Step by step Guide

Step 2

General Ledger

Setup & Maintenance

Calendars & Currencies
Mohammed Raouf

Calendars
o
o
o
o

Calendar Types
Calendars
Validating Calendars
Special Calendars for Average Balance
Calculations

Currencies
o Enable the currencies you intend to use
o Multi-Currency [ Later]

Calendars

The most
commonly

Calendar Types
Period Types relate to how many
periods are associated with each
year. Only one period type can be
associated with each Ledger.

Add the PERIODS PER

YEAR for this Type, including
any adjusting periods you
want included in the
calendar. Adjusting periods
are used by the General
Ledger only and not any of
the subledgers. They can be
used to post Adjusting or
Audit journal entries, for
revaluation journals for
foreign currencies, and for
year-end closing journals.
Though not required.

YEAR TYPE determines how the period name will default when used
to set up a calendar, though this default can be overridden. If FISCAL
is selected, then the last two digits of the period name will default to
the fiscal year. If CALENDAR is selected, then the last two digits will
default to the From date that period pertains to

Setup | Financials | Calendars | Types

Calendars
Relates to the quarter of the fiscal year this month is in, and NUM
refers to the period number for this month. You must set up the
Calendar with the same number of defined periods as identified on
the PERIOD TYPES

Select ENABLE
SECURITY if you
want to secure
access to this
calendar setup
using Access Sets.
(Later)

Defines that
period as an
adjusting period,
which is the only
type of period
that can have
overlapping dates
with other
periods.

Setup | Financials | Calendars | Accounting

Validating Calendars
When you navigate away from the calendar form, a message will prompt you if you want to validate the Current calendar or All calendars.
Select Current if that is the only calendar you made changes to, and All if you made changes to more than one. EBS will run a report called
Other Calendar Validation Report, which will valdiate that no periods or dates were missed (a common mistake is to skip February 29).
as once a period is used, it cannot easily be changed or deleted. Prior to the status on the period being OPEN or FUTURE, it can still be
deleted or changed. Setting up calendars is always a balancing actyou need to set them up far enough in the future to utilize all of the
standard functionality.

Special Calendars for Average Balance Calculations

Transaction Calendars are used in conjunction with Average Balances in EBS, they define the days of the week that are
business days, so the average balances can be calculated.
Average balance
processing is enabled
by selecting the
Enable Average
Balances option on
the LEDGER.
Once average balance
processing is enabled,
General Ledger
automatically stores
the aggregate
balances which are
used to calculate
average and end-ofday balances,
via on-line inquiry
and reports.

Will be explained
in detail over the
next Steps .

Setup | Financials | Calendars | Transactions Calendar

Transaction calendars and accounting calendars are completely independent of each other. For example, you might
have one accounting calendar, shared by your parent company and all its subsidiaries. However, each subsidiary
might use a separate transaction calendar to accommodate their different Holiday schedules.
7

Currencies
8

EBS has two main features for foreign currencies: the ability to record transactions in currencies other than the Ledger
currency, and the ability to perform a re-measurement of the balances into foreign currencies. Both may require either
adding or enabling the additional currencies, as well as conversion rates. [ Later ]
Here we discuss just the enable feature and how to Define a new Currency .
First of all you
query or find your
currency you want
to use, or simply
define a new one
by entering the
Code and the
Name .
You cannot
change a currency
code after you
enable the
currency, even if
you later disable
that currency

Some Oracle Applications use

currency symbols when displaying
amounts. Others, like General
Ledger, do not.

The number of digits to the

right of the decimal point
used in regular currency
transactions. 100.00

Used in calculations for

this currency.
100.12345 = 100.12

The smallest denomination

used in this currency
9

Enable your currency.

Used in Europe Countries

10

11