Basic Commands

Clear the selection Move up or down Move left or right Select first item in list or row Select last item in list Select cell or filter list DEL ñ or ò ï or ð HOME END (, ï)* ENTER

Selecting Areas
Extend selection - by one cell - to the edge of data region - to beginning of the row - to first cell of worksheet - to last cell of worksheet - down one screen - up one screen - to beginning of a field - to end of a field TAB CTRL+ó or ô CTRL+HOME CTRL+END PGDN or PGUP ALT+PGDN ALT+PGUP CTRL+PGDN CTRL+PGUP F6 SHIFT+F6 CTRL+F6 CTRL+BKSP Select - entire column - entire row - entire worksheet - current region Collapse selection to cell SHIFT+ó or ô CTRL+SHIFT+ó or ô SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END SHIFT+PGDN SHIFT+PGUP SHIFT+HOME SHIFT+END (, ï)* CTRL+SPACE SHIFT+SPACE CTRL+a CTRL+SHIFT+* SHIFT+BKSPNOTE:

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Moving Between Fields
Move -to next field -previous field -first field, next record -first field, previous record -10 records forward -10 records back -new record -first record TAB SHIFT+TAB ENTER SHIFT+ENTER PGDN PGUP CTRL+PGDN CTRL+PGUP

Moving Around
Between cells Edge of current region First cell of worksheet Last cell in worksheet Screen down or up Screen to right Screen to left Next sheet in workbook Previous sheet in workbook Next pane Previous pane Next workbook or window Display active cell

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When using the scrolling keys (such as PGUP & PGDN) with Scroll Lock turned off, your selection moves the distance you scroll. To keep the same selection, first turn Scroll Lock on.

-next character left or right within a field ï or ð

Entering Data or Moving Between Fields
Cancel a cell entry Complete cell entry -Up ESC ENTER SHIFT+ENTER TAB SHIFT+TAB CTRL+DEL CTRL+d CTRL+r

Formatting Cells
Apply/remove -Bold -Italics -Underline -Strikethrough Display format command CTRL+b CTRL+i CTRL+u CTRL+5 (five) CTRL+1 (one) ALT+’ (apostrophe) CTRL+SHIFT+~

-Right -Left Delete to the end of line Fill from above to down Fill from left to right

Previous workbook or window CTRL+SHIFT+F6

Hiding or Unhiding
Hide columns Unhide columns Hide rows Unhide rows Outline symbols Standard toolbar Objects/placeholders CTRL+0 (zero) CTRL+SHIFT+) CTRL+9 CTRL+SHIFT+( CTRL+8 CTRL+7 CTRL+6

Display style command Apply general number format

Fill cell range with current entry CTRL+ENTER

Key Working in Cells or The Formula Bar
Start a formula Enter date Enter time = CTRL+; CTRL+SHIFT+: ï, ð, ñ or ò Left, right, up or down arrow E.g. CTRL+SHIFT+r, ESC Press the CTRL key together with the SHIFT and r keys, release, then the ESC key. * Microsoft Office 2002 only
© Scott Spence 2003, published by Crazy Colour. Excel & Microsoft are either registered trademarks or trademarks of Microsoft Corp. in the USA and/or other countries. Please do NOT photocopy or reproduce, bulk discounts are available. Crazy Colour is a trademark of CC Consulting Ltd.

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Crazy Colour’s Top Excel Tips
format an individual character within a cell highlight it, then use the format menu. !To select scattered cells in a worksheet, hold down CTRL and click on the cells. !To enter a series of data (e.g. 1, 2, 3...) or list (e.g. Mon, Tue, Wed...) Drag the AutoFill handle. This handle is a little square located in the cell's lower right hand corner. Your mouse pointer will turn into a cross. !Use heading names instead of cell references - this enables you to reference the same cell when moving formulae. !Be sure not to use spaces or punctuation in your formulae as this can cause problems. !Zoom into a portion of your spreadsheet by first selecting the range of cells. Then from the Zoom drop-down menu on the Standard toolbar and choose Selection or choose View > Zoom and select Fit Selection. !To automatically add up a column or row of values select the cell immediately below a column of numbers or to the right of a row of numbers. Press ALT+=, then ENTER. !To adjust the width of columns so that they are as wide as the text or numbers they contain select the column and double click on the right hand edge of the column in the top column label bar. !If you don't want cells to shrink or grow to accommodate an entry, automatically resize the data itself, select the cell(s), choose Format > Cells and select the Alignment tab and select Shrink to fit. !To enter a formula or data into several cells at once select the range of cells, type the information and press CTRL+ENTER. !Use conditional formatting to change a cell’s format (e.g. the colour of a cell or text) depending on its value, select the cell and choose Format > Conditional Formatting . !Auto-save your work. Choose Tools > AutoSave choose a time period. If AutoSave is not present choose Tools > Add-Ins and select AutoSave !Use Format > View > Page Break Preview to show where page breaks are in an active worksheet and where the page will be 'cut' during printing. !In a multiple-sheet workbook, not all the sheet tabs may be visible, right-click on any of the arrow buttons in the lower left corner for a list of sheet names, click to visit one.
© Scott Spence 2003, published by Crazy Colour. ISBN: 1-904782-08-6

Date and Time Formula Functions
=DATE(year,month,day) gives serial number of a date. =NOW( ) gives the serial number of the current date and time. =TODAY( ) gives the serial number of the current date.


Logical Formula Functions
=IF(logical_test,value_if_true,value_if_false) gives one value if a condition evaluates to TRUE and another value if FALSE. =NOT(logical) gives the value of its argument.

Text Formula Functions
=FIND(find_text,within_text,start_num) gives one text string within another text string, and returns the number of the starting position of find_text, from the leftmost character of within_text. =LEN(text) gives the number of characters in a text string. =LOWER(text) gives all upper-case letters to lower-case. =PROPER(text) capitalizes the first letter in a text string and any other letters in text that follow any character other than a letter. =REPLACE(old_text,start_num,num_chars,new_text) =TEXT(value,format_text) converts a value to text. =TRIM(text) removes all spaces from text except for single spaces.

Mathematics and Statistics Formula Functions
=AVERAGE(number1,number2, ...) gives the average (arithmetic mean) of the arguments. =COUNT(value1,value2, ...) counts the number of cells that contain numbers and numbers within the list of arguments. =DEVSQ(number1,number2,...) gives the sum of squares of deviations of data points from their sample mean. =MAX(number1,number2,...) gives the largest value in a set of values. =MIN(number1,number2, ...) gives the smallest number in a set of values. =STDEV(number1,number2,...) estimates standard deviation. =VAR(number1,number2,...) estimates variance. =TREND(known_y's,known_x's,new_x's,const) calculates linear trends values. =TDIST(x,degrees_freedom,tails) - Student's t-distribution.
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