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Briefing on Staffing Adjustment Calculations (Working draft)

Date: Friday October, 9, 2015

Page: 1

1: October staffing adjustment process


Inputs

Enrollment counts
ELL student
enrollment/questionnaire
ELL current staffing
(HR/Budget/ELL)
SPED students/program/staffing
rations
SPED current staffing (HR,
Budget, SPED)
Current open vacancies
School capacity and PreK report
P223 reports

Process / tasks
1. Send daily student counts (by school, program, grade) to SPED, ELL, Adv
Learning, School Ops, and Budget
2. Send follow up emails to clean rosters to school leaders (Enrollment
Planning, DoTs)
3. Send final 10 day count file (by school, program, grade) to SPED, ELL, Adv
Learning, School Ops, and Budget
4. Confirm ELL counts, follow up with any data issues (Budget, HR, ELL)
5. Provide ELL staffing adjustment recommendation
6. Confirm SPED counts (program/students), follow up with any data issues
(SPED, Budget, HR)
7. Reviews of current staffing data from Budget, HR, focused on ELL and SPED
data
8. Provide SPED staffing adjustment recommendation
9. Provide WSS GenEd FTE (Budget)
10. Provide recommended number of homeroom configuration (Enrollment
Planning)
11. Assessment of previous adds above standard
12. Provide recommended number of homeroom configuration based on master
schedule (review with Principal exceptions/scenarios) (School Operations)
13. Provide the Elementary Capacity and PreK report
14. Working team create the summary of recommendations
15. Provide the summary of recommendations adds/pulls/holds with the 3
outputs: Budget, Enrollment Planning, School Operations
16. Impact of difference between enrollment projection and 10 day count

Outputs

GenEd staffing adjustment


recommendation Budget
GenEd staffing adjustment
recommendation Enrollment
Planning
GenEd staffing adjustment
recommendation School
Operations
SPED: Staffing adjustment
(Teacher/IA) recommendation
for K-12 school
ELL: Staffing adjustment
(Teacher/IA) recommendation
for K-12 school
Communication
Communication template:
Adding/Pulling

The below projection of 675 students results in a $4.23 M revenue loss only from the Basic Ed Apportionment. That does not include enrollment decline
effect on Spec Ed, on Transportation, on Food Svc, or on other revenue sources.

Start of School working team October Staffing Adjustments: Elementary, Middle and K-8 schools

Briefing on Staffing Adjustment Calculations (Working draft)

Date: Friday October, 9, 2015

Page: 2

2: Staffing criteria
For Budget development (Feb 2015), May staffing adjustment and planned for October staffing adjustment
Use the district enrollment projection at the grade level (Feb)
Use WSS: Staffing ratios: Low Poverty: 1:26 for k-3, 28:1 for 4-5 / High Poverty: 1:22 (K-1), 1:26 (2-3), 1:28 (4-5)
Classroom configuration and master schedule review:
o High Poverty: 1:22 (K-1), 1:26 (2-3), 1:28 (4-5)
o Low Poverty: 1:26 (k-3), 1:28 (4-5)
o Number of splits: Maximum of 2 splits per school, 1/3-2/3 ratio (i.e. two classes of blended grades), unless specific programming (i.e. MAGIC at
Green Lake)
o Overages: Attempt to reduce overages beyond contractual max to 2 students per class.
For the August reviewed based on PASS recommended criteria:
High Poverty: 1:22 (K-1), 1:24 (2-3), 1:26 (4-5)
Low Poverty: 1:24 (k-3), 1:26 (4-5)
Rounding at the grade level in 0.5 increments
Approved for 26 FTEs
For the October Staffing adjustments:
26 schools that received staffing with PASS recommended formula on Aug 21:
Same criteria used for adding in Aug
For the remaining elem/K8 schools and for Start of School Substitute:
High Poverty: 1:22 (K-1), 1:26 (2-3), 1:28 (4-5)
Low Poverty: 1:26 (k-3), 1:28 (4-5)
Same criteria for split, overages, and WSS

3: Lessons Learned

Start of School working team October Staffing Adjustments: Elementary, Middle and K-8 schools