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PUMPKIN RIDGE LADIES GROUP BY-LAWS

(Amended March 24, 2010)

This document sets forth the By-Laws of the Pumpkin Ridge Ladies Group.
The Pumpkin Ridge Golf Club Rules and Regulations as set forth by Pumpkin Ridge
Golf Club Management are incorporated herein by reference.

These By-Laws became effective October 31, 2006 and are subject to change
and amendment from time to time at the choice of the Pumpkin Ridge Ladies Group
Board of Directors. (See Article IX – Alterations, Amendments, and Approval.)

ARTICLE I
NAME and PURPOSE

1.1 The name of the organization is Pumpkin Ridge Ladies Group


(PRLG), a 9- and 18-hole women’s non-profit golf organization.

1.2 The purpose of the PRLG is to encourage and facilitate golf play among
the women members of Pumpkin Ridge Golf Club (PRGC). Good sportsmanship and
proper golf etiquette will be promoted.

1.3 All play will be governed by the rules of golf and the handicap system
as provided by the United States Golf Association (USGA), the Oregon Golf
Association (OGA), and such local rules as may be in effect.

ARTICLE II
MEMBERSHIP

2.1 Only women members of PRGC, age 18 and older, may be members of
the PRLG.

2.2 Applications for PRLG membership will be accepted throughout the


year. The number of memberships will not be restricted unless directed by the
PRLG Board of Directors.

2.3 An established USGA handicap is not required for membership1.

1
A member without an established handicap who participates in PRLG competitive events
must play as a scratch golfer OR must present to the Golf Shop the equivalent of five (5)
attested 18-hole scorecards dated within one (1) year of the date of play.

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2.4 Membership in the PRLG entitles one to:

(a) Participate in playdays, tournaments, and events listed on the PRLG


yearly calendar.

(b) Participate in the Eclectic, Eagle/Birdie/Par, Hole-In-One, and Most


Improved Player awards.

(c) An annual copy of the Pumpkin Ridge Ladies Group Handbook.

ARTICLE III
DUES

3.1 Each year after the October General meeting the new Executive Board
will set dues as deemed necessary to cover the financial obligations of the PRLG.
Dues are incorporated into a PRLG annual budget that covers operational expenses
as well as full or partial costs of awards, playdays, tournaments, and events
throughout the season.

(a) As necessary, additional costs may be charged for participating in


some events. Such costs will be clearly stated in promotional
material for the events.

3.2 Each PRLG member will pay membership dues for the year. Dues will
be at the yearly rate unless both of the following applies, then first-year dues will
be one-half of the yearly rate:

(a) The new PRLG member also is a new member of PRGC and,

(b) The new PRLG member applies after June 30.

3.3 Dues will be billed to the member’s PRGC account. After the first
year’s payment, dues will be automatically billed to the member’s PRGC account
on/about January each year.

3.4 Refund of dues paid.

(a) If a PRLG member requests a refund prior to Opening Day, 100% of


dues will be refunded.

(b) If a PRLG member requests a refund on or after Opening Day but


prior to May 1, 75% of dues will be refunded.

(c) If a PRLG member is relocating out of the Portland, Oregon area,


50% of dues will be refunded if the member’s request is received
before July 1.

(d) There will be no refund for requests received after June 30.

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ARTICLE IV
BUDGET

4.1 The Treasurer will prepare an annual estimated budget based on prior
years’ expenses and present it to the President. The President will present the
budget to the Board of Directors at the January Board of Directors meeting. The
Board of Directors will vote on approval of the budget.

ARTICLE V
BOARD of DIRECTORS

5.1 It will be the duty of the Board of Directors to carry out the purpose of
the PRLG, subject to these By-Laws. They will approve all committee appointments
and, in essence, be the voice of the PRLG.

5.2 The Board of Directors will consist of an Executive Board and


Standing Committees.

(a) The Executive Board will consist of the following officers:

President Treasurer
Vice President 9-Hole Chairperson
Secretary Past President

(b) The Standing Committees will consist of the following officers:

Playday Captain Membership Chairperson


Assistant Playday Captain Eclectic Chairperson
Tournament Chairperson Eagle/Birdie/Par Chairperson
Assistant Tournament Chairperson Exchange Chairperson – 18-Hole
Handbook Chairperson Historian
Handicap Chairperson Sunshine Chairperson

5.3 Each Board of Directors officer is elected for a one-year term


commencing November 1 and continuing to the next October 31.

(a) An officer desiring to remain in her position for a consecutive year


must notify the Nominating Committee as set forth in Article VII,
Section 7.2(a).

(b) No Board of Directors officer will serve more than three (3)
consecutive years in any one position unless specifically approved by
a majority of the Executive Board.

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ARTICLE VI
DUTIES of the PRLG BOARD of DIRECTORS OFFICERS

6.1 Duties of the Board of Directors officers (Executive Board and Standing
Committees) are more fully described in Attachment A to these By-Laws.

(a) President
(b) Vice President
(c) Secretary
(d) Treasurer
(e) 9-Hole Chairperson
(f) Past President
(g) Playday Captain
(h) Assistant Playday Captain
(i) Tournament Chairperson
(j) Assistant Tournament Chairperson
(k) Handbook Chairperson
(l) Handicap Chairperson
(m) Membership Chairperson
(n) Eclectic Chairperson
(o) Eagle/Birdie/Par Chairperson
(p) Exchange Chairperson – 18-Hole
(q) Historian
(r) Sunshine Chairperson

6.2 Updates, alterations, and amendments to officers’ descriptions of their


duties need not be reviewed or approved by PRGC local management. Substantive
changes will be reviewed by the PRLG Board of Directors.

ARTICLE VII
NOMINATION and SUCCESSION of OFFICERS

7.1 The President, with the approval of the Executive Board, will appoint a
Nominating Committee no later than August consisting of two (2) PRLG members.
The President will appoint within the Nominating Committee a Chairperson. The
outgoing President and Vice President will act in an advisory capacity to the
Nominating Committee and attend its meetings.

7.2 Unless approved by the President, the Nominating Committee will


nominate no more than one (1) candidate for each Board of Directors office, and
consent of each nominee will be secured. PRLG members and PRGC local
management must be notified, prior to the October General meeting, of the
proposed slate of officers nominated by the Nominating Committee.

(a) If an officer wants to retain her position, she will inform the
Nominating Committee Chairperson. If approved by the Nominating
Committee, the officer will move through the nominating and voting
procedures with the notation “incumbent” made next to her name.

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7.3 At the October General meeting nominations may be made from the
floor, provided consent of the nominee has been obtained. The new Board of
Directors will be elected and installed at the October General meeting.

7.4 The outgoing President will remain a member of the Executive Board in
an advisory capacity for one (1) year.

7.5 At the expiration of her term, the Vice President will succeed
automatically to the office of President. In the event she is unable to succeed, then
the Nominating Committee will nominate a President.

7.6 In the case of vacancy in the office of President, the Vice President will
become President. The office of Vice President so vacated will be appointed by the
Executive Board without right of succession to the office of President. Other
vacancies in the Executive Board or Standing Committees will be filled or appointed
by the Executive Board.

7.7 At the end of their terms, the Assistants to the Standing Committees
officers will succeed automatically to head their positions. In the event the
Assistant is unable to succeed, the Nominating Committee will nominate an officer
to that position.

7.8 Changes may be made to the number and type of Standing


Committees as deemed necessary by the Board of Directors.

ARTICLE VIII
MEETINGS

8.1 There will be two (2) types of meetings:

(a) General meetings – composed of the General Membership of the


PRLG.

(b) Board of Directors meetings – composed of the Executive Board and


Standing Committees.

8.2 Notice of meetings will be provided in advance to PRLG members via


electronic mail and/or a posted notice on the bulletin board.

8.3 There will be at least two (2) General meetings each year. These will
be held in conjunction with the Opening Day and Closing Day events. At the option
of the PRLG Board a third General meeting may be held in conjunction with another
event. Notice will be given in advance to the PRLG membership identifying the
event. A majority vote of the PRLG members present will determine any matter
and transact any business.

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8.4 Regular Board of Directors meetings are held January through October
at a time designated by the President and agreeable to the majority of Board of
Directors members. Additional Board of Directors meetings may be called at the
discretion of the President or any four (4) officers of the Executive Board.

(a) Six (6) officers of the Board of Directors will constitute a quorum for
the transaction of business.

(b) A majority vote of the Board of Directors officers present will


determine any matter and transact any business.

8.5 Board of Directors officers will make every effort to attend Board of
Directors meetings and to discuss agenda items, voice any comments or concerns
of PRLG members, and vote on motions and issues presented.

(a) Board of Directors officers will notify the President or Secretary if


they are unable to attend a meeting.

ARTICLE IX
ALTERATIONS, AMENDMENTS and APPROVAL

9.1 Proposals may be made by any PRLG member in good standing (a paid
member) to alter, amend, or rescind these By-Laws

(a) at any General meeting, or

(b) in writing, to the PRLG President.

(i) Proposals made at a General meeting attaining affirmative vote of


the majority of the PRLG membership present will be sent forward
for review and approval.

(ii) Proposals received in writing will be placed on the agenda for the
next Board of Directors meeting. If a recommended change to
the By-Laws is approved by the PRLG Board of Directors, the
proposal will be sent forward for review and approval.

9.2 Except as noted in Article VI, Section 6.2, review and approval of
substantive changes to the PRLG By-Laws will be accomplished as follows:

(a) Changes to the By-Laws will be posted via electronic mail to the
PRLG Board of Directors, PRLG members, the PRGC Advisory Board,
and PRGC local management.

(b) Changes will be reviewed by the PRLG Board of Directors, PRGC local
management, and the PRGC Advisory Board.

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9.3 The PRLG Board of Directors will decide all questions of interpretation
of the By-Laws.

9.4 Proposals may be made by any PRLG member in good standing (a paid
member) to alter, amend, or rescind the Information and Guidelines for PRLG
Members

(a) at any General meeting, or

(b) in writing, to the PRLG President.

(i) Proposals will be placed on the agenda for the next Board of
Directors meeting. If a proposed change to the Information and
Guidelines for PRLG Members is approved by the PRLG Board of
Directors, the change will be instituted.

__________________
Attachments: A - Duties of the PRLG Board of Directors Officers

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