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Assignment 1

Background case for assignment

You as Director/Projects want to select a suitable Second-in-Command to manage a project


and commencing in 6 months designing Thyristor controlled Surge protector Units with
international collaboration of Germany, Sweden and Switzerland and Design and workshop
support facilities located in Sri Lanka and located at katunayake and Koggala.
The person must be able to organize the HR personnel (2 Engineers and 8 Tech Officers) for
the international Design Support Team.
Project involves 3 years minimum duration and the applicants are expected to travel overseas
for training in design software and equipment/tools familiarization in the 1st year and as part
of the design /implementation/presentation groups in subsequent years.
Remuneration will be based on experience initially and on performance thereafter.

1. Draw up a set of J.S and J.D to select candidates at an interview after Advertisement
Job Specification
Should be within the age of 35-45 years
Education: Should have a
a. Masters Degree in Engineering (in Electrical field) or
b. MBA with B.Sc. Engineering Degree (in Electrical field)
From a recognized Engineering University
Experience: 5 years at the national level or international level in project design and development
or project management
Language Requirement : Fluency in oral and written English is required
Certification: Certification in Project Management professional is desirable
Competencies:
a. Excellent oral and written communication skills and proficiency in computer skills in MS
office applications and any designing application
b. Strong organizational and analytical skills
c. Proven ability to set goals and deliver on time
d. Ability to work independently to tight deadlines and under pressure
e. Be an excellent team player and able to work in an multi-cultural team
f. Openness to change and ability to manage complexities
g. Personal interest, commitment, efficiency, flexibility and willingness to work with highly
motivated team
h. Excellent planning, organizing and leadership skills
i. Have a quick and decisive approach to resolving issues.
j. Should be able to maintain strategic Human Resource planning with the team of project
Knowledge / experience in ERP systems and oracle will be advantageous
Should be able to travel overseas

Job Description
Job Title: Project Manager
Location: Design Department, Katunayake and Koggala
Period: 3 years of minimum period starting in 6 months
Supervision: should guide and manage a team of 2 Engineers and 8 Technical Officers
Report To: Director /Project
Job Summary: Organizing HR personnel for the International Design support team that designing
Thyristor controlled Surge protector Units with international collaboration of Germany, Sweden
and Switzerland and Design and workshop support facilities
Duties:
a. Lead the development team in liaison with the relevant technical practices
b. Managing project management, procurement, design responses, conducting meetings
and progress reporting
c. Liaise with the foreign delegates
d. Coordinating design aspects and ensure consistency of quality
Working Condition:
Stationed either in Katunayake or Koggala and able to coordinate and travel between the both
stations to ensure smooth operation at both workstations
Required to participate and organize foreign training in design software and equipment/tools
familiarization in the 1st year and as part of the design /implementation/presentation groups in
subsequent years

2. Design the template for the content in the Advertisement in the newspapers

JMD Solutions is one of BOI oriented upcoming Industrial Solutions Provider in the field of Electrical, Electronic and
Digital Appliances in Sri Lanka and acts with the collaborations of European Countries. We invite applications from
suitable, qualified candidate for the post of Project Manager. The selected candidate will report to the Director of
Projects Division and will be based at Katunayake or Koggala Centre.
The Job Role:
Job Title : Project Manager
Period
: 3 years of minimum period starting in 6 months
Job Summary:
Organizing HR personnel for the International Design support team that designing Thyristor controlled Surge protector
Units with international collaboration of Germany, Sweden and Switzerland and Design and workshop support facilities
Duties:
Lead the development team in liaison with the relevant technical practices
Managing project management, procurement, design responses, conducting meetings and progress reporting
Liaise with the foreign delegates
Coordinating design aspects and ensure consistency of quality

The ideal candidate


Should be within the age of 35-45 years
Education:
Should have a Masters Degree in Engineering (in Electrical field) or MBA with B.Sc. Engineering Degree (in Electrical field)
from a recognized Engineering University
Experience:
5 years at the national level or international level in project design and development or project management
Language Requirement: Fluency in oral and written English is required
Certification: Certification in Project Management professional is desirable
Competencies:
Excellent oral and written communication skills and proficiency in computer skills in MS office applications and any
designing application
Strong organizational and analytical skills
Proven ability to set goals and deliver on time
Ability to work independently to tight deadlines and under pressure
Be an excellent team player and able to work in an multi-cultural team
Openness to change and ability to manage complexities
Personal interest, commitment, efficiency, flexibility and willingness to work with highly motivated team
Excellent planning, organizing and leadership skills
Have a quick and decisive approach to resolving issues.
Should be able to maintain strategic Human Resource planning with the team of project
Knowledge / experience in ERP systems and oracle will be advantageous
Should be able to travel overseas

The selected candidate can expect an attractive remuneration package in accordance with the industry standard. Please send in your
curriculum vitae to the under mentioned email within 14 days from the advertisement date
Careers.projects@jmdsolutions.com
Projects Divisions
JMD Solutions
BOI Park, PLOT F,
Katunayake

3. Outline the selection process for recruitment


Here the job vacancy, job requirements, factors affecting, JD & JS, Advertisement and calling for an
interview have been already finalized. The selection process would be as per the following steps.
Step 1: Evaluation of Applications. Since, the qualifications and experiences of the person required are
already defined, the candidates who have applied for the job has to be sorted out as per the
qualification and experiences. Though, mostly, it is not possible to have the candidates with the almost
to our requirements, those matches nearly to our requirements shall be called for the interviews. An
employment test is not suitable for this type of selections.
Step 2: Holding Interviews. As, the project manager post is one of the most respected post and the
persons to be interviewed also to be treated well. Accordingly, a certain interview questions shall be
prepared initially in order to shoot them at the interview for screening. These questions should be able
to acquire the persons inner qualities and abilities. Methodological questions to test his ability to make
decisions, handling crisis situations, temperaments, managerial skills and those specified in the
advertisement. It would be more appropriate if the interview is held as like a discussion which would
acquire more information and it would put the candidate also in a state of relaxed manner.
Step 3: Background investigations. If the interview is successful in selecting a few suitable candidates for
the job, mere investigations on the past experiences and past employment histories are inevitable.
Through the quoted referees and raising a few investigations through past employers a perception of
the successful candidates can be obtained and it is very good for sorting further the successful
candidates.
Step 4: top ranking individuals shall be selected and can hold another discussion to discuss about the
remunerations and other details and commencement of duties.

4. Outline the Plans for Induction and Orientation


Inductions
Induction is the most important phase for a new entrant. It has the most significant impact on the
individuals career in the Organization. During induction, Organizations can create lasting impressions on
individuals. A good, well-organized induction has positive effects on the individual and results in faster
settlement in the job. Positive experiences in a new environment create a sense of homeliness for the
individual who results in feeling of warmth and acceptance. Individuals start contributing to their
position form day-one if accommodated in the right state.

To make the new entrant feel comfortable with the company on the first day
To brief the new entrant on Companys culture and provide necessary understanding of Corporate
History, Vision, Goals, and Values and Beliefs of the Organization
To provide out by Group Companies and SBUs
To brief the new entrant on the Training Initiatives
To equip the new entrant with the HR Policies and Rules of the company
Information on the software solutions
To introduce the new comer to people working in various departments and also to familiarize
with the functions and processes of various departments and their interrelationship
To orient the new entrant on the appraisal system followed in the Company.
To provide an overview of the activities carried
To inform the new entrants on the events happening in the Company such as software solution
Day, Sports Events, etc.

Orientation
Is the process of introducing new, inexperienced, and transferred workers to the organization, their
supervisors, co-workers, work areas, and jobs, and especially to health and safety.
Therefore it is essential to give a knowledge on following areas are essential for a new employee
Give knowledge on Organization History
Even if the organization is brand new, it has a history: the conditions that made it necessary, how it was
started and by whom, how it garnered support, and how it got to the point of hiring staff. If the
organization has been around for a while, its history includes, in addition, those who have worked in it,
its accomplishments, its past challenges and how it overcame them (or didn't), changes in direction,

Give knowledge on Mission


They should also understand clearly what the real mission of the organization is if it's not stated directly

in the mission statement.


Give knowledge on Organizational Philosophy
Organizations philosophy guides its structure; the roles of various people within it; the way it treats its
employees, volunteers, participants, and colleagues; the methods it uses in whatever programs or
services it provides; and its ethics.
Give knowledge on Methods of strategies
The word "orientation" literally means being turned toward the east, i.e. getting the basic information
that tells you where you are and how to get where you want to go. Orientation to a new job should give
a staff member the basic information about the organization
Give knowledge on People
An organization is actually no more than the people who do its work and give it life. Perhaps the most
important task of a new staff member is to become familiar with those people and to understand what
each of them does. To the extent possible (depending upon the size of the organization, whether people
are full-time, etc.),
Give knowledge on Organizational structure
Organizational structure includes several components:
Structure of responsibility. Who reports to whom, who's responsible for what areas of the
organization's work, who makes things happen.
Decision-making structure. Who participates in what decisions; when various people can act
independently and when they need to check with someone else; who shares in hiring, grievance, conflict
resolution, and other decisions.
Governance structure, Role, structure, and membership of the Board; actual powers of the director
and other administrators; parts that others - line staff, participants, community - play in the governance
of the organization.
Physical/geographical structure. Depending upon the size and geography of the organization, anything
from where people's desks are located in the (one and only) office to where various sites are located in
different towns and what happens at each.
Give knowledge on Policies & procedures
It's important to have a clear set of policies and procedures that explain and govern the various tasks
and relationships necessary to keep the organization running.