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Workshop number:

5'S workshop
Company:
Ricardos House
Department:
Ricardos desk
Coordinator:
Team #4
Dates:
From:

05 Feb 2014
dd mmm yyyy

Until:

07 Feb 2014
dd mmm yyyy

5'S workshop
Company:
Ricardos House
Department:
Ricardos desk
Coordinator:
Team #4
Dates:
07 Feb 2014
dd mmm yyyy

Workshop number:

Team members
Area: Ricardos House
Department: Ricardos desk
Team members picture:

Team members names (From 3 to 9 recommended):


1

Team #4

Esteban Maya Garca

Ricardo Huerta Mendoza

Luis Manuel Garca Rangel

Pablo Arriaga Garca

Joselin Andrea Resndiz Snchez

Melissa Yutzil Soriano Salazar

8
9

Workshop
number:

Where is the 5S workshop taking place?


Area: Escritiorio de Ricardo
Department: Ricardos desk

Location:

Ricardos House

Purpose of
this area:

Work, homework ,etc.

Workshop number:

5S meeting schedule
Area: Ricardos House
Deparament: Ricardos desk
Date:

Time:

Place:

Comments:

We make the first 3 steps of the 5s


"sort, set in order, shine" we applied
this tools to one teammates desk that
was messy.

2/6/2014

8pm

Ricardos house

2/7/2014

10:00

ITESM campus Qro.

Workshop number:

Pictures before 5S workshop

Comments:

The desk was a mess, it had a lot of useless thing in it that only use the space that Ricardo could use for
working, and this also made him missplace his tools or the things he needed for making his work or homework,
he also had a lot of junk like old pages, broken pencils, old books, or thing he tought he had lost.

Pictures before 5S workshop

Comments:

Pictures before 5S workshop

Comments:

Pictures after 5S workshop

Comments:

Pictures after 5S workshop

Comments:

Pictures after 5S workshop

Comments:

Red tags
Number

Description

Workshop
number:

Decision

Old book "hunger games"

Broken pencil

old sheets

old music CD

return to original
place

Stapler

move to drawer

Candy trash , food trash etc.

10

11

12

13

14

Move it to shelf

Trash

recycle

trash

Planned
date

15

16

17

18

19

20

Actual date

Workshop number: 0

Pictures of confinement area

Comments:

The confinement area was one section of the room

Pictures of confinement area

Comments:

this are some of the thing we found and with their respective tag orange means "trash" and blue "relocate"

and blue "relocate"

Workshop number:

Area: Ricardos House


Department: Ricardos desk

Improvement initiatives (Steps 1 to 5)


No.

Initiative

Mantener un bote de basura cerca para evitar exceso de basura

Make avisual system for notebook, books, folders, etc.

Clean the desk for things that dont belong to that area (desk)

Put every type of material with its respective visual tag

make a deep cleaning every five days

6
7
8
9
10

Responsible

Planned date

Actual date

Joselin, Melissa

6-Feb-14

6-Feb-14

Ricardo, Luis

6-Feb-14

6-Feb-14

Esteban ,Pablo

6-Feb-14

6-Feb-14

Ricardo, Esteban

6-Feb-14

6-Feb-14

Pablo, Luis

6-Feb-14

6-Feb-14

11
12
13
14
15
16
17
18
19
20

ment initiatives (Steps 1 to 5)


Step nr.
5
4
1
2
3

Workshop number: 0

Step 4
STANDARDIZE (SEIKETSU)
Area:

Ricardos House

Department:

Ricardos desk

This is the standard for:

Ricardos desk

PURPOSE OF THIS AREA :

Work, homework ,etc.

DESCRIPTION OF THE STANDARD :

Workshop number: 0

STEP 4 , COMMUNICATE THE NEW STANDARD


Ricardos House
Area:
Ricardos desk
Department:
Training record
NUM.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24

Name
Ricardo Huerta

Employee
number

Title
1

Date
trained

25

Signature

Workshop number:

5 S Scorecard
Area: Ricardos house
Department: Ricardos desk

5 S Steps

0) Previous actions

Score
(0 to 100%)

AUDITOR :
Date:

Corrective actions

07 Feb 2014

Implementation
date

100%

We have to have to arrange with each other what


was the thing we were going to use for applying 5 s
system, and we decidded Ricardos desk needed a
little hand

02 Feb 2014

100%

we separted the usefull thing from the trash and we


decided which things will be set in order in the desk

06 Feb 2014

1) SEIRI
(SEPARAR,
DESPEJAR)
Sorting

2) SEITON
(ORDENAR,
ORGANIZAR)
Straightening or Setting in
Order to Flow

100%

we organized the things using little tags orange for


trash blue for reoredring

06 Feb 2014

100%

we clean the working place, and remove other usless


stuff

06 Feb 2014

100%

we came up with a standard place for tings in the


desk so it could be easier to reach for them, find
them and use de laptop

07 Feb 2014

3) SEISO
(LIMPIAR)
Systematic Cleaning
(Shine)

4) SEIKETSU
(HOMOGENEIZAR,
ESTANDARIZAR)
Standardize

5) SHITSUKE
(MEJORA CONTINUA)
Self Discipline

100%

FINAL SCORE:

100.000%

uprade the place with a closer trash can so the trash


doesnt accumulate, also following the tag suystem
and introduce it to the people that uses the desk

07 Feb 2014

NOTE : If score is less than 50%, repeat the workshop

5 S Scorecard
07 Feb 2014

Responsible

Team

team

team

team

team

team

NOTE : If score is less than 50%, repeat the workshop

Workshop number:

INTERNAL AUDITS
Area: Ricardos House
Department: Ricardos desk
Date
scheduled:

Auditor

Performed?
(Yes or No)

Result

Signature

Comments

Comments

Workshop Number:

Guide for the correct implementation of 5'S methodology


Area: Ricardos House
Department: Ricardos desk
Performed on
(date)

0 (Before workshop)
Select team members (3 to 9 persons)
Train the team members

0) Initial actions

Select the team leader


Create a 5S project folder in the hard disk, open form to record project.
Prepare camera for pictures
Obtain "Red Tags" and define a way to fix them to the items.
Obtain red tags, number them and define how to fix them to objects.
Take pictures of the team and display them at the workshop area
Prepare 5S meetings schedule
Mark the area of the 5S project, physically or in a layout
Take the "before improvements" pictures
Define a holding area for confinement of obsolete / redundant / broken / excesive or otherwise
useless items

1. SEIRI (SORT or CLEAR):

(LIMPIAR)
Systematic Cleaning
(Shine)

GENEIZAR,
AR)
e

3) SEISO

2) SEITON
(ORDENAR, ORGANIZAR)
Straightening or Setting in Order to Flow

1) SEIRI

(SEPARAR, DESPEJAR)
Sorting

Select and keep the useful items, red tag and eliminate useless items

Performed on
(date)

Is this item really necessary?


- Ask these 3 basic
questions for each
item:

Is all of this quantity needed?


Based on how frequently it is used, does it need to be located here?
- Do not have a defined place or belong somewhere else

- Are used only ocassionally


- Place a red tag on all
- Are broken or non functional
items that:
- Are sources of dirt, fluids, etc.
- Create a risky or dangerous situation

2. SEITON (STRAIGHTEN or ORGANIZE) :


Define a place for everything and have everything in its place

Performed on
(date)

1.- Define the best place for each object in order to optimize processes
2.- Clearly identify the defined location of each item
Frequency of Use Guidelines
- Unused items

Discard as being not needed

- Items for which no immediate use is planned, but that


must be stored on the off chance they will be needed

Properly identify and store in distant area

- Items almost never used


- Items used sometimes
- Items used frequently

Properly identify and store in distant area


Properly identify and store in workplace area
Properly identify and keep in workplace or on person

3.- Adhere to the 3 Es: Easy to find, Easy to use and Easy to put back.
(There should be no doubt about where things belong)

3. SEIKETSU (SCRUB or SHINE) :


Clean so problems are easy to see

Performed on
(date)

1.- Give the area a good thorough cleaning.


2.- Identify and fix the sources of dirt, debris and fluid leaks.
3.- Develop Standardized Work to document the housekeeping plan, including:
Cleaning tasks that need to be performed.
Frequency for each task.
Person responsible to perform the task

4. SEISO (STANDARDIZE):
Visual guide to keep workplace clean and orderly

Performed on
(date)

4) SEIKETSU (HOMOGENEIZ
ESTANDARIZAR)
Standardize
5) SHITSUKE
(MEJORA CONTINUA)
Self Discipline

- Document optimized location or area items and clean work environment.


- Define layout (machines, material handling devices, desks, file cabinets, storage areas. etc.)
- List objects inside cabinets and their location
- Take pictures after the implementation of the improvements.
- Define cleaning standards using visual aids such as labels, color coding, contours, etc.
- Communicate the improved standards to everyone involved including new personnel
- Publish the new standards in the operation areas (gemba)
- Establishan audit schedule, conduct audits and publsih audit results

5. SHITSUKE (SUSTAIN):
Follow up, continuous improvement, PDCA
Always ask: Can this area be improved?
Cleaner, better organized, more efficient, better performance
Identify waste, problem solve how to eliminate waste and revise standards if necessary.
Apply PDCA (plan, do, check, adjust)
Monitor workplace organization audit scores on a regular basis.
Enforce compliance, continuous improvement (kaizen) and innovation (kaikaku).

Performed on
(date)

f 5'S methodology

Results / Comments

Results / Comments

Results / Comments

rd as being not needed

rly identify and store in distant area

rly identify and store in distant area


rly identify and store in workplace area
rly identify and keep in workplace or on person

Results / Comments

Results / Comments

Results / Comments

YouTube
Pull System and Kanban Demonstrated

5s machine shop training


http://www.youtube.com/watch?v=Dt-nMN4R_hk
Wikipedia
5 S (Methodology)
http://en.wikipedia.org/wiki/5S_(methodology)

Related Interests