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Spectramind Systems Technology

Incorporated

User Manual
Version 0.10

Portable TimeKeeper Software v1.22


[compiled August 04,2007]

Created on September 5, 2007


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Table of Contents

Installation......................................................................................................................3
Program Start Menu.......................................................................................................3
Load Portable Timekeeper Software..............................................................................3
Create Administrator Account .......................................................................................4
Startup Installation.....................................................................................................4
Admin Menu ..................................................................................................................6
Maintenance ...............................................................................................................7
Add New Employees .............................................................................................7
Add New Company................................................................................................8
Add New Department s...........................................................................................9
Data Transfer............................................................................................................11
USB Flash Drive ..................................................................................................11
Network................................................................................................................13
IP List ...................................................................................................................15
TimeCard .................................................................................................................17
Raw Time .............................................................................................................17
Processed Time ....................................................................................................18
Verify Default Rawtime File................................................................................20
Reports .....................................................................................................................21
Tools.........................................................................................................................22
Clear Timecard.....................................................................................................22
Clear Device.........................................................................................................24
Exit ...........................................................................................................................25
Sign-On Screen........................................................................................................25

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Installation
Program Start Menu
To start:
Go to Windows Start\All Programs
Go to the screen below to run the Portable Timekeeper Software.

Load Portable Timekeeper Software


Activation of Portable Timekeeper Software screen:

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Create Administrator Account

Startup Installation

One time Startup Installation.


Fill up the necessary details on screen
Click <Save> to proceed to the next screen.
Click <Exit> to cancel Startup Installation and return to desktop.

Sample screen with values for Startup Installation:

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Admin Menu
Once the Startup Installation entry is completed, next screen is the Admin Menu:

Admin Menu consists of the following options:


1. Data Transfer
[Transfer data from the device to the Portable Timekeeper Software using the
different methods below]
a. USB Flash Drive
b. Network
c. IP List
2. Maintenance
[To create/update/delete the following masterfiles]
a. Employee
b. Company
c. Department
3. Timecard
[To generate time records in Text or Excel file]
a. Raw Time
b. Processed Time
c. Verify Default Raw Time File
4. Reports
[To generate reports for immediate printing or save to a file format available
via Crystal report]
a. Employee Listing
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b. Department Listing
c. Company Listing
d. Employee Daily Time Record
e. First In/Last Out Time Record
f. First/Last Time Record
g. Timecard
5. Tools
[Utilities for system admin housekeeping]
a. Change password
b. View log
c. Clear log
d. Clear Timecard
e. Clear Device
f. Set DB password
g. Compact and Repair
h. Setup
6. Exit
[To exit Portable Timekeeper Software]

Maintenance
From the Admin Menu screen, select Maintenance option. Select Employee to create
New Employees as below.

Add New Employees

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Make sure
Access Id No.
is the same
ID# enrolled in
the device.

Create/update/delete employees from this screen.

Add New Company

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Create/update/delete companies from this screen.

Add New Departments

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Create/update/delete department per company from this screen.

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Data Transfer
This feature allows data transfer from the timekeeping devise to the Portable
Timekeeper Software.

USB Flash Drive

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To use transfer data from USB Flash drive:


Click the eye icon.
A new screen will appear to allow you to select your USB Flash drive
location.
Once selected, click the checked-mark button to upload data from USB Flash
Drive to Portable Timekeeper Software.
Click crossed-marked button to exit to Admin menu.

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Network

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To use transfer data from Network:


Input Device ID# (1-255). [Default value is 1].
Input IP Address. [Default value is 192.168.1.201].
Click Connect button to display time records on screen.
Click Disconnect to enter a different Device ID# and IP Address.
Click checked-marked button to upload data from network to Portable
Timekeeper Software.
Click crossed-marked button to exit to Admin menu.

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IP List
Upon installation of the Portable Timekeeper Software, the system will automatically
create a text file named IP_list.txt inside Portabletimekeeper folder.
Default content of IP_list.txt as shown below.

Contents are formatted as:


X,YYY.YYY.Y.YYY
Where
X is the Device ID number
Y is the IP address.
You can edit this file to change the default as required.

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To transfer data using IP List:


The screen grid display will get data from the IP_list.txt file.
Click the checkbox to check or uncheck from the list. You can check the
Select All checkbox to select everything on the list.
Click the check-marked button afterwards for upload to Portable Timekeeper
Software.
Click crossed-marked button to exit to Admin menu.

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TimeCard
TimeCard option is to generate time records in Text or Excel file.

Raw Time

Sample Raw time output generated text file:

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Processed Time

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Sample Processed time output generated excel file:

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Verify Default Rawtime File

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Reports

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Tools

Clear Timecard

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To clear timecard:
Enter Start Date
Enter End Date
Click clear button to start clearing timecard for the defined date range.
Click exit to exit to Admin menu.

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Clear Device

To clear device:
Enter Device ID (1-255)
Enter IP Address
Click checked-marked button to clear device.
Click crossed-marked button to exit to Admin menu..

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Exit

Click exit to go back to Sign-on screen to login as a new user.

Sign-On Screen

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