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Cabinet
Date: 3 February 2010

Provide State of the Art Leisure Facilities


New Pool on Pier Parade
Report of the Executive Director Neighbourhood Services

Cabinet Portfolio/Lead Member: Culture and Wellbeing - Councillor Tracey


Dixon

Purpose of Report

1. This report outlines current progress on the development and seeks


delegated authority for the Executive Director Neighbourhood Services
in consultation with the Lead Member for Culture and Wellbeing to
make a decision to award the contract for the Design Team, in relation
to the detailed design phase of the pool based facility at Pier Parade.

Introduction

2. Following work undertaken as part of the Tribal Consultancy “Provide


State of the Art Leisure Facilities” which looked at the Strategic Need
for Investment in Leisure Facilities across the Borough, LA Architects
were commissioned to provide an outline scheme and budget cost for a
pool based facility at Pier Parade, South Shields. The completed work
informed the Council in its deliberations when considering its
investment priorities for its portfolio of Leisure Assets.

3. The proposals reflect the aspirations of key stakeholders both within


the Council and the wider community. The proposed content of the
building is as follows:

- 25 metre 8 lane swimming pool with spectator seating

- Learner pool

- Leisure waters, shallow area with play features, slides etc.

- 80 station fitness suite with aerobics studio

- Multi-purpose studio/education spaces

Tony Duggan, Head of Culture and Neighbourhoods ext 7764


Contact Officer:

cabinet cabinet cabinet cabinet cabinet cabinet cabinet


Provide State of the Art Leisure Facilities
New Pool on Pier Parade

- Outdoor events area and walkways into North Marine Park

- Catering, changing and toilet facilities

- Library Access Point and Tourism Information Point

- Public area and immediate streetscene

Procurement

4. As required by Public Contracts Regulations 2006, an OJEU Notice was


published in November 2009 detailing the Council’s requirements in respect of
this project and seeking expressions of interest from Companies wishing to be
considered for the work. In total, 21 “Architect” lead teams submitted Pre
Qualification Questionnaires, which included details about the team’s previous
experience on similar projects, the competencies of the team members,
finances, health and safety etc.

5. Following scrutiny of the submissions FIVE teams were selected to submit a


tender which were received week commencing 18th January 2010. The teams
will be interviewed in relation to their tenders at a selection panel on 4th & 5th
February 2010.

6. In order to assist in the delivery of the scheme and in consultation with


colleagues within procurement tenders have been sought and appointments
agreed for roles as Project Manager (awarded to Hall and Partners) and
BREEAM Assessor, Northumbria University.

Financial Implications

7. The budget estimated cost of the new building is £15 million. Given the location
of the building and the poor condition of much of the surrounding area, other
external improvements will be required, which when combined with Sea
Change works will enhance the whole area. It is estimated that an additional £2
million will be required for external works.

8. Within the Council’s 2009/10 capital programme an allocation has been


identified of £0.35 million in 2009/10. A bid for funding through the
Government’s “Free Swimming Capital Fund” was submitted in September
2009 with notification that it was unsuccessful being received in December
2009. The draft capital programme for 2010-2015 includes provision of £8m
and £10.8m for 2010/2011 and 2011/2012 respectively.

Legal Implications

9. Legal Services have provided advice on the procurement of the Project


Manager and BREEAM Assessor and will continue to provide advice to support
the procurement process.

Provide State of the Art Leisure Date of Briefing Note 3.2.10


Facilities
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Provide State of the Art Leisure Facilities
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Risk Implications

10. Continued problems with the Temple Park Centre, in particular the roof of the
pool and the mechanical and electrical systems, present a real threat of closure.
Without a new facility there is a high risk that in two to three years there will be
no publicly accessible swimming facilities in South Shields.

Equality and Diversity Implications

11. Designs for the building will be as a minimum compliant with the Disability
Discrimination Act and Building Regulations but is hoped that in certain areas it
should be possible to exceed these requirements to make it a truly “inclusive”
building.

12. Design features to cater for the very specific needs of certain minority groups
will also be included in the specification.

Environmental and Sustainability Implications

13. The successful team will need to incorporate design features and technologies
that will enhance the sustainability of the building and a minimum target of a
“GOOD BREEAM” rating has been set for the building.

Next Steps

14. It is anticipated that the panel members should be in a position to recommend


their preferred Design Team following the evaluation of the tenders and
following the interviews on the tenders on 4th and 5th February 2010. In line
with the Council’s Constitution, the awarding of a contract of this value would be
a matter requiring Cabinet approval. Following normal procedures the earliest
Cabinet can make this decision is 3rd March 2010 and a further 10 days are
needed for the “Alcatel Period” required under procurement regulations. The
decision could not be acted on until 15th March 2010.

15. The generally held view is that the sooner we can progress design works and
proceed to tender for the construction phase the better as the market is
extremely competitive at present but it is anticipated that this will change
towards the end of the year. In the circumstances Members could consider
delegating this Decision to the Executive Director Neighbourhood Services in
consultation with the Lead Member for Culture and Wellbeing and this would
allow the award of contract decision to be acted upon by 16th February 2010.

16. Subject to the members decision the next key steps would be as follows:

• Appoint Design Team 16th February 2010

• Demolish Quaser Laser/Majestic March 2010

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• Submit Planning Application April 2010

• Appoint Contractor August 2010

• Commence work on site September 2010

• Facility Opening February 2012

The detailed programme will be subject to further refinement once the Design
Team have been appointed

Options to be considered

17. None.

Recommendations

18. That the Executive Director of Neighbourhood Services in consultation with the
Lead Member for Culture and Wellbeing be authorised to award the contract in
respect of the appointment of the Design Team for the Pier Parade Pool
Development.

Reasons for Recommendations

19. To expedite progress on a replacement programme for leisure facilities.

Provide State of the Art Leisure Date of Briefing Note 3.2.10


Facilities
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background papers background papers background papers

Provide State of the Art Leisure Facilities


New Pool on Pier Parade

The following is a list of the background papers (excluding exempt papers) relied upon
in the preparation of the above report:

Background Paper File Ref: File Location

Nil Nil Nil

Contact Officer: Tony Duggan. Head of Culture and Neighbourhoods ext: 7764

background papers background papers background papers