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BSNL

User Manual
Sales and Distribution
POI-New Point Of Interconnect &
Decommissioning of Ports
Reference BPML No.-BSNL_BBP_SD_CM
Version: 3.1

26.12.2012

Version Control

Date
23.06.2010
07.01.2011
31.10.2012
26.12.2012

Version
1.0
2.0
3.0
3.1

Author
M.Sindhu
M.Sindhu
M.Trivikram
M.Trivikram

Change Description
Draft
Pre FIT version Release
AT version (Draft)
Post AT Version Release

The document has been prepared to be used by the following stake-holders:
End Users Performing day to day transaction as per their roles and authorization in
SAP System.
Core Team -Directly involved in project and supporting various activities of project
phases.
Business Process Owners - Respective business leaders, involved in validating
the process design.

IMP note:
The information in this document is only meant to be a reference for ERP
process configured as per the business process approved by BSNL
management for Sales and Distribution Module and is not a complete
description of the SAP product and its functionalities. Its main purpose is to
serve as a reference document for user training and support.

Table of Content

S.N
o
1
2

Description

2.1
3
3.1
3.AD
1
3.2

4
5
5.1
6
7

8
9
10

Course Overview
Business Process Overview
Important Points to note
New POI Order
Create POI Order
Update Additional Data B Tab

Change POI Order
3.NS
Send Messages as Attachments & Note
sheet
3.US1 Update User Status 11
3.AD Update Additional Data B Tab
2
3.US2 Update User Status 12
3.US3 Update User Status 13(only if the order
is not technically feasible)
3.3
Update POI Order Text
Change POI Order
4.1
Update User Status 14
4.2
Check Configuration for all Line Items
Performa Invoice
Create Performa Invoice
Create Demand Note Output
Preview
Change POI Order
7.US1 Update User Status 15
7.US2 Update User Status 16
7.US3 Update User Status 17
Create Demand Note Output
Create Payment Receipt
Change POI Order
10.A
Update Additional Data B Tab
D1
10.US Update User Status 18
1
10.US Update User Status 19(only if SUR)
2

Page
Number
5
6
6
6
6
15
17
19
20
21
21
22
22
22
22
23
24
24
25
26
26
26
26
27
28
30
30
30
31

11
12
13
14

15
16

17
18

19

20
21

10.US Update User Status 20
3
Create Advice Note Output
Change POI Order
12.US Update User Status 21
1
Create Readiness Letter Output
Change POI Order
14.US Update User Status 22
1
14.A
Update Additional Data B Tab
D1
14.US Update User Status 23
2
14.A
Update Additional Data B Tab
D2
14.US Update User Status 24
3
14.A
Update Additional Data B Tab
D3
14.US Update User Status 25
4
Create Acceptance Test Output
Change POI Order
16.A
Update Additional Data B Tab
D1
16.US Update User Status 26
1
Create Letter for AT Schedule
Output
Change POI Order
18.A
Update Additional Data B Tab
D1
18.US Update User Status 27
1
18.US Update User Status 28
1
Change POI Order
19.A
Update Additional Data B Tab
D1
19.US Update User Status 29
1
Create Commissioning Approval
Letter Output
Change POI Order

31
31
32
32
33
34
34
34
35
35
36
36
37
37
38
38
39
39
40
40
41
41
42
42
44
44
45

22
23
24
25
26

21.A
Update Additional Data B Tab
D1
21.US Update User Status 30
1
Billing Document
22.1
Create Billing Document
22.2
Releasing the Billing Document
Decommissioning of ports
Create Invoice List
Create Invoice List Output
Individual Invoice Output

1. Course Overview
SAP Sales and Distribution provides an overview of the sales
process (sales, shipping and billing) organizational structures and
master data in sales and distribution.

Target Audience

45
46
46
46
47
48
51
51
52

Course Goals This course will prepare you to:  Execute the most important functions in the process chain from presales phase to the incoming payment in the system  Understand the main business processes in sales processing  Gain an extensive overview of the sales and distribution area as a part of the SD component in the SAP System. Course Objectives After completing this course.  Perform analysis for the Sales and Distribution Processes.  Execute the different functions with the distribution processing.This course is intended for the following audiences:    AGM DE and SDE JTOs Course Prerequisites   Knowledge of navigating SAP systems Basic knowledge of S&D. you will be able to:  Work with various documents in the Sales and Distribution. Business Process Overview: POINT OF INTERCONECTION (POI) is a point at which the GMSC of Fully Mobile network of UASL and Gateway Switch of BSNL or local / tandem / TAX exchange of the basic service network of UASL and local / Tandem / TAX of BSNL are interconnected by the facility of interconnection seeker and where the specified NetworkNetwork Interface Standards are . 2.

possible input errors occurring during sales order processing and entering of redundant data is avoided.  All transaction can be created either by selecting the required transaction from menu path or by simply entering the Transaction Code for the respective transaction in the menu bar. New POI Sales Order: I) CREATING NEW POI REQUEST A sales order is an electronic document that captures and records the customer’s request for goods and services. Steps for Creating Sales Order for POI 3. New Point of Interconnect Process (POI) Augmentation of POI Process Media Migration in POI Process Decommissioning Process 2.1. The sales components thus automatically suggest data from the master records. 3. A sales order contains all pertinent information’s to process the customer’s request throughout the whole process cycle. POI business processes addressed in SAP are the following four types of processes. Select the below mentioned menu path to Create a Sales Order in SAP Easy Access: SAP Menu Logistics  Sales and Distribution  Sales  Order Create.1. 3. As a result.applicable.1.1. . Important information to be note Down: Note down the Order Numbers that has been created  All documents are to be created in reference to the preceding document.

Select an Order Type (from the selection list in the initial screen) for which you need to create Order.POI Sales Office : 2102 SSA-BANGALORE 3. Enter the relevant sales area in which the order will be created and press Enter.3.1. The “Create POI Order . 3.1.1. 3.Or Enter the Transaction code VA01 in the menu bar.5.Overview” screen will open up.Karnataka POI Distribution Channel: 01 .Direct Sales Division : 15 .1. Sales Organization : 1021 .2. The Order Type for POI is ZPOI 3.4. Press Enter and an initial screen for order creation will open up. .

1.Depends on tower height PORT . Enter relevant Material Number and Order Quantity at Item level. system picks value from “Additional Data B Tab”. Click on Item overview. 17-32. BAY .Overview screen for creating POI sales Order 3. Enter the relevant fields in the Header level and Item level. PO Number and PO date.Depends on Formulae (No of cables*Factor*Cost of Duct /No of pipes) TOWER . Fields required to be entered at Header level are Sold to Party. “Characteristic Value Assignment” screen will open up for respective ordered materials .7.Depends on City classification (each classification is having different rate) and load charges DUCT .6.129256 and above 256) 3. Click on icon.Enter all the relevant characteristic values for all characteristic description for the respective ordered material and press ENTER Do not enter any value. . Ship to Party (if it differs from Sold to Party).Different rates are applicable as per slabs on number of ports (1-16. 33-64.1. 65-128.

Press ENTER Click on icon.Select “TOWER HEIGHT” depending on the business requirement. . Press ENTER.

Enter values as per business requirement. for example we entered as below: Press ENTER System calculates “DUCTCHARGES” and displays as above. Enter the remaining values as per requirement .

Click on Select values as per requirement icon. .Press ENTER System displays “COUNT” value as above.

Select values as per requirement .

Press ENTER Click on icon Select values as per requirement .

click on icon .Press ENTER Select value as per requirement Press ENTER COUNT value will be displayed by the system.

AD1. click on Additional data B Tab 3. Click on header icon. UPDATE Additional data B Tab .Click on icon Overview screen of POI sales order after entering characteristics values for all the materials.

Select SDCA drop down under for new request tab for a pop up like below in to the fields – “Request type” and “Link Type” from Drop down. Fill values manually into fields “No. Select relevant entries from the pop up and also fill values Also fill relevant entries under “Operator Infrastructure Requirements” Tab Press ENTER and click on SAVE . of E1 Port” and “Comment”.

3. The POI request will be opened repeatedly in the Change Mode (T-Code: VA02) by the respective SSA user or CIRCLE user in order to change the User Status and update details in Additional Data B Tab.2. Steps to change a sales order: Select the below mentioned menu path to “Change POI Order” in SAP Screen. Change POI Order: SAP allows you to carry out certain changes in the already created sales order in case any changes are required to be made ( For Example: Order Quantity). SAP Menu Logistics  Sales and Distribution  Sales  Order  Change .

Send Messages as Attachments & Note sheet .Or Enter the T-code VA02 in the menu bar in the SAP Easy Access Press ENTER Change POI order initial screen will be as above.NS. 3.

Click on Choose (Services for Object) (Send object with note) from the tab That opens up “Create Document and Send” screen. .

Enter the document content in the Enter the Recipient Name in the Click on Press tab tab to attach documents. Click on   . Enter T-code VA02. Enter the following Order number and press ENTER. to send or press (Shift + F8) System generates message as below: 3. Update User Status 11 In the Menu Bar. US1.

. Note: Before changing object status confirm “Trunk Diagram” is attached or not.AD2. Change Status from 10 to 11 as shown in below. Update Additional Data B Tab In the Menu Bar. Enter T-code VA02. 3.Note: By default “Object Status” is PBG. Click on to come back Click on to save the changes. Enter the following Order number and press ENTER Click on and choose tab Note: The Feasibility Submission Report section will now be enabled for Input entries.

In the Menu Bar. “Do NOT Save the Order” comes out of the order by clicking on .US2. Update User Status 12 In the Menu Bar. Update User Status 13(only if the order is not technically feasible) Note: This status should only be set if the order is not technically feasible. if POI “Technically Not Feasible” . . Enter the following Order number and press ENTER Click on   Choose status 13 Note: Choose status 13.US3. Click on to save the changes. Click on Choose status to come back. 3. Press ENTER. 3. Enter T-code VA02. Enter T-code VA02. Click on to save the changes. Note: By mistake if user selected status 13. else user can directly go to next status. otherewise do not select this option and directly go to next step.SSA user should fill the appropriate information under this Tab. Enter the following Order number and press ENTER Click on   Press ENTER.

3.2. Enter T-code VA02. Note: while saving if any error comes. Change POI Order 4. Enter the following Order number and press ENTER Click on    Choose status as shown below: Click on to come back and Click on to save the changes. Enter T-code VA02. Check Configuration for all Line Items In the Menu Bar. Enter the following Order number and press ENTER Click on Click on  type the required Text information to come back 4. follow the below steps: 4. . Update User Status 14 In the Menu Bar. Enter T-code VA02.1. Enter the following Order number and press ENTER Double Click on Line Item 10.3 Update POI Order Text In the Menu Bar. Click on  TAB.

Click on Click on system displays below screen. . Icon Click on . for next line item. Repeat these steps to all the line items present in the order to get “Net” and “Tax” values of the respective line items.

Create Performa Invoice In the Menu Bar. Enter T-code VF01. 5.Click on to save the changes.1. Enter Billing Type: ZPF5 as below. Enter T-code ZPOI. and Click on to save the Document. press ENTER for below screen: Enter the POI Order number as above. Performa Invoice 5. Create Demand Note Preview In the Menu Bar. The System saves the Invoice and generates a message as below: Press ENTER 6. press ENTER .

Enter the following Order number and press ENTER Click on   .Enter the Billing Document Number and Click the Execute Button Click on Click on to preview Demand Note and then Click Print to come out of the screen. Change POI Order 7. Press  Choose status ENTER .US1. Update User Status 15 In the Menu Bar. 7. Enter T-code VA02.

Update User Status 16 In the Menu Bar. Enter the following Order number and press ENTER Click on   Choose status . 7.US3. Press ENTER Click on to come back and Click on to save the changes.Click on to come back and Click on to save the changes. Enter T-code VA02. 7. Enter T-code VA02. Press Choose status ENTER . Enter the following Order number and press ENTER Click on   .US2. Update User Status 17 In the Menu Bar.

Click on to come back and Click on to save the changes. 8. Create Demand Note Output In the Menu Bar. Click on to come out of the change screen. Enter T-code ZPOI. press ENTER Enter the Billing Document Number and Click the Execute Button .

Enter T-code FBCJ. press ENTER Click on tab .Click on Click on to preview Demand Note and then Click Print to come out of the screen. 9. Create Payment Receipt In the Menu Bar.

. Select respective line item and click on Again click on light turns to Green from Yellow. light will turn to Yellow.Based on Payment Type: Choose “Cash payments/Cash receipts/Cheque Receipts” Enter the following details as below: Press Enter.

Click on to save the changes. under tab. in the next screen system will displays “Document Number” under 309 note down that number. Update User Status 18 In the Menu Bar.US1. default as plus one month. Note: System automatically displays dates in the fields “Date of Deemed Commissioning” and “Billing Date” . press ENTER 10. Ex: 10. Change POI Order In the Menu Bar. Enter T-code VA02.Select respective line item and Double click. press ENTER . Enter T-code VA02. Enter Document number in “Payment Receipt number” field & “Payment recorded date”. 10. Under TAB based on the field “Payment Recorded Date” .AD1. Update Additional Data B Tab Click on and choose tab.

. press ENTER Choose status as below: Click on to come back and Click on 11. Enter T-code VA02. else directly go to Status 20. Update User Status 19(only if SUR) In the Menu Bar. Note: By mistake if user selected status 19. press Click on to come back and Click on to save the changes. come out of the order by clicking on 10. Update User Status 20 In the Menu Bar.US2. Create Advice Note Output In the Menu Bar. press ENTER Click on    Imp Note: Choose status 19 only if Customer wants to surrender before commissioning of the PORT. do not click on .Click on ENTER   Choose status 18. Enter T-code VA02.US3. 10. press ENTER to save the changes. Enter T-code ZPOII.

Change POI Order In the Menu Bar. Enter T-code VA02. 12. to come out of the screen.Click the Execute Button In the next screen enter the Sales Order Number Click the Execute Button Click on Click on to preview Advice Note and then Click Print. Update User Status 21 . press ENTER 12.US1.

Enter T-code ZPOII. Click on changes. Click on  Choose status to come back and Click on to come out of the change screen. 13. Create Readiness Letter Output In the Menu Bar.Click on  Press ENTER. press ENTER Choose Customer Readiness Letter as below: Click the Execute Button Enter the Sales Order Number to save the .

 Choose status to come back and Click on 14. Enter T-code VA02. press ENTER Click on   to save the . Change POI Order In the Menu Bar. to come out of the screen.US1.Click the Execute Button Click on Click on to preview Advice Note and then Click Print. Enter T-code VA02. 14. press ENTER 14.AD1. Update Additional Data B Tab In the Menu Bar. Click on changes. Update User Status 22 Click on  Press ENTER.

Click on changes. Enter T-code VA02.  Choose status as below: to come back and Click on 14. 14. press ENTER to save the .Enter all the relevant details except IOBAS Provisioning Date. Update Additional Data B Tab In the Menu Bar. (IOBAS Provisioning Date can be filled later also) in the tab as below: Press ENTER and Click on to save the changes. Enter T-code VA02.US2. Update User Status 23 In the Menu Bar.AD2. press ENTER Click on  Press ENTER.

” & “Operator Letter Date” as below: Press ENTER and Click on to save the changes. 14. press ENTER to save the .US3. Enter T-code VA02. Enter T-code VA02.Click on   Enter the details in fields “Operator Letter No. Update Additional Data B Tab In the Menu Bar.AD3. Choose status to come back and Click on 14. press ENTER Click on  Press ENTER Click on changes. Update User Status 24 In the Menu Bar.

Click on and choose tab Enter IOBAS Provisioning Date under Press ENTER and Click on tab to save the changes.US4. Create Letter Requesting for AT Dates In the Menu Bar. Enter T-code ZPOII. Click on to come back and Click on changes. Enter T-code VA02. Update User Status 25 In the Menu Bar. 14. press ENTER Click on  Choose status as below: Press ENTER. 15. press ENTER Choose Acceptance Testing Letter as below: to save the .

AD1. Update Additional Data B Tab In the Menu Bar. Change POI Order 16.Click the Execute Button Enter the Sales Order Number Click the Execute Button Click on to preview Advice Note and then Click Print Click on to come out of the screen. 16. press ENTER Click on and choose tab . Enter T-code VA02.

US1. Enter T-code VA02. Click on changes.Fill data into fields “A/T Date” & “Desig/Name of AT” under below: Press ENTER and Click on to save the changes. Update User Status 26 In the Menu Bar. Create Letter for AT Schedule Output In the Menu Bar. press ENTER Choose Letter for AT Schedule as below: to save the tab as . 16. Choose status as below: to come back and Click on 17. Enter T-code ZPOII. press ENTER Click on  Press ENTER.

Update Additional Data B Tab . press ENTER 18. Enter T-code VA02.Click the Execute Button Enter the Sales Order Number Click the Execute Button Click on Click on to preview Advice Note and then Click Print to come out of the screen.AD1. 18. Change POI Order In the Menu Bar.

Update User Status 28 to save the .US2. Choose status as below: to come back and Click on 18. Click on changes. Enter T-code VA02. Update User Status 27 In the Menu Bar. 18. press ENTER Click on  Press ENTER. Fill data into fields “A/T Completion Date” & “AT Report Date” under Press ENTER and Click on tab as below: to save the changes.Click on and choose tab.US1.

Change POI Order 19. Update Additional Data B Tab In the Menu Bar. Enter T-code VA02. press ENTER Click on and choose TAB as below: tab. Enter T-code VA02. Choose status as below: to come back and Click on to save the In the Menu Bar. press ENTER Imp Note: After payment if customer wants to surrender before commissioning of the PORT (any point in between Status PMR and AAT can set the status to SUR) Choose status Else follow the below step 19. Click on changes.Click on  Press ENTER. AD1. Fill Details in the .

Note: System compares date and date and finds which date is earlier. field If the entered “Date of Inf. . and the same date will be displayed by system in the “Billing Date” Note: Fill Details in field. Comm” is not equal to “billing date” then system displays error message as below: “Billing Date Should be Equal to Infra Commissioned Date”.

by double clicking on those infra materials. 19. This “start date” and “Date of Infra Comm.2013).To remove the errors do as below:Note: Change the start date under “Billing plan” Tab for all respective Infra materials in POI order line items.US1. Tab. press ENTER . so that system will allow to changes the field. Click on date in equal. remove tick mark from field .03.” Under Additional Date B should be Should be changed to the last day of the financial year (Ex: 31. Update User Status 29 In the Menu Bar. Enter T-code VA02. Click on to save the changes.

Click on  Press ENTER. Enter T-code ZPOII. Click on changes. press ENTER Choose Letter for AT Schedule as below: Click the Execute Button Enter the Sales Order Number Click the Execute Button to save the . Create Commissioning Approval Letter Output In the Menu Bar. Choose status as below: to come back and Click on 20.

Enter T-code VA02. Fill Details in the to save the changes.Click on Click on to preview Advice Note and then Click Print to come out of the screen. Update Additional Data B Tab Click on and choose TAB as below: Press ENTER and Click on tab. 21. Change POI Order In the Menu Bar.AD1. press ENTER 21. .

21. Create Billing Document In the Menu Bar. Billing Document 22. press ENTER Click on Click on  to come back and Click on Choose status as below: to save the changes. .1. press ENTER Enter POI order number as above and press ENTER Click on to save the changes. Update User Status 30 In the Menu Bar. Enter T-code VA02.US1. 22. Enter T-code VF01.

Enter T-code VF02.2. System displays message as below: .Note: If Infra commissioning dates are different than Port commissioning dates then system will split the billing document. 22. Releasing the Billing Document In the Menu Bar. press ENTER Enter Billing Document Number as above Click on Icon – Release to Accounting.

press ENTER Enter values into fields Customer. Decommissioning of ports In the Menu Bar. Enter T-code ZPOIDE. Select POI code from drop down . SSA and Service Type. Press ENTER button. Now system enables POI code field.23. Circle.

MM. Service Type and POI code. of Ports to be Decommissioning”. Circle. .YYYY Click on System will show “proportionate Qty” value. “Date of decommissioning” – DD.Click on Note: For decommissioning system will first propose the last commissioned POI port order for the provided combination of Customer. Input the following details: “No. SSA.

.Click on System pop-up “Customer Updation Status” screen with details like: DOCUMENT NUMBER. STATUS. MESSAGE Click on .

press ENTER Enter the list of Invoice numbers: Click on Select all the Billing Documents and Click on System will generate an Invoice list Number. 25. .24. Enter T-code ZPIV. Create Invoice List In the Menu Bar. Create Invoice List Output In the Menu Bar. press ENTER Enter the Billing Document Number Click the Execute Button to save the changes. Enter T-code VF21.

press ENTER Enter the Billing Document Number Click the Execute Button . Create Individual Invoice Output In the Menu Bar. Enter T-code ZINV.Click on Click on to preview Invoice and then Click Print to come out of the screen 26.

Click on Click on to preview Invoice and then Click Print to come out of the screen .