You are on page 1of 30

IMPROVEMENT / STANDARDIZATION OF DISTRICT HEADQUARTER

HOSPITAL, NOWSHERA.
Summary of Events
1)

Applications for Prequalification of the Consultants were invited for Planning


& Designing of the Improvement / Standardization of District Headquarter
Hospital, Nowshera through advertisement appearing in the National Press.

2)

We submitted our application for Prequalification vide our letter No.AEC/PR1/2003/2580 dated September 01, 2003.

3)

Our Company was Prequalified and asked to submit Technical & Financial
Proposal vide your letter No.20630/13-W dated 23-01-2003 including
Approach & Methodology giving special emphasis on:a. Understanding of the Objective.
b. Methodology
c. Work Plan & necessary Managing Schedule and its Presentation.
d. Innovative Idea

4)

We submitted our Technical & Financial Proposal vide our letter No.AEC/PR1/2003/2897 dated October 30, 2003.

5)

We deputed Mr. M. Rafiq, Senior Surveyor to carry out survey work of above
cited project vide our letter No.AEC/PR-1/2004/3750 dated February 28,
2004.

6)

Our Financial Proposal was accepted vide Client Award Letter No.517/20-M
dated 24-02-2004 and were advised for signing of agreement and
commencement of consultancy work.

7)

We deputed Mr. M Bashir, Lab Technician to carry out Soil Investigation


works of the above cited project vide our letter No.AEC/PR-1/2004/3808
dated 09-03-2004.

8)

In response to your letter No.21485/13-W dated 09-03-2004, we have agreed


to give rebate in our quoted consultancy fee and bring it down to your
administratively approved fee of 1.50% of the project vide our letter
No.AEC/Nowshera-1/2004/3831 dated March 15, 2004.

9)

We submitted Survey Plan, prepared Master Plan and proposed Master Plan
with Survey Plan vide our letter No.AEC/Nowshera-1/2004/3868 dated 1803-2004.

10)

We deputed our Civil Engineer Mr. Muhammad Ifikhar Ahmad for site visit
vide our letter No.AEC/Nowshera-1/2004/3964 dated April 07, 2004.

11)

We submitted original copy of agreement duly signed by us for your signature


vide our letter No.AEC/Nowshera-1/2004/3982 dated 08-04-2004.

12)

We submitted a copy of Geo-Technical Repot for the above cited project vide
our letter No.AEC/Nowshera-1/2004/4023 dated April 14, 2004.

13)

In response to your letter No.SO(B)111-22/2003/04 dated 22-04-2004 we


made a presentation of the project before the Minister of Health on 24-042004 at 10:00 hours in the Committee of Health Department, NWFP,
Peshawar

14)

We received Minutes of Meeting held on 24-04-2004 under the Chairmanship


of Minister Health regarding presentation by the Consultants on Master
Planning / Designing / drawings for the Construction of DHQ Hospital,
Nowshera vide letter from Chief Planning Officer dated 10-05-2004.

15)

We deputed our Civil Engineer Mr. Muhammad Iftikhar Ahmad for site visit
vide our letter No.AEC/Nowshera-1/2004/4238 dated May 21, 2004.

16)

We submitted the following drawings of the above cited project vide our letter
No.AEC/Nowshera-1/2004/4254 dated 22-05-2004.

17)

We submitted three (3) copies of PC-I for the above cited project vide our
letter No.AEC/Nowshera-1/2004/4313 dated June 3, 2004.

18)

We submitted our Running Bill No. 1 dated June 11, 2004 amounting to
Rs.1,710,000/- vide our letter No. AEC/Nowshera-1/2004/4355 dated June 11,
2004.

19)

We submitted Press Advertisement for Prequalification of Building


Contractors vide our letter No.AEC/Nowshera-1/2004/4594 dated 16-072004.

20)

M/s Allied Engineering Consultants (Pvt.) Limited were declared as lowest


bidder for the subject project and were asked to start and terms of reference
stipulated scheme vide client letter No.22152/7-M dated 01-06-2004.

21)

We submitted seven (7) copies of PC-I for the above cited project after
incorporating all the observations of Executive District Officer (Health),
Nowshera (referred Project Director (B&R) letter No.22367/13-W dated 2606-2004 vide our letter No. AEC/Nowshera-1/2004/44469 dated June 28,
2004.

22)

We were informed through letter from Project Director (B&R) No.22377/13W dated 29-06-2004 that present cost of the project is 935.631 Million
including the Phase-I (cost of the project for Boundary Wall / Gate and
Consultancy Services amounting to Rs. 7.715 million already approved) after
the correction and including the Equipment as per list supplied by Executive
District Officer (Health), Health Department, Nowshera.

23)

We received Project Director (B&R) letter No.22750/13-W dated 03-08-2004


through which we informed that application for Prequalification of
Contractors/Firms for subject work have called upto 24-08-2004, we were

asked for preparation of Contract Documents, Conditions of Contract, Bill of


Quantities and Evaluation of the Contractors/ Firms.
24)

We received Executive District Officer letter No.164/13-2 dated 27-08-2004


alongwith 26-Nos Brochures of various Firms / Contractors for evaluation.

25)

We submitted three (3) copies of Evaluation Report for Prequalification of


Contractors / Firms alongwith original documents submitted by the
Contractor vide our letter No.AEC/Nowshera-1/2004/4974 dated September
15, 2004.

26)

We received Deputy Director letter No.23489/13-W dated 02-11-2004 for the


preparation of relevant documents as per the agreement and were informed
that the tenders for the subject work were called on 11-11-2004 and a pre-bid
meeting on 11-11-2004 and we were asked to attend both the meetings.

27)

We

submitted

16-copies

of

Tender

Documents

vide

our

letter

No.AEC/Nowshera-1/2004/5242 dated November 4, 2004:a. Volume-I: Conditions of Contract


b. Volume-II: Technical Specifications
c. Volume-III: Bills of Quantities
d. Volume-IV: Tender Drawings
28)

We submitted proposed Master Plan of the above cited project vide our letter
No. AEC/Nowshera-1/2004/3327 dated November 23, 2004.

29)

The Deputy Director through letter No.23510-20/13-W dated 20-11-2004


informed us that due to non-participation of prequalified Contractors on 1111-2004, the tender for the subject scheme were recalled on 30-11-2004.

30)

We submitted a copy of layout plan of the cited project vide our letter
No.AEC/Nowshera-2/2004/3394 dated December 02, 2004.

31)

We submitted a copy of Revised Layout Plan for the cited project vide our
letter No. AEC/Nowshera-1/2004/3394 dated December 2, 2004.

32)

We submitted the following documents and drawings vide our letter No.
AEC/Nowshera-1/2004/3450 dated December 13, 2004.

33)

a. Bills of Quantities

12-copies.

b. Sets of Drawings

12-sets.

We submitted the following documents and drawings vide our letter No.
AEC/Nowshera-1/2004/3454 dated December 14, 2004:-

34)

a. Bills of Quantities

16-copies.

b. Sets of Drawings

16-sets.

We submitted the following documents vide our letter No.AEC/Nowshera1/2004/1280 dated March 3, 2005:a. Statement of Cost Based on:i. Preliminary Plinth Area Rates
ii. Areas of Final Working Drawings.
b. Statement of Total Covered Areas based on:i. Final Working Drawings

35)

We submitted Rate Analysis Electrical Works of the above cited project


vide our letter No.AEC/Nowshera-1/2005/1302 dated March 5, 2005.

36)

We submitted Rate Analysis of Non-schedule Items of the above cited project


vide our letter No.AEC/Nowshera-1/2005/1288 March 3, 2005.

37)

We submitted Master Plan / Layout Plan for the above cited project vide our
letter No.AEC/Nowshera-1/2005/1423 dated March 29, 2005.

38)

In continuation of above referred letter No.AEC/Nowshera-1/2005/1423 dated


March 29, 2005, we submitted a copy of Master Plan (MP-01) vide our letter
No.AEC/Nowshera-1/2005/1432 dated March 30, 2005.

39)

We received a letter from Deputy Director No.24618/13-W dated 30-04-2005


through which we were informed that advisory Committee has approved the
rates and we were asked to process the modified PC-I.

40)

We submitted 16-copies of Modified PC-I of the above cited project vide our
letter No.AEC/Nowshera-1/2005/1612 dated May 2, 2005.

41)

We submitted

the

following

drawings

for

Inaugural

Ceremony

Landmark of the above cited project vide our letter No.AEC/Nowshera1/2005/1661 dated May 10, 2005:a. Plan
b. Elevation, Section and Details
c. Perspective View
42)

We submitted a copy of Master Plan indicating three (3) sites for the
placement of Inaugural Stone vide our letter NoAEC/Nowshera-I/2005/1694
dated May 16, 2005.

43)

We submitted sixty (60) copies of the modified PC-I for the above cited
project vide our letter No.AEC/Nowshera-1/2005/2100 dated July 30, 2005.

44)

Reference EDO (Health) letter No.3200/EDO/H NSR dated September 26,


2005, we submitted fifty (50) copies of Modified PC-I for the above cited
project vide our letter No.AEC/Nowshera-1/2005/2424-28 dated September
29, 2005.

45)

We received a letter from Deputy Director (B&R) Works & Services


Department, Nowshera No.24637/13-W dated 27-12-2005 through which we
received a Package prepared for various Units of the Hospital by the
Department and we were requested for Scrutiny & preparation of Contract
Documents with incorporation of the escalation clause approved by the Govt.
of NWFP.

46)

We received letter from Deputy Director (B&R), Works & Services


Department, Nowshera No.24913/13-W dated January 25, 2006. We were
requested to modify the PC-I / Estimate and resubmit the same after
incorporating the premium allowed by the Govt. of NWFP and were also
requested to amend the Conditions of Contract by including the Escalation
Clause as notified by the Govt. of NWFP vide Notification No.B01/1-7/200506/FD(CSR) dated 30-12-2005.

47)

We submitted Architectural, Structural, Electrification and Services drawings


for the above cited project vide our letter No.AEC/Nowshera-1/2006/2820
dated February 2, 2006.

48)

We submitted a copy of Geo-Technical Investigation Report for the above


cited project vide our letter No.AEC/Nowshera-1/2006/2821 dated February
2, 2006.

49)

We received a letter from Deputy Director (B&R) Works & Services


Department, Nowshera No.26083/13-W dated 16-02-2006 alongwith Minutes
of high level meeting of the CDWP held on 21-01-2006 at Islamabad. The
progress regarding the preparation of Modified PC-I / Estimate and other
matters were discussed.

50)

We received a letter form Deputy Director (B&R), Works & Services


Department, Nowshera 26087/13-W dated 16-02-2006, we were requested to
Modify PC-I / Estimate after incorporating observations raised by the Health
Department in the CDWP meeting held on 21-01-2006 at Islamabad.

51)

We deputed Mr. Arshad Mahmood, Lab Technician of M/s Geo-Con


Engineers Contractors & Drillers to visit the site and carryout Soil
Investigation Works vide our letter No.AEC/Nowshera-1/2006/2919 dated
February 21, 2006.

52)

We submitted our para-wise replies to Preliminary Site suitability Report vide


our letter No.AEC/Nowshera-1/2006/3003 dated March 14, 2006.

53)

We submitted a copy of Modified PC-I of the above cited project vide our
letter No.AEC/Nowshera-1/2006/3132 dated March 25, 2006.

54)

We received a letter No.26463/13-W dated 03-04-2006 from Deputy Director


(B&R), Works & Services Department, Nowshera alongwith copy of letter
from EDO, Health Department and we were requested to address the
discrepancies mentioned in EDO (Health) letter and amend PC-I / Estimate
accordingly.

55)

We submitted fifteen (15) copies of the Modified PC-I of the above cited
project vide our letter No.AEC/Nowshera-1/2006/3216 dated April 6, 2006. .

56)

In response to Deputy Director (B&R) letter No.26463/13-W dated 03-042006, we submitted 3-copies of Modified PC-I for the above cited project vide
our letter No.AEC/Nowshera-1/2006/3246 dated April 10, 2006.

57)

We submitted fifty (50) copies of the Modified PC-I for the above cited
project vide our letter No.AEC/Nowshera-1/2006/3303 dated April 20, 2006.

58)

We received letter No.26670/13-W dated 21-04-2006 from Deputy Director


(B&R), Works & Services Department, Nowshera, we were requested to send
additional 35-copies of PC-I amounting to Rs. 917.758 Million.

59)

We submitted six (6) copies of Tender Documents (Main Hospital Building


Part-A) vide our letter No.AEC/Nowshera-1/2006/4027 dated August 7, 2006.
a. Volume-I: Conditions of Contract

b. Volume-II: Technical Specifications


c. Volume-III: Bills of Quantities
d. Volume-IV: Tender Drawings.
60)

We submitted eight (8) copies of Tender Documents (Package-I, II, III, IV, V
& VI) of the above cited project vide our letter No.AEC/Nowshera1/2007/1502 dated February 1, 2007.

61)

We received a copy of letter No.848/13-W dated 10-03-2007 from Deputy


Director (B&R), Works & Services Department, Nowshera and stated in
above referred letter that the subject scheme was put to tender several time but
none of the Contractors / Firms already prequalified had participated, in-spite
of repeated reminders and notices through press. The brochures of the
following three new firms were sent for evaluation. The next date fixed for the
tender scheme was 14-03-2007.
a. M/s Upright Engineers (Pvt.) Limited
b. M/s Chaudhry Ali Asghar & Co.
c. M/s Allied Engineers & Constructions (Pvt.) Limited

62)

We submitted a copy of Evaluation Report for Prequalification of


Contractors / Contracting Firms vide our letter No.AEC/Nowshera1/2007/1908 dated March 19, 2007.

63)

We submitted the following documents vide our letter No.AEC/Nowshera1/2007/4223 dated May 3, 2007.
a. Technical Specifications

8-copies.

b. Bills of Quantities

8-copies.

64)

We submitted a copy of Addendum No.I to Tender Documents vide our letter


No.AEC/Nowshera-1/2007/4315 dated May 11, 2007.

65)

We submitted a Comparative Statement of Contractors Analysis of Rates and


Schedule Rates vide our letter No.AEC/Nowshera-1/2007/3469-70 dated June
22, 2007.

66)

We received a letter No.2190/13-W dated 26-06-2007 from Deputy Director


(B&R), Works & Services Department, Nowshera. The Contractors Analysis
of Rates and Schedule of Rates submitted to Client vide our letter
No.AEC/Nowshera-1/2007/3469-70 dated June 22, 2007 were not fully
explanatory, we were requested to give cost comparison / analysis of Schedule
/ Non-schedule Items comparing them with the quoted premium of the firm
pointing out the reason if any for non-conformity with laid down CSR-1999,
schedule analysis. We were also requested to give average scrutinized rate for
schedule / non-schedule item he also worked out as the payable premium will
not be on item rate but on single premium for schedule & non-schedule items
separately.

67)

We submitted a Comparative Statement of Contractors Analyzed Rates and


Schedule Rates to Chief Engineer vide our letter No.AEC/Nowshera1/2007/4059-60 dated July 5, 2007.

68)

We submitted a Comparative Statement of Contractors Analyzed Rates and


Schedule Rates to Deputy Director vide our letter No.AEC/Nowshera1/2007/4491 dated 28-08-2007.

69)

We submitted a Comparative Statement of Contractors Analyzed Rates and


Schedule Rates to Chief Infrastructure Planning & Development Department,
Peshawar vide our letter No.AEC/Nowshera-1/2007/4169 dated September
24, 2007.

70)

We submitted two (2) copies of Conditions of Contract (Volume-I)


Package-I, Main Hospital Building vide our letter No.AEC/Nowshera1/2008/5519 dated March 4, 2008.

71)

We received a letter No.3778/13-W dated 29-2-2008 which informed us that


to us the subject work was approved by the Chief Engineer, Works & Services
Department, NWFP, Peshawar vide their letter No.01/2-GS dated 23-02-2008.

72)

We submitted two (2) copies of Engineers Cost Estimate (Package-I) Main


Hospital Building vide our letter No.AEC/Nowshera-1/2008/5550 dated
March 5, 2008.

73)

We submitted two (2) copies of Conditions of Contract (Package-II) M.S,


D.M.S Residence vide our letter No.AEC/Nowshera-1/2008/5561 dated
March 6, 2008.

74)

We submitted the following drawings of Main Hospital Building vide our


letter No.AEC/Nowshera-1/2008/5568 dated March 8, 2008.
a. Topo Survey Plan
b. Master Plan
c. Lower Ground Floor Plan
d. Ground Floor Plan
e. Foundation Plan

75)

We received a letter No.3809/13-W dated 05-03-2008 from Deputy Director


(B&R), Works & Services Department, Nowshera, we were informed through
this letter that Tender for Package-II was approved by the Chief Engineer,
Works & Services Department, Peshawar vide their letter No.02/2-GS dated
26-02-2008 and further requested that the Conditions mentioned in the
approval letter may please be included in the Contract Conditions.

76)

We submitted a copy of Geotechnical Investigation Report and CD for


Multimedia Design Presentation vide our letter No.AEC/Nowshera1/2008/5609 dated April 2, 2008.

77)

We submitted two (2) copies of the following drawings vide our letter
No.AEC/Nowshera-1/2008/5783 dated April 21, 2008:-

78)

a. Foundation Plan

HS-01

b. Foundation Details, Beams & Retaining Walls

HS-02

c. Columns & Shear Walls

HS-03

We submitted a copy of Foundation Plan drawing No. HS-01 vide our letter
No.AEC/Nowshera-1/2008/5884 dated May 5, 2008.

79)

We received a letter No.4177/13-W dated May 5, 2008 from Deputy Director


(B&R), Works & Services Department, Nowshera and we were requested to
send Standard Contract Agreement Form prepared by the Pakistan
Engineering Council so as to enable us for execution of Contract Agreement.

80)

We submitted a Standard Form of Contract prepared by Pakistan


Engineering Council and Bidding Documents.

81)

We submitted two (2) copies of the Structural Details drawings (M.S. / D.M.S
Residence) No. S-01 vide our letter No.AEC/Nowshera-1/2008/6734 dated
June 9, 2008

82)

We submitted a copy of Foundation Plan and Sump Detail drawing No.S-01


vide our letter No.AEC/Nowshera-1/2008/6796-97 dated 17-06-2008 and
letter No.AEC/Nowshera-1/2008/6810-11 dated June 19, 2008.

83)

We submitted two (2) sets of Structural Drawings of above cited project vide
our letter No.AEC/Nowshera-1/2008/7084-85 dated August 4, 2008.
a. Hospital Building:

84)

i. Slab at Ground Floor Level & Section

HS-03R

ii. Beams

HS-08R

We submitted two (2) sets of Structural Drawings vide our letter


No.AEC/Nowshera-1/2008/7210-11 dated August 20, 2008.

85)

We submitted three (3) sets of Drawing No.S-01 for the above cited project
vide our letter No.AEC/Nowshera-1/2008/7428 dated September 25, 2008.

86)

We submitted one (1) set of the following drawings of the above cited project
vide our letter No.AEC/Nowshera-1/2008/7573 dated October 22, 2008.
a. Hospital Building:
i.
ii.
iii.
iv.
v.

87)

Lower Ground Floor Plan


Lower Ground Floor Plan (Water Supply)
Lower Ground Floor Plan (Sewerage)
Legends
Electrification & Illumination, etc (Layout Plan, Lower Ground
Floor Plan)

We submitted ten (1) copies of Revised PC-I for the above cited project vide
our letter No.AEC/.Nowshera-1/2008/7583 dated October 25, 2008.

88)

We submitted three (3) copies of Revised PC-I for the above cited project vide
our letter No.AEC/.Nowshera-1/2008/7117 dated November 28, 2008.

89)

Our Chief Engineer, Mr. Fazal Malik Adil has been supervising construction
work of DHQ, Hospital since June 08, as Top Supervision.

90)

We submitted two (2) sets of Architecture & Structural drawings (30x40) as


per list given below vide our letter No.AEC/.Nowshera-1/2009/1367 dated
March 6, 2009.
A) G.D.M.O Hostel:
1)
2)
3)

Ground, First, Second, Mumty & Roof Plan


Elevations, Sections & Door Window Elevation
Foundation Plan, Footing & Column Details

A-01
A-02
S-01

4)

Slabs & Beams Details

S-02

B) Nurses Hostel:
1)
2)
3)
4)
5)
6)
91)

Ground & First Floor Plan


Second, Mumty & Roof Plan and Door Window Elevation
Elevations & Sections
Foundation Plan, Footing & Details
First & Second Floor Slabs, Beam & Column Details
Roof & Mumty Slabs, Stair & Lintel Details

A-01
A-02
A-03
S-01
S-02
S-03

In response to Deputy Director letter Nos 2783/12-W dated 12-02-2009 and


No.2927/13-W dated 4-2-2009, we submitted Revised PC-I within due course
of time, while the replies for other points raised in above referred letter were
given in our letter No.AEC/Nowshera-1/2009/1371 dated March 7, 2009.

92)

We received a letter No.3023/13-W dated 17-03-2009 from Deputy Director


(B&R) Works & Services Department, Nowshera informing us that they
awarded the following Packages to the Contractor, who were mobilizing at
site.
a. Package-III (GDMOs Hostel 3-blocks.
b. Package-IV (Nurses Hostel 48-bedded)
c. Package-VI (06-No Category-III Residences 2-Nos.)

93)

In response to your letter No.2996/13-W dated 13-03-2009 and No.3023 /13W of 17-03-2009 our Chief Engineer (North) submitted that the change in
specifications and scope of items / works was because our compulsion due to
change of new Code of NWFP, which cannot be compromised. We already
briefly explained this vide our letter No.AEC/Nowshera-1/2009/1371 dated
March 7, 2009. As regards the approval from Competent Authority the Deputy
Director is the Engineer Incharge of the project and has full power under
Clause 11.1 of the Contract Agreement to obtain necessary approval from
Competent Authority well before the commencement of the project.

94)

In response to your letter No.3210/13-W Nowshera dated 16-04-2009


regarding Mobilization Advance and Bank Guarantee our Chief Engineer
(North) submitted the answer vide letter No.AEC/CEN/Peshawar/08-09 dated
23-04-2009.

95)

We submitted one (1) set of Architectural, Electrical, Public Health & Fire
Fighting drawings size 30x40 Main Building to our Chief Engineer (North)
vide our letter No.AEC/Nowshera-1/2009/1858 dated May 11, 2009.

96)

In response to your letter No.3355/13-W dated 11-05-2009 and Contractor


letter No.27/HCC/NWR dated 07-05-2009, we submitted our detailed answer
vide our letter No.AEC/Nowshera-1/2009/1941-43 dated 19-05-2009.

97)

In response to Deputy Director letter No.3540/13-W dated June 3, 2009, we


submitted two sets of Structural Drawings (Hospital Building) 30x40 size
vide our letter No.AEC/Nowshera-1/2009/2025 dated June 5, 2009.

98)

In response to Deputy Director letter No.3384/13-W dated 15-05-2009, we


submitted two (2) copies of Revised PC-I vide our Office letter
No.AEC/Nowshera-1/2009/284 dated August 25, 2009.

99)

In response to Deputy Director (B&R) letter No.4046/13-W dated 26-082009, we submitted twelve (12) copies of Revised PC-I vide our Office letter
No.AEC/Nowshera-1/2009/326 dated August 28, 2009 after your
clarification / corrections.

100)

In response to Deputy Director (B&R) letter No.690/13-W dated 08-122009 regarding 06-No Packages approved by the Chief Engineer, Works &
Services Department, Peshawar. You are asked our firm to submit the Tender
Documents for each package to issue to the Contractors / firms.

101)

In response to Deputy Director (B/R) letter NO.AEC/CEN/PSH/08-09


dated Nov12, 2009. Rate analysis of steel grade 60 rolled deformed bars
ASTM 615 A for Rs. 83000/- submitted is considered to be cancelled. Letter

received from the ITTEHAD mills in response to our inquiry letter NO.AEC
DATED 11NOV.09 in respect above steel verifies for 89000/- is submitted.
102)

To AL.Qamar traders letter no. AEC/CEN/PSH 08-09 dated dec15,2009. Visit


to project location and observation are motioned. AL.Qamar trader is directed
to remove the steel, sand and bricks form the site at once and replace it with
the new ones .improve the workmanship of steel reinforcement, shuttering,
plaster and brickwork. Improve the shuttering work the next roof i.e 1st foor .
submit up to date the steel ,bricks and concrete test report as soon as possible .

103)

To Ahamdullah construction company letter no. AEC/CEN/PSH 08-09 dated


dec15, 2009. Final notice was given and the work at t site was fully
abandoned and as per clause 17.1 of contact agreement which may cause the
termination of the contract agreement

104)

To Wajid Iqbal Construction company letter no. AEC/CEN/PSH 08-09 dated


dec15, 2009. Observation that was made on project location dated Dec14,
2009 are stated and the instructions against the observation are stated.

105)

In response to Chief Engineer, AEC letter No AEC/NOSHERA-1/2010/1067


dated Jan11,2010. Structural drawing were sent: foundation plan, Footing &
column details and slabs and beam details.

106)

In response to Chief Engineer, AEC letter No AEC/NOSHERA-1/2010/1238


Dated JAN 11,2010. Electrical drawing main building (size 30*40).

107)

In response to Executive engineer letter no. AEC/CEN/PSH-010 dated Feb 26


2010. Evaluation of firm /contractors pre -qualification. Only six contractors
are eligible and remaining twenty seven are disqualified.

108)

I response to chief engineer letter No.AEC/NOWSHERA-1/1270 .Copy of


structural design calculation: main hospital building, G.D.M.O. flats, nurses
hostel, residence category -3.

109)

TO deputy director (B&R) Letter No.AEC/PR-1/2010/1550 DATED MAY 12


2010. AUTHORITY LETTER and requested to assist a representative to carry
out the work for the project.

110)

To Hashat Nagar Construction Company letter No.AEC/CEN/PSH 010


DATED june02, 2010. Marbles tiles was progressing on ground floor without
Prior approval of consultants
Shop drawing of electrical cable layed haphazardly on floor and walls.
Submission of shop drawing of other services i.e plumbing sanitary and
sewerage etc

111)

To chief engineer Letter No.AEC/Nowshera-1/2010/ dated june09, 2010.


Find our original letter no .AEC/Nowshera -1/2010/1876 dated june09,2010.
Addressed to THE DEPUTY DIRECTOR regarding environment assessment
report for necessary action.

112)

To deputy director Letter No.AEC/nowshera-1/2010/1876 dated june09,


2010. Environment assessment report is under preparation .and send the
required documents

113)

To the Executive District Officer, letter for need for the approval of our fee for
environmental impact assessment report (EIA) consultancy fee letter no.
AEC/Nowshera-1/2010/1707).and initiation of activities relating to
environmental impact assessment report .we already sent you a request in
writing NO. AEC/nowshera-1/2010/1734.

114)

To Executive Engineer letter No.AEC/Nowshera -1/2010/1991 dated August


21,2010 . the environment impact assessment report is under preparation .
send the requisite documents.
Copy of ID card of executive district officer
Draft for undertaking on stamp paper

Draft Affidavit on stamp paper


Bank draft amounting to 30,000/Property ownership documents
Draft Letter of application for the requirement of NOC.
115)

To Executive Engineer Letter No.AEC/Nowshera -1/2010/2298 dated


October 09,2010. Reminder#3 document required for the submittal of
environmental impact assessment report .

116)

To Chief E NGINEER dated Nov03,2010.Items required for Re site office in


DHQ hospital Nowshera.
Desktop computer with all accessories
Printer
All working drawing CIVIL/ELEC).

117)

To Executive Engineer Letter No.AEC/NOWSHERA-1/2010/2554 dated


Dec 23,2010 . In response to letter no .424/13-10. We have received all the
documents but property document are still missing.

118)

To Chief Engineer Letter No. AEC/Nowshera-1/2010/2567 dated Dec


28,2010. One set of complete Architectural, Structural, Electrical, Public
Health, Networking and Fire-fighting Drawings Main building (size30*40)
.

119)

To Chief Engineer Letter No. AEC/Nowshera-1/2010/2568 dated


Dec28,2010.one NO BOARD MOUNTED SHEET COLOUR 3D
perspective view (size: 20*30)

120)

To The Executive Engineer Letter No.AEC/Nowshera-1/2011/2598 dated Jan


03, 2011.Documents required for Environmental Impact Assessment
Report .
Copy of ID card of executive district officer
Draft for undertaking on stamp paper
Draft Affidavit on stamp paper
Bank draft amounting to 30,000/Property ownership documents
Draft Letter of application for the requirement of NOC.

121)

To Resident Engineer Letter No.AEC/Nowshera-1/2011/2763 Dated Jan


26,2011. We have deposited 30,00 in your account . please arrange a draft
from the Executive Engineer in favor of the Director General, Environmental
protection Departmental as a review fee of (EIA)report

122)

To Director General Letter No.365/13w Dated : DEC02,2010. Application for


the requirement of NOC. Please receive the report and related document and
issue me the NOC.

123)

To Chief Engineer Letter No. D(P&M)C&W/1-31/2010 Dated Jan12,2011.


Site inspection dated 09/12/2010
Meeting on the subjected date 11/1/2011
Irregularities committed in the office of the Executive Engineer C&W
division Noshera .
Rs.218.727 million payment has been made to the contractor.

The rates worth Rs .1,11,000/- and 89,000/- has been derived by the
consultant at their own and paid to the contractor without observing the
procurement rules or getting approval from the authority .
Requested to look into the matter and make recovery ,if an after proper
investigation .
124)

TO Superintending Engineer ,The Executive Engineer Letter No. 825 /37-MR


dated jan27,2011. Copy of letter no. DP&M/C&W/1-31/2011, DATED
12/01/2011 received from director P&M ,Govt. of KPK C&W department
Peshawar on the subject cited for immediate necessary action .

125)

To Chief Engineer(C&W) Letter No.(P&W) C&W/1-31/2010 Dated


March03,2011.the subject scheme carried out by the Allied Engineering
Consultants(Pvt) Limited Lahore , seem uneconomical and exceed the
permissible limits. Depute your Design engineer to check the design
calculation and submit your finding by March 20,2011.

126)

To Shahine khan from the Office of the Sub Division officer Letter No.185/3W dated 17/3/2011.The Director (C&W) department of KPK addressed the
Chief Engineer (CDO) C&W DEPARTMENT for checking the structural
design calculation of seismic based revised design of the subject work carried
out by AEC seem uneconomical .requested to provide 3 copies of structural
design within 3 days

127)

To Shahine khan from the Office of the Executive Engineer Letter


No.892/13-W dated 28/3/2011.With reference to the Director vide No.D/
(P&W)/C&W/1-31/201. requested to provide 3 copies of structural design
within 3 days because earlier copies are washed in flood July 2010

128)

To The Executive Engineer Letter No. AEC/Nowshera-1/2011/3040 Dated


March 28.2011. submittal of required 3 copies of structural design
calculation .

129)

To The Assistant Design Engineer Letter No. 975/13-w dated 31/3/2011.Find


the enclosed copies of structural design calculation for further necessary
action from AEC in response to letter no. AEC/Nowshera-1/2011/3040.

130)

To Hashat nagar Construction Company letter No.AEC/CEN/PSH010.


Reference my visit dated 4th,7th,11th,13 &18 following observation was made
About 25% of rusted mud cover steel bars which were repeated instructed on
site for the replacement or finished with sand blast /kerosine oil. Reference
my Letter no AEC/CEN/PSH-010 Dated 25/10/2010,
To avoid the occurrence of casual honey combing in the structure
Non approved bricks were used with 50% cankers and unskilled labor.
No technical staff was available to attend the visiting officer
Site inspection book were misplaced from the site
Site office with bath room for consultant staff was not available
Plaster work in the ramp beams of 1st&2nd floor were out of plumb and
alignment ,.
Beam in second floor was found sagged .

You ar directed to :
Remove the wooden craft shuttering from the site, rectify the defect plaster
and beam
Remove the rusted steel or finish with sand blast/Kerosine oil
Employ project manager as per contract agreement.
Provide site office with facilities and site inspection book at site.
131)

To the Executive Engineer letter no. AEC/Nowshera -1/2011/3149 dated


April 20 ,2011.submittal of structural design calculation for the following
building
GDMO hostel
Residence category 3

Residence category 4
132)

To Executive Engineer Letter No. AEC/Nowshera -1/2011/3443 Dated June


06,2011. Discussion regarding the preparation of Bar-bending schedule to
calculate detail quantity of steel. Enclosed booklet regarding Bar-bending
Schedule and Quantity of steel for second floor .kindly note that detailed
breakdown is given on the cover summery chart followed by detailed
calculation of steel for RCC member in the given sequence.

133)

To Mr. Aman Shah Letter No. AEC/CEN/PSH-011 Dated June 22,


2011.Appointment as internship trainee supervisor for the construction
supervision of improvement and standardization of DHQ hospital Nowshera.

134)

To Executive Engineer from Environmental Protection Agency letter


no.EPA/REQUM NOC /1052 dated July 25,2011. Application for the
requirement of NOC .directed to refer to your letter No. 365/13w dated
02/12/2010on the above cited subject presentation held on 18/07/2011 various
issues were recorded in the presentation. According to regulation 10 of
IEEE/EIA regulation 2000 a mandatory public hearing is a part of EIA process
moreover press advertisement in one leading national English/Urdu
newspaper should be given 30 days earlier then the date of public hearing.

135)

To Executive Engineer Letter No. AEC/Nowshera-1/2011/158 Dated August


08,2011. Submission of requested information to the Environment Protection
Agency issuance of NOC and required information is attached. In reference to
letter no. EPA/REQUM/NOC /1052. Submit the required information with the
cover letter printed on your letter head to EPA .we will appreciate if a copy of
the response is provided to us

136)

To Chief Engineer Letter No. 322/13-h dated August 05 2011.in response to


No.EPA/REQUM NOC /10152 Dated 26/07/2011.enclosed find the Noc letter
, five issue have been recorded during the course of presentation regarding the
subject matter you are requested to clarify these issues.

137)

To Director Information Department Letter No.1885/7M Dated


13/8/2011.Public Hearing Advertisement. Inviting Public Hearing (in
Urdu/English) in seven copies each in respect of the subject ADP scheme is
submitted herewith for advertisement in the daily newspaper .certified that the
funds are available to meet the expenditure on advertisement charges.

138)

To Executive Engineer Letter No. AEC/Nowshera-1/2011/282 Dated August


24,2011. Submission of requested information to the Environment Protection
Agency issuance of NOC and required information is attached. In reference to
letter no. EPA/EIA/REQUM/NOC /1052. Submit the required information
with the cover letter printed on your letter head to EPA .draft advertisement
has already been forwarded to you for publishing it in newspapers.100 copies
of executive summary are (Urdu) are also attached with this letter .

139)

To Deputy Director (EIA) Letter no .1958/13w Dated August 27,


2011.reference letter no .EPA/EIA/Requm OC/1052 Dated July27,2011. The
requisite clarification of the issues received . issues and replies :

The issue if graveyard :sensitive issue and has to be handle with care
landscape wall has been designed will cover from all the sides except
gate .three layer of trees having different height will be planted to
maintain a good ambience from the sides .

Proper method of effluent emission: air pollution equipment will be


installed and the chimney height will be determined by the
investigation and height will not be more than 9-metres.

Method of safe disposal of waste: All such waste shall be incinerated


in a properly designed incinerator ,it will then dispose of with the help
of specially assigned vehicles and hand carts to landfill site .

Type of treatment plant either primary or secondary: treatment would


be of secondary type .

Safe disposal of waste and ashes produce after incineration: the


treated residues and incinerator ash will be ultimately disposed in
sanitary /secured landfill manually with the help of vehicles and hand
carts .

Public hearing date is proposed on 28/09/011as the advertisement has been


published on 19/08/2011.a copy of Urdu summary of the project is sent .
140)

To Executive Engineer Letter No.1-27/vol3/SPO3/HEATH/P&D/200708/DHQ Nowshera dated Sep 27th,2011.


1:Revised PC-1 improvement ,observation made during examination of the
PC-1
Questions of PC-1 are not correctly answered
There is no project director then inclusion of the cost of project director may
be justified .
Has the cost of equipment been revised.
Demand and supply analysis of project has not been done
financial plan and mode of financing has not been properly explained
2: Consultant is paid 1.5% of the civil work which makes 25 million over the
project life and despite this the PC-1 is pathetic

3: Requested to depute your presentative to collect PC-1s and prepare it in a


proper format by communicating the aforesaid in the PC-1 to the consultant
4: I am further directed to request that the cost may be reduced to bare
minimum and resubmit the PC-1 within 15 days after receipt of this letter.
141)

To Chief Engineer Letter no 354/13-H Dated 29/9/2011.in reference to the


letter no. 1-27/VOL3/ SPO3/Health/P&D/2007-08/DHQ Nowshera Enclosed
letter wherein certain observation relating to revised PC-1of the subject work
have been raised ,which need rectification .requested to reframe the revised
PC-1 in consultation with health department .

142)

To Sub division Officer Letter no. AEC/CEN/PSH/011 Dated Oct19, 2011.


PC-1 Amendment in reference to letter No. 354/3-H Dated 29/9/2011,
received oct3rd, 2011.the amended PC-1(revised) has been submitted to your
office by personnel courier on oct8th,2011.

143)

To Ahamadullah Dated Oct 19 2011.my site on 10thoct2011, the laying of


lean concrete 1:4:8 under floor in ground floor was in progress in 3to4
thickness instead 6as specified .you were instructed to to complete the
thickness of 1:4:8 when I again visited the site on 17th oct concrete was
completing in 3 and 4 thickness instead of 6thickness. You are directed to
demolished the under specified job and redo after the approval of consultant .

144)

To Executive Engineer letter No. AEC/Nowshera -1/2011/627 Dated Nov 03 ,


2011. As per EPA , Peshawar Urdu summary of the project for the public
hearing has been amended according to the given instruction 100 copies are
attached with this letter .

145)

To Deputy Director (EIA) Letter No. 2256/13-w Dated 12/11/2011 in


reference to letter no. EPA/EIA/RequmOC/1052 Dated 26/07/2011, letter no.
1958/13-w Dated 27/08/2011. The requisite Urdu summary of of the project is
sent herewith for favor of further necessary action

146)

To Executive Engineer Letter no . AEC/CEN/PSH/011 Dated Nov 22,2011.


Revised PC-1 desired copies of 10 PC-1 along with the five copies of tender
drawing are submitted perusal and approval .

147)

To M/S Wajid Iqbal Letter No. AEC/CEN/PSH-011 Dated December 12,2011.


Marble tiles during my site visit today dated 12/12/2011 the laying of tiles
were not improve and the defect too in spite of the repeated instruction
verbally and in writing .you are directed to stop the laying of tiles through
unskilled labor .and remove the tiles within a week .a sort of warning letter is
issued .

148)

To Executive District Officer (Heath), Executive Engineer ,Medical


superintendent Letter No. 1-27/vol3/spo2/Health/P&D/2007-08/DHQ Dated
15th Dec 2011.enclosed a copy of minutes of the meeting regarding

rationalization of the REVISEDPC-1 of the scheme for info and further


necessary action with a request to kindly submit the revised PC-1 to this
department within a week duly rationalized .
149)

To Executive engineer Letter No. AEC/CEN/PSH/012 Dated


Jan10,2012.reference SPO-2 Letter no. 1-27/vol.3/SPO2/Heath/P&D/200708/DHQ Dated 15th Dec 2011 desired six copies of revised PC-1 of the
scheme duly rationalized from amounting to Rs.2,078,694,224 to
1,696,170,076/- are submitted for necessary action and approval

150)

To Executive engineer LETTER NO .AEC/CEN/PSH-012 Dated


march01,2012. Schedule meeting in the office of secretary P&D department
KPK Peshawar dated 01/03/2012the funding situation was discussed Chief
planning officer observed that scheme wise detail of allocation ,releases and
expenditure shown in the statement was incorrect .pin pointed that fund
allocation may be corrected for their further necessary action . Correct
statement be prepared for the submission to chief planning Health by
tomorrow the 2nd march 2012. The matter is most urgent as the same is going
to be displayed to Chief Minster meeting schedule on 5th march 2012.

151)

To Executive Engineer Letter No. EPA/Nowshera/HIRING /393 Dated


24/03/2012.Application for the requirement of NOC .directed to refer this
agency letter no .EPA /Nowshera/hiring/743 dated 29/12/2011. Reminder no
EPA /NOWSHERA/HIRING/402 Dated 7/02/12 on the obove cited subject
(copy enclosed).

152)

To Executive Engineer Letter No. EPA/Nowshera/HIRING /743 Dated


29/12/2011. EIA report for improvement and standardization of DHQ Hospital
District Nowshera .following issues need clarification for further processing
the case
Measures for the protection of graveyard
Expected effluent and solid waste in quantitative term
Treatment plant design, its capacity and location
Design of incinerator, its capacity and location
Completion date of the hospital
Plantation and lawn etc

153)

To Deputy Director letter .with reference to environment protection AGENCY


LETTER NO. EPA /Nowshera /Hiring /743 dated 29/12/2011 submitting
detailed response to the issues raised by your office for the issuance of No
Objection Certificate for EIA report.

154)

To Executive Engineer Letter No. AEC/Nowshera-1/2012/1396 Dated april 16


,2012.this is reference to EPA LetterNo.EPA/Nowshera/hiring/743 Dated
29/12/2011 .find a detailed answer to the queries raised by environment
protection agency we receive the letter from the office of EPA .get this in
letter head and make arrangement for the submission to Environment
Protection Agency. this is necessary for the issuance of NOC

155)

To Executive Engineer Letter No. AEC/Nowshera-1/2012/1424 Dated April


20 ,2012.this is reference to EPA LetterNo.EPA/Nowshera/hiring/743 Dated
29/12/2011 .find a detailed answer to the queries raised by environment
protection agency we receive the letter from the office of EPA .get this in
letter head and make arrangement for the submission to Environment
Protection Agency. this is necessary for the issuance of NOC

156)

TO Hashat Nagar Letter No. AEC/CEN/PSH012 dated April 25, 2012. With
reference to my visit dated 23rd April 2012. Several observation were made
regarding poor working and you were given direction for the improvement of
work. Letter from Fazal Malik Adil .

157)

TO Hashat Nagar Letter No. AEC/CEN/PSH012 dated june06,2012. With


reference to Chief Engineer visit dated 04/06/12 discrepancies were observed
with great concern. Defect should be rectified before my next visit . Letter
from Fazal Malik Adil .

158)

To the Executive Engineer Letter no. AEC/CEN/PSH012 Dated June 12 ,


2012. As desired the maximum electrical load required for DHQ Hospital
Nowshera is 2800KW. Along with working estimate and relevant drawing are
submitted for your kind perusal and onward transmission to quarter concern .
Letter from Allied Engineer Consultant (pvt) Limited.

159)

To the Executive Engineer Letter no. AEC/CEN/PSH012 Dated July


18,2012.We are going to to remeaure the ongoing project s of DHQ .You are
requested to depute a sub- engineer tp qaccompany our site staff for detail
measurement to be held on 10th Sep ,2012.

160)

To Chief Engineer Letter no. AEC/Nowshera -1/2012/269 Dated


sept3,2012.Enclosed copy of Architectural ,Structural ,Electrical, Public
Health, Firefighting & Networking Drawings(size 20*30) for
Hospital ( main building )
Residence Category
Nurses Hostel
M.S,D.M.S Bungalow
G.D.M.O Hostel

161)

To Chief Engineer Letter no. AEC/Nowshera -1/2012/349 Dated


Septmeber19, 2012. Enclosed two copies of Sui gas Drawing (size30*40)
for following building
Hospital (main building)
OPD building

162)

To Shahine Khan Letter no . CEC/GS/2-5/VOL-3/3569 dated August30,2012.


Directed to refer to Executive Engineer C&W Division Nowshera Letter no .
4010/13w dated addressed to you with copies to this office and other on the
subject cited above and ask to you to attend the observation raised by the
XEN and also arrange the presentation to Chief Engineer .

163)

To Managing Director Letter no. 4462/13-w dated 12/11/2012.


Provision of external/internal Sui-gas
Proposal of uplifting of front elevation of main building
Proposal of drainage system of void, open to sky of main building
Shifting of sewerage system from lower ground floor of main building
Improvement of sun light in operation theatre
Provision of emergency exit in main building
Provision of garbage CHUTE IN Main building
Proposal of sewerage line of first floor in MS/ DMS residence

164)

To Executive Engineer Letter no . AEC/Nowshera-1/2012/685 Dated Dec


15,2012. Enclosed copy of Structural Design Calculation for the following
building
G.D.M.O. Flats
Residence Category 3
Residence Category 4

165)

To Executive Engineer Letter no . AEC/Nowshera-1/2012/714 Dated Dec


27,2012. Enclosed copy of Structural Design Calculation Main hospital
building. Letter from Allied Engineering Consultant.

166)

To Executive Engineer Letter no . AEC/CEN/PSH/-013 Dated Jan 28,2013


Enclosed find Revised design/Supervision bill amounting to Rs 10,244,102/Letter from .Allied Engineering Consultant .

167)

To Managing Director (AEC) Letter no 4836/13-w Dated 22-01-2013.


Reference to the repeated telephone conversation with your office regarding
the subject matter it is once again requested to provide the following record
immediately. Letter from Executive Engineer
Architectural Drawing (original& revised)
Structural Drawings (original& revised)

168)

To Executive Engineer Letter no . AEC/Nowshera-1/2013/902 Dated Jan


29,2012. Letter from Allied Engineering Consultant. Enclosed find a copy of
the following
HVAC Drawing
Technical Specifications (HAVAC system)
Perspective View (option A, B&C).

169) To Executive Engineer Letter no . AEC/Nowshera -1/2013/904 Dated Jan


29,2013.With reference to your Letter no 4836 Dated 22nd Jan ,2013. Enclosed find a
copy of two set of the following structural Drawing (original & Revised ) size 30*40

169)

To Chief Engineer Letter no. AEC/Nowshera -1/2013/908 Dated Jan 30 ,


2013. Enclosed find a copy of the Condition of Contract (volume-1). Letter
from Allied Engineering Consultant.

170)

To Executive Engineer Letter no. AEC/Nowshera -1/2013/965 Dated


feburary13, 2013. Enclosed find a copy of the following drawings. Letter from
Allied Engineering.
Master Plan (3040)
Door & Window Elevation

171)

To Executive Engineer Letter no AEC/Nowshera -1/2013/993 Dated Feb


21,2013. Enclosed two copies of R.C.Flood Wall Drawing No.STR-01 .of
improvement & standard of District Headquarter Hospital, Nowshera. Letter
from Allied Engineering Consultant.

172)

To Chief Engineer Letter no . 5019/13-w Dated 05/3/2013. Tender formalities


of the balance packages of the subject work have completed and accordingly
the work order issued to the contractor .therefore requested to provide the
structure drawing of all the tendered work and depute field staff for joint
layout with the contractor .The name of work along with the estimated cost
against each are noted . Letter from Executive Engineer (C&W) Nowshera .

173)

To Chief Engineer Letter no . AEC/Nowshera -1/2013/1141 Dated March


26,2013. Enclosed find three copies of the Architectural , structural, Electrical
Public Health (G.D.M.O. Flats ) size 20*30. Letter from AEC (PVT)
Limited .

174)

To Chief Engineer Letter no . AEC/Nowshera-1/2013/1146 Dated March 28 ,


2013 . . Enclosed find three copies of the Architectural , structural, Electrical
Public Health (Specialist Doctor Flats ) size 20*30. Letter from AEC (PVT)
Limited .

175)

To Chief Engineer Letter no . AEC/Nowshera-1/2013/1169 Dated March 30 ,


2013 . . Enclosed find three copies of the Architectural, structural, Electrical
Public Health (Nurses Flats ) size 20*30. Letter from AEC (PVT) Limited .

176)

+To Chief Engineer Letter no. AEC/Nowshera-1/2013/1146 Dated April 2 ,


2013 . . Enclosed find three copies of the Architectural, structural, Electrical
Public Health (Residence Category -4 ) size 20*30. Letter from AEC (PVT)
Limited.

177)

To Chief Engineer Letter no. AEC/Nowshera-1/2013/1195 Dated April 8 ,


2013 .Enclosed find three sets of the following drawings size 20*30
Overhead Water Tank & Boiler Room

A-01

Overhead Water Tank Detail (50000 Gallon)

S-01

Overhead Water Tank Detail (50000 Gallon)

S-02

Pump house and Tube well Details

A-01

178)

To Chief Engineer Letter no. AEC/Nowshera-1/2013/1246 Dated April 16,


2013. Enclosed find three copies of the Architectural, structural, Electrical
Public Health (Masjid ) size 20*30. Letter from AEC (PVT) Limited.

179)

To Managing Director Letter no. 5351 /13-w Dated may 05, 2013.the scheme
has been revised administratively approved for Rs .1562 million the balance
has been tendered and contract awarded as per attached list .Therefore
requested to provide cogent reason for the provision of sand in foundation and
also furnish2nd revised estimate of the scheme by incorporating the additional
item of work in foundation or reconsider the design so as the work could be
completed within the allocated amount. Letter from Executive Engineer
(C&W) .