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NYSSmA

New York State School Music Association

invites You to Exhibit


at the

77

th

ANNuAL WiNTER CONfERENCE


NOvEmbER 29 - DECEmbER 2, 2012

Rochester Riverside Convention Center


Rochester, New York

See Page 2 for our

NEW 4-COLOR AD RATES

NYSSmA

New York State School Music Association

Dr. Steven E. Schopp, Executive Director 718 The Plain Road, Westbury, NY 11590-5931
Phone: 516.997.7200, ext. 10 Fax: 516.997.1700
executive@nyssma.org www.NYSSMA.org

Dear Conference Exhibitor:


th

I am pleased to invite you to participate in our 77 Annual Winter Conference in Rochester, New York.
We believe that our exhibitors are a significant element in our conference and consider the opportunity
for our members to meet and greet their partners in the music industry a major benefit of conference
attendance. Last years conference attracted 1800 in-service teachers and college music majors, 890 AllState high school students, and 3000 parents as well as a host of performing groups. We will continue to
try to maximize exhibit traffic to make our conference valuable for you and our membership!
The dates of the conference exhibition are Friday November 30 at 9 a.m.
through Saturday, December 1 at 4:00 p.m. Set up will take place on Thursday,
November 29.
We continue to offer:
Full hour showcases
Exclusive exhibit time
Exhibit hall passes for parents of All-State students
Internet Cafe on the exhibit floor
College exhibits in the main exhibit area
A cocktail reception on the exhibit floor before dinner on Friday
Our annual exhibitor breakfast on Saturday.
NYSSMA continually strives to make our conference one of the largest and best in the nation. We
appreciate the outstanding support we enjoy from our good friends in the music industry and look forward to a strong and enduring relationship.
Our exhibits and showcase times to go quickly and last year we had to turn away late registering
exhibitors for lack of space. Early registration will avoid disappointment. We look forward to your joining us in Rochester!
Best regards,

Steven E. Schopp

ADVERTISING RATES
RESERVATION DATE: SEPTEMBER 15, 2012
ARTWORK DUE: OCTOBER 15, 2012
Full Pg B/W Back Cover

- (312'' x 712'' - 1912 x 45 picas)

$1,200.00

Full Pg COLOR Back Cover

- (312'' x 712'' - 1912 x 45 picas)

$1,500.00

Full Pg B/W Inside Back Cover

- (3 2'' x 7 2'' - 19 2 x 39 2 picas)

$600.00

Full Pg COLOR Inside Back Cover

- (3 2'' x 7 2'' - 19 2 x 39 2 picas)

$900.00

Full Pg B/W Inside Front Cover

- (312'' x 712'' - 1912 x 3912picas)

$600.00

Full Pg COLOR Inside Front Cover

- (312'' x 712'' - 1912 x 3912 picas)

$900.00

Full Pg B/W Inside Opp. Front Cover

- (3 2'' x 7 2'' - 19 2 x 39 2 picas)

$600.00

Full Pg COLOR Inside Opp. Fr Cover - (3 2'' x 7 2'' - 19 2 x 39 2 picas)

$900.00

Full Pg (Bleed)* B/W

- (5'' x 8 2'' - Image area 3 4 x 7 2)

$300.00

Full Pg (Bleed)* COLOR

- (5'' x 8 2'' - Image area 3 4 x 7 2)

$600.00

Full Pg B/W

- (312'' x 712'' - 1912x 45 picas)

$300.00

Full Pg COLOR

- (312'' x 712'' - 1912 x 45 picas)

$600.00

Half Pg B/W - VERTICAL ONLY

- (3'' x 312'' - 1712 x 1912picas)

$150.00

Half Pg COLOR - VERTICAL ONLY

- (3'' x 312'' - 1712 x 1912picas)

$300.00

REQUIREMENTS/SUBMISSION FORMAT

Pdf files, are to be furnished by the advertiser


Trimmed Page Size 4.5 x 8 inches

Camera Ready Ads to be submitted electronically to dsuper@nyssma.org

INSERTION ORDER
Payment Due at Time of Order
I wish to place an ad in the NYSSMA Winter Conference Program

Name of Company _________________________________________________________


Person Placing ad ___________________________________________________________
Email and Phone Number ____________________________________________________
GRAYSCALE AD (B/W)
COLOR AD (4-color)

Full Page Back Cover . . . . . . . . . . . . . . . $ 1,200.00

Full Page Back Cover . . . . . . . . . . . . . . . $ 1,500.00

Full Page Inside Back Cover . . . . . . . . . . . $ 600.00

Full Page Inside Back Cover . . . . . . . . . . . $ 900.00

Full Page Inside Front Cover . . . . . . . . . . $ 600.00

Full Page Inside Front Cover . . . . . . . . . . $ 900.00

Full Page Opp. Inside Front Cover . . . . . $ 600.00

Full Page Opp. Inside Front Cover . . . . . $ 900.00

Full Page Bleed . . . . . . . . . . . . . . . . . . . . . . $ 300.00

Full Page Bleed . . . . . . . . . . . . . . . . . . . . . . $ 600.00

Full Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 300.00

Full Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 600.00

Half Page (Vertical Only) . . . . . . . . . . . . . $ 150.00

Half Page (Vertical Only) . . . . . . . . . . . . . $ 300.00

Check Enclosed* . . . . . . . Amount ___________

Check Enclosed* . . . . . . . Amount ___________

Credit Card . . . . . . . . . . . . Amount ___________

Credit Card . . . . . . . . . . . . Amount ___________

* Checks are payable to NYSSMA and sent to NYSSMA, 718 The Plain Road, Westbury, NY
I wish to charge my ad to my:

qAMEX

qVISA

qMC $ ________________________________________________

Card No.:
Signature: _________________________________________________________

11590

Exp. Date:_________________

BOOTH RATES 2012


ROCHESTER RIVERSIDE CONVENTION CENTER
ALL booths will be in the main exhibit area at the Rochester Convention Center and are
10' x 8' and INCLUDE a table, draping, two chairs and a standard two-line sign. All vendors
will be accommodated per Reservation information in the General Exhibitor Regulations.
Booths are available at the flat rate of $600. A special discounted rate of $500 will apply to colleges.

Deliveries from East: Same directions until Clinton, then turn left onto Mortimer and left onto St. Paul Street.
After 1 traffic light, loading dock is on right.
Eastern Suburbs: 490 West to Clinton Avenue. Merge onto Clinton, go 3 traffic lights to Broad Street. Turn
left onto Broad. At first light make a right onto Stone St. Entrance to garage is immediately on the left hand
side. The Convention Center is connected to the Garage.
From West: Thruway to Exit 47 (490 east). 490 east to DOWNTOWN. Exit Inner Loop east (exit 13), and take
St. Paul Street exit. Go through 4 traffic lights (crossing over Main Street), turn left onto Broad Street. At first
light make a left onto Stone St. Garage Entrance is immediately on the left hand side. The Convention Center is
connected to the Garage.
Deliveries from West: The loading dock is on the right, directly across from the Parking Garage.
Webster Area: 590 south to 490 west, then follow Eastern Suburbs directions.
From Southern Tier: 390 north to Rochester. Follow signs to DOWNTOWN (390 north to 490 east). Exit Inner
Loop east and St. Paul Street Exit (Exit 13). Go through 4 traffic lights (crossing over Main Street), turn left onto
Broad Street At first light make a left turn onto Stone St. Garage entrance is immediately on the left hand side.
The Convention Center is connected to the garage.
From the Greater Rochester International Airport: Take 390 north to 490 east. Follow signs to
Downtown, exit Inner Loop east (Exit 13) and exit at St. Paul Street. Go through 4 traffic lights (crossing over
Main Street), turn left onto Broad Street. At first light make a left onto Stone St. Garage entrance is immediately
on the left hand side. The Convention Center is connected to the garage.

AIR TRAVEL

DIRECTIONS

TO

ROCHESTER RIVERSIDE CONVENTION CENTER

From East: Thruway to Exit 45 (490 west). 490 west to Rochester. Follow signs to DOWNTOWN. Exit Clinton
Avenue. Merge to Clinton. 3 traffic lights to Broad Street. Left onto Broad. At first light make a right onto Stone
St. Entrance to garage is immediately on the left hand side. The convention Center is connected to the
Garage.

Airlines serving the Rochester area


include:
Air Canada
Air Tran
American

United/Continental
Delta
JetBlue
US Airways

GENERAL EXHIBITOR REGULATIONS

2012

marks the 77th


anniversary of
the New York
State School Music Association Winter
Conference. The Winter Conference will be
held at the Rochester Riverside Convention
Center in Rochester, NY, November 29 December 2. NYSSMA is a member organization engaged in music education from
pre-school through college.
Exhibits are vital to our conference since
music educators depend on the music industry for the tools to supplement their teaching
skills. Music exhibitors have the opportunity
to display their products and services to those
who influence purchasing. You will reach an
exclusive education audience. Total attendance at our last annual conference was
5,600 of which over 2,000 were qualified
buyers.
This brochure provides essential information needed for participation by the music
industry. The floor plans show the exhibitor
scheme for the exposition.
APPLICATION FOR SPACE
Applications will be accepted by mail, email
or fax. Applications must be accompanied by
a check or credit card authorization to reflect
the amount of booth space desired. Full payment is due with your booth space reservation request.
BOOTH RESERVATIONS
Booth assignments will be made first to
Institutional Members (based on postmark,
level of Institutional Membership and
number of booths requested) for
contracts which are received no later than
September 7, 2012. Thereafter, assignments
will be made on a first-come, first-served
basis and no preferential treatment will be
assigned to any vendors.

BOOTH RATES
All booths will be in the main exhibit area at
the Rochester Convention Center and are 10
x 8 and INCLUDE a table, draping, chairs
and a standards two-line sign. Booths are
available at a flat rate of $600. A special discounted rate of $500 will apply to colleges.
EXHIBIT HOURS
Friday
9:00 AM - 6:00 PM
Saturday
8:30 AM - 4:00 PM
An attendant must be in charge of each
display during the hours the exhibit area is
open. Guard service will be provided when
the exhibit area is closed.
EXHIBITOR REGISTRATION &
HOUSING
Exhibiting firms are provided with two
badges for each booth. Non-institutional
members will be charged $145.00 for each
additional badge. Associate Members are
entitled to one additional exhibitor badge.
Sponsoring Members are entitled to two
additional exhibitor badges. Patron
Institutional Members are entitled to two
additional exhibitor badges. Pre-registration
forms will be sent to exhibitors after space
has been assigned. There will be a special
registration area to enable conference material and badge pick-up. Please look for the
special Exhibitor Registration Desk in the
NYSSMA registration area. A housing application is enclosed.
EXHIBIT FACILITIES
All exhibits will be located in the Rochester
Riverside Convention Center. Most spaces
will be provided with a standard 8' high back
wall. One 10' x 8' space includes draped
table, chair and waste basket. One standard
two line sign with exhibitors name, city, and
state address will be provided. Decorating
and furniture rental order forms will be

mailed when space is assigned so that


additional equipment may be ordered in
advance. Arrangements for special electrical
service or equipment must be made with the
appropriate vendor found in the follow-up
packet from the decorator. Resulting expenses are the responsibility of the exhibitor.
SHIPPING, PACKING &
STORAGE
Nationwide Expo Services has been
appointed the official receiving and shipping agent for the handling of exhibits
which are shipped by freight and, therefore, necessitate local pick up and forwarding.
CONSIGN FREIGHT SHIPMENT AS FOLLOWS:
Name of the Firm
Booth Number
NYSSMA
Nationwide Expo Services
100 Bickford Street
Rochester, NY 14606
Phone: 845.561.0832; Fax: 845.561.6137
Cell: 845.857.4630
e-mail: nationwideexpo@hvc.rr.com

BOOTH EQUIPMENT &


SERVICE
Nationwide Expo Services, will handle table draping, table and furniture
rental, signs, labor and booth clean up.
Order forms for all services will be included in the Service Kit to be sent to all
exhibitors after space is assigned. An
Exhibit Service Desk will be maintained at
the Convention Center. The telephone
number for questions about dressing your
booth is:

845.561.0832

GENERAL EXHIBITOR REGULATIONS


INSTALLATION &
DISMANTLING
Installation may begin 8:00 AM, Thursday,
November 29th and shall be completed not
later than 8:00 PM of that Thursday. The
exhibits open Friday morning at 9:00 AM.
EXHIBITOR EXPRESSLY AGREES
NOT TO DISMANTLE HIS/HER
EXHIBIT OR TO DO ANY PACKING
BEFORE THE FINAL CLOSING OF
THE EXHIBIT AT 4:00 PM ON
SATURDAY, DECEMBER 1, 2012.
Goods must be crated and placed for shipment immediately following the close of the
exhibit.
CANCELLATIONS
All cancellations must be made in writing to
the NYSSMA Office. If notification is received
on or before November 1, 2012 all monies, less
a $100 service charge, will be refunded. Cancellations received after November 1st
obligates the exhibitor to Full
Payment of the booth cost and forfeiture
of all monies paid. NO REFUNDS WILL
BE MADE AFTER THIS DATE. Failure to
occupy booth space in no way releases the
exhibitor from the obligation to pay the full
cost of the rental. If booth space is not
occupied by the end of set-up on Thursday,
November 29, 2012 NYSSMA Management
shall have the right to use such space as it
sees fit or to eliminate empty space in the
exhibit areas.
SALES PERMITTED
Selling and taking orders are permitted on
the exhibit floor. All demonstrations or other
sales activities must be confined to the limits
of the exhibit booth. No exhibitor shall
assign, sublet, or share the space allotted
without the knowledge and consent of the
management. No exhibitor is permitted to
show or sell goods other than those manufactured or dealt in by him in the regular
course of business.

ADDITIONALLY, THE USE OF THE


NYSSMA LOGO, NYSSMA ARTWORK OR CONFERENCE LOGO, IS
EXPRESSLY PROHIBITED UNLESS AN
AGREEMENT FOR SUCH USE HAS BEEN
REACHED WITH THE

NYSSMA

EXECUTIVE DIRECTOR
USE OF SPACE
Displays shall not exceed eight feet in height.
The space within two feet of the front line
may not have displays higher than four feet.
The backs of exhibits which may extend
above or beyond the adjoining exhibit must
be decorated so as not to be objectionable to
the adjoining exhibitor. Nothing shall be
displayed at a height above the top of the
backdrop of eight feet. Normal security will
be provided, but it is recommended that
exhibitors use good judgement in leaving
material and equipment when booth is
unattended. Covering of booth materials is
recommended during non-exhibit hours.
CARE OF BUILDING &
EQUIPMENT
Exhibitors, or their agents, must not injure
or deface the walls or floors of the building,
the booths, or the equipment of the booths.
When such damage appears, the exhibitor is
liable to the owner of the property so damaged.
REGULATIONS &
CONTRACT
These regulations become a part of the contract between the Exhibitor and the New York
State School Music Association. They have
been formulated for the best interests of the
exhibitor. The Management respectfully asks
full cooperation. All points not covered are
subject to the decision of the Management.
SHIPPING & STORAGE
Deliveries will be made to the space number
of the exhibitor and picked up at the close of
the convention. Empty crates and cartons
must be stored with Nationwide Expo
Services, Inc. These charges are to be

assumed by the individual exhibitor. All


shipments should be prepaid. Bills of Lading
and Notice of Shipment should be made
promptly to Nationwide Expo Services, Inc.
SECURITY
Exhibit management will provide necessary
guards when exhibits are closed. However,
the exhibitor is responsible for his own
exhibit material and should insure against
loss or damage. All property of an exhibitor
is understood to remain in his care, custody
and control in transit to and from or within
the confines of the exhibit areas.
CIRCULATION/SOLICITATION
Distribution of circulars or promotional
material may be made only within the space
assigned to the exhibitor presenting such
material.
LIABILITY
Neither NYSSMA, the Rochester Riverside
Convention Center or Nationwide Expo
Services, nor their agents or representatives
will be responsible for any injury, loss, or
damage that may occur to the Exhibitor or
to the property, from any causes whatever.
The exhibitor, upon signing the exhibit contract, expressly releases the aforementioned
of any and all claims from such loss or
damage.

OFFICE INFORMATION
NYSSMA
Dr. Steven E. Schopp
Executive Director
718 The Plain Road
Westbury, NY 11590-5931
(Phone) 516.997.7200, ext. 10
(Fax) 516.997.1700
E-Mail: executive@nyssma.org

ENew
XHIBIT CONTRACT
York State School Music Association

FOR NYSSMA USE


Date Received: ____________________________

2012 Winter Conference


November 29 - December 1, 2012

Amount Received: __________________________

R OCHESTER R IVERSIDE C ONVENTION C ENTER


R OCHESTER , NY

IM:______________________________________

Check:_____________Credit Card: ____________

BOOTH NO.

Firm Name: _________________________________________________Phone: ________ _____________


Firm Street Address: ___________________________ E-Mail ______________________________________
City/State/Zip:_____________________________________________________________________________
Contact Name: _________________________________Title: ______________________________________

PLEASE PRINT OR TYPE:

Indicate booth choices in different sections of the exhibit area to facilitate space assignments.

First____________________ Second ______________________ Third______________________ Fourth ____________________


How many booths are desired? ____________ If you would like to have space adjoining that of a specific exhibitor, give name of the firm:
__________________________________________________________________________________________________________

Firm:

BOOTH IDENTIFICATION SIGN (limited to two lines):


________________________________________________________________________________________

City/State:

________________________________________________________________________________________

COPY FOR PROGRAM GUIDE

(Description of products/services is limited to ten (10) words

______________________________________________________
______________________________________________________
______________________________________________________
We, the undersigned, hereby make application for exhibit space as indicated below. We have read and agreed to comply with
the General Exhibitor Regulations. ALL booths will be in the main exhibit area of the Convention Center at a flat rate of
$600/booth. COLLEGE EXHIBITORS will also be in the Convention Center at a special discounted rate of $500/booth. PAYMENT
IN FULL for space desired must accompany this contract. Should it be necessary to cancel, payment will be refunded according
to the schedule in the General Exhibitor Regulations. Booth space will be assigned first to Institutional Members (in order
of postmark and based on level of Institutional Membership and the number of booths requested) who return their
contract prior to September 7, 2012 and, thereafter, on a first-come, first-served, space-available basis.

By: __________________________________________ Title: _______________________________________


Signature: ___________________________________________________ Date: ________________________
Send completed contract (keep a copy for yourself)(pdf available at nyssma.org) by Friday, September 7, 2012 with check payable to:

NYSSMA Att: Dr. Steven E. Schopp, Executive Director 718 The Plain Road, Westbury, NY

11590-5931

(Phone) 516.997.7200 ext. 10 (Fax) 516.997.1700 E-Mail: executive@nyssma.org


OR, IF PAYING BY CREDIT CARD, PLEASE COMPLETE THE FORM BELOW

MC VISA AMEX CREDIT CARD NO:

EX. DATE: __________________

_________BOOTH(S) @ $600 PER BOOTH OR ____COLLEGE BOOTH(S) @ $500 PER BOOTH SUBTOTAL: $ ____________
_________INSTITUTIONAL MEMBERSHIP $ ____________TOTAL CHARGED: $ ______________________________
Indemnifying Clause: Exhibitor agrees to protect, save and keep the New York State School Music Association, the Rochester Riverside Convention Center and the official service contractors
forever harmless from any damage or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those holding under the exhibitor
as well as to strictly comply with the applicable terms and conditions contained in the agreement between the Rochester Riverside Convention Center and the New York State School Music
Association and the official service contractors against and from any and all loss, cost damage, liability or expense arising from or out of or by reason of any accident or other occurrence

FOR NYSSMA USE ONLY

If you are requesting more than one showcase, indicate priority OF THIS SHOWCASE

DAY: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
HOUR: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
ROOM: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

WINTER CONFERENCE SHOWCASE REQUEST FORM


DEADLINE Friday, September 7, 2012
(All information should be completed electronically and emailed to dsuper@nyssma.org completable pdf available online at nyssma.org)

Please complete this form IN ITS ENTIRETY. The information provided on this form will enable us to properly schedule your
requested showcase. Please make sure that you note any special needs and/or time slots. Showcase descriptions as provided below will be
published in the Program Guide and the School Music News. As soon as your showcase is scheduled the a copy of this form will be returned
to you with your scheduled date and time. Please be sure to review submitted material for inaccuracies or changes. THE MAXIMUM TIME
SLOT FOR EACH PRESENTATION IS ONE HOUR and will be scheduled during one of the sessions listed below. If you request more than one
showcase, please indicate the priority status of each showcase. SHOWCASES ARE AVAILABLE FOR INSTITUTIONAL MEMBERS ONLY
as outlined in the included Institutional Membership Application.
Firm Name: ____________________________________________Contact Person: _______________________________________
Firm Address: ___________________________________________City/State/Zip: _______________________________________
Firm Phone: ____________________________________________ Email: _____________________________________________
Name (s) of Clinician(s): ______________________________________________________________________________________
Name of Performing Group (Prior Approval from President-Elect Required) ______________________________________________
No. of Performers:________________________________________
Director of Performing Group: ______________________________ Address: ___________________________________________
______________________________________________________ Phone: _____________________________________________
Curriculum Area: (e.g. Choral, Brass, Early Childhood, Strings, etc.) _____________________________________________________
Levels: Check all that apply

Pre-School Elementary Middle School High School K - 12 College

Special Needs: (e.g. large group size, darkened room, piano, etc.)________________________________________________________

PREFERRED SESSION
CHECK AM or PM for your time choice

S E S S I O N S AVA I L A B L E
(Session May NOT Exceed 1 Hour)

THURSDAY
FRIDAY
SATURDAY

FIRST CHOICE
SECOND CHOICE
THIRD CHOICE

MY

DAY _______________
DAY _______________
DAY _______________

AM / PM


CLINICIAN /GROUP IS ONLY AVAILABLE FOR THE INDICATED SESSION

SESSION DESCRIPTION (Maximum 25 words)


TITLE

OF

SESSION: ___________________________________________________________________________________________________

Each firm is individually responsible for providing audio-visual equipment, special staging, decorating, etc. A piano will be available only if requested in
advance and one is available. Assignments are made in order of date received. You will be notified of your scheduled early in October.

Please Keep a Copy for Your Records and if you wish to mail completed form please send to:
NYSSMA, att. Dr. Steven Schopp, Executive Director
718 The Plain Road, Westbury, NY 11590-5931
(P) 516.997.7200, ext. 10 (F) 516.997.1700 executive@nyssma.org
8

INSTITUTIONAL MEMBERSHIP JULY 1, 2012

TO

JUNE 30, 2013

INSTITUTIONAL NAME: _______________________________________________________________________________________


(Please write name the way you wish it listed in our Institutional Member ad)

CONTACT PERSON:___________________________________________________ CONTACT PHONE: ________________________


FIRM ADDRESS:___________________________________________E-MAIL: ___________________________________________
FIRM CITY/STATE: ___________________________________________________ZIP: ____________________________________

ASSOCIATE MEMBERSHIP
s
s
s
s
s
s
s
s

Name listed in the NYSSMA Membership Directory, mailed to more than 4,000 active members.
Full page Institutional Member ad will appear periodically throughout the year (sample on reverse side).
Member Exhibitors at the Winter Conference will have a featured listing in the Program Guide under booth number.
Membership fee is tax deductible.
Free subscription to The School Music News.
Label Service @ 10/label and a $20.00 processing fee. [Available as pressure-sensitive labels or electronically excel file or ascii deliminated only]
One showcase at Winter Conference per booth purchased, not to exceed one.
Two badges per booth, plus one additional badge at NYSSMA Winter conference (e.g. two booths = 4 badges + 1, total of 5).

SPONSORING MEMBERSHIP
s
s
s
s
s
s

All Associate Membership Privileges.


Name included under Session listing in Program Guide at the Winter Conferences as a sponsor for a particular group or individual clinician.
Exhibit space priority when booth space becomes available.
Label Service @ 8/label and a $15.00 processing fee. [Available as pressure-sensitive labels or electronically excel file or ascii deliminated only]
One showcase at Winter Conference per booth purchased, not to exceed two.
Two badges per booth, plus two additional badges at NYSSMA Winter Conference

PATRON MEMBERSHIP
s
s
s
s
s

All Associate and Sponsoring Membership Privileges.


Label service available @ 6/label. Processing fee is waived. [Available as pressure-sensitive labels or electronically excel file or ascii deliminated only]
One showcase per booth purchased at Winter Conference, not to exceed three. Patron Members will be assigned first if received
by September 7, 2012.
Your link on the NYSSMA website at www.nyssma.org
Two badges per booth, plus two additional badges at NYSSMA Winter Conference.
All Institutional Memberships have the following limitations:
1. They are non-voting memberships.
2. Ineligible to hold NYSSMA office.

PLEASE NOTE:

PLEASE INDICATE MEMBERSHIP TAKEN

q
q
q

ASSOCIATE MEMBERSHIP ..............................................................................$150


SPONSORING MEMBERSHIP ...................................................................$300
PATRON MEMBERSHIP ..........................................................................$600

I wish to charge my institutional membership to

AMEX

q VISA

Card No.:

MC

$______________________

Exp. Date: ______________________

Signature: _________________________________________________________

Please Make Checks Payable to:

N Y S S M A
718 The Plain Road, Westbury, NY 11590-5931
Att: Dr. Steven E. Schopp, Executive Director
(Phone) 516.997.7200 ext 10 (Fax) 516.997.1700 E-Mail: executive @nyssma.org
9

EXHIBITOR LODGING REQUEST FORM


All lodging requests will be handled through DePrez Travel

N EW Y ORK S TATE SCHOOL M USIC ASSOCIATION

2012 Winter Conference Rochester, NY


November 29 - December 2, 2012

Deadline: Must Be Received by October 21, 2012


After October 22rd, hotels reservations will be assigned on a space available

NEW THIS YEAR


Exhibitors are now able to book their rooms online through DePrez Travel in real-time
inventory. You will know as you reserve which hotel you will be confirmed at, and you
will receive immediate confirmation emailed to the address you provide. To reserve your
room, please go to:
https://www.conference.com/eventmanager/onlineregistration.asp?eventcode=GL6&categorycode=EX

and follow the easy online process. Although reservation are required to be made
online, DePrez Travel is happy to answer any questions during their office hours of
Monday-Friday, 8:00 AM to 5:30 PM est. P (toll free) 1.877.478.2111 F 1.585.442.8934

HOTELS DAILY RATES PER PERSON


Rochester Downtown Convention District
Rates Include Breakfast and Dinner except for Hyatt Option

Double Occupancy

Single Occupancy

$167

$224

[BREAKFAST ONLY)

$125

$185

Rochester Plaza

$150

$204

Hyatt Regency
(Breakfast & Dinner)
Hyatt Regency

The following is located beyond Downtown Convention District.


NYSSMA will provide shuttle bus transportation.

Holiday Inn Airport

10

$65

$120

PLEASE OBSERVE THE FOLLOWING DATES


ON OR BEFORE FRIDAY, SEPTEMBER 7, 2012
RESERVE EXHIBIT SPACE
FROM:

NYSSMA
718 The Plain Road
Westbury, NY 11590-5931

REQUEST SHOWCASE(S)
FROM:

NYSSMA
718 The Plain Road
Westbury, NY 11590-5931

SUBMIT ADVERTISING INSERTION ORDER


TO:

NYSSMA
718 The Plain Road
Westbury, NY 11590-5931
e-mail file to: dsuper@nyssma.org

ON OR BEFORE FRIDAY, OCTOBER 15, 2012


SUBMIT CAMERA-READY ARTWORK
TO:

e-mail file to: dsuper@nyssma.org

ON OR BEFORE FRIDAY, OCTOBER 22, 2012


RESERVE LODGING

ONLINE ONLY THROUGH

DePrez Travel Bureau

ITEMS SUBMITTED AFTER THESE DEADLINES WILL BE ACCEPTED ON


A FIRST-COME, FIRST-SERVED, SPACE-AVAILABLE BASIS

11

EXHIBITORS 2011
42nd Infantry Band
Aaron Copland School of Music
Acoustica, Inc.
Adelphi University
Alfred Publishing Co., Inc.
Atlas Music
Boston Conservatory of Music Education
Breezin' Thru Theory
Buffalo State College
Buffet Crampon USA, Inc.
C.W.Post Campus/Long Island University
Charms Office Assistant
College of Saint Rose
Conn-Selmer, Inc.
DeMoulin Brothers & Company
EMC Notes Inc
Eastman Music Company
Eastman School of Music
Five Towns College
Fox Products Corporation
GIA Publications, Inc.
George Mason University
Gertrude Hawk Chocolates
Hal Leonard Corporation
Hickey's Music Center
Hofstra University
Houghton College
Inside Music: Exploring Composition
Ithaca College School of Music
J.W.Pepper & Son Inc.
Jupiter Band Instruments
Long Island Violin Shop
Loser's Music, Inc.
Luzerne Music Center
Macie Publishing/Ed Sueta Music
Maestro by Tumlare
Mansfield University
Maple Leaf Strings
Mark Custom Recording Service, Inc.
Marlu Costumes
McCloskey Institute of Voice
McIver Recording
Mercyhurst College
Miller Marketing Co.
Molloy College
Music And Arts
Music Filing and Storage
Music Theatre International
Music for Young Children

12

Musically Inclined
NAfME (MENC)
NYACDA
NYSMF-New York Summer Music Festival
NYSSMA
NYSSMA Marketing
Nassau Community College
Nazareth College
Neil A. Kjos Music Company
New York University
Pearson Curriculum Group
Perillo Tours
Peter Zaret & Sons Violins
QuaverMusic.com
Rhythms International Music Festival
Robert M. Sides Family Music Center
Roberts Wesleyan College
Ron Cicero Music
SUNY College at Fredonia
SUNY Geneseo
Sam Ash Music Stores
Shenandoah University
Signature Music Camp
SmartMusic and Finale
SoundTree
Stanbury Uniforms, Inc.
Stantons Sheet Music
Steinway and Sons
Straight A Tours and Travel
Student Tours International
Sullivan Violins
Sweet Adelines International
Syracuse University-Setnor School of Mus
Teachers College/Columbia University
The Crane School of Music
The Hartt School, University of Hartford
The McGraw-Hill Companies
The String House
The University of Vermont
US Army Bands
United States Marine Corps Band
University at Buffalo, SUNY
VH1 Save the Music
Wenger Corporation
Woodwind & Brasswind
Wright Music Inc.
Yamaha Corporation of America(2)
Zither Heaven

NYSSMA
718 The Plain Road
Westbury, NY 11590-5931

77

TH

ANNuAL WiNTER CONfERENCE


November 29 - December 2, 2012

ROChESTER RivERSiDE CONvENTiON CENTER


ROChESTER, NEW YORk