Lanka


1st of June -30th September 2009
Implemented by –Sri Lanka Red Cross Soceity
Financial Support By Danish Red Cross

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