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CHAPTER 1

Project Overview
Background of the Study
Introduction
A computer is a device or machine for making calculations or controlling operations that are
expressible in numerical or logical terms. Computers are constructed from components that
perform simple well-define functions. The complex interactions of these components endow
computers with the ability to process information. If correctly configured (usually by
programming) a computer can be made to represent some aspect of a problem or part of a
system. If a computer configured in this way is given appropriate input data, then it can
automatically solve the problem or predict the behavior of the system.
System is a whole compounded of several parts or members, system, literary “composition”
is a set of interacting or interdependent entities forming an integrated whole. A concept of
an integrated whole can also be stated in terms of a system embodying a set of elements,
and from relationships between an element of the set and elements not a part of the
relational regime.
Tabulation means putting a data in a table. Table means a diagram which has a few vertical
and horizontal lines. It’s a presentation of a data in a lucid form. It is the act or process of
tabulating and table displaying data in a compact form.
A tabulation system for delivery to a medium of data information suitably arranged for
tabulation of character series and ruled lines, and a control for controlling the data
information arrangement applied to the medium. The control operates to allow the medium
to sequentially deliver out control information for defining desired vertical ruled lines
(columns), information regarding a horizontal ruled line (row) defining the upper side of a
field between adjacent vertical ruled lines, information regarding character series to be
written in the field and control commands for the writing, and information regarding a
horizontal ruled line defining the lower side of the

horticulture.). written in Clipper and Dbase 3. that was prepared right before the said events and sometimes it does not accomplish the user’s expectations. tabulates scores by age divisions (clover. and contest (diary. junior. assigns and calculates class cuts when necessary. or immediately following. senior. Some automated scoring program built in Excel and uses embedded formulas to calculate the final scores and rank the contestant of each heat. handles registration details including supplying confirmation notices and a printed receipt to all coaches. But. and a system that fits their different needs would result to flexible module for them to access the system easily.field. and then transcribed to this program as time permits either during the heat. prints contestants labels. Some practice and experience with this program prior to a contest is highly recommended. 4-H professionals frequently spend a considerable amount of time planning and conducting agricultural judging events. events are everywhere and judges are always involved in tabulating results. The computer program. etc. etc. Today. The PSU is currently using MS Excel and MS Access in tabulating. . A computer program has been developed at Purdue University that will greatly reduce the time required to conduct a 4-H contest.). Additionally. and ranks individuals and teams by individual classes and overall contest. The computerized contest organizer and tabulation system developed at Purdue University helps eliminate problems encountered with judging events. The scores will be written down on paper. FFA. The program sets and prints results in a variety of options to fit user needs. organizations (4-H. crops. The Pangasinan State University (Lingayen Campus) has pageant events. An ideal computerized system that would give them a satisfaction for judging.).3 Plus. having a dedicated tabulator who is neither a judge nor a contestant would be ideal. etc.

the system won’t tabulate final scores if data are missing. It can help the judges to insert and update records of contestants in a short period of time. Computerized tabulation is less likely to result in scoring errors. If a system for tabulation will be implemented multiple benefits will bring. This study relates with the proposed system through its fast and accurate tabulation of scores . The system will be operated in Windows Based to make it more understandable and user friendly. The program was developed to make the job of planning and conducting a judging event easier. once entered.PSU College of Computer Science is in charge in providing the means for tabulating results for Pageant Contest. This helps eliminate problems encountered with judging events. and divides contestants by division and age faster than a group of individuals. thereby giving verification that the data set is complete. receipts and mailing labels. By using Purdue’s computerized contest organizer and tabulation program. Purdue’s computerized contest organizer and tabulation program saves time by allowing contestant’s names and addresses. errors are less likely to occur. the researchers decided to promote high quality software and yet efficient to tabulate results. preparing confirmation letters. Further. Based on the interviewee and the observation. as well as tabulating scores can be extremely time-consuming. given the normal problems encountered when manually performing judging tasks. Purdue University developed a computerized contest organizer & tabulation system that will greatly reduce the time required to conduct a contest. When processing data by hand. The judges can determined whatever process he wants to execute. The researchers conducted a research on the tabulation matters of the PSU since tabulation system does not still exist. errors may occur when transposing data from scorecards to a master score sheet and when adding scores. In Purdue University the flow of their system starts with registering contestants. Results are available more quickly when using a computerized versus manual tabulation program. With this study it discusses the flow of tabulation results and it talks about computerized contest organizer and tabulation system which also includes in the developed system. breaks ties. to be used to prepare registration forms and contest scorecards. The computer adds scores. ranks individuals and teams.

3. What were the challenges encountered with the existing system? 3. Importance of the Study The study would help the University by means of understanding the essence of computerized electronic tabulation. What was the existing system of the University in tabulating different event? 2. Specifically. The study also provides additional knowledge for those who are interested to undergo the same study. To identify the security features. 4.which is one of the systems features. The different colleges of the university will also benefit with the use of the said system. What were the security features? 4. The study provides ideas to help the global and local community specially the Universities to adapt with the advance technology regarding Computerized Electronic Tabulation. Definition of Terms . 2. Statement of the Problem The study aimed to develop and implement Pageant Tabulation System in PSU. 1. Different Universities are always involved in this event. It could also serve as a basis for global study primarily of computerized tabulation. The computerized tabulation will lessen the time. What were the benefits? Objectives of the Study The main objective of the study was to develop and implement Pageant Tabulation System. the study sought to answer the following problems: 1. To identify the existing system of the University in relation to tabulating Pageant Contest. To determine the benefits. To enumerate the challenges encountered with the existing system. effort and money being consumed in preparing the means of tabulation. In addition the study facilitate with the problem of the University in terms of tabulating results.

and performer. called Active X executable. It comes with several controls that allow you to create web based applications. Data Flow Diagram – A top down structured analysis and design tool. It is used for writing applications as well as application generator. Contestants – a person involved in contest. It provides a graphical environment in which you visually design the forms and controls that become the building blocks of your applications and is specifically designed to utilize internet. usually for transmission and or processing of analog or digital data. Electronic – is a device or technology associated with or employing low voltage current and solid state integrated circuits or components. Visual Basic – object oriented high level programming language based on Basic Language. the data gathering techniques. Tabulation – it is process were the result was computed and arranged sequentially. Rank – position.means a diagram which has a few vertical and horizontal lines. System – composed of different modules.The following terms are defined to clearly understand the terminology and concepts use in the study. Judges – A person involved in evaluating the contestants and result. Percentage – rate or proportion of each hundred. Tabulator – either board of judge or scorer. Data – Are the important facts and figures regarding the contestants and judges such as names. Category – a classification or a class. conceptual framework output. CHAPTER 2 Methodology This chapter presents the methodology. Module – architectural unit of measurement. which consist primarily of rectangle with rounded corners representing how data and people interact. or an elaborate spectacle. Table . the modeling and design used in analyzing the proposed system and the scope delimitation of the study. Software Development and Methodology . personal information. level. This will serve as a guide to the researchers on how they will conduct the study’s objectives. Pageant – a beautification show.

This also involves user policies that help reduce security risk during the implementation of the system. During this stage of study development. . Also the researchers discussed the sources of data and what benefit the system can give. The assumption is that the greater the number of ideas generated. The intention of a prototype is to establish more refined user requirements. The researchers validated their hypothesis by interviewing for the information needed in making the study.The development will use RAD. This will be used to develop the system because of time constraints in the development schedule. The researchers then go on the making of the prototype of the study. Basically. This activity contains documentations process and the output of the study. Finalize Code. Based on the knowledge of the developers. as a method that enables a development team to create a fully functional system within a very short period of time. the researchers used an indispensable tool in gathering information. Brainstorming is a group creativity technique designed to generate a large number of idea for the solution of a problem. The researchers identified the needed features that would be included in the study. In this point the codes are finalized after the users are fully satisfied with the system. Deliver System. RAD Model has the following phases: Brainstorming. analyzes intensively the objects to be created for the study. User Review. it is evaluated and processed as requirements for the study which guide the developers in creating a prototype. The researchers applied brainstorming in the study by discussing which of the important data to summarize. Other lesser features of the study are added into the prototype. Prototype System. the researchers. making. Brainstorming focuses on quantity rather than quality of ideas. The initial system is reviewed by the intended users and makes suggestions to validate further requirements be added. the requirements gathered are transformed into requirements for the prototype. The researchers establish a possible way to solve the problem including the planning. the greater the chances of producing a radical and effective solution. In order to filter the answer that would best suit to the problem. Object Creation. and designing. Requirements Gathering and Analysis.a linear sequential software development process model that emphasized on development cycle using a component based construction approach. The delivery system involves training users on how to install and implement the system. what the flow of the system must have. specifically the programmer after processing requirements.

The gathered data is based on the internet researched and books from the library. the features of proposed system and the security and control measures needed by the proposed Pageant Tabulation System.Figure 1 shows all the phases that were discussed. Those are the source of data for collecting information for the development of this study. the problems encountered in the current system. The focused of the research rely on activities such as pageant and the name of the candidates and judges. The personnel in-charge is also responsible for creating the computation as well as the interface of the program. percentage and rank. aims to improve systematic tabulating of event results. The personnel in-charge will gather all the information about the candidates from the judges and encode the information that the event organizer submit as well as the criteria and percentage base on judge demand. Process Involved in the Current Pageant Tabulation System Pangasinan State University is currently using computerized tabulation of Pageant Event. Microsoft Excel and Percentages & Results Contestants Database Contestants Database . Scope and Delimitation The system entitled “Pageant Tabulation System”. Rapid Application Development (RAD) Model Data Gathering Techniques Data Gathering Tools. CHAPTER 3 Discussion of Findings The following discussions aims to answer the processes involved in the current pageant tabulation system. Figure 1. category.

The proposed system would lessen the time. A computer with a processor speed of at least 1 GHZ. Software Requirements Since the proposed system is a standalone application. Hardware Requirements The database serves as the storage location of all the information needed by the system. They do not have a system’s database wherein all the results of the past event will be stored and backup. Security measures in the proposed system will be implemented.0 is needed to effectively and efficiently run the system. effort and money being consumed in preparing the means of tabulation. Those results were being printed out as well as the summary of computation. . A database system like MySQL 5. 80 GB of hard disk. Screen Resolution of 1024 x 768 and printer are needed to implement the proposed system. System Requirements and Specification The following describes software and hardware requirements needed to implement the proposed system.0 query browser is needed to run the system. 1 GB of Ram. All of this application run on Microsoft Windows Operating System. criteria. MySQL 5. LCD Monitor. They has no permanent system and it is just a matter of preparing the system before the event happen.Result will be given the committee Print Results Print Results Figure 3 – System Flow Chart of Existing System Problems in the Current Pageant Tabulation System In computation they have a server that stores all the final result coming from the judges. Visual Basic is programming language needed for the implementation of the system. percentages and rank to make all the work efficient. Features of the Proposed Pageant Tabulation System The proposed system was design with flexible module which the user can input the names of the candidates and judges.

. the study sought to answer the following questions: 1. 4. 1. What were problems encountered in the existing system used in the Pageant event? 3. Summary The focus of the study was to design and develop Pageant Tabulation System. 5. What processes in existing tabulation need to be computerized? 4. The system provides security for the administrator access the system. Difficulties are obvious due to the inflexibility of the system. The answer led to the drawing of conclusions recommendations.Security measures should be followed to secure and maintain the system and the databases. 2.Developed Pageant Tabulation System should be implemented to enable to attain the perceived benefits for the university. That said event in the existing tabulation is needed to be computerized to achieve a flexible and efficient tabulating of results. & Recommendations This chapter summarizes the contents of the study. What were perceived benefits that can be drawn once the developed system is implemented? Conclusions Based on the observations the following conclusions were drawn: 1. Recommendations The following recommendations were drawn based on the conclusion. 3. 3. 2. criteria’s and percentages? 2. The developed Pageant Tabulation System would result to a flexible system. Conclusions. Specially.CHAPTER 4 Summary. What security measures were appropriate in managing the Pageant Tabulation System? 5. The existing pageant tabulation is done by using MS Excel and MS Access. What were the current procedures being used in tabulating results and providing categories. Implement wellflexible Pageant Tabulation System to replace the unusual process in the existing system.