MONTPELIER COMMUNITY ASSOCIATION, INC.

Board of Trustees Meeting Minutes
Deerfield Community Center
April 14, 2015
Trustees  in  Attendance:      Paul  Buehler,  Bob  Derrick,  Patricia  Douville,  Lillian  Fazio,  Brad  Gimbert,  Tim  Jacobs,  Jack  Keating,  
Richard  Mason  and  Jean  Sorrentino.  
Trustees  Absent  with  Cause:  None.  
Community  Members  Present:      Sean  Beaver,  Jennifer  Birks,  Michael  Boddie,  Brindisi  Chan,  Mary  Derrick,  Dody  Gibson,  
Adrian  Kessler,  Vermel  Taylor  and  Mary  Hughes    
 
President  Bob  Derrick  called  the  meeting  to  order  at  7:06  PM.    There  was  a  quorum  to  conduct  business.      
 
Secretary’s  Report:    Tricia  Douville    
• The  minutes  of  the  March  2015  board  meeting  were  reviewed.    Trustee  Fazio  made  a  motion  to  accept  the  minutes.    
Trustee  Gimbert  seconded  the  motion  and  it  passed  unanimously.      
 
Treasurer’s  Report:    Lillian  Fazio    
• Trustee  Fazio  prepared  the  monthly  statements,  which  were  distributed.      
• Trustee  Fazio  transferred  $50,000  to  ING  savings  to  collect  higher  interest.      
• 51  assessments  have  not  yet  been  paid.    $13,400  is  owed  to  the  MCA  from  “long  term”  delinquent  accounts.  
• The  adjusted  fine  levied  for  covenant  violations  has  been  paid  in  full.    The  matter  is  closed.  
• Ms.  Derrick  contacted  WSSC  regarding  the  disputed  bill  and  no  payment  is  needed  and  we  now  have  a  credit.    She  is  
still  checking  into  the  billing  and  estimates  from  WSSC.      
 
ACCC  Committee:    Michael  Boddie,  Chairperson    
• Mr.  Boddie  thanked  Sean  Beaver  for  joining  the  ACCC.    The  committee  is  back  up  to  5  members.  
• The  ACCC  held  further  action  on  several  violations  due  to  the  bad  weather  and  difficulties  that  homeowners  have  had  
trying  to  make  exterior  repairs  or  clean-­‐up.  
• Section  assignments  have  been  reassigned.  
• A  group  home  was  notified  that  a  van  was  parking  off  the  paved  driveway,  but  the  manager  responded  immediately  
and  no  further  action  is  needed.        
 
Communications  Committee:    Sean  Beaver,  Chairperson    
• Mr.  Beaver  is  investigating  options  for  a  database  for  business  recommendations  from  members.  
 
Facilities  Committee:    Paul  Buehler  and  Brad  Gimbert,  Co-­‐Chairs  
• The  shade  structure  has  been  ordered.      
• There  was  an  attempt  to  drag  the  baseball  clay  infield,  but  the  weeds  are  too  high  to  do  a  satisfactory  job.    Trustee  
Buehler  reported  that  we  hired  a  contractor  to  clear  it  about  three  years  ago.    He  will  get  estimates  to  have  it  done  
again.      
• Trustee  Buehler  will  purchase  an  aesthetically  pleasing  trashcan  for  the  far  corner  of  the  parking  lot.    It  will  be  chained  
to  the  backstop  and  hopefully  the  skateboarders  will  use  it.    Unfortunately,  skateboarding  has  damaged  the  planters  
and  there  was  discussion  about  how  to  control  the  problem.    A  member  suggested  that  parents  of  the  young  adults  
that  are  members  be  made  aware  of  the  problem  and  ask  them  to  help.  
• The  idea  to  screen  the  dumpster  is  on  the  “back-­‐burner”  for  now.    It  was  observed  that  local  companies  used  the  
dumpster  to  dispose  of  bricks,  landscape  debris  and  other  materials.    The  board  keeps  the  dumpster  at  the  pool  year-­‐
round  for  our  members  to  dispose  of  larger  items,  but  it  is  not  intended  for  commercial  use.    
 
Pool  Committee:    Mary  Derrick,  Chairperson    
• The  pool  has  been  acid-­‐washed  and  power-­‐washed  and  looks  good.      
• The  top  step  white  coat  cracks  have  been  fixed.  
• Holes  need  to  be  re-­‐positioned  for  the  ladders  to  be  installed.    Trustee  Douville  suggested  that  some  of  the  ladders  
might  have  been  installed  in  the  wrong  positions  that  make  the  first  step  too  high  in  the  shallow  end.  
• Lighthouse  believes  that  the  cracks  around  the  returns  are  the  cause  of  the  leaks  in  the  baby  pool  and  they  will  be  
filling  them.  

     


No  whitecoating  is  planned  for  now.    If  holes  develop  underwater  patches  can  be  done  during  the  season.  
Some  of  the  volunteer  hours  owed  to  the  MCA  have  been  used  to  spread  rubber  mulch  in  the  playground,  cut  back  
bamboo  and  to  remove  ivy  from  trees.      

 
Social  Committee:    Patricia  Douville,  Chairperson  
• Trustee  Douville  reported  that  fifty  children  participated  in  the  Easter  Egg  Hunt.    It  was  a  chilly  day,  but  the  kids  
enjoyed  the  event.      
• Saturday,  May  16  is  the  date  for  the  Yard  Sale.    Participants  wanting  to  be  included  on  the  map  should  contact  Trustee  
Douville.      
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• Monday,  May  25  will  be  the  Memorial  Day  Potluck  at  the  Pool.  
• Water  aerobics  is  scheduled  for  Monday  and  Thursday  nights  at  the  pool,  7-­‐7:45  pm.      
 
Security  Committee:    Richard  Mason,  Chairperson    
• There  was  a  theft  from  auto  on  Cedarbrook  Lane,  but  Trustee  Mason  received  no  additional  information.  
• The  5  Sisters  Restaurant  liquor  license  was  denied,  but  they  have  reapplied  for  a  beer/wine  license.    The  tentative  
opening  is  May  15.  
• Mary  Lehman  would  like  to  speak  at  the  next  board  meeting,  and  she  invited  the  WSSC  representative  Ed  Steel,  and  
DPW  &  T  project  managers  Irv  Beckett  and  Russell  Carroll.    She  will  be  asked  to  plan  on  starting  at  8  pm,  so  that  the  
regular  board  business  can  be  addressed  in  the  first  hour.    
 
Traffic  Committee:    Richard  Mason,  Chairperson  
• The  County  Department  of  Public  Works  and  Transportation  held  a  community  meeting  to  discuss  Montpelier  Drive  
improvements  and  WSSC  water  main  replacement  on  Thursday,  March  26.    After  engaging  with  an  A/E  firm  another  
meeting  will  be  held  this  summer  to  show  options.  
• Mr.  Beaver  looked  into  the  complaints  made  by  residents  about  cars  and  trucks  parking  along  Mt.  Pleasant  Drive.    The  
County  Revenue  Authority  has  proposed  a  restricted  parking  zone  and  they  have  been  invited  to  the  meeting  to  explain  
the  program  to  the  board.    (See  New  Business.)  
 
OLD  BUSINESS:      
• Trustee  Derrick  will  call  Ms.  Valentine  to  find  out  when  they  will  start  marking  the  Bradford  Pear  trees  that  will  be  
removed  from  the  county  right-­‐of-­‐way.      
 
NEW  BUSINESS:  
• A  community  member  would  like  to  install  new  benches  to  the  playground  area  for  his  Eagle  Scout  Project.    Trustee  
Buehler  made  a  motion  to  approve  the  Eagle  Scout  project  as  planned  by  Matthew  Collman.    Trustee  Keating  seconded  
the  motion  and  volunteered  to  be  the  board  contact/advisor  for  the  project.    The  motion  passed  unanimously.      
• Mr.  Beaver  introduced  Dianne  Harris  and  Bud  Price  of  the  Prince  George’s  County  Revenue  Authority  to  explain  the  
restricted  parking  program,  which  should  alleviate  the  problem  of  non-­‐residents  parking  in  the  Mt.  Pleasant  Drive  area.    
Ms.  Harris  explained  that  a  community  could  petition  for  the  establishment  of  a  permit  parking  area  as  small  as  1  block  
of  1  side  of  a  residential  street.  This  program  is  completely  free  to  the  community  and  is  enforced  by  the  Revenue  
Authority.    A  petition  of  60%  of  the  affected  residents  is  required  to  start  the  approval  process.    If  residents  decide  that  
they  are  unhappy  with  the  program,  they  can  also  petition  to  have  it  removed.    The  addresses  on  the  petition  are  
currently  12401-­‐12412  Mt.  Pleasant  Drive,  9218  &  9219  Twin  Hill  Lane,  and  9205  Pleasant  Ct.,  which  are  the  only  
properties  that  are  near  or  directly  beside  the  span  of  Mt.  Pleasant  Drive  that  would  be  designated  for  Permit  Parking.    
Trustee  Douville  made  a  motion  to  accept  the  new  parking  policy  for  which  60%  of  affected  residents  have  petitioned.    
Trustee  Sorrentino  seconded  the  motion  and  it  passed  with  Trustees  Buehler,  Douville,  Fazio,  Jacobs,  Keating,  Mason  
and  Sorrentino  voting  to  approve  and  Trustee  Gimbert  abstaining.      
 
The  next  board  meeting  will  be  held  on  Tuesday,  May  12,  2015  at  7:00  PM  at  Deerfield  Recreation  Center,  preschool  room.    
The  motion  was  made  and  seconded  to  adjourn  at  8:39  pm.    The  motion  passed  unanimously.    

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