Minutes From Board Mtg March 30 2009 | Government | Politics

Key Royal Condominium Association, Inc.

Board Of Directors Meeting March 30th, 2009
Minutes of the Board of Directors Meeting Date of Meeting: March 30, 2009 Time of Meeting: 6:00 P.M. Place of Meeting: Key Royal Clubhouse, 8204 Key Royal Lane, Naples, FL. 34119 President Joseph Kalinowski called the meeting to order at 6:05 P.M. Call to Order Roll Call: Joseph Kalinowski and Ken Stephens were present. Charlie Miller was absent. Also present was Susan L. Bedyan and Steve Rodeiro; Property Managers. Reading and Approval of the Minutes from the October 9, 2009 Board of Directors Meeting, November 20, 2009 Budget Meeting and January 27, 2009 Special Meeting Motion by Ken Stephens to waive reading of the minutes and approve them as written. Second by Joseph Kalinowski Vote 2:0 Motion carried Old Business: Joseph Kalinowski reported that The Elias Brothers Group has completed the painting of the buildings and resurfacing of the Tiki Bar. Officers Reports Joseph Kalinowski reported that Affordable Alarms has installed 3 new cameras and repaired the old cameras. The newly installed cameras are in the clubhouse, garage hallway and Fitness Center. Also mentioned was the damaged tree by the pool gate near Building 17. The tree is to be replaced by a 7-8’ Magnolia. Joe Kalinowski spoke about appointing a Fines Committee since three residents volunteered, but Sharon Stites’ Board position would result in her disqualification. The remaining two volunteers; Susan King and Patti Place requested a third person to be appointed. The responsibilities of a Fines Committee were discussed and a

question was raised on the procedure. It was explained that management, for the Board, would be issuing fines letters based on reported/confirmed violations once initial warnings were given. The recipient of the letters would be informed of the violation, the rule, the date(s), the fine amount and a date to appear to refute the fine. The committee would listen to the recipient and would then determine whether the fine stands or was erroneous. Motion by Ken Stephens to appoint Susan King and Patti Place to the Fines Committee and to solicit a third member. Second by Joe Kalinowski Vote 2:0. Motion carried. Ratification of Contracts: Cypress Landscape Maintenance Maintenance Proposal: Annually Plantings in Front of Entrance Signs: Laurel Lakes Median (Key Royal’s Cost) Mulching Pavers South Point Pool Service Monthly Service New State Mandated Drain Covers (4) Installed Irrigation Specialists of SW Florida Wet Checks on Pump Stations & Electrical $ 390.00 Checks & Quarterly Dive to Clean Filters Motion by Joseph Kalinowski to ratify. Second by Ken Stephens Vote 2:0 Motion carried. $ 500.00 650.00 $ 4,150.00 Monthly/$49,800 1,750.00 1,300.00 6,950.00 3,720.00

Questions From Owners Sharon Stites asked if the camera at the gate was still operational. Ken Stephens answered yes, that the keypad camera is working, but that we are still struggling with the past gate company. Also discussed were the improvements and enhancements currently being handled by our new gate company; Gateswork. Debbie Graves from Unit 122 inquired about the gate remotes and having problems with them working some times and not working other times. Ken Stephens explained that due to the previous gate company’s repairs, the range for the remotes has apparently been reduced significantly and that the new company is trying to work on it. Patti Place from Unit 1514 asked why the gates are still open during the day and why the office door has been closed on some occasions when residents come in. It was explained that the gates were remaining open until the new gate company could complete all necessary repairs and an evaluation would be done on returning them to a 24/7 operation. For the doors, Joe Kalinowski explained that the Board had previously set up “quiet time” hours for the office manager several times per week to shut down and get necessary work done that was being interrupted by walk-in traffic. Andrea Kiss from Unit 231 asked a question about fines and complaints given to the office as there had been a problem with a vehicle being “keyed” because of something said to another resident. She was concerned about retaliation for anyone reporting problems. Adjournment: The meeting was adjourned at 6:33 P.M. The Annual Meeting followed at 7:00 P.M. Board Meetings are open to all Key Royal Residents. Participation is reserved to Owners only.

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