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Regulation Class

Document Class

Standard

Main document

Regulation Title

Environmental Management
Topic

Description of the system for identification and effective management of environmental aspects and
impacts of OMV Groups activities, products and services during the entire life-cycle.

Objective

To provide a framework for managing the activities through common methods and procedures in
order to prevent, reduce or eliminate the environmental impacts, to comply with the relevant
legislation, and to demonstrate that environmental risks and liabilities are being managed
responsibly, throughout OMV Group.

Target group

Line Managers, HSSE Business Partners, HSSE Managers, Environmental Experts


Scope of effectiveness

OMV Aktiengesellschaft and all companies which are fully consolidated. In companies not fully consolidated,
where OMV Aktiengesellschaft has a controlling interest. All stock corporations are excluded with the result that
these regulations have to be separately enforced in these entities.

Responsible for Content: PGSEM-P


Org. Unit

Regulation Approver 1:
Regulation Approver 2:
Regulation Approver 3:

Alexandra luminita Aurora


Vladu

First- Last Name

GTR-V

Barbara Oberhauser

Org. Unit

First- Last Name

GT-R

Rod D. Ritchie

Org. Unit

First- Last Name

G-T

Gerald Kappes

Org. Unit

First- Last Name

As approved by the Executive Board of:

18.04.2012
Signature

Date

Signature

Date

Signature

Date

Signature

Date

19.04.2012
19.04.2012
02.05.2012
Not applicable
Date

Effective as of:

08.05.2012

In the interests of simplicity and readability, the language of this statement is gender neutral to the extent possible. Where
applicable, the masculine includes the feminine. Print-out is only valid on the date printed. Check for the latest version in the
Regulations Platform. In case of conflict, the document in its Master Language must be applied.

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Index of content
1.
2.
2.1.
2.2.
2.2.1.
2.2.1.1.
A
2.2.1.2.
2.2.1.3.
2.2.1.4.
2.2.2.
2.2.3.
2.2.3.1.
2.2.3.2.
2.2.3.3.
2.2.3.4.
B
2.2.4.
2.2.4.1.
2.2.4.2.
2.2.4.3.
2.2.4.4.
2.2.5.
2.2.6.
3.
4.
5.
6.
7.
8.
9.
10.

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Introduction & Intended Purpose of the Standard ...............................................3


Contents of the Standard ........................................................................................3
EMS Background .....................................................................................................3
Development and Implementation of EMS ...........................................................4
General requirements..............................................................................................4
Operational and environmental management boundaries..................................4
Start preparation of Environmental Management Manual ..................................4
Organizational structure and responsibilities .......................................................5
Communication........................................................................................................5
Training, awareness and competency ...................................................................5
Environmental policy...............................................................................................5
Planning....................................................................................................................5
Identification environmental aspects & impacts, evaluation of significance.....5
Legal and other requirements ................................................................................6
Operational control, targets and objectives ..........................................................7
Environmental Management Program ..................................................................7
Consolidation of Environmental Management Manual .......................................8
Implementation and operation...............................................................................8
EMS documentation................................................................................................8
Document control ....................................................................................................9
Operational control..................................................................................................9
Emergency preparedness and response ...............................................................9
Checking and improvement actions ......................................................................9
Management review..............................................................................................10
Internal Reference Links........................................................................................11
External Reference Links .......................................................................................11
Obsolete Regulations ............................................................................................11
Certification Standards..........................................................................................11
Terms & Abbreviations .........................................................................................11
Keywords / Search Criteria....................................................................................12
Sub Documents / Annexes....................................................................................12
Amendments from Previous Versions .................................................................12

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1.

Introduction & Intended Purpose of the Standard


The purpose of this Standard is to define all aspects necessary for the preparation and
implementation of an Environmental Management System (EMS) within OMV Group
An EMS prescribes methods for developing procedures to protect the environment that
addresses the operational activities and every activity, product or service that OMV Group
encounters.
An EMS enables to:
f

Reduce negative operational environmental impacts of the activities, products and


services

Proactively increase positive impact of the activities, products and services on the
environment

Comply with relevant legislation

Demonstrate that environmental risks and liabilities are being managed


responsibly

Minimize harmful discharges to the atmosphere, land and water

Reduce energy consumption and improve energy efficiency

Use natural resources efficiently and avoid waste

All these aspects, in addition to helping to protect and enhance the environment, are leading
to financial cost savings.
EMS is a comprehensive management system that can be integrated with other management
systems of the industry (e.g. ISO 9001, OHSAS 18001). The implementation of EMS has as
scope to:
f

Develop good environmental management practices that continuously improve to


protect humans ecology and property

Receive international recognition for maintaining and consistent application of


effective environmental practices that should also ease conducting the activities in
various parts of the world

Develop environmental management programs that are common sense and business
driven

This Standard follows the requirements set down by ISO 14001 and the EU Eco Management
and Audit Scheme (EMAS). However, the scope and extent of an EMS shall be scaled to the
requirements of the specific business activities and the scope of effectiveness to which it
relates.
By following the steps and applying the structure of EMS set down in this Standard,
operations will be able to either fulfill the requirements for certification against ISO 14001
or/and EMAS , wherever this is necessary, or to conduct the activities in a unique structured
way and in accordance with ISO 14001/EMAS recommendations throughout the Group.

2.

Contents of the Standard

2.1.

EMS Background
EMS follow the typical PLAN DO CHECK ACT cycle (see also HSSE Management System
Directive) to ensure continuous improvement.

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An EMS helps to ensure that the Groups overall environmental objectives, as set out in the
HSSE Policy, are implemented throughout OMV Group and that employees, contractors and
suppliers know their roles and responsibilities in helping OMV Group to achieve them.
Regular measurements, monitoring and auditing of the Groups environmental performance
and of the system put in place to improve it, provide management with a basis for evaluating
the effectiveness of the EMS and making changes as appropriate. A core principle of an EMS
is that of continual improvement, thereby leading to better environmental performance on a
sustained basis.
Developing an EMS includes the development of various components as:
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f
f

2.2.

General requirements
Environmental Policy which is included in the HSSE Policy
Planning
Implementation and operation
Checking and Improvement Actions
Management review

Development and Implementation of EMS


This section follows the EMS process flowchart as shown in Annex A of this Standard.

2.2.1.

General requirements

2.2.1.1. Operational and environmental management boundaries


Before the systems design and implementation are undertaken, the scope has to be clearly
defined. The whole life-cycle of an activity/operation, a product or of services shall be
considered, including the planning/design phase as well as the abandonment
(decommissioning, dismantling, remediation), and shall cover also activities performed by
external partners on behalf of OMV Group.
EMS specific implementation at organizational level is decided by each Business segment.
Business segments also decide which organizational units or activities are to be certified
according to ISO 14001.

Start preparation of Environmental Management Manual


After having decided on the implementation boundaries and EMS specific application, the
Environmental Management Manual (EMM) is to be prepared.
The EMM is the document to be prepared for the organization, activity, operation, project (or
a group of activities / operations / projects that have the same purpose) that has an EMS. It is
constituted to summarize information and describe the key elements of the EMS. EMM
includes statements of objectives and targets, descriptions of programs, responsibilities and
procedures for carrying out processes that relate to its identified significant environmental
aspects. This manual has as correspondent in project management the Environmental
Management Plan or HSSE Plan, depending on the project manager decision.
EMM represents an overview of the EMS and provides direction to related documentation.
The components of an EMM depend on the location, the set up of the activity and the
associated risks. The responsible for preparing the EMM is operational HSSE.

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2.2.1.2. Organizational structure and responsibilities


To have an effective system, line management, advised by the operational HSSE, assigns a
formalized structure with clear responsibilities and authorities for development and
maintenance of the EMS. This includes the establishment of, trainings, communication,
documentation, monitoring, audits and reviews.
2.2.1.3. Communication
Internal and external communication with regard to environmental objectives, programs and
performance is required.
2.2.1.4. Training, awareness and competency
Training needs are to be identified according to the Groups environmental aspects.
Training shall be provided to make sure that people are given the knowledge and skills to
fulfill their roles in the EMS and to be able to achieve the environmental targets and
objectives they have been assigned for.
Awareness building can be done through signs, posters, newsletters or internal
communication campaigns.

2.2.2.

Environmental policy
Central to an EMS is the Environmental Policy. The Environmental Policy is a commitment
and its declaration of an organizations overall aims and principles with respect to
environmental protection. It must include a commitment to pollution prevention, sustainable
use of natural resources and energy, the continual improvement of environmental
performance of the organization and a commitment to compliance with environmental, legal
and other requirements. It will be also used to communicate aims and objectives to
employees and other interested stakeholders. The Environmental Policy shall be based on
the evaluation of the organizations environmental aspects and impacts, and it has to be
updated regularly. Where deemed necessary, more specific policies for certain
environmental aspects, like Water Policy, Carbon Policy, or Energy Policy might be derived
from the Environmental Policy.
OMV Group has adopted an HSSE Management System which incorporates environmental
management. The Groups commitment to environmental protection is clearly stated in its
HSSE Policy and its Group HSSE strategy as well as in its Vision and Mission statements.

2.2.3.

Planning
Based on the HSSE Policy approved by the top management, planning for the development
and implementation of the EMS is required, having as major components:
f Identification of environmental aspects and impacts as well as evaluation of the
significance
f Legal and other requirements
f Operational control, targets and objectives
f Management program

2.2.3.1. Identification environmental aspects & impacts, evaluation of significance


A key element of an EMS is the identification and evaluation of impacts on the environment
through the activities that cause them (i.e. environmental aspects).
The process of identification/revision of environmental aspects and impacts has as main
driver, the environmental review/assessment. This shall begin with the map out of the

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boundaries of the EMS and highlight potential areas of concern in relation with the
environment.
The environmental review shall apply a systematic process to:
f Determine all the activities, products and services and identify their significant
environmental aspects according to a defined method
f Determine the impacts each activity, product or service has on the environment
f Identify which activities, products and services cause significant impacts
f Identify which activities, products and services are covered by applicable
environmental legislation and regulations
f Determine the extent to which significant environmental aspects are being controlled
and whether effective controls are already in place
f Identify objectives and targets for environmental improvement and implement
additional operational controls as necessary.
The outcome of the environmental review is documented in the Environmental Aspect and
Impact Register.
The EMS shall address direct and indirect environmental aspects, considered in normal and
abnormal (i.e. periods of maintenance and shutdown) operating conditions or which can
occur during emergencies.
Historical existing and potential environmental impacts, associated with the current and
planned operations shall be identified during the process.
Environmental aspects will vary for each activity, product and service and may include the
following (non-exhaustive list):
f Atmospheric emissions (including greenhouse gas, venting, flaring and ozone
depleting substances)
f Wastewater / effluent discharges
f Water use and management
f Use of resources, consumption of utilities
f Energy use and energy-efficiency
f Waste management
f Storage, handling and transport of hazardous substances
f Chemicals management
f Noise and vibration
f Biodiversity impacts
f Terrestrial and marine impacts and project footprint
f Incidents with environmental impact (e.g. from transportation of hazardous goods,
blow-outs, flaring, leakages etc)
f Spills/discharge of oil and other hazardous substances
Significant environmental aspects are determined based on:
f Size, nature, frequency, likelihood and duration of the environmental impact;
f Sensitivity of the receiving environment and the extent to which the impact is
reversible;
f Laws and regulations, as well as contractual requirements;
f Concerns of the stakeholders, e.g. employees, neighbors, regulators, NGOs;
f Media interest and company reputation, especially in case of emergencies.
2.2.3.2. Legal and other requirements
The planning phase requires that all legal, regulatory and contractual requirements are
considered in the development of the EMS.

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While an EMS cannot guarantee legal compliance, it supports the organization to know its
compliance status so that corrective and preventative actions can quickly be implemented. In
the event of noncompliance, corrective measures must be taken to redress the situation.
The Legal Compliance Register shall be the documented record that makes the management
and control of the legal aspects and their consequences more systematic.
An example for a register that will be used or modified to suit the specific operational needs
is provided in Annex B, Table 2: Legal Compliance Register.
The results of the environmental impact evaluation shall be recorded in an Environmental
Aspects and Impacts Register making the management and control of these aspects and
impacts more systematic. It must include all inputs and outputs to the processes and
activities that create environmental impacts under normal and abnormal operation as well as
potential emergency situation.
2.2.3.3. Operational control, targets and objectives
Based on the environmental aspects and impacts established in the first phase of the
planning, associated operational controls shall be identified.
Existing operational controls/barriers (engineering and managerial, preventive and reactive)
shall be identified in the Environmental Aspects and Impacts Register. All significant
environmental aspects require operational controls to ensure that activities are carried out as
planned. Some of them require additional or more adequate controls/barriers, which lead to
preventive and reactive measures, to be included in the programs established in EMS
implementation. Objectives and targets address the environmental significant aspects in
order to achieve continual improvement in correspondence with the HSSE Policy.
The regulatory requirements should be used as a guide for setting the targets.
The Environmental Aspects and Impacts Register is also used for the identification and
development of the key performance indicators (KPIs), environmental objectives and targets
as a result of the assessment of environmental aspects and impacts, based on a
methodology chosen.
An example for a register should be used or modified to suit the specific operational needs is
presented in Annex B, Table 1: Environmental Aspects and Impacts Register.
In order to achieve the objectives and targets, the organization/activity/operation/project
shall follow a process: For each policy commitment, identify an objective that corresponds to
that commitment, establish the program to achieve each objective and target, and identify
specific KPIs and actions to implement the program.
2.2.3.4. Environmental Management Program
Identified objectives and targets shall be agreed and approved by Line Management and
their progress/achievement/adequacy will need to be reported back to Senior Management
as part of the Management Review process.
The Environmental Management Program represents the SMART (Specific, Measurable,
Achievable, Realistic, Time) list of actions that is developed under the planning phase for
achieving the environmental objectives and targets, focusing mainly on risk reduction.
It will have as base of information the assessment results of the environmental aspects and
impacts, prioritized in accordance with their significance and under the consideration of
regulatory requirements. The Environmental Management Program shall be reviewed,
updated and approved by the Management at least once per year. Every significant change
resulted from different new strategies, assessments, projects, actions, nonconformities etc.,

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shall be taken into consideration as an update of the program every time when this is
necessary. The Environmental Management Program can be part of the EMM.

Consolidation of Environmental Management Manual


The EMM has to be completed with the information previously specified in this Standard. The
EMM is an ever-changing document that will be updated once per year or whenever the
conditions of the location require this.
An EMM should be organized into chapters and shall include at least the sections specified in
Annex C to this Standard.
The EMM shall be approved by the Line Management and shall be considered as main
document for the set up of the Environmental Management System.

2.2.4.

Implementation and operation


The implementation starts with the development of the organizational structure and
responsibility (2.2.1.2), continues with the communication and training processes (2.2.1.3.,
2.2.1.4), which are developed permanently, and it is supported by the:
f EMS documentation;
f Document control;
f Operational control;
f Emergency preparedness and control.
Internal and external communication strategies and programs with regard to OMV Groups
environmental policy incorporated in the HSSE Policy, its environmental objectives,
programs and performance shall be organized.
Training needs are to be identified according to the Groups environmental aspects and
programs for awareness, knowledge, skills improvement and EMS requirements appliance
shall be implemented.

2.2.4.1. EMS documentation


The organization shall develop and maintain documented information to:
f Describe the core elements of the EMS and their direction;
f Provide direction to related documentation.
The EMS documentation shall include:
f Environmental policy, objectives and targets;
f Description of the scope of the EMS;
f Description of the main elements of the EMS and their interaction, as well as
reference to related documents: information of participation in trainings, results of
operational controls etc;
f Documents, including records, required by ISO 14001 and other relevant norms like
ISO 50001: nonconformities, corrective and preventive actions, results of EMS audits
etc.;
f Documents, including records, determined by OMV Group to be necessary to ensure
the effective planning, operation and control of processes that relate to its significant
environmental aspects: environmental attributes of activities, products and services,
evidences of fulfillment of objectives and targets etc.
f Documents, including records, on compliance with environmental legal
requirements: permits, licenses, other legal authorizations, results of authorities
inspections etc.

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The following list of key documents, although not exhaustive, provides examples of the
documents that are relevant:
f Site/installation environmental history file: Environmental baseline assessment of
new/acquired sites, environmental complaints and external requests etc;
f Environmental Aspects and Impacts Register;
f Environmental monitoring and reporting procedures: Emissions and discharges,
environmental Incidents;
f Environmental emergency response plans;
f Waste management plans;
f Water management plans;
f Discharge management plans;
f Energy management plans;
f Environmental restoration and remediation plans;
f Performance against objectives and targets/analyses, improvement plans;
f Status and validity of environmental permits and/or conformity programs.
2.2.4.2. Document control
Documents, such as records, have to be kept up to date and controlled so that only the most
recent versions are available for use. Links with other key documents shall also be identified
in the EMS.
The effective control of the records is essential for the successful implementation of the EMS.
Environmental document control shall be done through: identification, collection, indexing,
filing, storage, maintenance, etc.
2.2.4.3. Operational control
Procedures have to be established and communicated to both, employees and contractors,
in order to ensure that activities are carried out and properly managed. Although in some
cases long narrative procedures may be required, a flow diagram might be equally effective
in ensuring that a task is carried out properly.
2.2.4.4. Emergency preparedness and response
Emergency response procedures shall be developed, including the specific spill prevention,
control and response procedures. They have to be trained, implemented and regularly tested
for all facilities.
2.2.5.

Checking and improvement actions


Information on the Groups environmental performance is essential to track progress against
the HSSE Policy, objectives and targets and for continuous improvement. This is possible
through a systematic monitoring of the EMS performance and of the required
implementation of the preventive and corrective actions.
It is important to be up to date with new and changing legislation, applicable corporate and
other requirements that will have the potential to impact upon current and planned
operations.
Monitoring shall also be done through periodic evaluation to ensure compliance with the
relevant legislation and internal regulations (directives, standards, procedures, work
instructions, technological plans etc).
Internal and external monitoring, audits, site visits, inspections from the authorities or
certifier, claims or different other types of verifications may identify
deviations/nonconformities from the requirements set in the legislation and/or internal
regulations.

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The management of nonconformities shall be established by each Business Segment


through specific procedures. This ensures that adequate corrective and preventive measures
are implemented to prevent reoccurrence.
In addition to the specific requirements for external auditing of certified EMS, different
aspects of the implementation of the system shall be audited internally each year. Each
Business Segment has to agree and implement an audit program. The objectives/aspects and
frequencies of audits are to be determined by the type of environmental risks and frequency
of activities.
Auditing helps to determine whether the planned elements of the EMS have been
implemented as intended and whether the EMS is functioning as planned. It also provides
information to management on the overall performance of the system since the audit
findings help to improve the EMS through new action plans.
Full audits (against the requirements of this Standard) of the EMS shall be completed every
three years.
2.2.6.

Management review
Annual reviews by Senior Management shall be conducted to ensure that the EMS is
achieving the desired outcomes and that the environmental objectives laid down in the HSSE
Policy have been implemented. This provides means for the Line Management to review the
organizations environmental performance trends to ensure that performance is improving
and to initiate improvements to the system as necessary.
Inputs used for the Management Review, including but not limited to:
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Findings from EMS audit


List of nonconformities registered since the date of the previous review
Results from incidents analysis/investigations
Views of internal and external inspections and audits (e.g. authority inspections
outcomes, claims of stakeholders)
Legal conformity assessment (legal compliance register)
Revised and/or updated aspects and impacts register
Previous management review
Environmental performance related to the previous years situation
Environmental aspects resulted from major changes within the organization:
technological flow, new activities, new legal requirements etc.

Actions defined and decisions taken shall be documented.


Audit and Review results will be used as input for policy updates and planning reviews.
OMV Group's Think:Ahead CARE reporting system shall be used to support the management
review by considering findings from audits, nonconformities from previous reviews, results
from incidents analysis/investigations etc..

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3.

Internal Reference Links


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4.

External Reference Links


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5.

OMV E&P Guideline Environmental Management Systems HSEQ-HQ-06-15-00


OMV E&P Standard Environmental Standard HSEQ-HQ-06-06-02

Certification Standards
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7.

ISO 14001 - Environmental Management Systems Specifications with guidance for


use
ISO 14004 - Environmental Management Systems General guidelines on principles,
systems and supporting techniques
ISO 50001 Energy management system Requirements with guidance for use
ISO 19011 - Guidelines for Quality and Environmental Management Systems Auditing

Obsolete Regulations
f
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6.

Directive HSSE Management System


Directive Environmental Management
Corporate HSSE Recommendation Environmental Practices in Projects

ISO 14001 - Environmental Management Systems Specifications with guidance for


use
ISO 50001 Energy management system Requirements with guidance for use
EMAS - EU Eco Management and Audit Scheme

Terms & Abbreviations


Environment
Environmental Aspect

The surroundings in which an organization operates including air,


water, land, natural resources, flora, fauna, humans and their
interrelation. EN ISO 14001:2004
An element of an organizations activities, products or services that
can interact with the environment.

Environmental Impact

Any change in the environment resulting from the organizations


environmental aspects, both positive and negative.

Environmental
Management System
(EMS)

A structured framework for managing an organization's environmental


aspects (activities) and implementing its environmental policy.

Corrective Action

Sustainable measures to eliminate the cause of a


known/recognized/detected failure/deviation/nonconformity to prevent
reoccurrence.
Sustainable measures to eliminate the cause of potential
failure/deviation.
A structured framework for identifying, evaluating, managing and
improving an organizations environmental performance.

Preventive Action
ISO 14001
ISO 50001

An International Standard specifying energy management system


(EnMS) requirements, upon which an organization can develop and
implement an energy policy and establish objectives, targets, and
action plans which take into account legal requirements.

EMAS

EU Eco Management and Audit Scheme

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Organization
HSSE

8.

A company, corporation, firm, enterprise, authority or institution, or


part or combination thereof, whether incorporated or not, public or
private, that has its own functions and administration.
Health, Safety, Security, Environment

Keywords / Search Criteria


EMS, Environmental Aspects and Impacts, Management Program, EMM

9.

Sub Documents / Annexes


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10.

Annex A: EMS Process Flowchart


Annex B: Table 1: Example for Environmental Aspects and Impacts Register
Table 2: Example for Legal Compliance Register
Annex C: Content of Environmental Management Manual

Amendments from Previous Versions


Date of
effectiveness:

Regulation
code:

Changes to previous versions:

08.05.2012

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New Version

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Annex A: EMS Process Flowchart

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Annex B:
Table 1: Example for Environmental Aspects and Impacts Register

Environmental
Aspects
(Cause)

Condition
(threat)

Environmental
Impacts
(Effect)

ACTIVITY / SITE/PLANT/PROCESS :
Normal
Control
Existing
Applicable
Measures Abnormal
Control
Measures Status
Accidental legislation

Impact
Evaluation
Criteria

Significance

Actions

Table 2: Example for Legal Compliance Register

Crt.
No.

Law/
Decision/
Permit/
Contract

Specific
requirement
of
compliance

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Activity

Environmental
Aspect

Actions
necessary for
implementation
(preventive and
corrective)

Deadline

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Responsible

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Resources

Evaluation
of
conformity

10

Annex C: Content of Environmental Management Manual

This is a non-exhaustive list; there might be additional chapters depending on the characteristics of
the concerned business activity

SECTION

1. Introduction

2. Description of work

3. Description of receiving
environment

CONTENT
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Identify the organization


HSSE / Environmental Policy
Stop of work Policy
The purpose and scope of the EMP
Legislation in force
Description of environmental objectives

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Location
Description of technological process
Work methodology
Working period and during of major operations

Identification of the frequency, severity and duration of


effects and their consequences caused by potential
disturbances, discharges and emissions
Identifying direct and indirect effects and risks
associated
Physical aspects
Biological aspects
Social issues
Operational issues
Emergency, e.g. discharge of petroleum products
Specific considerations regarding the location

f
4. Environmental issues
and the assessment of
environmental impact and
risk

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5. Environmental
performance, objectives
and standards

6. Management and risk


reduction procedures

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7. Roles and
responsibilities

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Elements of geology, hydrogeology and climate


Elements of Ecology
Proximity to protected areas
Socio-economic environment
Cultural environment

Setting goals and standards against which to measure


environmental effects and risks
Establishing measurable criteria to assess
performance against standards and targets
Waste management
Management of chemicals and hazardous
Wastewater management
Preventing oil spills
Gaseous emissions, including greenhouse gases and
dust
Managing noise and vibration
Management of physical disturbance, biological or
social
Rehabilitation Program
Establishing a chain of command, emphasizing the
roles and responsibilities of personnel in the
implementation, management and review

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