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CITY COLLEGE OF CALAPAN

(Dalubhasaan ng Lungsod ng Calapan)
Bonifacio Drive, Ibaba East, Calapan City (Annex)
Guinobatan, Calapan City (Main)

ENGLISH CLUB
MINUTES
General Meeting
Date: February 07, 2014
Time Started: 1500
Presiding Officer: Gilmar de Castro
Where: Room 101, DLC Building

AGENDA:
1. ELECTION OF OFFICERS:
Before advancing to the agenda, the meeting started with acquainting
oneself to others. Since the number of attendees was few (11) for election, the
Presiding officer assigned the following members below, after clearing what exactly
each one will be doing and of his/her full consent.
President: Gilmar De Castro, BSEd PhySci I
-assigned by the Adviser
Duties:
 Presides overall meeting of organization
 Calls for special meeting whenever necessary
 Signs jointly with Treasurer all financial aspects
 Approves and supervises programs, proposal and action plans of the
organization
Vice President: Erick Conception, BSEd Math I
- assigned by the Adviser
Duties:
 Takes the place of the President whenever necessary
 Leads project heads and proponents on drafting the plans and activities of
the organization
Secretary: Angelica Villan, BEEd Sped I
Duties:

. total expenses. BEEd Sped I Duties:  Sends communication letters to specific addressee as provided by the Internal Business Manager  Prepares and posts advisories on bulletin board for all members notification  Sends necessary information and invitation for any special meeting or organizational meetings and events through text message or social media  Updates English Club's official Facebook page Business Managers: Internal Business Manager: Emie Rose Tizon. to volunteer on activities as needed by the Student Parliament Treasurer: Michelle Hernandez Duties:  Keeps organization's fund and religiously update all members for the fund status  Lead fund raising activities provided by the organization  Prepares statement of accounts.. faculty personnel or any specific person addressed for certain request of approval. negligence and indifference towards their commitment and responsibilities to report accordingly to the Adviser  Prepares Bill of Materials (BOM) for any purchased materials and services e. Auditor: Billy Apache. BSEd Math I Duties:  Strictly audits the officers and members to any acts of abuse. by members. calendar of activities and the likes Prepares Minutes of all regular and special meetings to be submitted for review by the President and Adviser at least two (2) days before the next regular meeting of the organization. copies of proposals and action plans. typing and printing services) used by the group for implementation of programs or.  Keeps all records and documents of the organization including member's profile. signs account statement with the person being given by money from funds for any service he/she shall avail PIO: Kaycee Jaime. and fund balance  Keeps transaction receipts for any purchased materials. authorization. BEEd Sped I Duties:  Prepares communication letters to departments. listed wherein the: total accumulated funds. ready for audit. transportation fee. place or technicalities and the likes External Business Manager: Keith Comia Duties:  Canvasses and purchases any needed item/s to be used for effective implementation of programs and projects.g.

ideas and sources are divided. the club's members. It had also given emphasis that the aforementioned advocacy. has to start within the implementers. They provide backbone of organization from which officers. and extend help for correction. workers. in order to practice properly by all.  Rights of all members: o To be heard o To be informed on all significant events on the group o To voluntarily quit/ resign one's membership upon written. Aletheians. Signs jointly with Treasurer and Auditor any outside transactions that made use of organization's funds 2. Align with this.    English Club is an English speaking club Speak/ converse in English even outside club's premises and with nonmembers Observe proper behavior. sincerity and aspirations o Shall perform any task assigned to him/ her whether be it as project head or proponents within the given deadline o Not necessary. upon hearing mistakes from one's grammar or pronunciation .g.up with other organizations which specialized in strengthening the goal of communication (e. Innovators. MEMBERS It had also given emphasis the important roles of members.. ETHICS OF THE MEMBERS The goal of English Club is to make City College of Calapan an English-speaking campus to produce more competent individuals with excellent literacy habits and skills and supreme communication skills and mastery. the organization provides Ethics to be observed every time even outside club premises. and meetings as provided by the organization with commitment. special projects. justifiable reasons  Duties: o Shall participate on all activities. but advised to tie. Booklovers Club) 3. The main objective of this is to provide a thin line that defines when is it proper to observe English medium in formal/ informal conversation and when to minimize Filipino language use.

students.teaching staff and even parents o Method.the presently observed process or system in regard to English literacy and communication skills o Material. transportation fees or any significant services o For. any member is allowed to borrow money from the fund for any personal reason but of. instructional materials and technology. organization will allot any budgetary requirement for its representatives o For cooperative purposes.includes facilities. faculty. staff. 11 am12 nn at the canteen area (while members are having lunch) or in any place available.4. It also provides improvement strategies on the 3M of the present system: o Man . ORGANIZATION FUND Each member of the group unanimously decided that the club should raise funds from everyone’s contribution during regular meetings.  Uses: o For future projects and action plans o For provision of documents and photocopies. references and the like that contribute to overall interest of the stakeholders on the subject . is still bound to contribute in the fund as long as he/ she did not resign yet.includes personnel from Administrative departments. classroom settings. PROBLEMS AND ACTION PLANS  Why the Club has been formed? English Club is formed to address problems happening in school setting in the field of English and communication. The Treasurer will be collecting five pesos every Monday but subject to change depending on the members’ population. and within. the English Club also provides solution and action plans through keen observation and systematic studies on the cited problems. In so doing. REGULAR MEETING It was agreed that the club would have regular meeting every Monday. Any member. when the Student Parliament or other organizations need volunteers for outreach projects or community extensions. non. for whatever reason has not been active to attend meeting and other activities. 5. due considerations 6.

or to some extent. Short term and Long term activities:  Generally. 1: Alarming rates of failures in English subjects among Freshmen City College of Calapan  Identify root cause: o Using 5-Why's  Why there is an alarming rate of failures in English subjects among freshmen on City College of Calapan? Because they find the subject difficult  Why they find the subject difficult? .  Long term activities are projects and action plans that require longer time for the proponents to study the problem and eventually proposing the solutions. These activities do not provide solution to problems at hand. symposiums. based on the effects after the implementation. that requires significant information. These include seminars. Long terms are referred to as studies with long term effects on the stakeholders that may change instructional system. all activities. observation of affectivity through practice implementation before commending to full implementation. outside tournaments. Problem Hunt:  Problem No. instructional materials. To strengthen this mission. the language is not only used as medium but it is the communication itself. The Four Pillars of communication As defined by the club. after being conducted. the club defined the short term activities as programs that. It means. the professor himself. 8. It needs not further studies and observation to strengthen. proposals and action plans have to utilize the four pillars of communication: o o o o Listening Speaking Writing Reading 7. tutorials and coaching. English is synonymous to communication. and organizational contests. provide upright effects in the stakeholders but ends eventually after. neither change any present instructional method or system rather improves one's skills in teaching and communication.

even in English. even in English. in Filipino  Why most of the time. in Filipino? To make the lessons easily understood by majority 9.Because they are not fluent and have very limited understanding of English principles and rules  Why are they not fluent and have very limited understanding of English principles and rules? Because they are not used to speaking the language even outside English subjects  Why are they not used to speaking the language? Because most of the time.taught subjects. We have to take the students away from their comfort zones so they’ll be able to experience what true consequences are. the teachers allowed them to express themselves. Action Plans Activity 1 Proposed Title: E. Time Ended: 1611 Prepared By: .Curriculum Project Head: Erick Conception Researchers and Proponents: Michelle Hernandez Keith Comia Diane Fruelda Jaboy Gardoce Short Description: English.taught subjects. even to discuss the whole lesson. the teachers allowed them to express themselves.taught subjects should strictly be taught in English The English Club is trying to create an atmosphere of genuine and better understanding. even to discuss the whole lesson.

Student Parliament .President President Noted by: Elsa Fanoga. Ph.Angelica Villan Secretary Reviewed by: Erick Conception Gilmar de Castro Vice. (cand) Adviser Received by: Julius Gonzales President.D.