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Instructional Material

Aruna Nemani

GENERAL / BASIC SETTINGS


SAP Hierarchy Structure - Composed of three areas: Financial,
Materials Management, and Sales & Distribution. Each area has its
own distinguishable hierarchical structure as shown below.
SAP Hierarchy Structure
FINANCIAL

MATERIALS MANAGEMENT
Bus. Area
1000

Company
0001

Bus. Area
2000

Client

Sto.
Loc.
Sto. Loc.
0001
0001

Plant
Plant
0001
0001

Sto.
Loc.
Sto. Loc.
0002
0002

Company
Company
Code
Code

Sto.
Loc.
Sto. Loc.
0003
0003

Bus. Area
3000

Company
0002

Plant
Plant
0002
0002
Plant
Plant
0003
0003

Company
0003

SALES & DISTRIBUTION


Company Code

Sales Org
2000

Sales Org
3000
Dist Chan
10

Div
01

Div
02

Dist Chan
20

Div
01

Div
02

Sales Org
1000

Dist Chan
10

Div
01

Div
02

Dist Chan
10

Div
01

Client - A self-contained unit in an R/3 System with separate master


records and its own set of tables. The data in a Client may not be
accessed by another Client.
1. The Client is the highest hierarchical level in the SAP
Organizational Structure.
2. Each Client is a self-contained unit with separate master records
and a complete set of tables.
3. Specifications made or data entered at this level are valid for all
Company Codes attached to the Client.

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4. A single Client allows central maintenance and ensures


standardized data.
5. Access authorization is assigned per Client. A User master
record must be created for each user in the Client where he or
she wishes to work.
6. Each user must specify a Client key when logging on to the
system.
Company It is a grouping of Company Codes (legal entities) that
can be consolidated using the SAP FI-LC (Legal Consolidation)
module. It is created at a client level. A company can comprise one or
more company codes. Legal consolidation is the process of
reconciling and combining the financial statements of two or more
individual Company Codes.
SAP Organizational Structure
Client

Controlling
Area

Purchasing
Group

Purchasing
Org.

Shipping
Point

Dunning
Area

Plant

Storage
Location

Loading
Point

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Chart of
Accounts

Credit
Control
Area

Chart of
Depreciation

Company
Code

Business
Area

Sales
Org.
Distribution
Channel

Sales
Office

Sales
Group

Division

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Aruna Nemani

Finance Module Organization Structure

Company Code - The smallest organizational unit for which a


complete self-contained set of accounts can be drawn up for purposes
of external reporting. The company code represents an independent
legal entity. The process of external reporting involves recording all
relevant transactions and generating all supporting documents
required for financial statements.
1. Each Company Code represents an independent legal entity for
external reporting purposes. The Balance Sheet and Profit and
Loss (P&L) statement required by law are created at the
Company Code level.
2. Multiple Company Codes can be created in each Client.
3. In an international business, operations are often located across
numerous countries.
Since most governments and tax
authorities require each company to be established as a separate
legal entity, a Company Code is usually defined for each
country.
4. A Company Code can be created either by copying an existing
Company Code or by creating a new one independently in the
Enterprise Structure section of the IMG.

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5. To create a Company Code that resembles an existing Company


code, it is recommended to use the Organization Copy Function
that copies:
a. The definition (name, city, country, currency, language,
address) and global parameters
b. Customizing tables
c. General ledger accounts (if desired)
6. SAP performs a dilatability check before processing the
activity Delete Company Code. If the Company Code meets
the delete conditions, the process may proceed. If not, the user
will be informed that there is dependent data in the system that
must be deleted before the Company Code can be deleted.
Chart of Accounts - A classification scheme consisting of a group of
general ledger (G/L) accounts. A chart of accounts provides a
framework for the recording of values, in order to ensure an orderly
rendering of accounting data. The G/L accounts they contain are used
by one or more company codes.
1. The Chart of Accounts (COA) is an organized list of all
General Ledger (G/L) Accounts used by one or more Company
Codes.
2. Each Company Code is assigned to only one COA; however,
multiple Company Codes within a Client can use the same
COA.
3. SAP delivers numerous COA country-based templates, which
can be copied and maintained as needed.
4. There are three types of Charts available in R/3
a. Operating Chart of Accounts: The standard COA used in
both financial accounting and cost accounting.
b. Country or Alternative Chart of Accounts:
Meets
localized national reporting requirements. To use this type
of Chart of Accounts, the alternative account number must
be entered in the Company Code section of each General
Ledger Account Master Record.
c. Corporate or Group Chart of Accounts: Groups dissimilar
charts together for consolidated reporting. The Group
Chart fulfills the need for summarized reporting using a

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common set of accounts across Company Codes that do


not use the same Operating Chart of Accounts.
The Fiscal Year Variant contains the definition of Posting Periods
and Special Periods. It also determines whether the fiscal year is
based on a calendar year (i.e., January through December)
A Posting Period Variant makes it possible to maintain the status of
Posting Periods independent of the Company Code, which means
multiple Company Codes, may be assigned to a Posting Period
Variant.
Posting Periods are used to control whether a document can be
posted in the system. The system derives the Posting Period from the
Posting Date. If a Posting Period is closed then the system will not
allow the document to be posted. When the Posting Date falls in the
12th period, the transaction may be posted into one of the Special
Periods. The Special Periods are used to facilitate the year-end
closing process.
The Document Type is a two-character alphanumeric key that
identifies documents. The Document Type:
1. Distinguishes between types of business transactions that are
posted
SA: General Ledger Accounting Document
DR: Customer Invoice
DZ: Customer Payment
2. Controls the Account Types that may be used in the posting
with this Document Type
D: Customer Accounts
K: Vendor Accounts
S: G/L Accounts
A: Assets Accounts
M: Material Accounts
3. Is assigned a Number Range, which controls how Document
Numbers are assigned. It can be used as Sort Criteria.

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Document Number Ranges are defined per Company Code and are
assigned to each Document Type in the system.
1. Document Number Ranges can be maintained by:
a. Maintaining intervals: Create and change Number
Ranges
b. Changing the status: Intentionally change the Current
Number field
2. Number Ranges are valid based on the fiscal year. If year
specific Document Numbers are not desired, a future year
must be specified in the Year field.
3. The following Number Ranges, for which no Document Type
entries exist, are reserved :
a. X1: Recurring Entries
b. X2: Sample Documents
4. Document Numbers uniquely identify documents in the
system. The Number Ranges used to control Document
Number assignment can be defined to assign them internally
(the system assigns the Current Number to the document) or
externally (the user must enter a Document Number manually
when creating a document).
A Field Status Variant is a collection of Field Status Groups.
1. A Field Status Group contains groups (categories) of
individual fields. The individual fields are then categorized as
one of the following:
a. Suppressed: The field does not appear during document
creation, maintenance or display.
b. Required: Entry of a value in the field must be made
during document creation.
c. Optional: Entry of a value in the field is optional during
document creation.
2. When creating G/L Account master records, only the Field
Status Groups in the Field Status Variant assigned to the
Company Code are available.

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Posting Key is a two-digit numeric key that controls how document


line items are entered and posted.
1. The Posting Key:
a. Specifies whether the line item is a debit or credit
b. Specifies the Account Type: Customer, Vendor, G/L
Account, Asset, Material
c. Determines other properties:
i. Sales related: Indicates the line item is used in the
calculation of sales
ii. Special G/L Transaction: Indicates the Posting Key
relates to a special G/L transaction
iii. Reversal Posting Key: Indicates the posting key
used to reverse line items made with the current
posting key
iv. Payment Transaction: Indicates marked if the
Posting Key is relevant to transactions related to
incoming or outgoing payments
Account Group (also known as G/L Account Group) contains a
number interval specified by a lower and upper limit that controls the
numbering for the G/L Account master record.
1. Unlike other number intervals, G/L Account Group number
ranges can overlap.
2. The Account Group, in conjunction with the Activity type,
determines the field status (i.e., suppressed, displayed,
required, or optional) when creating the Company Code
segment.
3. The Account Group is a mandatory field in the
Type/Description tab of the G/L Master Record screen. By
specifying the Account Group, the screen layout for
subsequent screens is defaulted.
Retained Earnings Account - This account can be assigned to each
P&L account by specifying by specifying P&L account statement
type in the chart of accounts area of each P&L account.

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At the end of a fiscal year, the system carries forward the balance of
the P&L account to the retained earnings account. You can define
one or more P&L statement account types per chart of accounts and
assign them to retained earnings accounts.
Credit Control Area - An organizational unit that represents an area
responsible for granting and monitoring credit. This organizational
unit is either for a single company code or, if credit control is
performed across several company codes, multiple company codes.
Credit information can be made available per customer within a credit
control area.
1. A Credit Control Area is the Organizational Unit used to set
and control credit limits for customers.
2. The Credit Control Area is used by the Sales and Distribution
components of R/3 as well as the Accounts Receivable
component to provide integrated credit management.
3. Many Credit Control Areas can be created within a Client.
4. A company code will have one credit control area directly
assigned to it and possibly several other credit control area
defined as permitted for the particular company code. The
actual credit control area for a transaction can be determined in
the line item or an order form (i.e. order data, customer data).
Business Area - An Organizational Unit within financial accounting
that represents a separate area of operation or responsibility within an
organization and to which value changes recorded in Financial
Accounting can be allocated. Business area balance sheets and
income statements are used only for internal reporting purposes.
1. Business Areas are business entities (e.g., product line,
division) for which internal Balance Sheets and internal P&L
Statements can be established.
2. Business Areas can cross Company Codes but must be
consistent in their definition and use. For example, defining
business areas along product lines AND geography should be
avoided.
3. Business Areas are independent of Company Codes.

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4. Business Areas can incorporate Company Codes that use


different Charts of Accounts.
5. The Business Area Breakdown Report splits out all Balance
Sheet and Profit and Loss items with the exception of bank
accounts, capital accounts, and taxes.
Dunning Area - An optional organizational unit within a company
code from which dunning (notice of past due accounts) is conducted.
The dunning procedure is controlled and the dunning notices are sent
separately per dunning area. A dunning area can represent Division,
Distribution channel, Sales organization and Business area.

***

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ENTERPRISE STRUCTURE - Configuration


1) IMG-ES-Definition-FA-Define Company - OX15
Company
Company name
Country
Language Key
Currency

For Private Circulation only

XYZG

(Client Level)

XYZ Group of Companies


IN
EN
INR
SAVE

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a) All company codes for a company must work with the same
operational Chart of Accounts and fiscal year. The currencies
used can be different.
b) To copy customization including Account for other Company
code
IMG-ES-Definition-FA- Edit, Copy, Delete, Check Company
Code - EC01

2) IMG-ES-Definition-FA- Edit, Copy, Delete, Check Company


Code - OX02
Company Code
Company Name
City
Country
Currency
Language

XYZL

Click on Address
Title
Country

Company
IN

For Private Circulation only

XYZ Limited
Hyderabad
IN
INR
EN

SAVE

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3) IMG-FA-GLA-G/L Accounts-Master Records- Preparations-Edit


Chart of Accounts List - OB13
Chart of Accounts
Description
Maint. Language
Length of G/L a/c no. Controlling integration -

XCOA
XYZ Chart of Accounts
English
5
Manual creation of cost elements

4) IMG-FA-FAGS-FY-Maintain Fiscal Year Variant (Maintain


Shortened Fisc. Year) - OB29
- Use the standard Variants

V3
K4
V6
V9

Apr to March
Jan to Dec (Calander Year)
Jul to Jun
Oct to Sep

5) IMG-FA-FAGS-Document-Posting Periods-Define Variants for


Open Posting Periods OBBO
Naming Ceremony
Variant Name
XYZL XYZL VARIANT FOR POSTING PERIODS

6) IMG-FA-FAGS-Document-Posting Periods-Open and Close


Posting Periods - OB52 EA T Code S_ALR_87003642
Variant
XYZL
XYZL
XYZL
XYZL
XYZL
XYZL

A From acct
+
A
D
K
M
S

To acct
ZZZZZZZZZZ
ZZZZZZZZZZ
ZZZZZZZZZZ
ZZZZZZZZZZ
ZZZZZZZZZZ

For Private Circulation only

From per 1
1
1
1
1
1
1

Year To per
2007 12
2007 12
2007 12
2007 12
2007 12
2007 12

Year From per 2


2007
13
2007
13
2007
13
2007
13
2007
13
2007
13

Year To per
2007 16
2007 16
2007 16
2007 16
2007 16
2007 16

Year AuGr
2007
2007
2007
2007
2007
2007

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7) IMG-FA-FAGS-Document-Document Header-Define Document


Types - OBA7
1) Use default types provided by SAP.
2) Give Number ranges from here itself (T Code - FBN1)
a) Double click on any Description
b) Click on number range information
c) Company code
XYZL
d) Select
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23

Type
AA
AB
AF
AN
C1
CI
CP
DA
DB
DE
DG
DR
DZ
EU
EX
GF
JE
KA
KG
KN
KP
KR
KZ

Description
Asset posting
Accounting document
Dep. postings
Net asset posting
Closing GR/IR accts
Customer invoice
Customer payment
Customer document
Cust.recurring entry
Customer invoice
Customer credit memo
Customer invoice
Customer payment
Conversion diff.Euro
External number
Subsequent adjustmnt
G/L account posting
Vendor document
Vendor credit memo
Net vendors
Account maintenance
Vendor invoice
Vendor payment

&
No.
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46

Type
ML
PR
RA
RE
RF
RK
RN
RV
SA
SB
SK
SU
VI
VP
WA
WE
WI
WL
WN
X1
X2
ZP
ZV

Description
ML settlement
Price change
Sub.cred.memo stlmt
Gross inv. receipt
Invoice
Gross inv. receipt
Net invoice receipt
Billing doc.transfer
G/L account document
G/L account posting
Receipt f. cash pmnt
Subseqnt debit doc.
Vendor invoice
Vendor payment
Goods issue
Goods receipt
Inventory document
Goods issue/delivery
Net goods receipt
Recurring entry doc.
Sample document
Payment posting
Payment clearing

Document Types are at Client Levels. Therefore never change


standard document types. Create New Types if you want. Intervals
can be given at Company code level.
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26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46

No.
01
01
04
01
90
18
14
16
29
18
16
18
14
10
02
01
01
17
17
01
48
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52
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01
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X1
X2
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Aruna Nemani

From
10000

To
19999

40000

49999

900000
180000
140000
160000
290000

909999
189999
149999
169999
299999

100000
20000

109999
29999

170000

179999

480000
190000
150000
470000

489999
199999
159999
479999

510000

519999

520000

529999

120000
130000

129999
139999

490000
500000

499999
509999

910000
920000
200000

919999
929999
209999

AA
AB
AF
AN
C1
CI
CP
DA
DB
DE
DG
DR
DZ
EU
EX
GF
JE
KA
KG
KN
KP
KR
KZ
ML
PR
RA
RE
RF
RK
RN
RV
SA
SB
SK
SU
VI
VP
WA
WE
WI
WL
WN
X1
X2
ZP
ZV

Asset posting
Accounting document
Dep. postings
Net asset posting
Closing GR/IR accts
Customer invoice
Customer payment
Customer document
Cust.recurring entry
Customer invoice
Customer credit memo
Customer invoice
Customer payment
Conversion diff.Euro
External number
Subsequent adjustmnt
G/L account posting
Vendor document
Vendor credit memo
Net vendors
Account maintenance
Vendor invoice
Vendor payment
ML settlement
Price change
Sub.cred.memo stlmt
Gross inv. receipt
Invoice
Gross inv. receipt
Net invoice receipt
Billing doc.transfer
G/L account document
G/L account posting
Receipt f. cash pmnt
Subseqnt debit doc.
Vendor invoice
Vendor payment
Goods issue
Goods receipt
Inventory document
Goods issue/delivery
Net goods receipt
Recurring entry doc.
Sample document
Payment posting
Payment clearing

Ex

In
Ex

a) After copying the numbers, trigger manually in production and


reset the numbers to ZERO.
b) Range can be given depending on the Organizational requirement.
Year specific number ranges can be given.
c) T Code OBH2 to be used to copy the same range for the next
year.
d) 01 Range is different from 1 Range. So be careful in giving range.
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8) IMG-FA-FAGS-Document-Line Item-Controls- Maintain Field


Status Variants - OBC4
Copy the SAP default Field Status Variant 1000 to XYZL
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41

Field Status Group


G001
G003
G004
G005
G006
G007
G008
G009
G011
G012
G013
G014
G017
G018
G019
G023
G025
G026
G029
G030
G031
G032
G033
G036
G039
G040
G041
G045
G049
G050
G052
G056
G059
G062
G064
G067
G068
G069
G070
G071
ICCF

For Private Circulation only

Text
General (with text, allocation)
Material consumption accounts
Cost accounts
Bank accounts (obligatory value date)
Material accounts
Asset accts (w/o accumulated depreciatn)
Assets area clearing accounts
Bank accounts (obligatory due date)
Clearing accounts (with settlement per.)
Receivables/payables clearing
General (obligatory text)
MM adjustment accounts
Freight/customs provisions/clearing (MM)
Scrapping (MM)
Other receivables/payables
Plant maintenance accounts
Inventory adjustment accounts
Accounts for down payments made
Revenue accounts
Change in stock accounts
Accounts for down payments received
Bank accounts (obligat.value/due dates)
Cost accounts for external services
Revenue accts (with profit center)
Accts for pmnts on acct made for assets
Personnel clearing accounts
Tax office clearing accounts
Goods/invoice received clearing accounts
Manufacturing costs accounts
Customer commission clearing accounts
Accounts for fixed asset retirement
Amortization accounts
Inventory accounting material stock acct
Investment support accounts
Other cost accounts (obligatory text)
Reconciliation accounts
Reconciliatn accts (payables - Austria)
Cost accounts (travel expenses)
Clearing accounts (travel expenses)
Reconcil.accts (KIDNO/foreign payment)
CO <-> FI reconciliation posting

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9) IMG-FA-FAGS-Document-Line Item-Controls- Define Posting


Keys - OB41 OB41 - Posting Keys
No.
Post Key
Name
1
0
Act assignment model
2
1
Invoice
3
2
Reverse credit memo
4
3
Bank charges
5
4
Other receivables
6
5
Outgoing payment
7
6
Payment difference
8
7
Other clearing
9
8
Payment clearing
10
9
Special G/L debit
11
11
Credit memo
12
12
Reverse invoice
13
13
Reverse charges
14
14
Other payables
15
15
Incoming payment
16
16
Payment difference
17
17
Other clearing
18
18
Payment clearing
19
19
Special G/L credit
20
21
Credit memo
21
22
Reverse invoice
22
24
Other receivables
23
25
Outgoing payment
24
26
Payment difference
25
27
Clearing
26
28
Payment clearing
27
29
Special G/L debit
28
31
Invoice
29
32
Reverse credit memo
30
34
Other payables
31
35
Incoming payment
32
36
Payment difference
33
37
Other clearing
34
38
Payment clearing
35
39
Special G/L credit
36
40
Debit entry
37
50
Credit entry
38
70
Debit asset
39
75
Credit asset
40
80
Inventory taking
41
81
Costs
42
82
Inventory difference
43
83
Price difference
44
84
Consumption
45
85
Change in stock
46
86
GR/IR debit
47
89
Stock inwrd movement
48
90
Inventory taking
49
91
Costs
50
92
Inventory difference
51
93
Price difference
52
94
Consumption
53
95
Change in stock
54
96
GR/IR credit
55
99
Stock outwd movement

Debit/Credit Account Type


Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Debit
Credit
Debit
Credit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit

Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
G/L account
G/L account
Asset
Asset
G/L account
G/L account
G/L account
G/L account
G/L account
G/L account
G/L account
Material
G/L account
G/L account
G/L account
G/L account
G/L account
G/L account
G/L account
Material

You can maintain field status groups from here also.


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Memorize the following Standard Posting Keys

10) IMG-FA-FAGS-Document-Line Item- Define Tolerance Groups


for Employees - OBA4
Group
Company
Amount per document
Amount per open item account item -

Do not mention
XYZL
99,99,99,99,999
99,99,99,999

11) IMG-FA-GL Accounting-GL Accounts-Master


Preparations-Define Account Group - OBD4

Records-

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Aruna Nemani

Plan the ranges


COA Acct Group Name
XCOA
1000
LIABILITIES
XCOA
3000
ASSETS
XCOA
5000
INCOME
XCOA
6000
EXPENDITURE
- or COA Acct Group
XCOA
1000
XCOA
1100
XCOA
1200
XCOA
1300
XCOA
3000
XCOA
1400
XCOA
3100
XCOA
3200
XCOA
3300
XCOA
3400
XCOA
3500
XCOA
3600
XCOA
3700
XCOA
3800
XCOA
1500
XCOA
1600
XCOA
1700
XCOA
1800
XCOA
1900
XCOA
2000
XCOA
5000
XCOA
5100
XCOA
6000
XCOA
6100
XCOA
6200
XCOA
6300
XCOA
6400
XCOA
6500
XCOA
6600
XCOA
6700
XCOA
6800
XCOA
6900

From Acct
10000
30000
50000
60000

To Acct
29999
49999
59999
99999

Name
From Acct To Acct
SHARE CAPITAL
10000
10999
RESERVES AND SURPLUS
11000
11999
SECURED LOANS
12000
12999
UNSECURED LOANS
13000
13999
FIXED ASSETS - GROSS BLOCK
30000
30999
ACCUMULATED DEPRECIATION
14000
14999
CWIP
31000
31999
INVESTMENTS
32000
32999
DEFERRED TAX - NET - ASSET
33000
33999
INVENTOIRES
34000
34999
SUNDRY DEBTORS
35000
35999
CASH AND BANK BALANCES
36000
36999
OTHER CURRENT ASSETS
37000
37999
LOANS AND ADVANCES
38000
38999
CL - SUNDRY CREDITORS
15000
15999
CL - TRADE DEPOSITS
16000
16999
CL - SUNDRY/SECURITY DEPOSITS
17000
17999
CL - OTHER DEPOSTS
18000
18999
OTHER LIABILITIES
19000
19999
PROVISIONS
20000
20999
SALES
50000
50999
OTHER INCOME
51000
51999
MATERIAL CONSUMPTION
60000
60999
PERSONNEL COSTS
61000
61999
MAN EXP - MUNUFACTURING
62000
62999
MAN EXP - ADMINISTRATION
63000
63999
MAN EXP - SALES & DISTRIBUTION
64000
64999
MAN EXP - ADVERTEMENT
65000
65999
MAN EXP - OTHERS
66000
66999
INTEREST - FINANCIAL CHARGES
67000
67999
DEPRECIATION
68000
68999
TAXATION
69000
69999

Field Status Group from here also


For Private Circulation only

ES - 18

Instructional Material

Aruna Nemani

12) IMG-FA(New)-GLA(New)-BT-Document Splitting- Classify


G/L Accounts for Document Splitting No T Code

Act from
10000
11000
12000
13000
14000
15000
16000
17000
18000
19000
20000
30000
31000
32000
33000
34000
35000
36000
37000
38000
50000
51000
60000
61000
62000
63000
64000
65000
66000
67000
68000
69000

Act to Overrd Cat.


10999
1000
11999
1000
12999
1000
13999
1000
14999
1000
15999
3000
16999
1000
17999
1000
18999
1000
19999
1000
20999
1000
30999
7000
31999
7000
32999
1000
33999
1000
34999
1000
35999
2000
36999
1000
37999
1000
38999
1000
50999
30000
51999
30000
60999
20000
61999
20000
62999
20000
63999
20000
64999
20000
65999
20000
66999
20000
67999
20000
68999
20000
69999
20000

Description
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Vendor
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Asset
Asset
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Customer
Balance Sheet Account
Balance Sheet Account
Balance Sheet Account
Revenue
Revenue
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense

12) IMG-FA-GL Accounting-GL Accounts-Master Records-Define


Retained Earnings Account - OB53
Create First?

P&L Statement Account


X
11500

For Private Circulation only

ES - 19

Instructional Material

Aruna Nemani

13) IMG-ES-Definition-FA-Define credit control area OB45

(Optional)

14)

Credit control area


Currency
Update

FYV
Credit Limit

XCCA (XYS Credit Control Area)


INR
000012 ((Open order value on time
axis, delivery and bill.doct value)
V3
0 (Zero)

IMG-ES-Definition-FA-Define

Business

Area

OX03

(Optional)
XYZH

XYZL HEAD OFFICE - HYDERABAD

15) IMG-FA-FAGS-Tax on Sales/Purchases-Basic Settings- Check


and Change Settings for Tax Processing - OBCN
Create New
Process
Description
Tax type
Posting indic.

ST
Sales Tax
1
(Output tax)
2
(Separate line item)
You can copy from MWS to ST (Sales Tax)

16) IMG-FA-FAGS-Tax on Sales/Purchases-Basic Settings- Check


Calculation Procedure - OBYZ
Define Tax Procedure
A) Access Sequence New Entries
AcSq
Description
IN00 INDIA - SALES TAX

Accesses New Entries

For Private Circulation only

ES - 20

Instructional Material

Aruna Nemani

AcNo Tab
Description
10
3 Tax Classifcation

Fields System automatically creates


Condition I/O Doc.struc Doc.field Long field lable
ALAND
KOMK ALAND COUNTRY
MWSKZ
KOMK MWSKZ TAX CODE

You can copy from MWST to IN00


B) Condition Type
Condit type
Access Seq
Cond Class
Calculat type
Cond category
Rounding Rule
Amount/percent
Item condition
Value
Delete fr DB

SALE - Sales Tax in India


IN00
D
(Taxes)
A
(Percentage)
1
(Tax jursdic level 1)
A
Tick
Tick
Tick
Do not delete
You can copy from MWAS to SALE

C) Procedures
Step CTyp Fro AccKy
100 BASB
110 SALE 100 ST

17) IMG-FA-FAGS-Tax on Sales/Purchases-Basic Settings- Assign


Country to Calculation Procedure - OBBG
Cty Name Proc
IN India TAXIN

18) FA-FAGS-Co. Code-Enter Global Parameters - OBY6

For Private Circulation only

ES - 21

Instructional Material

Aruna Nemani

Note: After go live one should put this Tick. This prevents deletion
programs from resetting data in this company code by mistake. This
is normally done after some time ( 2 / 3 months) from go live date (T
Code OBR3) to AVOID data loss.

***

CHECK LIST

For Private Circulation only

ES - 22

Instructional Material

Aruna Nemani

No. T Code Menu Path


ENTERPRISE STRUCTURE
1 OX15 IMG-ES-Definition-FA-Define Company
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18

OX02 IMG-ES-Definition-FA- Edit, Copy, Delete, Check Company Code


IMG-FA-GLA-G/L Accounts-Master Records- Preparations-Edit Chart
OB13 of Accounts List
IMG-FA-FAGS-FY-Maintain Fiscal Year Variant (Maintain
OB29 Shortened Fisc. Year)
IMG-FA-FAGS-Document-Posting Periods-Define Variants for Open
OBBO Posting Periods
IMG-FA-FAGS-Document-Posting Periods-Open and Close Posting
OB52 Periods (S_ALR_87003642)
IMG-FA-FAGS-Document-Document Header-Define Document Types
OBA7 (Give Number Ragnes from here itself)
IMG-FA-FAGS-Document-Line Item-Controls- Maintain Field Status
OBC4 Variants
OB41 IMG-FA-FAGS-Document-Line Item-Controls- Define Posting Keys
IMG-FA-FAGS-Document-Line Item- Define Tolerance Groups for
OBA4 Employees
IMG-FA-GL Accounting-GL Accounts-Master Records-PreparationsOBD4 Define Account Group
IMG-FA-GL Accounting-GL Accounts-Master Records-Define Retained
OB53 Earnings Account
OB45 IMG-ES-Definition-FA-Define credit control area (Optional)
OX03 IMG-ES-Definition-FA-Define Business Area (Optional)
IMG-FA-FAGS-Tax on Sales/Purchases-Basic Settings- Check and
OBCN Change Settings for Tax Processing
IMG-FA-FAGS-Tax on Sales/Purchases-Basic Settings- Check
OBYZ Calculation Procedure
IMG-FA-FAGS-Tax on Sales/Purchases-Basic Settings- Assign Country
OBBG to Calculation Procedure
OBY6 FA-FAGS-Co. Code-Enter Global Parameters

END.

For Private Circulation only

ES - 23