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Soroptimist International

215 893 9000 PHONE

of the Americas

215 893 5200 FAX

1709 Spruce Street

siahq@soroptimist.org E-MAIL

Philadelphia, PA 19103-6103

www.soroptimist.org URL

PHONE (215) 893-9000

ClubAuditProcedure
ThefollowingprocedurewasdevelopedbyMaryL.Randolph,PRP,CCPT,andisused
withherpermissionwithslightmodificationsforSoroptimist.

COMMITTEEWORKSHEET
1.Obtainallrecordswhichshouldinclude:
a.Checkbook___
f.CopyofBudget___k.Checks___
b.BankStatements___
g.OfficialMinutes___l.Bylaws,Financial
c.Treasurer'sReports___
h.Cashonhand___Policies,etc.___
d.CashReceipts___
i.SavingsRecords___
e.DisbursementRecords___ j.InvestmentRecords___
2.CHECKfor:ACCURACY
Toprovetheaccuracyofthebooks,takebeginningbalanceestablishedbylastaudit.This
shouldcorrespondtotheopeningbalanceforthecurrentyear.(CarryOver)$________.
3.ADDreceiptsfortheentireyear:
a.Dues
b.Interest
c.Contributions
d.Misc.Income(________________________)

ThiswillEQUALtheTOTALFUNDSavailable.

____________

4.SUBTRACTalldisbursements:
a.Supplies
$<

>
b.Vouchers/Allocatedmanagementexpenditures<

>
c.BankFees
<

>
d.Speakers/Programs
<

>
e.Misc.(_____________________________)
<____________>
ThiswillbetheBALANCEONHAND.
$

a.ThisshouldagreewiththeTreasurer'sFinancialReport
b.Thisshouldagreewiththebankbalance,plusanycashonhandanddepositsmadebutnot
yetrecordedonthebankstatement.
Soroptimist International of the Americas

Club Audit Procedure

December 2007

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5.RECONCILEtheBankStatements:
a.TakeBALANCEFROMTHELASTSTATEMENT $

b.ADDOutstandingDeposits

c.SUBTRACTOutstandingChecks
<___________>
d.RESULT,adjustedBankBalance

$___________
6.RECONCILEtheCheckbook:
a. CheckbookBALANCE
b. ADDinterest,credits
c.SUBTRACTanyBankCharges
d.RESULT,adjustedCheckBookBalance
(BalanceonHand)

<

>

$____________

7.NOTE:SavingsandInvestmentrecordscanbeincludedin#3through6oreachcanbeaccounted
forseparately.Ifaccountedforseparately,transfersbetweenaccountsneedtobeincludedasaline
item.TheadjustedCheckbook(plusSavingsandInvestment)BalanceandBankBalancemustagree
andthisbalanceplusanycashonhandisthesameastheBalanceOnHandfromcalculationsabove.
Iftheydonotagree,lookforyourerrororanerrorintheTreasurer'sbooks.
8.CHECKfor:AUTHORIZATION
Fromthe minutes, bylaws andyourpersonal knowledge, determine that all disbursements were
authorized.Unlessyourbylaws(orotherqualifieddocument)sostate,thelistingofaniteminthe
budgetdoesnotauthorizeexpenditure.Billsorreceiptsshouldsupportalldisbursements.
9.COMPLETEREPORTandPRESENTforAdoption
Yourreportshouldbeshortandtothepoint.Statewhatyourreviewincluded,whatyoufound,your
opinionofthebookbalancesandanyrecommendationsyoumayhave.(Seesuggestedreports;
prepareandpresentthereportwhichreflectstheauditcommitteesfindings.)

Soroptimist International of the Americas

Club Audit Procedure

December 2007

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(Club)
AUDITREPORT
DATE:

TO:

FROM:2020AuditCommittee
RE:ReportofAuditCommittee
Theauditcommitteehasexaminedthetreasurer'sbooksforthe(period,fiscalyear,etc.]

in compliance with the procedures and authorizations set forth in the clubs
Bylaws,RulesofOrder,ProceduresandFinancialPolicies.
TheBalanceatthebeginningof
thefiscalyearwas:

TotalReceiptsforthefiscalyearwere:$

TotalDisbursementsforthefiscalyearwere:$<

>
TheClosingbalanceforthefiscalyearwas:$

Allreceipts,deposits,vouchersanddisbursementshavebeenaccountedforandvalidated.Thebank
statementshavebeenreconciledandfoundinorder.(OrSomereceipts,deposits,vouchers,and/or
disbursement records are missing. The audit committee needs additional information before
completingtheaudit.)
Theauditcommitteehasmadethefollowingrecommendations:
1.

2.

Theauditcommitteewishestocommendthetreasurerfortheaccuracyandcompletenessofthe
recordssubmittedforreview.
Theauditcommitteefindsthebookstobeinorderasof

.
AUDITCOMMITTEE:
_____________________________
_____________________________
Soroptimist International of the Americas

Club Audit Procedure

December 2007

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Soroptimist International of the Americas

Club Audit Procedure

December 2007

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(Club)
AUDITREPORT
DATE:

TO:

FROM:
AuditCommittee

RE:ReportofAuditCommittee
TheauditcommitteehasexaminedtheTreasurer'sbooksforthe

(period, date, fiscal


year,etc.)incompliancewiththeclubsBylaws,RulesofOrder,Procedures,andFinancialPolicies.
Theauditcommitteewasunabletoperformatrueandadequateauditduetolackofinformationor
inadequacyofthebooksaspresented.
TheBalanceatthebeginningof
thefiscalyearwas:

TotalReceiptsforthefiscalyearwere: $

TotalDisbursementsforthefiscalyearwere: $

TheClosingbalanceforthefiscalyearwas: $

Theauditcommitteefoundtherecordstobeinadequateforproperauditandrecommenda
professionalauditperformed.
The audit committee finds the books not in order and/or discrepancies found in the records as
follows:
1.
2.
Theauditcommitteemetanddeterminedthatthebookswerenotinorderasof

AUDITCOMMITTEE:
_______________________________
_______________________________

Soroptimist International of the Americas

Club Audit Procedure

December 2007

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_______________________________

Soroptimist International of the Americas

Club Audit Procedure

December 2007

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