MONTPELIER COMMUNITY ASSOCIATION, INC.

Board of Trustees Meeting Minutes
Deerfield Community Center
May 12, 2015
Trustees  in  Attendance:      Paul  Buehler,  Bob  Derrick,  Patricia  Douville,  Lillian  Fazio,  Brad  Gimbert,  Tim  Jacobs,  Jack  Keating,  
Richard  Mason  and  Jean  Sorrentino.  
Trustees  Absent  with  Cause:  None.  
Community  Members  Present:      Sean  Beaver,  Dody  Gibson,  Mark  Middlebusher  and  Mary  Hughes.  
 
President  Bob  Derrick  called  the  meeting  to  order  at  7:03  PM.    There  was  a  quorum  to  conduct  business.      
 
Secretary’s  Report:    Tricia  Douville    
• The  minutes  of  the  April  2015  board  meeting  were  reviewed.    Trustee  Fazio  made  a  motion  to  accept  the  minutes.    
Trustee  Mason  seconded  the  motion  and  it  passed  unanimously.      
 
Treasurer’s  Report:    Lillian  Fazio    
• Trustee  Fazio  prepared  the  monthly  statements  which  were  distributed.      
• Trustee  Fazio  reported  that  thirty  assessments  are  still  outstanding  totaling  $9,150  and  are  being  turned  over  to  the  
attorney  to  begin  collection  actions.    Some  of  those  will  pay  the  assessment  when  the  pool  opens,  some  will  pay  when  
the  attorney’s  letter  arrives,  but  there  is  $13,700  outstanding  in  “long  term”  delinquent  accounts  that  are  still  winding  
their  ways  through  the  legal  collection  process.    The  Board  will  continue  to  process  for  collection  through  to  the  last  
legal  step  of  affixing  a  lien  on  the  homes  if  necessary.      
• Trustee  Fazio  called  the  dumpster  company  and  they  charge  $100  to  remove  the  dumpster  and  $100  to  return  it.    We  
currently  pay  $258  per  month  for  the  dumpster  should  there  be  an  interest  in  eliminating  the  service  over  the  winter.      
 
ACCC  Committee:    Michael  Boddie,  Chairperson  (absent)  
• Trustee  Keating  reported  on  the  approval  requests  granted  at  the  last  meeting.    When  a  permit  is  required,  ACCC  
approval  will  be  given  contingent  on  receipt  of  a  copy  of  the  approved  permit.  
• Trustee  Keating  thanked  Trustee  Derrick  for  representing  the  MCA  in  Court  for  five  days  of  testimony  at  the  recent  trial  
brought  by  a  member  against  the  MCA  and  another  member.    
• There  have  been  several  complaints  about  the  overgrown  grass  at  12509  Silverbirch  and  the  ACCC  has  contacted  the  
company  negotiating  the  foreclosure  to  get  scheduled  yard  maintenance.      
 
Communications  Committee:    Sean  Beaver,  Chairperson  
Mr.  Beaver  is  researching  software  or  a  database  which  would  be  useful  for  members  to  use  for  a  referral  list.    
 
Facilities  Committee:    Paul  Buehler  and  Brad  Gimbert,  Co-­‐Chairs  
• The  shade  structure  has  arrived  and  the  placement  will  be  staked  out  and  installed  by  volunteers  –  a  savings  to  the  
Community  of  $2500.  
• The  baseball  field  will  be  dragged  “in  house”  first  to  clear  the  infield  clay  of  weeds.    If  that  does  not  work  other  options  
will  be  discussed  at  another  meeting.  
 
Pool  Committee:    Mary  Derrick,  Chairperson  (absent)  
• The  pool  opens  in  11  days.    The  baby  pool  leaks  are  to  be  patched  by  Lighthouse.    We  think  we  found  the  culprit.      
• The  Health  Department  inspection  is  scheduled  for  this  week.      
• A  mother  duck  has  laid  15  eggs  in  a  nest  near  the  baby  pool  again  this  year.    Relocation  plans  in  the  works.  
 
Social  Committee:    Patricia  Douville,  Chairperson  
• The  yard  sale  was  successful  with  34  participants.    It  was  advertised  in  the  Leader  and  via  Nextdoor  for  neighborhoods  
in  the  area.      
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• The  Memorial  Day  Potluck  will  be  Monday,  May  25  at  5  PM  at  the  pool.      
• Mr.  Middlebusher  and  Mr.  Demik  will  be  in  charge  of  the  5K  this  year,  as  Mr.  Arzayus  will  be  out-­‐of-­‐town  and  unable  to  
organize  the  event  this  year.    The  5K  will  be  Saturday,  September  5  in  the  morning  and  there  will  be  a  Labor  Day  
Potluck  later  in  the  day.    It  will  be  professionally  times,  but  they  will  not  do  t-­‐shirts  to  decrease  costs.    They  are  also  
considering  a  graduated  entry  fee  to  encourage  more  family  participation.    Volunteers  are  needed.      

     

 
Security  Committee:    Richard  Mason,  Chairperson    
• There  were  no  reported  crimes  in  Montpelier  last  month.      
• A  burglar  responsible  for  over  a  dozen  burglaries  in  Montpelier  was  convicted  this  week.    Police  estimate  that  he  was  
responsible  for  60%  of  the  robberies  in  District  VI.      
• Cpl.  Wilson  will  be  invited  to  the  Memorial  Day  Potluck.  
• The  recent  COPS  Coffee  speaker  was  Detective  Shapiro,  Homicide.    She  encouraged  residents  to  “say  something”  if  you  
“see  something.”  
• An  email  was  sent  to  the  community  regarding  selecting  licensed  and  insured  contractors  and  getting  referrals  from  
satisfied  customers.      
 
Traffic  Committee:    Richard  Mason,  Chairperson  
• Mr.  Beaver  is  working  closely  with  Dianne  Harris,  on  the  Residential  Permit  Parking  Program  Administrator  to  address  
the  vehicles  parked  on  Mt  Pleasant  drive  that  are  residents  of  the  Crestleigh  Apartments.    He  wants  to  get  two  more  
signatures  for  involved  residents  to  include  Eastgate  Lane  in  the  program.    There  will  be  a  local  hearing  within  the  next  
60  days  for  residents  and  they  will  be  notified  by  letter.    The  plan  will  be  implemented  within  60-­‐90  days  after  the  
hearing.    There  will  be  a  10  day  grace  period  before  the  $50  fines  are  started.      
• The  Montpelier  Street  Survey  that  Ms.  Elliker  prepared  was  forwarded  to  the  Dept.  of  Public  Works  for  review  and  a  
plan  of  action  for  repaving.    Eastgate  is  number  one  of  the  list.  
• District  1  Councilwoman  Mary  Lehman,  Erv  Beckert  and  Russell  Carroll  will  have  a  presentation  and  discussion  of  the  
Montpelier  Drive  Green  Street  Program  at  8  pm  tonight.      
 
OLD  BUSINESS:      
• Trustee  Derrick  hasn’t  been  able  to  talk  to  the  coordinator  of  the  Bradford  Pear  Tree  Replacement  Program,  Ms.  
Valentine,  regarding  marking  trees  slated  for  removal  in  the  neighborhood.    He  wants  to  be  sure  that  residents  have  
time  to  decide  on  their  options  if  they  do  not  want  a  tree  removed.      
• The  5  Sisters  Restaurant  opened  last  week.    They  are  reapplied  for  a  liquor  license  but  were  only  approved  for  wine  and  
beer.        
 
NEW  BUSINESS:  
• The  pool  policy  for  the  2015  pool  season  was  discussed.    Pool  users  must  be  the  children,  parents,  or  grandchildren  of  
the  member  and  living  permanently  in  the  home.      
 
The  next  board  meeting  will  be  held  on  Tuesday,  June  9,  2015  at  7:00  PM  at  Deerfield  Recreation  Center,  preschool  room.    
The  motion  was  made  and  seconded  to  adjourn  at  7:42  pm.    The  motion  passed  unanimously.    

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